REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on July 17, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:45 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, and Megan Thiessen.  Quorum Present.  Clint Werner and Beth Wiese were absent.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Dixie Forcht, Toledo Chief of Police - Dan Quigley, and members of the community through Google Hangouts.

Mrs. Mathern administered the Oath of Office to Megan Thiessen.

Motion by Dolezal, second by Thiessen, to approve the agenda with the addition of the Iowa Valley Agreement to the consent agenda, under letter C.  Contracts and Interagency Agreements.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Dolezal to approve the following consent agenda items: minutes from the
June 19, 2023 regular Board meeting, minutes from the June 29, 2023 special Board meeting, bills for payment as presented, Nature Center Rental Agreement, iJAG MOU, Morningside Agreement, and Iowa Valley Agreement.  All Ayes.  The motion carried. 

Public Comments – Amy Stotts and Dixie Forcht brought up suggestions/corrections for the handbooks.

Motion by Dolezal, second by Thiessen to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Michelle Ankrum - 4th Grade Teacher, Morgan McFate - Assistant Football Cheerleading Coach, Darcy Lamb - Assistant Large Group Speech Coach, and Kerry Kucera - Food Service

Resignations:  Judie Womack - Food Service

Officials:  Ian Hamilton - HS Baseball

2023-2024 Mentor Teachers:  Heather Wanatee, Dawn Henley, Amy Stewart, Melody Cole, Micki Stonewall, Madison Cline, Katie Schuett, Jennifer Anderson, Sarah Dostal, Michelle Wiegand, Sarah Klopping, Jeanette Stacy, George Kuhter, Steve Bearden, Ashley Raue, Paula Graves, Travis McBride, Elizabeth Weitzell, Audrey Roth, Emily Chyma, Victoria Hamilton, Rachel Davis, Kelle Johannsen, and Seth Koch

Motion by Dolezal, second by Thiessen to approve the Covermaster quote, in the amount of $5,953, for a track cover. All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the Tama County Mitigation Adoption Plan.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to table approving the contract for the H-1B Visa until legal looks it over.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the Kajeet quote for renewal, in the amount of $10,270.65, for 50 of 150 smart spots.  All Ayes.  The motion carried.  

Motion by Dolezal, second by Thiessen to approve the SRO agreement for the 2023-2024 school year, with any changes or amendments to be presented and approved by the Board.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve Change Order #004, to adjust the final completion date to August 2, 2023.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve Pay Application 03, from Garling Construction, in the amount of $341,080.02, for the Middle School Project.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the ISG invoice, in the amount of $93,515.00, for construction documents, bidding, and construction admin/close-out.   All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the change of the following nutrition prices:  Adult lunch from $4.13 to $4.85, milk from $0.45 to $0.50, water from $1.00 to $1.50, sandwich/pizza from $1.25 to $2.00, miscellaneous snacks from $0.75 to $1.00, soft pretzel $0.75, beef jerky from $1.25 to $1.00, parfaits from $2.00 to $2.50, frozen yogurt from $1.00 to $1.25, chef salad from $4.00 to $4.50, zero sugar pop (bottles) from $1.00 to $1.75, grab n go cereal $1.25, muffins $0.75, and cereal bars $1.50.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the CEC invoice, in the amount of $5,123.00, for annual fire inspections.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve the Key Cooperative Invoice, in the amount of $7,041.25, for seed beans.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the first reading of the following policies with changes as discussed:  104:  Anti-Bullying/Harassment Policy, 104.(R)1:  Anti-Bullying/Harassment Policy - Investigation Procedures, 200.04:  Board Member Social Media Engagement, 210.05:  Meeting Notice, and 213:  Public Participation in Board Meetings.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the 2023-2024 Classified Handbook, Certified Handbook, Student Handbook, Preschool Handbook, Activities Handbook, and Substitute Handbook.  All Ayes.  The motion carried. 

Superintendent Cain gave an update on the Middle School and invited those who haven’t seen the work completed to set up a time for him to take them on a tour.   

Superintendent Cain discussed the one-page document with STC’s Strategic Priorities.

Superintendent Cain spoke about the 2024 legislative priorities for the 2023-2024 school year.  New information will be coming out soon. 

The Board reviewed the report from Activities Director, Chelsea Ahrens, on the activities from the 2022-2023 school year. 

The Board reviewed Personnel openings as of July 14, 2023.

Superintendent Cain reported the Board/Administration book study of Culturize will pick back up in August with focus on chapter four.  The Board, administration, and directors will have a retreat on August 8th at the Tama County Nature Center, Otter Creek.  The bid opening for Phase 2 of the Middle School Project is on August 1, 2023, followed by the consideration of construction bids received and award of construction contract at the August 7th Board meeting.  Mr. Cain also reported Libby Albright (competitor), Kara Nachazel (special recognition) and Jonah Houghton will appear in the Iowa High School Music Theater Awards on PBS.   

Motion by Thiessen, second by Dolezal to adjourn the regular meeting at 8:27 p.m.

                                                 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

 

WORK AND REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

 

The Board of Directors of the Community School District of South Tama County met in a Work Session on August 7, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese.  Absent:  None.  Quorum Present.  Also present were:  John Cain and other administrators. 

The Board and administrators discussed a book they are completing a book study on.

The Board of Directors of the Community School District of South Tama County met on August 7, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:30 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Dixie Forcht, Toledo Chief of Police - Dan Quigley, Seth Koch, Kathy Wilkerson, Joy Schirmer, Michelle Wiegand, Ben Adams, Jonathan Meyer with The Tama-Toledo News Chronicle, and members of the community through Google Hangouts.

Motion by Wiese, second by Dolezal, to approve the agenda with the addition of agenda item 6.P.  RSAI 2024 Legislative Issues Survey and agenda item 6.Q.  IASB 2024 Legislative Priorities.  All Ayes.  The motion carried. 

Motion by Wiese, second by Dolezal to approve the following consent agenda items with the tabling of item C.1.  Iowa Valley Summer College Credit Contract: minutes from the July 17, 2023 regular Board meeting and bills for payment as presented.  All Ayes.  The motion carried. 

Public Comments – Rob Boley reviewed how changing from an 8-period to 7-period day at the high school would look with the open positions.  Seth Koch and Dixie Forcht brought up suggestions/corrections for the handbooks.

Motion by Wiese, second by Thiessen to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Heather Wanatee - Head 7th Grade Girls Basketball Coach

Officials:  HS Volleyball - Deidra Mohr, Dave Mohr, Gregory Davies, Dan Rhine, Tiffany Theissen, Donald Anderson, Amy Dolash, David Lee - HS Cross Country Starter, and HS Football - David Nitz, Tom Kemper, Dan Johnson, Jay Freese, Brian Murphy, Clark Trotter, Trevor Trotter, Dennis Frye, Wesley Loomis, Marlon Kronick, Craig Harrison, Mike Pond, Dylan Pond, Kyle Telecky, Joel Murphy, Ben Marks, Scott Fritz, Mark Borchart, Doug Yanecek, Drew Yanecek, Terry Schneekloth, Dan Hoyka, Troy Cory, Josh Halma, Jason Rude, Robert Hoffert, Edward Kline, Adam Parton, and Jeff Holden

2023-2024 Mentor Teachers:  Anita Townsley

Motion by Thiessen, second by Werner to approve additional fundraising request from the HS Cheerleading Team to host a Back to School MS Pool Party on Wednesday, August 9th.  All Ayes.  The motion carried.

Motion by Wiese, second by Werner to approve the Safe Track Sales Agreement, in the amount of $10,000.00, for an application annual subscription fee for up to 2,000 users.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the NWEA invoice, in the amount of $9,300.00, for the MAP Growth Kit K-12 and Map Growth Science (Add-On).  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve the IASB invoice, in the amount of $5,535.00 for membership dues for FY 2023-24.  All Ayes.  The motion carried.  

Motion by Thiessen, second by Dolezal to approve the Tyler Technologies invoice, in the amount of $11,108.85, for Annual Saas up to 20 vehicles.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the first reading of the following policies:  402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the second reading of the following policies with changes as discussed:  104:  Anti-Bullying/Harassment Policy, 104. (R)1:  Anti-Bullying/Harassment Policy - Investigation Procedures, 200.04:  Board Member Social Media Engagement, 210.05:  Meeting Notice, and 213:  Public Participation in Board Meetings.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Werner to approve Lincoln Savings Bank, State Bank of Toledo, and WCF Financial as the District’s depositories for 2023-2024.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the Tama-Toledo News Chronicle as the District’s official publication source for 2023-2024.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the following Level I investigators for the 2023-2024 school year:  Brad Schweppe, Kris Collins, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeling, Robert Boley, Amy Karg, Dan Lopez, Dina Keahna, Samantha Peska, and John Cain (Level I Alternate).  All Ayes.  The motion carried. 

Motion by Thiessen, second by Dolezal to approve the Phillips Floors invoice, in the amount of $6,415.00, for work completed as per contract dated 2/09/2021.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve The Strengthening Center, LLC invoice, in the amount of $6,225.00, for services provided to students without insurance for the second semester of the 2022-2023 school year.  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve the RSAI 2024 Legislative Issues Survey.  All Ayes.  The motion carried.

Public Hearing - Bid Package #2 plans, specifications, form of contract and estimated total cost at 6:00 p.m.  President Lekin asked for comments.  With no comments, President Lekin asked for a motion to close the public hearing. 

Motion by Wiese, second by Dolezal to close the public hearing at 6:02 p.m.

Motion by Wiese, second by Werner to consider the construction bids received.  All Ayes.  The motion carried.

Motion by Werner, second by Wiese to award the construction contract to the lowest responsive and responsible bidder for Bid Package #2, with alternates #1 and #2, Garling Construction.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the IASB 2024 Legislative Priorities.  All Ayes.  The motion carried. 

Superintendent Cain gave an update on the Middle School project.  Art Baumgartner, architect with ISG, is transitioning out and off the middle school project.  A new architect will be assigned to the project.  Steve McAdoo and his guys did a wonderful job of cleaning up the new middle school grounds for Ragbri to come through. 

The Board reviewed Personnel openings as of August 1, 2023.

Superintendent Cain, along with Dan Quigley, reviewed the status of the School Resource Officer position and the 28e Agreement.

Superintendent Cain provided an update on the redistricting map.  The District is waiting to hear approval on the map that was submitted.

Superintendent Cain thanked Dixie Forcht for her assistance with the handbook changes.  The Board and administration are continuing their Culturize book study.  The Board/Administration Retreat will be on August 8, 2023 from 4:00 - 8:00 p.m., at Otter Creek.  Mr. Cain reviewed the upcoming Professional Development details.  He asked the Board to familiarize themselves with the professional development one-pager document and student handbook.  He also mentioned the Strategic Plan one-page document would continue to remain in the “draft” stage through the retreat on the 8th.  The next Board meeting will be at 5:00 p.m. on August 22, 2023, due to Back to School Night on August 21st. 

Motion by Dolezal, second by Wiese to adjourn the regular meeting at 6:40 p.m.

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

WORK SESSION

OF THE BOARD OF EDUCATION OF THE

COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY

The Board of Directors of the Community School District of South Tama County met in a Work Session on August 8, 2023 at the Otter Creek Nature Center, Toledo, Iowa at 4:00 p.m.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Cint Werner, and Beth Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Lou Ann Gvist from Iowa Association of School Boards, Robert Boley, Amy Karg, Ben Adams, Scott Bolen, Brad Schweppe, Kris Collins, Sam Peska, Mary Mixdorf, Jon Huebner, Steve Chyma, Steve McAdoo, Michelle Kalinay, and Chelsea Ahrens. 

President Lekin introduced Lou Ann Gvist from Iowa Association of School Boards (IASB) and provided some background information on the importance of having Board professional development.  Lou Ann facilitated the retreat.

The Board and administration team utilized the retreat to onboard and align their thinking as it relates to prioritizing the 2023 - 2024 strategic plan goals and see how they align with the professional development action plans, the mission and vision for learning at South Tama County Community School District. 

The work session adjourned at 8:06 p.m.

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on August 22, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Brad Schweppe, Ben Adams, Kris Collins, Steve McAdoo, Michelle Wiegand, Danny Mayo, Vern Jefferson, Sam Peska, Rob Boley, Chelsea Ahrens, Robert Tyynismaa, Tommy Tyynismaa, James Brant, Braxten Rohrs, Cade Rosenberger, Trey Etzen, Cody Blocker, Jeremy Dolash, Holden Schirmer, and members of the community through Google Hangouts.

Motion by Thiessen, second by Wiese, to approve the agenda with the addition of agenda item (reports) 6.E. Esports.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the following consent agenda items: minutes from the August 7, 2023 regular Board meeting, bills for payment as presented, financials, Iowa Valley Summer College Credit Contract, AIA Agreement, and CEC PLR Change Order.  All Ayes.  The motion carried. 

Public Comments – Danny Mayo spoke to the Board about the high school academic eligibility criteria. 

Each building administrator gave updates on positions currently unfilled and the plan on coverage for those positions, if needed.

Sam Peska updated the Board with the professional development plan for the year.

Vern Jefferson was introduced as the new School Resource Officer for the District.

Chelsea Ahrens spoke to the Board about an ESports Sponsor paid position.  This is the 3rd year of offering ESports as a school sponsored club at STC.  After two years of starting the program from the ground up, having some success, and continuing to grow the program, it is felt this position should receive a stipend for the amount of time they spend with the kids and the length of each season.  This position would be considered a level III coaching position with a full year contract.

Motion by Wiese, second by Werner to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Jeff DeBondt - Assistant 8th Grade Football Coach, Tyler Fulks - Fall Musical Costumer, Tyler Fulks - Spring Play Costumer, George Kuhter - Assistant 7th Grade Football Coach, and Craig Harrison - Varsity Boys Basketball

Resignations:  Victoria Hamilton - High School Webmaster and Debbie Price - Paraeducator

Officials:  Middle School Volleyball - Glen Taylor, Tiffany Thiessen, Amy Dolash, Tessa Matherly, and Eugene Ubben and MS Football - Dave Nitz 

Volunteers:  Mary Fasse-Shaw - Fall Musical, Speech, Spring Plays, Jeff Shaw - Fall Musical, Speech, Spring Plays, Collen Probasco - Fall Musical, Speech, Spring Plays, Dalton Rosenburg - MS/HS Wrestling, Travis Smith - MS/HS Wrestling, Baron Davis - MS/HS Wrestling, Mike Wedmore - HS Basketball, Larry Fletcher - HS Basketball, and Mike Carnahan - HS ESports   

2023-2024 Lead Teachers:  Nate Doran - Art and Teresa Smith - Music

Motion by Dolezal, second by Wiese to approve the ISG invoice, in the amount of $89,777.68, for bidding and construction admin/close-out.   All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve Pay Application #4, from Garling, in the amount of $44,180.37, for construction services.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the IXL Learning renewal quote, in the amount of $6,413.00, for a site license (grades 5-8; 450 students) subjects:  Math and Science.  Learning loss funds will be used for this purchase.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve the Mindfulness & Social Emotional Wellness Consulting quote, in the amount of $5,985.00, for resources for Brainpower Wellness.  Stronger Connections Grant funds will be utilized to cover this expense.  Ayes:  Lekin, Dolezal, Thiessen, and Wiese  Nays:  Werner  The motion carried.  

The Board recognized the State Track Qualifiers and their accomplishments.  In the 1600-meter run, Tommy Tyynismaa placed 2nd and James Brant placed 7th.  Tyynismaa placed 2nd in the 800-meter run.  The 4x800 relay team of James Brant, Tommy Tyynismaa, Braxten Rohrs, and Cade Rosenberger finished 12th.  The Distance Medley team of Tommy Tyynismaa, Trey Etzen, Cody Blocker, and James Brant earned a 6th place finish.  The athletes shared what they enjoyed about the season with the Board.   

Motion by Thiessen, second by Dolezal to approve the Thomas Company bid, in the amount of $9,311.00, for a new furnace/AC in the District Administration Building.  ESSER funds will be used for this purchase.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the H-1B Visa for a teacher transitioning from the Philippines to work at South Tama.  Legal counsel has approved this process.  Ayes:  Lekin, Dolezal, Thiessen, and Wiese  Nays:  Werner  The motion carried.

Motion by Wiese, second by Dolezal to approve the Riverside Technologies, Inc. quote, in the amount of $11,809.71, for the router that serves the school buildings, bus barn, and District Administration Building.  ESSER funds will be used for this purchase.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the Cleaver Brooks quotes, in the amounts of $6,800.00 and $7,200.00, for annual boiler inspections (Tama and Toledo).  All Ayes.  The motion carried. 

Motion by Werner, second by Wiese to table the reading of the following policies:  402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve Ahlers and Cooney as the District’s legal counsel.  All Ayes.  The motion carried. 

Motion by Werner, second by Wiese to table the handbook updates.   All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the final 28E agreement for the School Resource Officer position.  All Ayes.  The motion carried. 

The Board followed-up on the Board Administrative Work Session.  The Board is looking to continue the work in this area and take a deeper dive.  They reviewed options of how they might be able to accomplish this.  

The administrative team outlined a format for Board meeting presentations.  The Board discussed what data they hope to have reported from each building and reviewed the presentation dates.

The Board reviewed Personnel openings as of August 23, 2023.

Superintendent Cain presented a spreadsheet with legislative updates and the requirements/mandates each need.  The goal is to provide the Board with updates on the District’s progress towards the recent legislation and lay out a timeline for the work that lies ahead.   

Superintendent Cain provided an update on the middle school project.  The groundbreaking ceremony was held prior to the meeting.  Bid Package One’s punch list has 80 items that will be addressed. 

Superintendent Cain reported it was a great first week back with staff.  Looking forward to the start of school with students, it will be hot and Mr. Cain communicated the procedures to families that there might be a need for early dismissal on Wednesday and Thursday.  The LTRS training is looking promising.  Mr. Cain stated one of his goals this year is for staff to have the mental strength not only for students, but enough in each staff member’s tank to take home to their families.  The 78th IASB Annual Convention and Trade Show is November 15 - 17, 2023.  School Board elections are this year and papers can be filed at the District Administration Building from August 28th - September 21st. 

Motion by Wiese, second by Dolezal to adjourn the regular meeting at 7:29 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

 

The Board of Directors of the Community School District of South Tama County met on September 5, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Mandy Lekin, Megan Thiessen, Clint Werner, and Beth Wiese.  Absent:  Elizabeth Dolezal  Quorum Present.  Also present were: Superintendent John Cain, Amber Robson acting as Board Secretary, Mary Mixdorf, Dixie Forcht, Dr. Carlos Celis of The Strengthening Center, and members of the community through Google Hangouts.

Motion by Thiessen, second by Wiese, to approve the agenda.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the following consent agenda items: minutes from the August 8, 2023 work session; minutes from the August 22, 2023 regular session; bills for payment as presented; and early graduation requests from Daniel Gummert - January 2024, Hailee Kriegel - January 2024, and Cale Graff - May 2024.  All Ayes.  The motion carried. 

Public Comments – None

Dr. Carlos Celis, co-owner of The Strengthening Center, reviewed details of the program with South Tama County Schools.  His work began in October 2021 with 97 clients.  At the beginning of the 2022-2023 school year, he had a total of 86 clients and ended the year with 53 clients.  Consultation hours consist a lot in the elementary, as students are more available to connect with during transition periods.  Also, he likes to consult with parents to give them feedback and address situations. 

Maggie Hartzler with Tanager Place reviewed the details of their services to students at South Tama County Schools.  Kim Schutterle is the therapist for STC.  She mostly serves the high school students.  Kim has also served 12 students at the middle school, five in the elementary, and two at TICU.  Total with the high school students is 47 students that she saw this past year.  Kim also had 75 referrals.  Several of these referrals have turned into active clients.  There were 757 therapeutic sessions held throughout the course of the year.   

Motion by Thiessen, second by Wiese to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Andrew Walton - Fall/Winter Weight Room Supervisor and Alexis Munoz - Elementary Kitchen Staff

Volunteers:  Gustavo Chavarria - HS Gamers Night, Nickolas Seitz - HS D&D Club and Esports, and Logan Arp - HS/MS Girls and Boys Wrestling

Motion by Wiese, second by Thiessen to approve the Esports position.  All Ayes.  The motion carried.

Motion by Thiessen, second by Werner to approve The Strengthening Center invoice, in the amount of $7,615.45, for services provided in July and August.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the Teachers Council, Inc. invoice, in the amount of $5,960.00, for the processing of a H-1B Visa for a teacher.  Ayes:  Lekin, Thiessen, and Wiese  Nays:  Werner  The motion carried.

Motion by Wiese, second by Werner to approve the Imagine Learning quote, in the amount of $6,075.00, for 45 Imagine Language & Literacy Reusable Licenses. All Ayes.  The motion carried.  

Motion by Thiessen, second by Werner to approve the Garling pay application #5, in the amount of $25,331.98, for the middle school construction project.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the list of anticipated fundraisers for the 2023-2024 school year, as presented.  All Ayes.  The motion carried.

Motion by Wiese, second by Werner to approve Lincoln Savings Bank, State Bank of Toledo, and WCF Financial as the District’s depositories for 2023-2024, with upper limits of $30,000,000, $15,000,000, and $5,000,000 respectively.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the Meskwaki Convention Center invoice, in the amount of $8,157.00, for the all staff beginning of year meeting.  All Ayes.  The motion carried. 

Motion by Werner, second by Thiesen to approve the first reading of the following policies:  503.07 - Student Disclosure of Identity (New), 503.07E1 - Student Disclosure of Identity - Report of Student Disclosure of Identity (New), 503.07E2 - Student Disclosure of Identity - Request to Update Student Identity (New), 505.04 - Testing Program (formerly known as 607.03), and 505.05 - Graduation Requirements.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the second reading of the following policies:  402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the certified, classified, and parent/student handbooks for the 2023-2024 school year.  All Ayes.  The motion carried. 

As of August 31, 2023, there are 58 students open enrolled into STC and 102 open enrolled out of STC.  A trend for the past year will be compiled and brought back to the Board for comparison.   

The Board reviewed Personnel openings as of September 2023.

Superintendent Cain explained the Jester equipment maintenance insurance program and what it entails.  He would like to meet with Jester’s representative and those from STC this program would affect.

Superintendent Cain provided an update on the middle school project.  He will be getting a meeting set up with Garling and ISG in the near future. 

Superintendent Cain stated he would like to prioritize some items on the list of feedback from Board members for his evaluation that are connected to the strategic plan.  He asked for feedback on the South Tama County Visualization Plan.  The AEA has been working with him on this plan and is waiting for the ISASP data to be uploaded later this fall, to access the data for this plan.  The next book study date will be on September 18, 2023 at 4:30 pm, and it will be over chapter five of the book, Culturize.

Motion by Wiese, second by Thiessen to adjourn the regular meeting at 6:16 p.m.

 

Mandy Lekin, Board President                             Amber Robson, Acting Board Secretary    

WORK SESSION AND REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met in a Work Session on September 18, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.

On call of the roll the following were present:  Clint Werner  Absent:  Mandy Lekin, Elizabeth Dolezal, and Beth Wiese.  Quorum Present.  Also present were:  John Cain and other administrators. 

The Board and administrators discussed a book they are completing a book study on.

The Board of Directors of the Community School District of South Tama County met on September 18, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:30 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Mandy Lekin via Google Hangouts, Elizabeth Dolezal, Clint Werner, and Beth Wiese.  Absent:  Megan Thiessen  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Steve McAdoo, and members of the community through Google Hangouts.

Motion by Wiese, second by Werner, to approve the agenda with the removal of agenda item 10.  Closed Session pursuant to 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the following consent agenda items: minutes from the September 5, 2023 regular session, bills for payment as presented, financials, Transitional Inter District Transportation Agreement,  Preventative Maintenance - Annual Safety Test Agreement, Memorandum of Understanding with Al Exito, and early graduation request from Jesus Medina - October 2023.  All Ayes.  The motion carried. 

Public Comments – None

Katie Mathern gave a breakdown of the billings from the mental health services being provided to South Tama County students. 

Superintendent Cain reported the new middle school transfer of property from the City of Toledo has been officially filed.  There will be a preconstruction meeting on September 25th.

Motion by Wiese, second by Werner to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Mike Carnahan - Esports Sponsor and Tonia McBride - Color guard Sponsor

Transfers:  Jim Hala from part-time and full-time transportation/COVID cleaner

Officials:  MS Football - Tyler Heeren, Jon Reed, Daniel Johnson, Tom Kemper, Michael Spurlin, and Bryan Murphy; MS Volleyball - Glen Taylor, Tiffany Thiessen, Amy Dolash, Eugene Ubben; and HS Football - Jeremy Weiermann

Motion by Werner, second by Wiese to approve the ISG invoice, in the amount of $38,468.91, for the construction admin/close-out and reimbursables.  All Ayes.  The motion carried.

Motion by Werner, second by Wiese to approve the TMI Systems Corporation proposal, in the amount of $3,689.00, for 12 desks and chairs for the high school math classrooms.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the Lacaeyse Trailer Sales & Truck Accessories quote, in the amount of $13,895.00, for an Archery Club trailer.  All Ayes.  The motion carried.

Motion by Wiese, second by Werner to approve the Walsh Door & Security proposal, in the amount of $8,658.00, for the replacement of three failed cameras on the high school gym building exterior wall.  All Ayes.  The motion carried.  

Motion by Wiese, second by Werner to approve the CDW Amplified for Education quote, in the amount of $7,785.00, for a one-year license for Google Workspace for Education Plus.  All Ayes.  The motion carried.

Motion by Werner, second by Wiese to approve the Thomas Company proposal, in the amount of $9,859.20, for a HVAC unit for the elementary office.  All Ayes.  The motion carried.

Motion by Wiese, second by Werner to approve the Behavior Doctors Seminars Company invoice, in the amount of $8,000.00, for services provided on November 27th, January 3rd, February 18th, and February 19th.  This invoice will be paid using the Stronger Connections Grant funding.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve two TRIO Talent Search overnight trips.  The first trip is October 19th - 20th in Omaha, Nebraska, and the second will be November 1st - 2nd  to visit the University of Iowa and University of Northern Iowa.  All Ayes.  The motion carried. 

Motion by Weise, second by Werner to approve the first reading of the following policies:  603.05 - Health Education, 605.01 - Instructional Materials, 605.01 R1 - Instructional Materials Selection - Selection of Instruction Materials Regulation, 605.02 - Instructional and Library Materials Inspection and Display, 605.03 - Objection to Instructional and Library Materials, 605.03 R1 - Objection to Instructional and Library Materials - Reconsideration of Instructional Materials Regulation, 605.03 E5 - Objection to Instructional and Library Materials - Request to Prohibit a Student from Accessing Specific Instructional Material, 605.05 - School Library, 605.07 R1 - Use of Information Resources - Regulation, 704.04 - Gifts, Grants, and Bequests, and 704.04 R1 - Donations for Students Meals.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the second reading of the following policies:  503.07 - Student Disclosure of Identity (New), 503.07 E1 - Student Disclosure of Identity - Report of Student Disclosure of Identity (New), 503.07 E2 - Student Disclosure of Identity - Request to Update Student Identity (New), 505.04 - Testing Program (formerly known as 607.03), and 505.05 - Graduation Requirements (Updated).  All Ayes.  The motion carried.

Superintendent Cain shared the South Tama County Visualization document. Staff has been provided with an overview of legislation. 

Motion by Wiese, second by Werner to adjourn the regular meeting at 6:12 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

WORK SESSION AND REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

 

The Board of Directors of the Community School District of South Tama County met in a Work Session on October 2, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, and Megan Thiessen.  Absent:  Clint Werner and Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, City of Toledo Chief of Police Dan Quigley, and members of the community through Google Hangouts.

Motion by Thiessen, second by Dolezal, to approve the agenda with the removal of item 4.C.  Financials, as financials will be presented at the second meeting of each month.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the following consent agenda items: minutes from the September 18, 2023 regular session, bills for payment as presented, Junior Achievement 2023-2024 School Year - Program Pilot Agreement and Mental Health Training Paraeducator Fellowship Agreement, and authorization for the Board President and/or Superintendent to Issue and Approve Special Education Contracts and Open Enrollment Applications.  All Ayes.  The motion carried. 

Public Comments – Mr. Quigley updated the Board on the SRO program and how the first month has gone very well.

Superintendent Cain discussed with the Board how they would like to see and utilize the Partnership Center for behaviors.  The Board would like to support the process as it is laid out. 

Superintendent Cain reviewed how the District would like to recognize those staff members who are stepping up and taking on extended responsibilities this year. 

Motion by Dolezal, second by Thiessen to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Estrella Yepez - Special Education Paraeducator

Officials:  MS Wrestling - John Bartello, Brandon Defoe, Patrick Kopsa, Bob Yilek, Bryan Foster, Dave Litterer; Boys & Girls MS Basketball - David Nitz, Eugene Ubben, Tom Kemper, and Stephanie Kaftan; MS Girls Basketball - Craig Harrison and Tiffany Thiessen;  and HS Volleyball - Peter Cruz and Rick Roquet

Lead Teacher:  Taylor Brown (CTE)

Motion by Dolezal, second by Thiessen to approve the additional bus paraprofessional position.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the Certified Handbook changes as presented.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Dolezal to approve the request for Modified Allowable Supplemental Aid for LEP Allowable Costs in excess of what was originally received through State Aid for FY23, in the amount of $179,693.42.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the first reading of the following policies:  503.08 - Discipline Policy (formerly known as 502.01), 507.02 - Administration of Medication to Students, 507.02 E1 - Administration of Medication to Students Authorization - Asthma, Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, 507.02 E2 - Administration of Medication to Students - Parental Authorization and Release Form for the Administration of Medication or Special Health Services to Students, 507.02 E3 - Administration of Medication to Students - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student (New), 607.02 - Student Health Services (formerly known as 507.01), and 607.02 R1 - Student Health Services Administrative Regulations (formerly known as 507.02 R1)  All Ayes.  The motion carried.  

Motion by Weise, second by Werner to approve the second reading of the following policies with the tabling of 704.04 - Gift, Grants, Bequests (formerly known as 802.02):  603.05 - Health Education, 605.01 - Instructional Materials, 605.01 R1 - Instructional Materials Selection - Selection of Instruction Materials Regulation, 605.02 - Instructional and Library Materials Inspection and Display, 605.03 - Objection to Instructional and Library Materials, 605.03 R1 - Objection to Instructional and Library Materials - Reconsideration of Instructional Materials Regulation, 605.03 E5 - Objection to Instructional and Library Materials - Request to Prohibit a Student from Accessing Specific Instructional Material, 605.05 - School Library, 605.07 R1 - Use of Information Resources - Regulation, and 704.04 R1 - Donations for Students Meals.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Dolezal to approve a $100 donation towards food service from Kristi Peters in memory of Delores Asmussen and $127.80 from families from the graduating class of 2023 donating leftover lunch account money.  All Ayes.  The motion carried.

The Board discussed the Iowa Association of School Boards Delegate Appointment, including the proposed legislative platform and proposed public policy agenda. 

Superintendent Cain reported contractors are finishing up on Bid Package 1’s unfinished work; they are down to 25 items on the punch list.  This is not holding up Bid Package 2 and its progress. 

Superintendent Cain reported KCRG was present in the District and interviewed staff and students in regards to the Gear Up Program at the high school and also the Community Eligibility Provision program (free meals) offered at South Tama County Elementary.  It looks like the CEP program will be decreasing its percentage of eligibility from 40% to 25%.  The District will look into this once it is available.  There is a webinar about this on Thursday, October 5th. 

Motion by Dolezal, second by Thiessen to enter into Closed Session at 6:48 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meetings law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  All Ayes.

Motion by Dolezal, second by Thiessen to come out of closed session at 6:58 p.m.  All Ayes.

Motion by Dolezal, second by Thiessen to approve the settlement agreement as presented.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to adjourn the regular meeting at 7:04 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

WORK SESSION AND REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met in a Work Session on October 16, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.

On call of the roll the following were present:  Mandy Lekin and Beth Wiese  Absent:  Elizabeth Dolezal, Megan Thiessen, and Clint Werner  Also present were:  John Cain and other administrators.

The Board of Directors of the Community School District of South Tama County met on October 16, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, and Beth Wiese.  Absent:  Clint Werner Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Kris Collins, Brad Schweppe, Jina Humston, Paula Graves, Leah Fonua, Anita Townsley, Matt Zmolek, Rob Boley, Amy Karg, Ben Adams, Nate Doran, Evelyn Fonseca, and members of the community through Google Hangouts.

Motion by Wiese, second by Thiessen, to approve the agenda with the addition to 7A:  Hiring of Justice Kirkman as a middle school paraeducator.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the October 2, 2023 regular session, bills for payment as presented, financials, early graduation request from Jorge Hernandez, GMG and East Marshall Girls Wrestling Agreement, Bond Counsel and Disclosure Counsel Engagement Agreement, Reinig Center Rental Agreement, McGraw Hill Achieve3000 Acceptance for Quote, GreenBelt Technology Solutions Letter of Agency for Funding Year 2024-2025, and GreenBelt Technology Solutions Quote.  All Ayes.  The motion carried. 

Public Comments – Amy Stotts suggested recording board meetings and also, possibly holding the meetings in a larger area.  

Paula Graves and Ben Adams presented on the Trojan Way middle school program through Positive Behavioral Interventions and Supports (PBIS). 

Anita Townsley and Leah Fonua presented on the Trojan Way elementary school program through PBIS. 

Motion by Dolezal, second by Wiese to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Dave Wiese - Assistant Boys Basketball Coach, Justin Gates - 9th Grade Boys Basketball Coach, and Justice Kirkman - Middle School Paraeducator

After School Program:  Madison Cline - Second Grade, Janelle Unkrich - Second Grade, Katie Schuett - Sub for Kindergarten and First Grade, Emma Johnson - First Grade, Alice Koch - First Grade Split, Melody Cole - First Grade Split, Tasha Becker - Third/Fourth Grade, Hana Kucera - Third Grade, Taylor Ray - Kindergarten, and Cassie Sokol - Kindergarten

Resignations:  Andrea Rutledge - 8th Grade Head Volleyball Coach

Transfers:  Lon Wilkerson - 7th/8th Grade Assistant Boys Basketball Coach to 7th Grade Head Basketball Coach, Amy Dolash - Temporary Head Varsity Volleyball Coach to Temporary 9th Grade Volleyball Coach, and Ashley Raue - 9th Grade Volleyball Coach to Temporary Head Varsity Volleyball Coach

Officials:  HS Football - Spencer Hoyka; HS Wrestling - Jordan Bleil, Brantly Bagby, Benjamin Ogle, Justin Brand, Andrew May, Bob Yilek, Dave Litterer, Brandon Defoe, Bryan Foster, Joe Fontenot, Patrick Kopsa, Craig Bencke, David McCluskey, and Andrew Shivers; and HS Basketball - Randy Dieken, Sam De Vilder, Dick Shindelar, C. Michael Anderson, Elisha Culpepper, Zac Clark, Wayde Blumhardt, Kyle Clark, Paul Elser, Astor Williams, Kelly Martin, Terrance Campbell, Brent Johnson, Douglas Fabry, Dean Deutmeyer, Doug Heisler, Philip Cottrell, Jim Packingham, Travis Dilavou, Josh Johnson, Adam Roy, Adam Dohrn, Rod Kolder, Mike Schmidt, Michael Gruetzmacher, Kevin James, Robert Hoffert, Mark Watts, Tom Kemper, Wayne Ritscher, Jay Freese, Stacy O’Hare, Stephanie Kaftan, Jeremy Weiermann, Dave Nitz, Kory Staff, Seth Koch, Eugene Ubben, Deidra Mohr, Dave Mohr, and Tiffan

Motion by Wiese, second by Dolezal to approve an Assistant FFA Advisor position.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the MyBenefitsChannel invoice, in the amount of $5,500.00, for an annual subscription fee for the Premium Package.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the resolution fixing the date of sale of approximately $21,600,000.00 school infrastructure sales, services and use tax revenue and refunding bonds, series 2023 and approving official statement.  Ayes:  Lekin, Dolezal, Thiessen, and Wiese  Nays:  None  The motion carried.

Motion by Wiese, second by Dolezal to approve the BSN Sports order summary, in the amount of $6,860.84, for 20 girls basketball uniforms.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the ISG invoice, in the amount of $17,812.50, for construction admin/close-out on Bid Package 1.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the Garling Construction application and certificate for payment #1, in the amount of $103,312.50, for the middle school construction project.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to table the Jester proposal until expenses are reviewed and calculated to compare to the premium involved.  All Ayes.  The motion carried.

Rob Boley presented the Trojan Way for the high school program and recognized Nate Doran and Evelyn Fonseca for their willingness to go above and beyond. 

Motion by Wiese, second by Thiessen to approve the stipend/bonus for the three high school teachers who are teaching an actual class during their prep time and the stipend for the Trojan Way Leads in the district.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the FY ‘22 Final Audit.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the first reading of the following policies:  407.03 - Employee Retirement (formerly known as 401.07) and 407.06 - Employee Early Retirement (formerly known as 401.07 R1).  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve the second reading of the following policies with the tabling of 503.08 - Discipline Policy (New):  507.02 - Administration of Medication to Students, 507.02 E1 - Administration of Medication to Students Authorization - Asthma, Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, 507.02 E2 - Administration of Medication to Students - Parental Authorization and Release Form for the Administration of Medication or Special Health Services to Students, 507.02 E3 - Administration of Medication to Students - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student (New), 607.02 - Student Health Services (formerly known as 507.01), and 607.02 R1 - Student Health Services Administrative Regulations (formerly known as 507.02 R1)  All Ayes.  The motion carried.  

Motion by Thiessen, second by Dolezal to approve the final reading of policy 704.04 - Gifts, Grants, and Bequests.  All Ayes.  The motion carried. 

The Board discussed the Iowa Association of School Boards Delegate Appointment, including the proposed legislative platform and proposed public policy agenda.  Beth Wiese will attend for STC.     

Superintendent Cain reported he recently toured the new middle school.  The electrical team is in place to move things.  The plumbers will be in place by next week.  The footings will start in the next 4-6 weeks.   

Superintendent Cain reported the book study on Culturize is complete; now to move forward and implement what was learned.  Building administrators have had opportunities to involve their leadership teams in discussion as it relates to Policy 503.08 - Discipline Policy.  Mr. Cain shared the legislative update document with the Board and explained how it will show the District’s progress in updating what is needed before January 1, 2024.  Mr. Cain encouraged the Board to spread the word on Community Night on October 30, 2023.

Motion by Wiese, second by Thiessen to enter into Closed Session at 7:40 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes.

Motion by Wiese, second by Thiessen to come out of closed session at 8:15 p.m.  All Ayes.

Motion by Wiese, second by Thiessen to adjourn the meeting at 8:16 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on November 3, 2023 for a Special Session at the new middle school location, Toledo, Iowa at 8:00 a.m.

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wise.  Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and Chris Kimm with Garling Construction.

Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.

Motion by Dolezal, second by Thiessen to move forward with the asbestos removal.  All Ayes.  The motion carried. 

The Board toured the site and discussed other pending construction items.

Wiese left the meeting at 8:21 a.m.

Motion by Werner, second by Thiessen to adjourn the meeting at 8:35 a.m.  All Ayes.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

 

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on October 6, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, and Clint Werner.  Quorum Present.   Beth Wiese arrived at 5:01 p.m., and Megan Thiessen arrived at 5:24 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Jackie Ellenbecker, Rob Boley, Rick Hopper, and members of the community through Google Hangouts.

Motion by Dolezal, second by Werner, to approve the agenda.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Werner to approve the following consent agenda items: minutes from the October 16, 2023 regular session, bills for payment as presented, Scanlan Mental Health Training Paraeducator Fellowship Agreement, and early graduation request from Ashton Tuske - November 2023.  All Ayes.  The motion carried. 

 Public Comments – None

Motion by Dolezal, second by Wiese to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Nate Doran - 7th/8th Grade Assistant Basketball Coach, Emily Hopper - MS Kitchen Staff, and Skylar Steveson - Assistant FFA Advisor.

Resignations:  Jeff DeBondt - 8th Grade Assistant Football Coach and Jerrod Bridgewater - Assistant Varsity Football Coach

Officials:  D.J. Norem - MS Football and Curt Hilmer - MS Boys Wrestling

Motion by Dolezal, second by Wiese to approve the resolution directing the sale of $21,885,000 school infrastructure sales, services and use tax revenue and refunding bonds, series 2023.  The roll was called and the vote was:  Ayes - Lekin, Dolezal, Werner, and Wiese  Nays - none.  The motion carried.

Motion by Dolezal, second by Werner to approve the resolution authorizing the redemption of outstanding school infrastructure sales, services and use tax revenue bonds, series 2016, dated June 30, 2016, of the South Tama County Community School District, State of Iowa, and directing notice be given.  The roll was called and the vote was:  Ayes - Lekin, Dolezal, Werner, and Wiese  Nays - none.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the Hudl invoice, in the amount of $8,000.00, for the HUDL AD Package.  STC Activity Boosters will be paying $4,000.00 towards the purchase.  All Ayes.  The motion carried.

Motion by Wiese, second by Dolezal to approve the Cover Sports quote, in the amount of $16,825.80, for a gym floor cover for the high school.  Proceeds from RAGBRAI in the amount of $7,500.00 will be used towards this cost, as well as a donation from STC Activity Boosters, in the amount of $7,500.00.  The activities fund will cover the remainder.  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve Marshalltown Community College invoice, in the amount of $8,558.07, for college books.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the reimbursement of coaching license fees for a volunteer coach.  This will be paid out of ESSER funding.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the handbook update in the Classified Handbook:  full day off for 12-month staff on Wednesday preceding Thanksgiving and New Year’s Eve.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve the Nolte, Cornman & Johnson P.C. invoice, in the amount of $6,900.00, for professional services provided in the audit of June 30, 2022.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve cast the weighted vote of the Board for Maureen Hanson for the Central Rivers Area Education Agency Board of Directors, Director District #6.  All Ayes.  The motion carried. 

Motion by Wiese, second by Werner to approve the list of overnight trips requested for the 2023-2024 school year from Activities Director, Chelsea Ahrens.  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve the middle school Gear Up Coach position request.  All Ayes.  The motion carried.  

Motion by Wiese, second by Thiessen to approve the Impact Aid Indian Policies and Procedures for the 2024-2025 school year.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium program for the 2024-2025 school year.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the first reading of the following policies:  402.03 - Abuse of Students by School District Employees, 403.04 - Hazardous Chemical Disclosure, 406.01 - Licensed Employee Compensation, 503.03 - Fines-Fees-Charges, 507.09 R1 - Wellness Policy, 507.09 E1 - Alliance for a Healthier Generation Model Wellness Policy, 605.06 - Internet - Appropriate Use, 605.06 R1 - Internet Appropriate Use - Regulation and tabling 409.03 R1 - Employee Family and Medical Leave - Regulation.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the second reading of the following policies:  407.03 - Employee Retirement (Formerly Known As 401.07) and 407.06 - Employee Early Retirement (Formerly Known As 401.07 R1).  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve the final reading of policy 503.08 - Discipline Policy (New).  All Ayes.  The motion carried.

Superintendent Cain provided information on the letter received from the City of Tama regarding the water.  He also discussed mitigation measures.

Taylor Brown and Skylar Steveson presented via Google Hangouts on the need for a possible Vocational Agriculture position and what that would look like. 

Mr. Cain presented updates on the Middle School project.  There have been some changes in the ISG personnel the District is working with.  There are construction meetings on the second and fourth Tuesdays of each month with ISG, Garling, the District, and others that may be involved at the time. 

Mr. Cain updated the Board with the number of staff members who are eligible for Early Retirement.  On November 27, 2023 there will be a second round of poverty training provided by Wartburg College for professional development.  This will be a great opportunity.  The Iowa School Performance Profiles have been released.  STC Elementary school remained at “Commendable,” STC Middle School moved from “Acceptable” in 2022 to “Commendable” in 2023, and STC High School moved from “Needs Improvement” in 2022 to “Acceptable” in 2023. 

Motion by Wiese, second by Thiessen to adjourn the meeting at 6:50 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on November 13, 2023 for a Special Session at the Administration Office, Tama, Iowa at 8:00 a.m.

On call of the roll the following were present:  Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wise.  Quorum Present. Mandy Lekin was absent.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and Steve McAdoo.

Motion by Wiese, second by Werner to approve the agenda. All Ayes. The motion carried.

Motion by Werner, second by Wiese to deny approval of Change Order Request 011.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to adjourn the meeting at 8:13 a.m.  All Ayes.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on November 20, 2023 for a Regular Session at the STC Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese.  Quorum Present.   Elizabeth Dolezal left the meeting at 6:40 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Jackie Ellenbecker, Rick Hopper, Heather Niedermann, Kinnick Niedermann, Jill Kienzle, Seth Koch, Brad Schweppe, Joy Schirmer, Dan Lopez, Ben Adams, Steve McAdoo, and members of the community through Google Hangouts.

Motion by Thiessen, second by Wiese, to approve the agenda.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the following consent agenda items: minutes from the November 3, 2023 special session, minutes from the November 6, 2023 regular session, bills for payment  and financials as presented, and Gear Up Agreement.   All Ayes.  The motion carried. 

Jill Kienzle made a Partners in Education presentation with a plaque to Velocity Nutrition owner Heather Niedermann.

Public Comments – Seth Koch thanked Mandy Lekin and Clint Werner for their service on the Board and welcomed Jackie Ellenbecker and Rick Hopper to the STC Board of Education. 

Joy Schirmer, along with Brad Schweppe, reported on the use of data at the elementary to guide its resources and support to increase student achievement.

Superintendent Cain announced and presented a plaque for the current STC Board of Education earning a Team Achievement Annual Board Award this year from the Iowa Association of School Boards. 

Motion by Dolezal, second by Wiese to approve the following personnel requests.  All Ayes. The motion carried.

Hires:  Tracy Everts - HS Special Education Paraeducator and Andrew Walton - Assistant Varsity Boys Soccer Coach

Resignations:  Marsha Keahna - HS Special Olympics Sponsor

Officials:  Kory Staff - MS Girls Basketball and Mark Kenny - HS Girls Wrestling

Transfer:  Sarah Novotny - From HS Paraeducator to MS Gear Up 3.0 Coach

Motion by Wiese, second by Thiessen to approve the Gear Up 3.0 Iowa Assistant Coach position.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the SUIC Proposal, in the amount of $175,973 (will be prorated for the year), for equipment break/fix insurance.  Ayes:  Lekin, Dolezal, Thiessen, and Wiese  Nays:  Werner The motion carried. 

Motion by Dolezal, second by Wiese to approve the A-One quote, in the amount of $19,550.00, for well field testing at the new middle school.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve Change Order 001 for Bid Package 2, without Change Order Request 13:  Add access doors $2,027.45.  All Ayes.  The motion carried.

There was no motion for agenda item 8.F. Threshold for Approving Change Order Requests.

Motion by Thiessen, second by Dolezal to approve the Amazon quote, in the amount of $5,153.86, for drinking fountains at the high school and partnership.  This will be paid out of ESSER funding.  All Ayes.  The motion carried. 

Motion by Wiese, second by Dolezal to approve the ISG invoice, in the amount of $35,625.00, for construction administration and close-out.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to table agenda item 8.I.  BHIS Invoice.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the Terracon invoice, in the amount of $6,242.75, for earthwork, foundation, and concrete observation and testing.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve Selective Insurance bill, in the amount of $41,928.00, for builder’s risk insurance.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the elementary music teacher position to receive a $1,100.00 stipend per concert performed.  All Ayes.  The motion carried.  

Motion by Dolezal, second by Wiese to approve resolution appointing paying agent, bond registrar, and transfer agent, approving the paying agent, bond registrar and transfer agent agreement and authorizing the execution of the same.  Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese  Nays:  None  The motion carried. 

Motion by Dolezal, second by Thiessen to approve the tax exemption certificate. Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese  Nays:  None  The motion carried.   

Motion by Dolezal, second by Wiese to approve the continuing disclosure certificate.  Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese  Nays:  None  The motion carried.

Motion by Dolezal, second by Thiessen to approve the resolution authorizing the terms of issuance and providing for and securing the payment of school infrastructure sales, service and use tax revenue and refunding bonds.  Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese  Nays:  None  The motion carried.

Motion by Wiese, second by Thiessen to approve the application to the SBRC for Open Enrollment Out not in Fall 2022, in the amount of $116,562.00.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve the application to the SBRC for ELL beyond 5 years, in the amount of $122,541.75.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the first reading of the following policies:  401.01 - Equal Employment Opportunity (formerly known as 400.01), 401.04 - Employee Complaints (formerly known as 406.01), 408.03 - Licensed Employee Tutoring (formerly known as 4020.03), 409.01 - Employee Vacation - Holidays (new), 409.03 - Employee Family and Medical Leave (formerly known as 405.07), 409.03 E1 - Employee Family and Medical Leave - Notice to Employees (formerly known as 405.07 E1), 409.03 E2 - Employee Family and Medical Leave - Request form (new), 409.03 R1 - Employee Family and Medical Leave - Regulation (formerly known as 405.07 R1), 409.03 R2 - Employee Family and Medical Leave - Definitions (formerly known as 405.07 R2), 503.01 - Student Conduct (formerly known as 502.01), 503.01 - Student Conduct (formerly known as 502.01), 503.01 R1 - Student Conduct - Regulation (formerly known as 502.01 R1), 503.02 - Expulsion (formerly known as 502.01 R2), and 507.09 - Wellness (formerly known as 701.03).  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the second reading of the following policies:  402.03 - Abuse of Students by School District Employees, 403.04 - Hazardous Chemical Disclosure, 406.01 - Licensed Employee Compensation, 503.03 - Fines-Fees-Charges, 507.09 R1 - Wellness Policy, 507.09 E1 - Alliance for a Healthier Generation Model Wellness Policy, 605.06 - Internet - Appropriate Use, and 605.06 R1 - Internet Appropriate Use - Regulation.  All Ayes.  The motion carried.

Mr. Cain presented updates on the Middle School project.  He brought up the following areas and how the contractors should move forward:  security system, automatic interior self-locking doors, well system, and commissioning.

Mr. Cain updated the Board a District team is working with the AEA on early learning programming data and working to align our program based on LETRS (Language Essentials for Teachers of Reading and Spelling) learning.  Our LETRS training is moving along and having a positive impact for our elementary staff.  This year, the majority of our secondary teachers are engaged in SIOP (Sheltered Instruction Observation Protocol) training and spending time reviewing data to fine tune our plan.   

Motion by Wiese, second by Thiessen to adjourn the meeting at 7:11 p.m.

 

Mandy Lekin, Board President                             Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on December 4, 2023 for a Regular Session to hold the Annual Meeting, at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese.  Absent:  None.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Chelsea Ahrens, Jodi Hopper, Rob Boley, Larry DeVries with DeVries Electric, Rick Hopper, Jackie Ellenbecker, and members of the community through Google Hangouts.

Motion by Dolezal, second by Thiessen to approve the agenda.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the November 13, 2023 special meeting, minutes from the November 20, 2023 regular session, bills for payment as presented, Kay Chapman agreement, Kay Chapman Audit Engagement Letter, and early graduation request from Avery Blocker - January 2024.  All Ayes.  The motion carried. 

Ms. Mathern reviewed the canvas of election results.  Jackie Ellenbecker was declared the winner of the District 2 election, Megan Thiessen was declared the winner of the District 3 election, and Rick Hopper was declared the winner of the District 5 election.

Motion by Dolezal, second by Wiese to approve and accept the election results.  All Ayes.  The motion carried.

Motion by Thiessen, second by Dolezal to approve The Strengthening Center invoice, in the amount of $9,454.35, for Behavioral Health Intervention Services (BHIS).  Ayes:  Lekin, Dolezal, Thiessen, and Werner  Nays:  Wiese  The motion carried.

Motion by Thiessen, second by Wiese to approve the final reading for the following policies:  401.01 - Equal Employment Opportunity (formerly known as 400.01), 401.04 - Employee Complaints (formerly known as 406.01), 408.03 - Licensed Employee Tutoring (formerly known as 402.03), 409.01 - Employee Vacation - Holidays (New), 409.03 - Employee Family and Medical Leave (formerly known as 405.07), 409.03 E1 - Employee Family and Medical Leave - Notice to Employees (formerly known as 405.07 E1), 409.03 E2 - Employee Family and Medical Leave - Request Form (New), 409.03 R1 - Employee Family and Medical Leave - Regulation (formerly known as 405.07 R1), 409.03 R2 - Employee Family and Medical Leave - Definitions (formerly known as 405.07 R2), 503.01 - Student Conduct (formerly known as 502.01), 503.01 R1 - Student Conduct - Regulation (formerly known as 502.01 R1), 503.02 - Expulsion (formerly known as 502.01 R2), and 507.09 - Wellness (formerly known as 701.03).  All Ayes.  The motion carried. 

Mr. Cain and the Board thanked Mandy Lekin and Clint Werner for their years of service on the Board.

Motion by Wiese, second by Werner to adjourn the annual meeting at 5:18 p.m.

Ms. Mathern called the Organizational Meeting to order at 5:34 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, Megan Thiessen, and Beth Wiese.  Absent:  None.

Mathern administered the Oath of Office to Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. 

Motion by Dolezal, second by Wiese to approve the agenda with the deletion of agenda item 8.A. #1. Action on the superintendent’s recommendation for termination of a classified employee and adding the resignation of Kim Zapata - transportation paraeducator.  All Ayes.  The motion carried.

Ms. Mathern accepted nominations for Board President.  Beth Wiese nominated Elizabeth Dolezal which was seconded by Megan Thiessen.  Receiving no other nominations, the motion passed to unanimously elect Elizabeth Dolezal as Board President for the next year. 

Ms. Mathern administered the Oath of Office to Elizabeth Dolezal as Board President.

President Dolezal accepted nominations for Board Vice President.  Board member Jackie Ellenbecker nominated Beth Wiese which was seconded by Rick Hopper.  Receiving no other nominations, the motion passed to unanimously elect Beth Wiese as Board Vice President for the next year. 

President Dolezal administered the Oath of Office to Beth Wiese as Board Vice President.

Motion by Thiessen, second by Wiese to approve removing Mandy Lekin and adding Elizabeth Dolezal on all of the District’s bank accounts.  Mr. Cain and Ms. Mathern will remain as signers on those accounts as well.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the following personnel requests.  All Ayes. The motion carried.

Resignations:  Kim Zapata - transportation paraeducator

Volunteers:  Tyler Fulks - HS Speech and Brayden Smith - HS Wrestling

Motion by Wiese, second by Thiessen to table the wrestling mat quote to the December 18th meeting.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to table the wrestling mat installation quote to the December 18th meeting.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve using TFD Photography for student and staff school pictures.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve a second vocational agriculture position.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve Change Order Number: 005, in the amount of -$2,000.00, to credit the District for eliminating punch list item #111 masonry wall demo patch.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Kay L. Chapman, CPA PC invoice, in the amount of $7,488.67, for the completion of the fieldwork portion of the 6/30/2023 audit.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve a $5,000 threshold for approving change order requests for the middle school project.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve changing the January 2, 2024 Board meeting to January 3, 2024.  All Ayes.  The motion carried.

Motion by Thiessen to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium program for the 2024-2025 school year.  All Ayes.  The motion carried. 

Motion by Dolezal, second by Wiese to approve the first reading of the following policies:  204 - Code of Ethics (formerly known as 200.01), 303.05 - Administrator Duties (new), 305 - Administrator Code of Ethics (New), 401.02 - Employee Conflict of Interest (formerly known as 402.09), 404 - Employee Conduct and Appearance (formerly known as 402.01), 701.01 - Depository Funds (New), 704.02 - Debt Management (New), 704.03 - Investments (New), 704.05 - Student Activities Fund (formerly known as 802.03), 705.01 - Purchasing - Bidding (New), and 705.04 - Expenditures for a Public Purpose (formerly known as 804.07).  All Ayes.  The motion carried.

The Board recognized the Boys State Cross Country team and their accomplishments.  Tommy Tyynismaa, Holden Schirmer, Cade Rosenberger, and Braxton Rohrs spoke to the Board about the highlights of their cross-country season. 

Mr. Cain spoke about Voted PPEL and compiling a 5-year plan to present to the Board and have them prioritize what is needed.  This 5-year plan will be reviewed at the December 18th meeting.   

Ms. Mathern informed the Board there is an updated certified budget process effective this year, and she will present the Board with a timeline once she learns the details of the new process and deadlines.

Ms. Mathern discussed investing the new bond proceeds received and will reach out to the local banks and ISJIT to present information at the December 18th Board meeting. 

Mr. DeVries with DeVries Electric had a valued engineering discussion with the Board in regards to aluminum vs. copper conductors for the electrical piece of the middle school project. 

Mr. Cain provided an update on student discipline for the 2023-2024 school year. 

Mr. Cain presented updates on the Middle School project.  There will be discussion in the near future over the flushers, faucets, and hand dryers in the bathrooms at the new middle school.  A letter was received from the City of Toledo stating the Toledo City Council members voted unanimously against covering the mitigation costs as requested.  

Mr. Cain updated the Board with the snow day plans.  Any hours that will need to be made up will be added to the end of the school year.  Currently, May 24th is the District’s last student day.      

Motion by Wiese, second by Thiessen to adjourn the meeting at 8:07 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on December 6, 2023 for a Special Session at the Administration Office, Tama, Iowa at 7:30 a.m.

On call of the roll the following were present:  Beth Wiese, Jackie Ellenbecker, and Rick Hopper.  Elizabeth Dolezal joined the meeting at 7:34 a.m.  Absent:  Megan Thiessen  Quorum present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and Steve McAdoo.

Motion by Hopper, second by Ellenbecker to approve the agenda with the addition of action item I. S&P Invoice. All Ayes. The motion carried.

Motion by Hopper, second by Wiese to table the wrestling mat and installation until an additional quote is provided.  All Ayes.  The motion carried. 

Motion by Wiese, second by Ellenbecker to approve manual flush valves at the new middle school.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve electric/automatic faucets in the main areas of the new middle school, spring-loaded faucets in the student bathrooms, and manual faucets in the other bathrooms.  All Ayes.  The motion carried.

Motion by Hopper, second by Wiese to approve electric restroom dryers in the main areas and use paper towels in the student and other bathrooms of the new middle school.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve using aluminum conductors for the wiring at the new middle school.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Wiese to approve purchasing of two doors for the storage room and area behind the bathrooms in the new middle school.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the sheetrock for the bathroom and storage area.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the sheetrock in the west rooms (ground & first floor).  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the S&P invoice as presented.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to adjourn the meeting at 7:53 a.m.  All Ayes.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on December 7, 2023 for a Special Session at the Administration Office, Tama, Iowa at 4:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Rick Hopper, and Megan Thiessen Absent:  Beth Wiese and Jackie Ellenbecker Quorum present.  Also present were: Superintendent John Cain, Amber Robson (acting Board secretary), and Steve McAdoo.

Motion by Hopper, second by Thiessen to approve the agenda with the addition of action item B.  Pay Application 02. All Ayes. The motion carried.

Motion by Thiessen, second by Hopper to approve the A-One Geothermal quote, in the amount of $16,000.00, for glycol for the middle school.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the Garling Construction Pay Application 02, in the amount of $564,223.05, for completed work at the new middle school.  All Ayes.  The motion carried.

Motion by Hopper, second by Thiessen to adjourn the meeting at 4:19 p.m.  All Ayes.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on December 18, 2023 for a Regular Session at the Middle School, Toledo, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Sam Peska, Ben Adams, Pylar Eaton of ISG, Amy Karg, Scott Bolen, Kathy Wilkerson, Ashley Steven, Michelle Kalinay, Brad Schweppe, Caleb Walter of Iowa Schools Joint Investment Trust, Kelly Smith of Webster City Financial Bank, Jared Schirmer of Lincoln Savings Bank, and members of the community through Google Hangouts.

Motion by Wiese, second by Hopper to approve the agenda.  All Ayes.  The motion carried. 

Motion by Wiese, second by Ellenbecker to approve the following consent agenda items: minutes from the December 4, 2023 regular meeting, minutes from the December 6, 2023 special session, minutes from the December 7, 2023 special session, bills for payment and financials as presented, Street Smart Drivers Education Contract, early graduation request from Logan Kurth - January 2024, and early graduation request from Dayton Dunkel - January 2024.  All Ayes, except for Thiessen, who abstained. The motion carried. 

Public Comment - None

Ashley Steven and Ben Adams presented to the Board on middle school math:  courses, curriculum, and MTSS (Multi-Tiered System of Supports). 

Several leaders of the different SIAC (School Improvement Advisory Committee) groups reported on the progress and intentions for the current school year.

Pylar Eaton, the Senior Project Manager from ISG, reported on the progress of the middle school project.   

Caleb Walter of ISJIT, Kelly Smith of WCF, and Jared Schirmer of LSB presented on investing opportunities for the revenue sale bonds.

Motion by Thiessen, second by Wiese to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Ellen Moran - special olympics sponsor and April VanDee - Gear Up 3.0 Assistant Coach

Transfers:  Seth Koch from middle school football coach to assistant varsity football coach and Maria Aguilera from four days a week special education paraeducator to five days a week special education paraeducator

Resignations:  Yessina Cervantes as elementary ELL Paraeducator and Jawanda Love as high school custodian

Officials:  High school wrestling - Curt Hilmer and Joseph Raines and high school basketball - Chad Elbert, Todd Donels, and John Jaspers

Motion by Thiessen, second by Hopper to approve the Eastern Iowa Tire quote, in the amount of $12,138.18, for bus tires, mounting, balancing, and labor.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction pay application 03, in the amount of $784,738.47, for construction services.  All Ayes.  The motion carried.  

Motion by Wiese, second by Thiessen to approve the ISG invoice, in the amount of $128,251.25, for construction administration/close-out and bid package one - tuckpointing and roof replacement.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Terracon invoice, in the amount of $7,623.26, for observation and testing.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the UCS quote, in the amount of $5,344.00, for a UCS indoor shot put platform.  STC Activity Booster Club will pay for the entire purchase.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Garling change order request 0017, in the amount of $17,350.20, for masonry work at the new middle school project.  All Ayes.  The motion carried.

Motion by Wiese , second by Thiessen to approve the Resilite quote, in the amount of $104,883.58, for new wrestling mats.  Payment for the wrestling mats has been approved by the Department of Education to be paid out of ESSER funds.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the Vision Quest quote, in the amount of $8,450.00, for the wrestling mats installation.  This will be paid out of ESSER funds.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the creation of a Wellness account created as an agency fund.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Wiese to approve $10 million of the revenue bond proceeds to be invested with WCF and the remainder to be invested with ISJIT.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve to adjust the bank limits in Board policy to $10 million with WCF and $10 million with ISJIT.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the first reading of the following policies:  404-R1 - Employee Conduct and Appearance - Code of Professional Conduct and Ethics Regulation (New); 404-R2 - Employee Conduct and Appearance - Code of Rights and Responsibilities Regulation (New); 405.01 - Licensed Employee Defined; 405.02 - Licensed Employee Qualifications, Recruitment, Selection; 405.08 - Licensed Employee Evaluation, 407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 505.08 R1 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement) - Building-Level Regulation; 704.07 - Sale of Bonds (Formerly Known As 804.05); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); 707.04 - Audit (Formerly Known As 804.04); and 707.05-R1 - Internal Controls - Procedures (New).  All Ayes.  The motion carried.

Motion by Dolezal, second by Wiese to approve the second reading of the following policies:  204 - Code of Ethics (formerly known as 200.01), 303.05 - Administrator Duties (new), 305 - Administrator Code of Ethics (New), 401.02 - Employee Conflict of Interest (formerly known as 402.09), 404 - Employee Conduct and Appearance (formerly known as 402.01), 701.01 - Depository Funds (New), 704.02 - Debt Management (New), 704.05 - Student Activities Fund (formerly known as 802.03), 705.01 - Purchasing - Bidding (New), and 705.04 - Expenditures for a Public Purpose (formerly known as 804.07).  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the third reading of the policy 503.08:  Discipline Policy.  All Ayes.  The motion carried.

Superintendent Cain and Steve McAdoo gave an overview of the 5-year PPEL/SAVE plan.

Katie Mathern provided the Board with a Certified Budget Timeline. 

Mr. Cain has begun to update his superintendent goals and will review these, along with the school culture goals, during his evaluation on January 3rd.  He provided the Board with some resources to better understand Voted PPEL and the district’s facilities, technology, and transportation needs.  The administrative team is working on a student discipline overview to communicate to others.          

Motion by Wiese, second by Thiessen to adjourn the meeting at 7:56 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on December 21, 2023 for a Special Session at the Administration Office, Tama, Iowa at 7:45 a.m.

On call of the roll the following were present:  Elizabeth Dolezal, Rick Hopper, and Jackie Ellenbecker   Absent:  Beth Wiese and Megan Thiessen  Quorum present.  Also present were: Superintendent John Cain, Katie Mathern, and Steve McAdoo.

Motion by Ellenbecker, second by Hopper to approve the agenda.  All Ayes. The motion carried.

Motion by Ellenbecker, second by Hopper to approve Option C as presented for the precast joints, in the amount of $0.00.  All Ayes.  The motion carried.  

Motion by Hopper, second by Ellenbecker to adjourn the meeting at 7:58 a.m.  All Ayes.

 

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on January 3, 2024 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jasmine Kimrey, Sawyer Hudson, Sam Peska, Heather Gould with the Central Rivers Area Education Agency, Travis Squires with Piper Sandler, Laurie Baack, Joy Schirmer, Kathy Wilkerson, Seth Koch, Mike Carnahan, Jon Huebner, Jeff & Michelle Schroeder, Christine McFate, and members of the community through Google Hangouts.

Motion by Wiese, second by Thiessen to approve the agenda with moving Reports #3.  Sam Peska to #1 in reports and adding George Kuhter, Chris McFate, and Kris Collins to action item H.  Early Retirement Applicants.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the December 18, 2023 regular meeting, minutes from the December 21, 2023 special session, and bills for payment.  The motion carried. 

Public Comment - None

Sam Peska, along with 4th grade student Sawyer Hudson, presented to the Board on the Trojan Academy. 

Heather Gould, Assigned Administrator with the Central Rivers AEA to STC, presented to the Board on what programs and services they offer to ensure all Iowa children have equal opportunity for an exceptional education. 

Travis Squires, Managing Director with Piper Sandler, reviewed the capital financing plan with the Board.

The STC Teacher Leadership and Compensation (TLC) team presented on STC’s current TLC program and what it looks like at all levels.

Motion by Thiessen, second by Wiese to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Skyler Steveson - Agricultural Education Teacher and Amanda Husak - ELL Teacher

Volunteers:  Dan Quigley - HS Large Group Speech Assistant and Curtis Keahna - HS,MS, & Elementary variety of volunteering

Officials:  HS Basketball  - Mark Janssen, Allan Drees, Dewayne Johnson, and James Crozier

Motion by Wiese, second by Ellenbecker to approve Superintendent Cain to write a letter of advocacy to support the AEA.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve obtaining a gambling license through the school for the February 3rd archery competition.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the Ahlers & Cooney Invoice, in the amount of $45,437.34, for professional service expenses in relation to the sale of the revenue bonds.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Garling Change Order Request 020, in the amount of $89,123.26, to bring the existing building sprinkler system up to code at the new middle school.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the application to the School Budget Review Committee for the At Risk/Dropout Prevention modified supplemental amount of $267,320.00.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Dorsey invoice, in the amount of $15,000.00, for current legal fees in regards to the sale of the revenue bonds.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to accept the Early Retirement Requests meeting Board Policy 401.07R1 for Stan Avery - Custodial/Maintenance, Laurie Baack - Instructional Coach, Melody Cole - 1st Grade Teacher, Calvin Johnson - Custodian, Marsha Keahna - High School PE Teacher, Alice Koch - 1st Grade Teacher, Debra Lenhart - Elementary Kitchen Manager, Thomas Mathes - Maintenance, Patricia McCoy - Technology Assistant, Shelly Seth - Elementary Food Service, Jorena Vavra - Elementary Paraeducator, Patricia Vincent - High School Spanish & Health Teacher, Donald Weiermann - Bus Driver, George Kuhter - Middle School 8th Grade Social Studies, Chris McFate - K-1 Music, 5-6 Music, & HS Vocal, and Kris Collins - Elementary Assistant Principal.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the first reading of the following policies:  102 E1 - Equal Educational Opportunity - Annual Notice of Nondiscrimination (Revised) and 402.03 - Abuse of Students by School District Employees (Formerly Known As (FKA) 403.02).  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the second reading of the following policies (these will need a third reading):  407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); and 707.05-R1 - Internal Controls - Procedures (New).  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the final reading of the following policies:   404-R1 - Employee Conduct and Appearance - Code of Professional Conduct and Ethics Regulation (New); 404-R2 - Employee Conduct and Appearance - Code of Rights and Responsibilities Regulation (New); 405.01 - Licensed Employee Defined; 405.02 - Licensed Employee Qualifications, Recruitment, Selection; 405.08 - Licensed Employee Evaluation,  505.08 R1 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement) - Building-Level Regulation; 704.07 - Sale of Bonds (Formerly Known As 804.05); 704.03 - Investments (New) (Third Reading); and 707.04 - Audit (Formerly Known As 804.04).  All Ayes.  The motion carried.

The Board discussed the possibilities of a Voted PPEL election and weighed pros and cons. 

The Board decided to table the Better Boardsmanship Activity for a later date.

Mr. Cain has updated his superintendent goals and will clarify during his evaluation.  Internally, the administrative team and staff will continue to process the district’s identified items for projected savings list.  Eventually, it will come back to Board work sessions as we process it and ultimately, it will lead to the District’s finalized plan.  The collection of change orders for the middle school will be accessible to the Board to view.  There is no need to do anything with this collection, other than be aware that it summarizes recently approved change order requests.

Motion by Wiese, second by Thiessen to enter into Closed Session at 8:30 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes.

Motion by Wiese, second by Hopper to come out of closed session at 9:23 p.m.  All Ayes.   

Motion by Thiessen, second by Hopper to adjourn the meeting at 9:24 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on January 10, 2024 for a Special Session at the Administration Office, Tama, Iowa at 4:45 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent:  None  Quorum present.  Also present were: Superintendent John Cain and Katie Mathern.

Motion by Thiessen, second by Hopper to approve the agenda.  All Ayes. The motion carried.

Motion by Ellenbecker, second by Thiessen to move forward with a $1.00 Voted PPEL vote in March 2024, using a combination of property taxes and income surtax.  The actual resolution will be on the agenda for January 15, 2024.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 5:59 p.m.  All Ayes.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on January 15, 2024 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts. 

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  Beth Wiese.  Quorum Present.  Beth Wiese joined the meetings at 5:01 p.m. and left the meeting at 6:38 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda with the removal of Reports 1.  High School.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the January 3, 2024 regular meeting, minutes from the January 10, 2024 Board work session, bills for payment, and Scanlan Center Agreement.  The motion carried. 

Public Comment - None

Katie Mathern, Director of Finance, gave the Board a budget overview. 

Motion by Thiessen, second by Wiese to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Tiffany Fouts - Part-time Special Education Paraeducator (4 days/week)

Resignations:  Brittani West - Middle School Paraeducator

Officials:  HS Basketball  - Steve Allman, Cody Oakes, and Chris Shaw

Motion by Thiessen, second by Ellenbecker to approve the resolution ordering election on the question of levying and imposing a voter approved physical plant and equipment property tax and income surtax.  Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen.   Nays:  None.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Donovan Group communication proposal, in the amount of $2,500 per month, for communication services to inform the community of the upcoming PPEL vote.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction pay application 04, in the amount of $818,467.87, for construction services.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Terracon invoice, in the amount of $8,720.75, for observation and testing.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve Rick Hopper as the STC School Board representative for the Tama County Conference Board.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Thiessen to approve the second reading of the following policies:  102 E1 - Equal Educational Opportunity - Annual Notice of Nondiscrimination (Revised) and 402.03 - Abuse of Students by School District Employees (Formerly Known As (FKA) 403.02).  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the third reading of the following policies:  407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); and 707.05-R1 - Internal Controls - Procedures (New).  All Ayes.  The motion carried.

The Board discussed the 2024-2025 budget restructure and timeline.

The Board reviewed the Strengthening Center Contract on file and would like to discuss it further with them. 

Mr. Cain gave the Board a facilities update.  The goal is to continue to create the District’s facility plans with a considerable amount of input aside from administration.

Mr. Cain reported the new middle school is heated now for the contractors to work in.

Mr. Cain gave a legislative update.  Governor Reynolds outlined her priorities for the upcoming session in her Condition of the State address, including:  supporting a strong teacher pipeline through recruitment and retention, strengthening early literacy and evidence-based reading instruction, narrowing and closing achievement gaps experienced by students with disabilities, and empowering students with multiple pathways to postsecondary success.  In addition, the Governor announced a major cut to the AEA services, resulting in a potential negative impact on STC.

Motion by Thiessen, second by Hopper to adjourn the meeting at 6:42 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

REGULAR MEETING & WORK SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on January 18, 2024 for a Regular Session, followed by a Work Session at the Partnership Center, Tama, Iowa at 5:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent:  None  Quorum present.  Also present were: Superintendent John Cain, Katie Mathern, Kendall Jordan, Vern Jefferson, Matt Zmolek, Doug Stadler, Mary Mixdorf, Jim Little, Steve McAdoo, and Dalia Fuentes.

Motion by Wiese, second by Ellenbecker to approve the agenda.  All Ayes. The motion carried.

Motion by Ellenbecker, second by Hopper to approve Garling Construction’s Change Order Request 023, in the amount of $5,092.55, for drywall material, Garling labor, and Artisan Ceiling.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve Garling Construction’s Change Order Request 027, in the amount of $9,432.00, for precision millwork.  All Ayes.  The motion carried. 

Motion by Hopper, second by Thiessen to adjourn the regular meeting at 5:04 p.m.  All Ayes.

The Board entered a work session at 5:05 p.m.

The Board, along with community members on the District Facility Planning Committee, discussed the needs of the District in regards to the buildings, transportation, and technology. 

The Board work session ended at 8:08 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

WORK SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on January 24, 2024 for a Work Session at the STC Elementary School, Tama, Iowa at 3:45 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  Beth Wiese.  Quorum present.  Also present were: Superintendent John Cain, Katie Mathern, and STC Elementary staff.

Motion by Ellenbecker, second by Thiessen to approve the agenda.  All Ayes. The motion carried.

Superintendent Cain and the Board discussed the prioritization of facility improvements with the staff and answered questions.

Superintendent Cain and the Board also discussed the 2024-2025 budget restructure with staff and answered questions.

The staff was dismissed and the Board reviewed the comments/questions. 

Motion by Thiessen, second by Hopper to adjourn the work session at 5:58 p.m.  All Ayes.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

WORK SESSION & REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Work Session at the STC High School, Tama, Iowa at 3:30 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, and Rick Hopper.  Absent:  Megan Thiessen. Quorum Present.  Jackie Ellenbecker joined the meeting at 3:32 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, and STC High School Staff.

Motion by Wiese, second by Hopper to approve the agenda.  All Ayes.  The motion carried. 

Superintendent Cain and the Board discussed the prioritization of facility improvements with the staff and answered questions.

Superintendent Cain and the Board also discussed the 2024-2025 budget restructure with staff and answered questions.

The staff was dismissed and the Board reviewed the comments/questions. 

Motion by Wiese, second by Hopper to adjourn the work session at 4:25 p.m.  All Ayes.

The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Regular Session at the STC High School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, and Rick Hopper.  Absent:  Megan Thiessen.  Quorum Present.  Also present were:  Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Audrey Roth, and members of the community through Google Hangouts.

Motion by Wiese, second by Hopper to approve the agenda with the addition of action item. Change Order Request 33 between action items 7.N.  Change Order Request 27 and 7.O.  Change Order Request 36.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the January 15, 2024 regular meeting; minutes from the January 18, 2024 Board work session; minutes from the January 24, 2024 work session; bills for payment; early graduation request from the following:  Brody Workman - January 2024, Kyle Finch - January 2024, Victor Sosa - January 2024, Chase Chyma - May 2024, and Joel Mujico Gallardo - February 2024; Coca Cola donation in the amount of $650.00; and State Bank of Toledo donation in the amount of $1,500.00.  All Ayes.  The motion carried. 

Public Comment - None

Mr. Boley reported to the Board on the high school, including student council, the internship program, and also, the gallery of art work displayed.

Motion by Wiese, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Troy Balderas - Assistant Varsity Girls Soccer Coach

Resignations:  Lon Wilkerson - Assistant Middle School Girls Basketball, Chris McFate - Musical Director, Zack Naniot - High School Head Custodian, and Tiffany Matney - Middle School Paraeducator

Officials:  High School Basketball - Jana McLendon, James Crozier, and Ed Madlock; Middle School Boys Basketball - Jeremy Weierman; High School Speech Contest Judge - Morgan McFate, April VanDee, Jordan VanDee, Mary Fasse-Shaw, Jon Huebner, Tyler Fulks, Skyler Steveson, Taylor Brown, Ellen Moran, Micki Stonewall, Missy Jesina, Regina Gill, Chris McFate, Gary Zmolek, Stacy Ward, Sara Lumpa, Wyatt Beltz, Sarah Gilchrist, Le Cox, Susan Heldenbrand, and Lois Long

Transfers:  Tom Clancy - Sub Bus Driver to AM Bus Route Driver

Mentors:  Taylor Brown and Nate Doran

Motion by Hopper, second by Wiese to approve the Racom proposal, in the amount of $6,228.00, for a school emergency alert radio for the Elementary.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the CDWG quote, in the amount of $50,544.55, for 35 projectors.  These will be paid for with ESSER funding.  All Ayes.  The motion carried. 

Motion by Hopper, second by Wiese to approve the West Music bid, in the amount of $6,376.46, for instruments.  These will be paid for with Title IV funding.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Central Rivers Area Education Agency invoice, in the amount of $10,660.00, for the 1st Semester Billing - Work Experience.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the Elementary Boosters to obtain a gambling license through the school for the carnival.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the additional middle school fundraiser.  The MS would like to do a Friend-O-Gram fundraiser for Valentine’s Day.  Friend-O-Grams will be sold for $1.00 and will be delivered to students at the MS on Valentine’s Day.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the referral bonus for all staff in the District.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve moving the February 19th Board meeting to February 20th and the April 1st Board meeting to April 2nd.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the transfer of $2,543.15 from the general fund to the activity fund to pay for the reconditioning of football helmets (safety equipment).  All Ayes.  The motion carried. 

Motion by Wiese, second by Ellenbecker to approve the Garling Construction pay application 05, in the amount of $1,247,283.11, for construction services.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the Garling Construction pay application 06, in the amount of $60,895.76, for construction services.  This is the final payment towards Bid Package 01.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Garling Construction change order request 23R, in the amount of $5,092.55, for drywall material, labor, and purchased services.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 27, in the amount of $9,432.00, for precision millwork.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the Garling Construction change order request 33R, in the amount of -$36,788.26, for bim work with Young Plumbing.  All Ayes.  The motion carried. 

Motion by Wiese, second by Ellenbecker to approve Garling Construction change order request 36, in the amount of $115,276.01, for added doors, hardware, and purchased services to bring everything up to code.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 38, in the amount of $14,679.84, for additional subcontractor expenses with Sterling Stone.  All Ayes.  The motion carried.

Motion by Hopper, second by Wiese to approve the Tanager Place invoice, in the amount of $7,500.00, for mental health support services.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the following resolution:

RESOLVED, that the Board of Directors of South Tama community school district, will levy property taxes for fiscal year 2024-2025 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the first reading of policy 804.05 E1:  Parental Authorization and Release form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the final readings of the following policies:  503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence (New) and 505.08 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement (revised)).  All Ayes.  The motion carried. 

The Board reviewed the current Iowa Works postings. 

Katie Mathern and Mr. Cain spoke and discussed initial thoughts on the Certified Budget with the Board. 

The Board discussed Donovan Group and how their services are helping with the Voted PPEL.  

Mr. Cain gave the Board a facilities update.  The District is currently at a holding point, until the election on March 5th for PPEL.  This will determine the next steps in the process and the list of high priorities will be reviewed at that time. 

Mr. Cain is hoping to share a timeline with staff in regards to budget restructuring.  He asked the Board to process the suggestions and concerns from the work session tonight. 

Mr. Cain reported the District received the draw schedule for the Middle School Project, so investing can move forward.  Walls in the middle school will be going up soon. 

Mr. Cain reviewed the dates and times of the upcoming community meetings for PPEL.  March 5th is the actual PPEL vote.  Mr. Cain encouraged Board members to identify what their drive and purpose is and to look at this heading into February.   

Motion by Hopper, second by Wise to adjourn the meeting at 6:19 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

SPECIAL & WORK SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 8, 2024 for a Special Session at the STC Administration Office, Tama, Iowa at 6:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, and Rick Hopper.  Absent:  Jackie Ellenbecker and  Megan Thiessen.  Quorum present.  Also present were: Superintendent John Cain and Katie Mathern.

Motion by Hopper, second by Wiese to approve the agenda with the addition of Action Item #2.  Strengthening Center Invoice.  All Ayes. The motion carried.

Motion by Wiese, second by Hopper to approve the following personnel requests.   All Ayes.  The motion carried.

Resignations:  Jerrod Bridgewater - Varsity Baseball Coach (Immediately, pending suitable replacement) and Jerrod Bridgewater - High School Mather Teacher

Motion by Hopper, second by Wiese to approve the Strengthening Center invoice, in the amount of $8,534.94, for professional services.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to adjourn the special session at 6:11 p.m.  All Ayes.

The Board of Directors of the Community School District of South Tama County met on February 8, 2024 for a Work Session at the STC Administration Office, Tama Iowa at 6:12 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, and Rick Hopper.  Absent:  Jackie Ellenbecker and  Megan Thiessen.  Quorum present.  Also present were: Superintendent John Cain and Katie Mathern.

Motion by Wiese, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

The Board briefly discussed the PPEL vote but then decided to move forward with talking about the 24-25 budget.  They reviewed different items and approaches to budget restructure and discussed them further. 

Motion by Wiese, second by Hopper to adjourn the work session at 7:13 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

COMMUNITY MEETING

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 15, 2024 for a Community Meeting at the Tama Civic Center, Tama, Iowa at 7:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal and Jackie Ellenbecker.  Absent:  Beth Wiese, Rick Hopper, and Megan Thiessen.  Quorum was not present.  Rick Hopper joined the meeting at 7:12 p.m.  Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, Steve McAdoo, and a member from the community.

Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024.  They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate. 

Motion by Ellenbecker, second by Hopper to adjourn the work session at 7:44 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

COMMUNITY MEETING

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 18, 2024 for a Community Meeting at the South Tama Elementary School, Tama, Iowa at 2:00 p.m.

On call of the roll the following were present:  Beth Wiese, Rick Hopper, and Megan Thiessen.  Absent:  Elizabeth Dolezal and Jackie Ellenbecker.  Quorum was present.   Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community.

Motion by Hopper, second by Thiessen to approve the agenda. 

Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024.  They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate. 

Motion by Thiessen, second by Hopper to adjourn the community meeting at 2:39 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

REGULAR & CLOSED SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 20, 2024 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m.

On call of the roll the following were present:  Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Elizabeth Dolezal  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Sam Peska, Mary Fasse - Shaw, Jim Roan, Nancy Smith, Mary Jo Cherveney, Danny Elsbury, Maely Elsbury, Autumn Elsbury, Kinley Jimenez, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda with the addition of a hire under item 7.A. Personnel:  Jon Huebner - Elementary Assistant Principal.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the January 31, 2024 Board work session;  minutes from the February 5, 2024 regular meeting; minutes from the February 8, 2024 Board work session; bills for payment; Morningside University Agreement, and early graduation request from Jonathan Ebersole - March 1, 2024.  Ayes:  Wiese, Hopper, and Thiessen.  Nays:  Ellenbecker.  The motion carried. 

Public Comment - Several members of the community voiced their concern of reducing the district band/vocal department from 4 to 3 teachers. 

The Board recognized the STC Girls Wrestling State Qualifiers:  Maely Elsbury, Autumn Elsbury, Abigail Chyma, and Kinley Jimenez. 

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Parker Noe - High School Night Custodian, Bailey Engelke - 8th Grade Social Studies Teacher (2024-25), Samantha Behounek - Middle School Paraeducator, and Jon Huebner - Elementary Assistant Principal.

Resignations:  Vanessa Valdovinos - Elementary ELL Paraeducator and Lon Wilkerson - Head 7th Grade Boys Basketball

Officials:  Holly Brown - HS Speech Judge and Adonnis Hill - HS Basketball

Transfers:  Angelica Gomez - From Partnership Center Administrative Assistant to Technology Assistant (Effective July 1, 2024)

Volunteer:  Roman Hill - HS Esports

Motion by Thiessen, second by Hopper to approve the Garling Construction Change Order 037, in the amount of $8,032.50, for the removal of screen wall, steel support frame and platform on the roof.  The motion carried.

Motion by Ellenbecker, second by Thiessen to approve the course proposal of Spanish Language and Concepts for Spanish Speakers 3.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Cambium Assessment invoice, in the amount of $7,741.00, for ELPA Testing.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the ThinkSafe quote, in the amount of $8,133.62, for seven AEDs.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve Maker Space Mondays at the Middle School.  This is an early out - after school program for grades 5-8.   All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 budget restructure as presented on the first tab of the budget document.  All Ayes.  The motion carried. 

The Board reviewed the current Iowa Works postings. 

Mr. Cain reminded the Board of the community meeting for the Voted PPEL on Sunday, February 25, 4:00-6:00 p.m., at the high school. 

The Board discussed the Strengthening Center and plan on revisiting the services in June of 2024.

Mr. Cain reported there are new pictures up on the construction page for the new middle school.  Walls are going up inside the building and also outside for the new gym. 

Mr. Cain informed the Board Melody Vallente will start on Thursday, February 22, 2024, as she arrived on Saturday, February 17th from the Philippines.  Amy Karg, along with other staff, has helped Melody get settled.  There have been initial conversations on participation in the WAMAC Conference and this topic will be further discussed.  Katie Mathern and John have met with an energy savings group and believe it is a good opportunity to learn more about this potential savings opportunity. 

Motion by Hopper, second by Thiessen to enter into Closed Session at 7:21 p.m. pursuant to Iowa Code 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes. 

Motion by Thiessen, second by Hopper to come out of closed session at 8:03 p.m.

Motion by Hopper, second by Thiessen to adjourn the meeting at 8:04 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

COMMUNITY MEETING

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on February 25, 2024 for a Community Meeting at the South Tama Elementary School, Tama, Iowa at 4:00 p.m.

On call of the roll the following were present:  Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  Elizabeth Dolezal.  Quorum was present.   Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community.

Motion by Hopper, second by Thiessen to approve the agenda. 

Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024.  They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate. 

Motion by Thiessen, second by Ellenbecker to adjourn the community meeting at 5:40 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

REGULAR & CLOSED SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on March 4, 2024 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  None  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Sam Peska, Paula Graves, Missy Jesina, Joy Schirmer, Victoria Hamilton, Chelsea Ahrens, and members of the community through Google Hangouts.

Motion by Thiessen, second by Wiese to approve the agenda.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Wiese to approve the following consent agenda items: minutes from the February 15, 2024 community meeting, minutes from the February 18, 2024 community meeting, minutes from the February 20, 2024 regular meeting, minutes from the February 25, 2024 community meeting, bills for payment; East Marshall Inter-Agency Contract, and AEA Purchasing Cooperative Purchasing Agreement.  All Ayes.  The motion carried. 

Public Comment - Joy Schirmer expressed the need for the interventionist at the elementary and suggested not rushing into a transitional kindergarten program. 

Sam Peska, along with Paula Graves, Missy Jesina, and Victoria Hamilton, presented on the District’s curriculum for literacy and math.   

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Alexandria Ramirez Houseman - K-4 ELL Paraeducator, Kimberly Meek - Elementary Special Education Paraeducator, Jay Hoskey - Assistant Varsity Football Coach, Phoebe Osgood - K-4 General Music Teacher, and Ashlynne Roberts - Elementary Special Education Paraeducator

Officials:  HS Soccer - Cameron Cantrall, Jeffery Blanchard, Tyler Strickler, Chris Weber, Dustin Hughson, Andrew Shivers, Andy Chase, David Abkemeier, Terence Moriarty, Emily Phillips, Greg Cruikshank, Kyle Clark, Theron Hitchman, Robert Scranton, Steve Vermeer, Bryan Foster, Mark McFate, Ibrahim Sabanagic, Miodrag Milosavljevic, Brian Hall, Paul Keller, Christopher Reichert, Mark Odor, Sawyer Loger, Phil Watson, Phillip John Even, Daniel Stuber, Nicholas Wenthe; Track Meet Starter - David Lee; and Speech Judge - Gina Miller

Transfers:  Cody Taylor - from high school custodian to high school head custodian, Donnie Gitautis - from middle school custodian to head middle school custodian, and Karl Moeller - from split elementary/high school custodian

Motion by Thiessen, second by Wiese to approve the two additional high school fundraisers:  FFA Egg My Yard and Track 5K Fun Run & Meal.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the transfer of $2,279.20 from general fund to activity fund for safety equipment (helmets).  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the SU Insurance Invoice, in the amount of $43,748.50, for the break/fix insurance premium installment.  This will be paid out of the management fund.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Frontline Education renewal notice, in the amount of $21,200.27, for the District’s absence & time solution program.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the Garling Construction pay application 06, in the amount of $2,097,848.90, for construction services at the new middle school.  All Ayes.  The motion carried.

Motion by Wiese , second by Hopper to set the public hearing for the 2024-2025 for March 18, 2024, at 5:00 p.m.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Iowa Valley Community College invoice, in the amount of $76,309.25 (career academy - $16,360.00 and contracted - $59,949.25), for the fall 2023 semester.  All Ayes.  The motion carried. 

Motion by Hopper, second by Wiese to approve the JRF Concrete invoice, in the amount of $5,000.00, for two storm sewer intakes to be rebuilt and repair the broken asphalt in front of both intakes at the high school.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the third and final reading of policy 804.05 E1:  Parental Authorization and Release form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents.  All Ayes.  The motion carried.

The Board reviewed the current Iowa Works postings. 

Chelsea Ahrens and the Board briefly discussed the District’s participation in the WAMAC Conference. 

Mr. Cain discussed with the Board a Curriculum Director position and operational sharing and what that would/could look like for the District. 

Mr. Cain reported he toured the new middle school recently looking for free space for possible movement in the District. 

Mr. Cain informed the Board he and Katie Mathern met with a company to find more information about solar energy usage for the District and how that could possibly save money for the District.  In addition, they have met with an organization about a natural gas risk pool and learned how that program can also provide a savings for the District.  There will be more discussion in regards to this at the April 2nd Board meeting.  Mr. Cain reminded everyone to go out and vote on March 5th for PPEL. 

Motion by Hopper, second by Wiese to enter into Closed Session at 7:24 p.m. pursuant to Iowa Code 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes. 

Motion by Thiessen, second by Hopper to come out of closed session at 8:38 p.m.

Motion by Ellenbecker, second by Wiese to adjourn the meeting at 8:39 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

WORK SESSION & SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on March 11, 2024 for a Work Session at the STC Partnership Center, Tama, Iowa at 5:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent: None.  Quorum present.  Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts.

Motion by Thiessen, second by Ellenbecker to approve the agenda.  All Ayes. The motion carried.

Katie Mathern presented the certified budget numbers to the Board for fiscal year 2025 and discussed different options on adjusting the numbers.  Mrs. Mathern discussed how budget parameters and priorities are being fulfilled as part of the proposed certified budget.  The Board gave input on the direction they would like the certified budget to take and proceed in the future. 

Motion by Thiessen, second by Hopper to adjourn the work session at 5:40 p.m.   All Ayes.  The motion carried.

The Board of Directors of the Community School District of South Tama County met on March 11, 2024 for a Special Session at the STC Partnership Center, Tama, Iowa at 5:41 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None.  Quorum present.  Also present were:  Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts.  Beth Wiese left the meeting at 6:18 p.m.

Motion by Wiese, second by Thiessen to approve the agenda with the removal of discussion item letter A.  Wamac Conference.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Ryan Cassady - High School Physical Education Teacher

Transfers:  Jennifer Hickman - From Elementary Kitchen Worker to Head Kitchen Manager, Janelle Unkrich - From Elementary 2nd Grade Teacher to Elementary 1st Grade Teacher, Taylor Ray - From Elementary Kindergarten Teacher to Elementary 1st Grade Teacher, and Alexandria Ramirez Houseman - From K-4 ELL Paraeducator to Special Education Paraeducator

Motion by Thiessen, second by Wiese to authorize publication of the 2025 Budget and to set the first Public Hearing  regarding the FY25 Budget on April 8, 2024 at 5:00, at the STC Partnership Center.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve setting the second Public Hearing regarding the FY25 Budget on April 15, 2024 at 5:00 p.m. at the STC Middle School.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve setting a Public Hearing for the 2023-2024 School Calendar change on March 18, 2024 at 5:00 p.m. at the STC High School.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to post for a Curriculum Director position on Iowa Works.  Ayes:  Dolezal, Wiese, Hopper, and Thiessen.  Nays:  Ellenbecker.  The motion carried.

The Board discussed operational sharing and what kind of savings that could bring the District.

Mr. Cain brought all of the different ideas that were brought up with the 2024-2025 calendar and also the concerns for the Board to understand.  The Calendar Public Hearing will be on March 18, 2024 at 5:00 p.m., at the STC High School. 

Motion by Ellenbecker, second by Hopper to adjourn at 6:41 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

 

PUBLIC HEARING AND REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on March 18, 2024 for a Public Hearing on the 2023-2024 and 2024-2025 School Calendar at the STC High School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda.  All Ayes.  The motion carried. 

Public Hearing - 2023-2024 School Calendar Amendment

President Dolezal opened the Public Hearing for the amendment to the 2023-2024 School Calendar at 5:00 p.m.  Superintendent Cain explained the amendment would reflect plans to make up instructional hours due to this winter’s weather.  The last day for students will now be Wednesday, May 29th with a three hour early dismissal at 12:25 p.m.  The last day for staff will be Thursday, May 30th.  President Dolezal asked for public comments.  Hearing none, President Dolezal asked for a motion to close the Public Hearing.

Motion by Thiessen, second by Hopper to close the Public Hearing at 5:02 p.m.  All Ayes.  The motion carried. 

Public Hearing - 2024-2025 School Calendar

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

President Dolezal opened the Public Hearing for the 2024-2025 School Calendar at 5:03 p.m.

Superintendent Cain explained the school calendar and changes made from previous years.  President Dolezal asked for public comments.  Hearing none, President Dolezal asked for a motion to close the Public Hearing.

Motion by Thiessen, second by Hopper to close the Public Hearing at 5:04 p.m.  All Ayes.  The motion carried.

The regular session was called to order at 5:05 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the following consent agenda items: minutes from the March 4, 2024 regular session, minutes from the March 11, 2024 work session and special meeting, and bills for payment. All Ayes.  The motion carried. 

Public Comment - Seth Koch expressed concern with the Board on looking at current successes within the District and staff retainage.  Audrey Roth also expressed concern with valuing staff working in the District currently.

The Large Group Speech Team, consisting of Gustav Ojenholt, Keiler Alvarado, and Nadia Onichimowska (absent), presented their All-State recognized short film, “Without You.”

Mr. Boley and Mrs. Karg presented an update on the high school’s safety drills and student discipline.

Mrs. Ahrens presented the Board with an update on participation numbers and program growth.  She also gave the Board an update on the WAMAC.   

Each Board member reflected on their Board purpose and what their why is in relation to their Board role. 

The Board took a five minute recess.

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Resignations:  Vanessa Rivera - Elementary At-Risk Liaison (End of 2023-2024 school year), Lori Dvorak - High School Special Education, and Alison Brezina - Bus Driver

Motion by Ellenbecker, second by Thiessen to approve the 2023-2024 School Calendar Amendment.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the 2024-2025 School Calendar.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to approve the following operational sharing agreements with the North Tama Community School District, effective July 1, 2024: Superintendent (60%/40%), Operations and Maintenance Director (80%/20%), and Other Business Official (80%/20%).  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Thiessen to approve the Sterling quote, in the amount of $104,580.00 less the amount paid for the Chromebook lab already purchased, for Dell Chromebooks for grades 9-12.  These will be paid for with ESSER funding.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the HD Supply quote, in the amount of $9,565.50, for hand dryers for the new middle school.  These will be paid for with ESSER funding.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Kay Chapman, CPA PC invoice, in the amount of $7,250.00, for the final payment for the FY23 audit and additional hours for work associated with the Single Audit.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the Cornelius Seed invoice, in the amount of $5,600.65, for seed for the FFA program.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve Terracon invoice, in the amount of $6,188.25, for concrete observation and testing.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 health insurance renewal at an increase of $149,556.00.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the TLC Lawn Care estimate, in the amount of $19,450.00, to mow, spray, and fertilize the baseball, football, softball, and practice fields.  All Ayes.  The motion carried.

Motion by Hopper, second by Thiessen to approve the BSN Sports order, in the amount of $6,287.86, for volleyball uniforms.  The volleyball team will fundraise for $4,467.86 and $1,820.00 will come from the general activities fund.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to maintain the same benefit bucks and cash in lieu amounts for 2024-2025 as they were in 2023-2024.  In addition, benefit bucks will only be allowed to be used towards health, dental, and vision insurance.  All Ayes.  The motion carried. 

President Dolezal brought up the Iowa Association of School Board Summit on Student Success on Tuesday, June 11th and encouraged Board members to attend.

The Board reviewed the current Iowa Works postings. 

The Board discussed the status of the budget restructure for the District.

Superintendent Cain reported pictures of the progress of the new middle school project will be posted on the website soon.  The walls of the gym are currently going up. 

Mr. Cain explained the Board will be getting back into reviewing policy by series again in future meetings.  On the evening of March 12, 2024, the Toledo-Tama Kiwanis Club hosted the Middle School Golden Achievement Awards Banquet at the Tama-Toledo Country Club.  Sixteen students, two girls and two boys each from grades 5 through 8, were honored for their outstanding scholarship and citizenship. 

Motion by Thiessen, second by Hopper to adjourn the meeting at 7:55 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on April 2, 2024 in regular session at the STC Partnership, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Allison Graham with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.

Motion by Ellenbecker, second by Thiessen to approve the agenda with the removal of the word “not” in Item 8. Exempt Session per Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees not covered by a Collective Bargaining Agreement .  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to approve the following consent agenda items: minutes from the March 18, 2024 regular session,  bills for payment, WC Financial School Spirit Check Permission Agreement, and early graduation request - Larry Davenport, Jr. (April 2024). All Ayes.  The motion carried. 

Public Comment - None.

Motion by Hopper, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Carlie Herdlicka - Assistant Middle School Boys Soccer Coach, John Loos - 7-12 Music Teacher, Janelle Pirkl - Director of Curriculum, Jayden Terrill - Health/Physical Education, and Shawn Arey - Bus Driver

Resignations:  Chris Drummer - Varsity Football and Wrestling Cheer Coach, Rashell Mendoza - High School Paraeducator, Rashell  Mendoza - Concessions Manager (End of 23-24 School Year), Irene Benda - Transportation Paraeducator, and Kerry Kucera - Elementary Kitchen Staff (End of 23-24 School Year)

Officials:  Middle School Boys and Girls Soccer - Ashley Castanon, Jesus Castanon, and Brooklyn Dvorak; Middle School Track and Field - David Lee; and High School Soccer - Kurt Slouha, Rich Hudnut, and Xander Wellman

Volunteers:  Amanda Husak - MS/HS Soccer Coach

Motion by Thiessen, second by Hopper to approve the 100 Series Policy review, and the first reading of Policy 106 - Title IX - Discrimination and Harassment Based on Sex Prohibited and Policy 501.03 - Compulsory Attendance.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the 5-2-1-0 Grant Funding Proposal.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to accept the donation from Iowa Premium Beef, in the amount of $5,000, to use towards the high school gym sound system.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Apple Inc. Education Price Quote, in the amount of $163,257.00, for a staff device refresh.  This will be paid for by ESSER funding.   All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction Pay Application #07, in the amount of $1,176,929.82, for construction services.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Pan-O-Gold bread bid for the 2024-2025 school year.  All Ayes.  The motion carried.

The Board reviewed the current Iowa Works postings. 

The Board discussed the Local Government Risk Pool and what benefits it could provide.

Superintendent Cain briefly spoke about the continuation of restructuring the budget and explained the last few items will be brought back to the Board on April 15th for approval.

Superintendent Cain reported the Middle School project is moving along nicely. 

Mr. Cain explained he applied for two grants this week, totaling $160,000 to support summer school and after school programming next year for students in grades K-6th.  We will learn if we qualify and receive the funding in mid-April.  A very good meeting was held with 12 teacher leaders this week in regards to the revisions to the District Teacher Leadership & Compensation program.  Prior to this, the coaches and the administrative team have spent a considerable amount of time on revisions. 

Jackie Ellenbecker clarified her reasoning for being on the Board and what drives her passion.  She stated she chose to be on the Board because of her advocacy and passion for kids. 

Motion by Ellenbecker, second by Thiessen to adjourn the meeting at 6:14 p.m.  The Board went into an exempt session per Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees covered by a Collective Bargaining Agreement. 

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

PUBLIC HEARING

OF THE BOARD OF EDUCATION OF THE

COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY

The Board of Directors of the Community School District of South Tama County met on April 8, 2022 for a Public Hearing on the 2024-2025 Proposed Property Tax Levy at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent: Elizabeth Dolezal. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf and members of the community through Google Hangouts.

Motion by Ellenbecker, second by Thiessen to approve the agenda.  All Ayes.

Public Hearing – Vice President Wiese opened the Public Hearing for the 2024-2025 Proposed Property Tax Levy  at 5:00 p.m. Vice President Wiese asked for public comments. Hearing none, Vice President Wiese asked for a motion to close the Public Hearing.

Motion by Ellenbecker, second by Thiessen to close the Public Hearing at 5:02 p.m.  All Ayes. The motion carried.

Motion by Hopper, second by Thiessen to adjourn the meeting at 5:03 p.m.  All Ayes.

 

Elizabeth Dolezal, Board President                    Katie Mathern, Board Secretary    

PUBLIC HEARING, REGULAR, AND CLOSED SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on April 15, 2024 for a Public Hearing on the 2024-2025 Certified Budget at the STC Middle School, Toledo, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  Beth Wiese  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Darvin Graham, Chelsea Ahrens, Ben Adams, and members of the community through Google Hangouts.

Motion by Thiessen, second by Ellenbecker to approve the agenda.  All Ayes.  The motion carried. 

Public Hearing - 2024-2025 Certified Budget

President Dolezal opened the Public Hearing for the 2024-2025 Certified Budget at 5:02 p.m.  The published tax rate of $14.47 was explained compared to last year.  President Dolezal asked for public comments.  Hearing none, President Dolezal asked for a motion to close the Public Hearing.

Motion by Ellenbecker, second by Hopper to close the Public Hearing at 5:03 p.m.  All Ayes.  The motion carried. 

The Regular Session was called to order at 5:04 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present.  Beth Wiese joined the meeting at 5:07 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Darvin Graham, Chelsea Ahrens, Ben Adams, and members of the community through Google Hangouts.

Motion by Thiessen, second by Ellenbecker to approve the agenda with the change of moving discussion item B.  Risk Pool to the end of reports as item b.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the April 2, 2024 regular session, minutes from the April 8, 2024 Public Hearing, bills for payment, the Cooperative Sharing Agreement with Meskawki for high school and middle school baseball and softball, the Cooperative Sharing Agreement with Meskwaki for high school girls soccer, and the following early graduation requests:  Dominick Ochoa (April 2024), Taylor Slifer (December 2024), Cristal Fonseca (December 2024), Evelyn Fonseca ( December 2024), Mariah Gilbert (December 2024), Adrian Valle (December 2024), Kimberly Alonso (December 2024), Estrella Fonseca (December 2024), Sofia VanDeWalle (December 2024), Brodie Chamberlin (December 2024), Paola Castanon (December 2024), Valery Avalos (December 2024), Yeraldin Valle-Cervantes (December 2024), and Eyan Weitzell (May 2024).  All Ayes.  The motion carried. 

Public Comment - None

Mr. Adams presented on student behavior at the middle school and also the Fellowship of Christian Athletes.

Athena Simpson with Wood River Energy provided information to the Board on the Local Government Risk Pool and how it works. 

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes, except for Wiese, who abstained.  The motion carried.

Hires:  Jason Castor - Middle School Custodian, Valarie Piper - Transportation Paraeducator, and David Wiese - Head Varsity Baseball

Resignations:  Rachel Davis - High School English Teacher, Rachel Davis - Individual Speech Head Coach, Cecilie Harrison - Middle School TAG Teacher, Charlie Shuckahosee - 8th Grade Basketball Coach, David Wiese - Assistant Varsity Boys Basketball Coach, Allisyn DeFields - 6th Grade Literacy Teacher, Marsha Keahna - Assistant High School Girls Basketball Coach, Baron Davis - High School Assistant Cross Country Coach, and Anna McBride - Elementary Art Teacher

Officials:  High School Soccer - Miranda Woodcock, Charles Woodcock, and Xander Wellman

Transfer:  Rhonda Ricker - ESSER Interventionist to Title IIA Class Size Reduction Teacher and Callie Hillman - Middle School Paraeducator to Partnership Administrative Assistant

Motion by Wiese, second by Hopper to approve having a head coach and two assistant coaches for high school girls wrestling.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve paying a stipend for coaches who drive yellow school buses to activities.  The amount will be $50.00 for any events less than 60 miles away and $75.00 for any events 60 miles or greater away.  This will be added to the handbook in a future meeting.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the FY2025 Certified Budget as published.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the first reading of the following policies:  200.01 - Organization of the Board of Directors (FKA 201), 200.01 R1 - Organization of the Board of Directors - Organizational Meeting Procedures (FKA 207.02), 200.02 - Powers of the Board of Directors (FKA 201.03), 200.03 - Responsibilities of the Board of Directors (FKA 201.04), 201 - Board of Directors’ Elections (FKA 202), 202.01 - Qualifications (Revised), 202.02 - Oath of Office (FKA 202.03), 202.03 - Term of Office (FKA 202.02), 202.04 - Vacancies (Revised) and discussion of policy 202.05 - Student School Board Representatives (New).  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the second reading of the following policies:  106 - Title IX - Discrimination and Harassment Based on Sex Prohibited and 501.03 - Compulsory Attendance.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the resolution to allocate funds to the Central Rivers Area Education Agency for 2024-25.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the resolution authorizing the Issuance of Not to Exceed $5,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof.   Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen.  Nays:  None  The motion carried. 

Motion by Thiessen, second by Wiese to accept the donation from K&M Sanitation towards the high school sound system, in the amount of $1,000.00.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Mystery Science quote, in the amount of $12,245.00 for mystery science kits for grades 2nd - 5th for the 2024-2025 school year.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the HD Supply quote, in the amount of $99,011.40, for cleaning equipment.  This will be purchased using ESSER funds.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request 48R, in the amount of $8,225.06, for demolition of handrails at the new middle school.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Garling Construction change order request 53, in the amount of $6,202.42, for demolition of existing wood panels, framing a ceiling, and drywalling.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Ellenbecker to approve the Iowa Association of School Boards invoice, in the amount of $5,654.00, for IASB Membership Dues FY 2024-2025.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration/close-out.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the SHI pricing proposal, in the amount of $19,247.12, for the JAMF Pro - subscription license renewal for one year.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the Tama County Auditor invoice, in the amount of $5,831.31, for the STC special election March 5, 2024.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Scanlan Center for School Mental Health invoice, in the amount of $5,498.25, for services.  This will be paid out of the Stronger Connections Grant funding.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Wiese to approve the JMC invoices, in the amounts of $8,972.94 (elementary), $7,254.96 (middle school), and $7,496.08 (high school), for software site licenses for the 24-25 school year.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the FY2023 Audit.  All Ayes.  The motion carried.

The Board reviewed the current Iowa Works postings. 

Superintendent Cain spoke to the Board about posting for a Family Consumer Sciences position, along with the current math opening and only filling one or the other position. 

Chelsea Ahrens spoke about the possibilities of purchasing athletic trainer services for the District.

The Board discussed a request from a representative of the Meskwaki Nation to utilize our property as an access point to their land they are looking to develop.  The Board felt the Meskwaki Nation will need to find a separate access point at this time. 

Superintendent Cain reported the middle school project continues to move along in a good direction.  He referred to the change order requests previously approved during the meeting.  Additionally, the landscaping budget and plan is up for discussion.  Time has been spent looking at some potential issues related to visual appeal and electrical access points.  Mr. Adams and his team are making the decision on the electrical needs.  Mr. Cain stated if any Board member is interested in a tour, they could schedule a walkthrough during their one to one meeting with him. 

Mr. Cain explained last week, the District submitted their request for joining the NICL, as well as informed the WAMAC of the District’s intentions.  The NICL will have their end of year meeting in April and the District’s request will be on their agenda.  We should know more in the coming weeks.  The District has crossed a few more barriers with the $150,000.00 Homeland Security Grant, provided as part of the Governor’s School Safety Initiative.  It has been discovered the District is not allowed to utilize all of the funding in one building.  The District will move forward with this grant, reviewing its highest needs for each building as it relates to safety.

Board member Hopper gave a shout out on the high school play, Little Women.  He stated everyone involved did a fantastic job.

The Board took a recess from 7:53 p.m. to 8:00 p.m., before going into the Closed Session.

Motion by Wiese, second by Hopper to enter into Closed Session at 8:00 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. 

Motion by Thiessen, second by Wiese to come out of Closed Session at 8:26 p.m.

Motion by Wiese, second by Hopper to adjourn the meeting at 8:27 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

EXEMPT, REGULAR, AND WORK SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on May 6, 2024 for a regular session at the Partnership, Toledo, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.  This regular session followed an exempt session from 4:45 p.m. to 5:00 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent:  None  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Allison Graham, Rob Boley, Steve McAdoo, Ben Adams, Paula Graves, Finn Miller, Lilith Duncan, Gustav Ojenholt, Brooks Baier, Emily Carnahan, Mike Carnahan, Patty Kerns, Tim Kerns, and members of the community through Google Hangouts.

Motion by Thiessen, second by Wiese to approve the agenda.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the April 15, 2024 public hearing, regular meeting & closed session minute, bills for payment, financials, the Central Rivers MOC Contract, and the following early graduation request:  Anthony FlyingHawk (May 2024).  All Ayes.  The motion carried. 

Public Comment - None

The Board recognized the performers who participated in the Iowa High School Music Association State Solo and Ensemble Festival on March 23, 2024 in Grinnell.  Out of nine entries, the band came home with seven Division Ones and two Division Twos. 

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Doug Kaloupek - Maintenance, Rollanda Puentes - K-4 ELL Paraeducator, Leah Fonua - Head 8th Grade Volleyball Coach, Suzanne Lux - Part-time Preschool ELL Paraeducator

Resignations:  Michelle Kalinay - Director of Food Service & Nutrition, Rubi Pesina - High School ELL Paraeducator, Jason Castor - Middle School Custodian (12:00-8:00 p.m.), Stephanie Lane - Middle School Art Teacher, Andrea Asmussen - Middle School Kitchen Staff, Morgan McFate - Basketball Cheerleading Coach, Jeff Niedermann - Industrial Arts Teacher, and Regina Gill - Middle School Special Education Teacher

Officials:  Soccer - Danilo Obradovic, Uros Cukic, Luke Fischer, Jesus Castanon; Middle School Softball & Baseball - James Hall; Middle School Softball - Maeley Elsbury and Tiffany Thiessen; and Middle School Baseball - Tyrus Clegg

Transfer:  Jason Arp from Girls Varsity Wrestling Co-Head Coach to Girls Head Varsity Wrestling Coach, Danny Elsbury from Girls Varsity Wrestling Co-Head Coach to Girls Assistant Varsity Wrestling Coach, Maci Fritz from 5th Grade Teacher to 6th Grade Literacy Teacher, and Morgan McFate from Assistant Football Cheerleading Coach to Head Football Cheerleading Coach

Motion by Thiessen, second by Hopper to approve adding the stipend for coaches who drive yellow school buses to activities in the handbook.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the 2024-2025 Budget Restructure recommendations of TLC Structure and Building Administrative Assistants.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve either the dollar amount to get to the state minimums or $1,400.00 for certified teaching staff.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve $0.60/hour increase for all classified staff, except $0.30/hour increase for bus routes and $1,400.00 increase for Administrative Assistants.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the increase of $2,000.00 for Administrators & Directors.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the extra duty schedule with possible level movements.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the resolution approving the participation by the School District in a joint agreement establishing local government risk pools.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the ISG invoice, in the amount of $15,000.00, for construction administration.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the Schools PLP quote, in the amount of $2,220.00, for six user licenses and setup, training, and support.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Phillips Floors invoice, in the amount of $6,415.00, for contracted work scheduled for maintenance as per contract dated 2/9/2021.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Wiese to approve the CEC invoice, in the amount of $5,123.00, for annual fire protection inspection.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request #0049, in the amount of $5,391.41, to bring the striping and logo on the gym floor up to code.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Garling Construction change order request #0044, in the amount of $9,369.10, for capping water service for the tunnel, removing valves, and consolidating to one valve for water service on the east side of the existing building.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Garling Construction change order request #0058, in the amount of $16,298.54, for repurposing an area for a teacher/learning space.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request #0060, in the amount of $5,966.34, for connections to electrical changes.  All Ayes.  The motion carried. 

Motion by Hopper, second by Wiese to approve the Garling Construction change order requests #0061 and #0062, in the amounts of $20,156.73 and $8,742.62 respectively, to add wall furring.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Garling Construction pay application 08, in the amount of $1,394,435.65, for general construction services.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Bridges materials order, in the amount of $8,190.00 (plus shipping), for Bridges curriculum material for the 2024-2025 school year.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Really Great Reading quote, in the amount of $5,709.00, for student workbooks for the 2024-2025 school year.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the A&E Dairy milk bid.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the Bond Counsel and Disclosure Counsel Engagement Agreement with Ahlers & Cooney, P.C.  All Ayes.  The motion carried. 

Motion by Wiese, second by Thiessen to approve the SHI pricing proposal, in the amount of $8,598.00, for the iBoss content filter renewal.  All Ayes.  The motion carried. 

Motion by Thiessen, second by Hopper to approve the Software Unlimited invoice, in the amount of $9,150.00, for the District’s annual accounting software.  Katie Mathern stated she would ask them to remove the Negotiations Module fee, as it is not utilized.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Thomas Company proposal, in the amount of $40,568.60, to install Trane HVAC units in the elementary cafeteria area.  The 20-ton unit has a leak in stage 2 and they do not make coils for it anymore.  All Ayes.  The motion carried. 

Motion by Hopper, second by Wiese to approve the Key Cooperative sales ticket and worksheet, in the amounts of $5,834.50 and $10,831.08, for dry fertilizer, nitrogen preemerge herbicide, and post herbicide for the FFA farm ground.  This will come out of the farm funds.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to set the public hearing date for the certified budget amendment to Wednesday, May 29th, 2024, at the Administration Office, at 7:15 a.m.  All Ayes.  The motion carried.

The Board held a 5 minute recess.   

Motion by Wiese, second by Thiessen to approve the first reading of the following policies:  205 - Board Member Liability (FKA 204.03), 206.01 - President (FKA 203.01), 206.02 - Vice President (FKA 203.02), 206.03 - Secretary (FKA 203.03), 206.04 - Treasurer (FKA 203.02), 207 - Board of Directors’ Legal Counsel (FKA 206.04), 208 - Ad Hoc Committees (206.03), 208 E1 - Ad Hoc Committees - Exhibit (new), 209.1 - Development of Policy (FKA 205.02), 209.02 - Adoption of Policy (FKA 205.03), 209.03 - Dissemination of Policy (FKA 205.05), 209.04 - Suspension of Policy (FKA 205.04), 209.05 - Administration in the Absence of Policy (FKA 205.06), 209.06 - Review and Revision of Policy (FKA 205.07).  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the second reading of the following policies:  200.01 - Organization of the Board of Directors (FKA 201), 200.01 R1 - Organization of the Board of Directors - Organizational Meeting Procedures (FKA 207.02), 200.02 - Powers of the Board of Directors (FKA 201.03), 200.03 - Responsibilities of the Board of Directors (FKA 201.04), 201 - Board of Directors’ Elections (FKA 202), 202.01 - Qualifications (Revised), 202.02 - Oath of Office (FKA 202.03), 202.03 - Term of Office (FKA 202.02), and 202.04 - Vacancies (Revised).  All Ayes.  The motion carried.

Mr. Cain recognized the Board for Board Appreciation Month with certificates and refreshments. 

The Board reviewed the current Iowa Works postings. 

Superintendent Cain encouraged the Board to participate in the Iowa Association of School Boards Summit on Student Success on Tuesday, June 11, 2024 at the FFA Enrichment Center in Ankeny. 

The 2024-2025 School Board Meeting dates will be on the 2nd and 4th Monday of each month starting in July 2024.  In July 2024, there will only be one Board meeting on July 22, 2024.   

The Board discussed policy 202.05 - Student School Board Representatives (new) and what that could potentially look like. 

Katie Mathern presented the 5-year PPEL/SAVE Plan document to the Board and explained how it worked and would be revisited frequently.

Superintendent Cain reviewed the 2023-2024 handbook language with the Board.  “Involuntary absences not provided for in this handbook may be excused by the superintendent.  The employee shall make an application to the superintendent through the employee's building administrator immediately to be excused for such an absence. The application needs to be in writing, a simple email outlining the details will work. All unpaid absences may be subject to a “salary freeze” for the following academic school year. Situations will be addressed by the superintendent on a case by case situation. Leave related to FMLA does not apply.”

The Board will have a training session on June 25, 2024.

STC will be having a garage sale on June 6th and 7th, from 8:00 a.m. to 1:00 p.m. at the New Middle School wrestling room (701 S. Church Street, Toledo IA) and at the High School, under the home football bleachers.  There will be tables, chairs, desks, filing cabinets, etc. for sale. 

The Highway 63 closure through October 2024 will impact a couple of bus routes. 

Superintendent reviewed the current procedures for school permits for middle school students.  School permits will be available for students who complete their 8th grade academic year and meet the qualifications required by the Iowa Department of Transportation. 

Superintendent Cain reported the middle school project continues to move along in a good direction. 

Superintendent Cain gave a “thank you” to Boosters and Administrators for making Teacher Appreciation Week special.  The District was recently asked to write a letter of support for the Tama County Housing Development.  Superintendent Cain sees the possibility of the expansion of housing opportunities as a benefit for the District.  On May 7th is STC Middle School Band & Choir Night, and on May 8th is the STC High School Band & Choir Night. 

Motion by Wiese, second by Thiessen to adjourn the regular meeting at 7:13 p.m.

The Board of Directors then met in a Work Session at 7:20 p.m., following the regular meeting. 

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None.  Quorum Present.  Also present were:  John Cain, Katie Mathern, Rob Boley, and Ben Adams.  Jon Huebner, Brad Schweppe, Sam Peska, Scott Bolen, and Janelle Pirkl were present through Google Hangouts. 

Each administrator provided a one - two minute overview of their Every Student Succeeds Act Plan for next year, followed by the Board asking follow up questions.  The Board also shared their hopes for this work as it relates to student achievement.  This set the stage for the August 2024 Board and Administration Retreat. 

Motion by Wiese, second by Hopper to adjourn the meeting at 8:19 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary

REGULAR AND CLOSED SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on May 20, 2024 for a regular session at the Elementary School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Jackie Ellenbecker, and Rick Hopper.  Absent:  Megan Thiessen.  Quorum Present.  Beth Wiese joined the meeting at 5:02 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Rob Boley, Kris Collins, Brad Schweppe, Sam Peska, Ben Adams, Steve McAdoo, and members of the community through Google Hangouts.

Motion by Ellenbecker, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the following consent agenda items: minutes from the May 6, 2024 regular and work session minutes, bills for payment, the Mid-Iowa Community Action, Inc. Memorandum of Understanding, and acceptance of the Darling Ingredients donation of $3,000, for the high school sound system.   All Ayes.  The motion carried. 

Public Comment - Dixie Forcht thanked the School Board and staff for showing up to the graduation ceremony and putting the time and effort into supporting the students.  This makes it special for the students. 

Mr. Schweppe gave the Board an Iowa Statewide Assessment of Student Progress (ISASP) data update. 

Sam Peska presented the District Developed Service Delivery Plan (DDSDP) to the Board and also updated the Board on student services and district data. 

Mr. Adams gave a report on behalf of the Wellness Committee.  This committee is geared towards supporting people in need.  This coming year, the Wellness Committee is looking at hosting a basketball fundraiser. 

Mr. Schweppe gave a report on behalf of the Safety Committee.  He gave a shout out to the community on participation with this committee.  This committee has worked on the consistency with wording and terminology for safety procedures across the district.   

Motion by Wiese, second by Hopper, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Kristen Waltemyer - 5th Grade Teacher, Laura Ridout - High School Special Education Teacher, Rachel Asche - Elementary Art Teacher, Kelly Thompson - Middle School Art Teacher, Logan Arp - Assistant High School Girls Wrestling Coach, Stephanie Taylor - Wrestling Cheerleading Coach, Seth Koch - Baseball Grounds Keeper, Seth Jawitz - High School Special Education Teacher, Maci Fritz - Assistant 7th & 8th Grade Girls Basketball Coach, Justin Gates - Assistant Middle School Baseball Coach, and Jenny Schlabaugh - Elementary Family Liaison

Resignations:  Rollanda Puentes - Elementary ELL Paraeducator, Tiffany Fouts - Part-time Elementary Special Education Paraeducator, Ashley Raue - 8th Grade Girls Head Track Coach, Samantha Behounek - Middle School Special Education Paraeducator, and Stephanie Lane - Graphic Designer

Officials:  High School Baseball - Tim Odle, Dylan Longley, Pete Hansen, Blake Buhr, Adam Foreman, Dave Nitz, Joshua Baxter, Trent Powers, Anthony McClendon, Bill Yuska, David Shemanski, Daniel Hawkins and High School Softball - Dave Mohr, Daniel Miller, John Hopkins, Tim Vandenberg, Julie Foglesong, Myron Jack, Jed Hammen, Justin Wells, Brian Hazelton, Eric Gilson, Keith Rath, Andy Versendaal, Justin Hadsall, Steve Conrad, Richard Sebring, Mike Spurlin, Mike Vint, Daniel Schriever, and John Yates

Transfer:  Leticia Babinat from Middle School Interventionist to Middle School Special Education Teacher, Cami Vajgrt from 6th Grade Math Teacher to 5th Grade Teacher, and Bailey Chyma from 5th Grade Teacher to 6th Grade Math Teacher

Instructional Coaches - Joy Schirmer, Seth Koch, and Kathy Wilkerson

Motion by Wiese, second by Ellenbecker to approve the updated TLC positions.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the change in the 2024-2025 School Board meeting dates to the 2nd and 4th Mondays of each month.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the 5-Year PPEL/SAVE Plan as presented.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the Scharnweber bid, in the amount of $9,000.00, for replacing the air conditioning unit for the data room closet at the high school.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the Stein-Hrabak Flooring estimate, in the amount of $75,820.79, to replace the carpet in the 1st and 2nd grade pods.   All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the Iowa Audio estimate, in the amount of $48,306.49, for a new sound system for the high school gym.  Donations received will be applied towards this purchase as well.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the Scharnweber bid, in the amount of $27,650.00, to replace two water heaters at the elementary building.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve $15,000.00 towards concrete work at the elementary school through JRF Concrete.    All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the resolution directing the advertisement for sale of not to exceed $5,000,000 general obligation school bonds series 2024, approving electronic bidding procedures and approving official statement.  Ayes:  Dolezal, Wiese, Ellenbecker, and Hopper  Nays:  None  The motion carried.

Motion by Ellenbecker, second by Wiese to approve the Garling Construction change order request #0050, in the amount of $12,136.70, for electrical changes.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the Garling Construction change order request #0064, in the amount of $8,215.14, to upsize the transfer ducts.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order requests #0066 and #0068, in the amounts of $6,945.18 and $38,459.68 respectively, for architectural and electrical changes.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Inchy’s Bookworm Vending Machine quote, in the amount of $14,998.00, for two custom book vending machines.  This will be paid for out of the “Beyond the Bell” Grant.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the 95 Percent Group quote, in the amount of $5,042.40, for phonics products.  This will be paid for out of the “Beyond the Bell” Grant.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the CDW-G quote, in the amount of $13,420.00, for Chromebook cases.  This will be paid for out of ESSER 3 funds.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the Kajeet quote, in the amount of $6,165.83, for 25 SmartSpot renewals.  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the interventionist and liaison alignment as presented.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the first reading of the following policies:  202.05 - Student School Board Representatives (new), 209.07 - Review of Administrative Regulations (FKA 205.08), 210.01 - Annual Meeting (FKA 207.01), 210.02 - Regular Meeting (FKA 207.03), 210.03 - Special Meeting (FKA 207.04), 210.04 - Work Session (FKA 207.06), 210.06 - Quorum (FKA 207.06), 210.07 - Rules of Order, 210.07 R1 - Rules of Order (FKA 207.12), 210.08 - Board Meeting Agenda (FKA 207.13), 210.08E1 - Board Meeting Agenda - Example (new), 210.08E2 - Board Meeting Agenda - Example (with closed session) (new), 210.09 - Consent Agenda (FKA 207.13), 211 - Open Meetings (new), 212 - Closed Sessions (FKA 207.07), and 212.01 - Exempt Meetings (FKA 207.08).  All Ayes.  The motion carried.

Motion by Wiese, second by Ellenbecker to approve the second reading of the following policies:  205 - Board Member Liability (FKA 204.03), 206.01 - President (FKA 203.01), 206.02 - Vice President (FKA 203.02), 206.03 - Secretary (FKA 203.03), 206.04 - Treasurer (FKA 203.02), 207 - Board of Directors’ Legal Counsel (FKA 206.04), 208 - Ad Hoc Committees (206.03), 208 E1 - Ad Hoc Committees - Exhibit (new), 209.1 - Development of Policy (FKA 205.02), 209.02 - Adoption of Policy (FKA 205.03), 209.03 - Dissemination of Policy (FKA 205.05), 209.04 - Suspension of Policy (FKA 205.04), 209.05 - Administration in the Absence of Policy (FKA 205.06), 209.06 - Review and Revision of Policy (FKA 205.07).  All Ayes.  The motion carried.

The Board reviewed the current Iowa Works postings. 

Superintendent Cain reported South Tama’s request to join the NICL Conference was denied. 

Superintendent Cain reviewed the updated Extra Curricular Schedule with the Board.  This was previously approved at the May 6, 2024 meeting under the knowledge that a few changes may be made.  Those changes were made after having conversations with the individuals impacted.  

Superintendent Cain reported the middle school project continues to move along in a good direction.  There will be four tours on May 29th for staff.

Superintendent Cain thanked Dixie Forcht and the high school team for the graduation ceremony being such a great event.  There were great speeches by students and staff.  Last day of school is May 29th.  The retirement brunch will be on May 30th at 9:00 a.m.  All contracts are due back to the administration office by May 31, 2024.  A video clip from Iowa Decision Week highlighted some of the South Tama 2024 graduates.  The District was featured on May 13th.  The District Office will be open to the public Monday - Thursday 8:00 a.m. to 3:00 p.m. during the summer.  Fridays will be closed to the public but available for scheduled appointments only.    

The Board took a seven minute recess.

Motion by Wiese, second by Ellenbecker to enter into Closed Session at 7:23 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes.

Motion by Hopper, second by Wiese to come out of closed session at 7:47 p.m.

Motion by Ellenbecker, second by Wiese to approve the superintendent contract for three years, beginning 2024-2025.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to adjourn the meeting at 7:48 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

PUBLIC HEARING AND SPECIAL SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on May 29, 2024 for a Public Hearing on the 2023-2024 Certified Budget Amendment at the District Administration Office, Tama, Iowa at 7:15 a.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None  Quorum Present.   Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members of the community through Google Hangouts.

Motion by Ellenbecker, second by Thiessen to approve the agenda.  All Ayes.  The motion carried.

Public Hearing - President Dolezal opened the Public Hearing for the 2023-2024 Certified Budget Amendment at 7:16 a.m.  Director of Finance Katie Mathern reviewed the budget amendment for $690,000.  Mrs. Mathern explained the amendment was due to the underestimated amount of expenditures in instruction and support services.  Mrs. Mathern stated the budget amendment would have zero impact on property taxes.  President Dolezal asked for public comments.  Hearing none, President Dolezal asked for a motion to close the Public Hearing. 

Motion by Thiessen, second by Ellenbecker to close the Public Hearing at 7:19 a.m.  All Ayes.  The motion carried.

The Special Session was called to order at 7:20 a.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  None  Quorum Present.   Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members of the community through Google Hangouts.

Motion by Wiese, second by Hopper to approve the 2023-2024 Certified Budget Amendment as presented.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Wiese to adjourn the meeting at 7:21 a.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

REGULAR SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on June 3, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal (via Google Hangouts), Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Absent:  Beth Wiese.  Quorum Present.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jonathan Koshak and Mike Zmolek with State Bank of Toledo, and members of the community through Google Hangouts.

Motion by Ellenbecker, second by Thiessen to approve the agenda.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the following consent agenda items: minutes from the May 20, 2024 Regular Session minutes; May 29, 2024 Public Hearing minutes; bills for payment; Dunn Custom Masonry estimate, in the amount of $2,650.00, for the bell base tuckpointing; the Contract Between Iowa Valley Community College District and South Tama Community School District for Summer College Credit Program 2024; the Contract Between Iowa Valley Community College District and South Tama Community School District for 2024-2025 Academic Year; and early graduation request for Ty Troxell - December 2025).  All Ayes.  The motion carried. 

Public Comment - None

Travis Squires, with Piper Sandler, gave an overview of the Bond Sale Results.

Motion by Thiessen, second by Hopper, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Joseph Hoskey - 8th Grade Social Studies, Ellen Moran - Head Individual Speech Coach, Laura Ridout - Assistant High School Girls Basketball Coach, Kailee Meek - Assistant 7th & 8th Grade Volleyball Coach, and Darion Lefwich - Main Dish Cook

Resignations:  Kristin Ebel - Middle School Special Education Teacher, Tiffany Bridgewater - Elementary K-4 ELL Teacher, Michelle Ankrum - 4th Grade Teacher, Tayler Bovenmyer - 7th Grade Writing Teacher, Valarie Piper - Transportation Paraeducator (5/31/2024), and Javier Brockschink - High School Science Teacher

Officials:  Mike Vint - Middle School Softball

Motion by Thiessen, second by Ellenbecker to approve a 6-month CD with State Bank of Toledo for the $5 million bond proceeds.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Riverside Technologies, Inc. quote without the optional RTI Engineering Services, in the amount of $29,568.30, for 15 UPS Units.  These will be paid for with ESSER funding.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Apple proposal, in the amount of $22,488.75, for 225 iPad cases.  These will be paid for with ESSER funding.  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Thiessen to approve the resolution opening and considering sealed bids by the Superintendent of Schools, Secretary of the Board, and Municipal Advisor for the School District and referring same to the Board of Directors.  Ayes:  Dolezal, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the resolution of consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board, and the Municipal Advisor and the resolution directing the sale.   Ayes:  Dolezal, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the Frontline Education invoice, in the amount of $21,200.27, for Absence & Time Solution.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Garling Construction pay application 09, in the amount of $2,277511.00, for general construction.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the first reading of the following policies with changes as discussed:  213 - Public Participation in Board Meeting (FKA 207.10), 213.01 - Public Complaints (new), 214 - Public Hearings (FKA 207.05), 215 - Board of Directors’ Records (new), 215E1 - Board of Directors’ Records - Board Meeting Minutes (new), 216.01 - Association Membership (FKA 208.03), 216.03 - Board of Directors’ Member Compensation and Expenses (I, II) (FKA 208.01), and 217 - Gifts to Board of Directors (FKA 204.02).  All Ayes.  The motion carried. 

Motion by Ellenbecker, second by Hopper to approve the second reading of the following policies:  202.05 - Student School Board Representatives (new), 209.07 - Review of Administrative Regulations (FKA 205.08), 210.01 - Annual Meeting (FKA 207.01), 210.02 - Regular Meeting (FKA 207.03), 210.03 - Special Meeting (FKA 207.04), 210.04 - Work Session (FKA 207.06), 210.06 - Quorum (FKA 207.06), 210.07 - Rules of Order, 210.07 R1 - Rules of Order (FKA 207.12), 210.08 - Board Meeting Agenda (FKA 207.13), 210.08E1 - Board Meeting Agenda - Example (new), 210.08E2 - Board Meeting Agenda - Example (with closed session) (new), 210.09 - Consent Agenda (FKA 207.13), 211 - Open Meetings (new), 212 - Closed Sessions (FKA 207.07), and 212.01 - Exempt Meetings (FKA 207.08).  All Ayes.  The motion carried.

The Board reviewed the current Iowa Works postings. 

The Board discussed Voted PPEL and the possibility of having a special election for it in September 2024. 

The Board reviewed STC’s current guest teacher pay and looked at other District’s guest teacher pay.  This will be brought back as an action item next meeting. 

Superintendent Cain stated there might be another possibility of Operational Sharing available with STC and another District. 

Superintendent Cain reported the middle school project continues to move along in a good direction.  Mr. Adams and Mr. Bolen provided some tours to staff members of the new Middle School.  Mr. Adams indicated there was immense excitement in the air. 

Superintendent Cain stated the end of year celebration was a success.  He gave thanks to Amber Robson for managing and organizing the event and to Mary Mixdorf and Michelle Kalinay for their support and prep work for the event.  Mr. Cain also praised the high school custodial team for their excellent job in preparing and setting up.  Finally, he thanked Brenda Youngbear and her team for providing an excellent brunch.  Sam Peska, Jenelle Pirkl, the instructional coaches, and the administrative team have been reviewing data and analyzing the District’s educational performance.   

Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 6:43 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

REGULAR AND CLOSED SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

The Board of Directors of the Community School District of South Tama County met on June 17, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.

On call of the roll the following were present:  Elizabeth Dolezal , Rick Hopper, and Megan Thiessen.  Quorum Present.  Beth Wiese joined the meeting at 5:03 p.m. and Jackie Ellenbecker joined the meeting at 5:05 p.m.  Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, SRO Vern Jefferson, Toledo Chief of Police Dan Quigley, Jonathan Meyer with the Tama-Toledo News Chronicle, Kathy Wilkerson, Sam Peska, and members of the community through Google Hangouts.

Motion by Thiessen, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the June 3, 2024 Regular Session, bills for payment, Services Agreement for Networking Support Services between Central Rivers AEA and South Tama CSD, Gear Up Grant, and McKinney-Vento Subgrant.  All Ayes.  The motion carried. 

Public Comment - None

Sam Peska gave an end of year data report to the Board.

Vern Jefferson gave a School Resource Officer end of year report to the Board.

Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests.  All Ayes.  The motion carried.

Hires:  Christine Kasal - Kitchen Staff, Misty Dewitt - Sign Language Interpreter, Zachary Pfantz - 4th Grade Teacher, Madison Cole - K-4 Special Education Paraeducator, and Ashley Steele - PK - 4 Special Education Paraeducator

Resignations:  Danielle Davenport - Title VI Liaison, Kimberlee Benson - Dance Team Coach, and Crystal Hass - Individual Speech Assistant Coach

Transfers:  Naomi Chyma from Middle School Head Cook to Director of Nutrition & Food Service

Mentor Contracts:  Katie Schuett, Jennifer Anderson, Sarah Klopping, Travis McBride, Emily Chyma, Seth Koch, Dustin Peska, Nate Doran, Taylor Brown, Lon Wilkerson, Janelle Unkrich, Jeanette Stacey, Paula Graves, Steve Bearden, Morgan McFate, Kelle Johannsen, Gretchen Taylor, Audrey Roth, Mike Carnahan, Kenadie Geiger, Nate VanDyke, and Denise Danker

Motion by Ellenbecker, second by Wiese to approve the Community Eligibility Provisions Monthly Federal Reimbursement Program for STC Elementary and Middle School.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for Construction Administration and Close-Out.  All Ayes.  The motion carried.

Motion by Thiessen, second by Wiese to approve the Amendment to the Professional Services Agreement (AIA Document G802-2017), in the amount of $98,700.00, for ISG to provide commissioning services for the Middle School Addition and Renovation project.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve the RESOLUTION APPOINTING UMB BANK, N.A. OF WEST DES MOINES, IOWA TO SERVE AS PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME.”   Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Ellenbecker, second by Thiessen to approve the form of Tax Exemption Certificate.  Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Wiese, second by Thiessen to approve the Continuing Disclosure Certificate.  Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Thiessen, second by Wiese to approve the RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2024, OF THE SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT, STATE OF IOWA, IN THE AMOUNT OF $5,000,000, AND LEVYING A TAX FOR THE PAYMENT THEREFORE ADOPTED APRIL 15, 2024.”  Ayes:  Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen  Nays:  None  The motion carried.

Motion by Thiessen, second by Wiese to approve the Assured Partners invoice, in the amount of $26,000.00, for 2024-2025 service fee.  All Ayes.  The motion carried.

Motion by Wiese, second by Hopper to approve the Iowa Public School Insurance Program (IPSIP) invoice, in the amount of $134,702.54, for worker’s compensation premium.  All Ayes.  The motion carried

Motion by Thiessen, second by Wiese to approve the IPSIP invoice, in the amount of $524,567.65, for property and casualty insurance premiums.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Lexia quote, in the amount of $19,644.00, for 47 LETRS Participant Materials Bundles and 9 LETRS Online Course Extensions.  All Ayes.  The motion carried.

Motion by Wiese, second by Thiessen to approve the Really Great Reading quote, in the amount of $9,907.20, for Word Plus materials.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Key Cooperative Invoice, in the amount of $6,597.81, for fertilizer, chemicals, and other applications.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the SU Insurance Company invoice, in the amount of $43,748.50, for the break/fix insurance premium.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Hopper to approve the One Way Education estimate, in the amount of $11,111.00, for a 6-year subscription and materials for heritage class.  All Ayes.  The motion carried.

Motion by Ellenbecker, second by Thiessen to give the business office authorization to pay additional vendor payments during June 2024, as are due and payable prior to the fiscal year end.  In addition, the Board approves for the Board president to review any checks cut prior to the July 22nd Board meeting before being sent out.  All Ayes.  The motion carried. 

Motion by Wiese, second by Hopper to approve $140/day for guest teacher pay.  One hundred fifty-five dollars ($155) per day for long-term guest teacher pay, ten consecutive days, in the same position.  After twenty-five (25) days of guest teaching, the guest teacher will be paid $250 and then the number of days will restart.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the first reading of the following policies:  300 - Role of School District Administration (new), 301.01 - Management (new), 302.01 - Superintendent Qualifications, Recruitment, Appointment (FKA 301, 301.01), 302.02 - Superintendent Contract and Nonrenewal (FKA 301.02), 302.03 - Superintendent Salary and Other Compensation, 302.04 - Superintendent Duties (FKA 301.04), 302.05 - Superintendent Evaluation (FKA 306.01), 302.06 - Superintendent Professional Development (FKA 301.03), 302.07 - Superintendent Civic Activities (new), and 302.08 - Superintendent Consulting/Outside Employment (new).  All Ayes.  The motion carried.    

Motion by Thiessen, second by Ellenbecker to approve the second reading of the following policies:  213 - Public Participation in Board Meeting (FKA 207.10), 213.01 - Public Complaints (new), 214 - Public Hearings (FKA 207.05), 215 - Board of Directors’ Records (new), 215E1 - Board of Directors’ Records - Board Meeting Minutes (new), 216.01 - Association Membership (FKA 208.03), 216.03 - Board of Directors’ Member Compensation and Expenses (I, II) (FKA 208.01), and 217 - Gifts to Board of Directors (FKA 204.02).  All Ayes.  The motion carried. 

The Board took a thirteen-minute recess.

The Board briefly reviewed the Classified, Certified, Preschool, Parent-Student, and Activities Handbooks.  These will be brought back for action at July 22nd’s Board meeting.

The Board had a conversation about Dual Credit Classes and qualifications.  The Iowa Department of Education will be contacted in regards to the rules and regulations with this, and the information will be brought back to the Board. 

The Board discussed Voted PPEL and the possibility of having a special election for it in September 2024. 

Superintendent Cain reported the middle school project continues to move along in a good direction.  The District remains with a good contingency balance at this point in the project. 

Superintendent Cain thanked the White House Team and the Buildings and Grounds Team for their work on the District Garage Sale.  Beth Wiese, Rick Hopper, and Mr. Cain experienced some good learning opportunities at the Summit of Student Success.  On June 25th, the Board will have a Board Retreat with Lou from the Iowa Association of School Boards.  They will look at Eight Traits of Effective School Boards and the District’s current strategic goals. 

Motion by Thiessen, second by Ellenbecker to enter into Closed Session at 7:28 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  All Ayes.

Motion by Ellenbecker, second by Thiessen to come out of closed session at 9:20 p.m.

Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 9:21 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary    

SPECIAL SESSION AND WORK SESSION

OF THE BOARD OF EDUCATION OF THE

SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT

 

The Board of Directors of the Community School District of South Tama County met on June 25, 2024 for a Special Session at 219 W 3rd Street, Tama, Iowa at 4:30 p.m.

On call of the roll the following were present:  Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Quorum present.  Elizabeth Dolezal joined the meeting at 4:32 p.m.   Also present were: Superintendent John Cain, Katie Mathern, Steve McAdoo, Mary Mixdorf, and Amber Robson.

Motion by Thiessen, second by Hopper to approve the agenda with the addition of Action Item H. Change Order Request 075.  All Ayes. The motion carried.

Motion by Thiessen, second by Hopper to approve the following personnel requests.   All Ayes.  The motion carried.

Hires:  Jessica Axler - Middle School Special Education Paraeducator

Transfers:  Laura Wall from Middle School Kitchen Main Dish Cook to Middle School Kitchen Lead

Officials:  Keely Upah - Middle School Softball

Motion by Thiessen, second by Dolezal to approve a full cell phone stipend of $360 for the Administrative Assistant to the Superintendent.  All Ayes.  The motion carried.

Motion by Dolezal, second by Thiessen to approve $15,000.00 towards the high school greenhouse improvement.  This will be paid for out of the farm account.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request 0072, in the amount of $17,690.57, for hanging and finishing drywall per the owner’s request.  All Ayes.  The motion carried.

Motion by Thiessen, second by Hopper to approve the Garling Construction change order request 0073, in the amount of $19,223.00, for playground changes.  All Ayes.  The motion carried.

Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 Technology Loan Agreement.  All Ayes.  The motion carried.

Motion by Dolezal, second by Hopper to approve the RC Systems quotes, in the amounts of $61,649.54, $106,891.36, and $106,744.85, for Elementary, Middle School, and High School cameras.  One hundred fifty thousand dollars of this will be paid for out of the Safety Grant.  All Ayes.  The motion carried.

Motion by Hopper, second by Ellenbecker to approve the Garling Construction change order request 0075, in the amount of $14,321.92, for lower level furring and drywall.  All Ayes.  The motion carried. 

The Board discussed the possibility for a PPEL vote in September.

Motion by Thiessen, second by Ellenbecker to adjourn the special session at 5:10 p.m.  All Ayes.

The Board of Directors of the Community School District of South Tama County met on June 25, 2024 for a Work Session at 219 W 3rd Street, Tama, Iowa at 5:11 p.m.

On call of the roll the following were present:  Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.  Quorum present.  Also present were: Superintendent John Cain, Katie Mathern, and Lou Gvist with the Iowa Association of School Boards.  

Motion by Wiese, second by Hopper to approve the agenda.  All Ayes.  The motion carried.

Lou worked with the Board on developing a governance mindset, including the role of the Board and the role of the Superintendent and what that looks like.  They reviewed the Eight Traits of Effective School Boards and picked out of the traits they believe are strengths of the board/superintendent team.  Then they picked the traits they believe would be powerful next steps for the board/superintendent team to focus on in the future.

The Board reviewed the District’s current strategic goals and strategic plan and decided it might be good to rework and recreate this plan during the 2024-2025 school year for 2025-2026 school year.

Motion by Thiessen, second by Ellenbecker to adjourn the work session at 7:53 p.m.

 

Elizabeth Dolezal, Board President                      Katie Mathern, Board Secretary