407.06 Employee Early Retirement

407.06 Employee Early Retirement

407.06 Employee Early Retirement
 

PURPOSE

A. It is the expressed intent of the Board of Directors of the South Tama County School District, through this policy, to acknowledge employees who have provided years of service to the School District by offering them a voluntary early retirement incentive subject to the terms and conditions set out in this policy.

B. This program provides eligible staff an incentive and voluntary opportunity for Retirement.

C. The program is to provide a means to help meet District budgetary needs and should be cost effective for the district in the long term.

D. Participation in the program can curtail the need to reduce staff members because of declining enrollment or budget limitations.

E. The program provides a means for the district to know vacancies for next year in order to make necessary staffing decisions.

 

The school district offers an early retirement plan for full-time and part-time employees who are currently performing their assigned duties within the school district. An employee is eligible under the early retirement plan when the employee:

  • Is at least age 55 at the effective date of retirement.
  • Employee has worked a minimum of 15 consecutive years of service as a full-time or part-time employee at the South Tama County Community School District and is actively employed during the last fiscal year prior to the early retirement.
  • The Employee notifies the Board of Directors of his/her intention to receive early retirement benefits by submitting to the office of the Superintendent the required application for the Early Retirement Incentive and Release (“Application”) for participation in the plan no later than 4:00 pm on January 10, 2025.
  • Employee works through the end of the 2024 - 2025 school year and retires effective June 30, 2025, in accordance with the terms set forth in the application, unless an alternative date is agreed to between the Superintendent and eligible employee and approved by the Board.
  • Receives board approval of the employee's application for participation in the early retirement plan, of the employee's resignation and of the disbursement of the early retirement incentive to the employee.
  • The employee is not under current consideration for contract termination or who has already been discharged or left employment with the District, unless the notice is based upon reasons which are related to staff reduction.
  • The employee has not previously received early retirement benefits from the school district.

Approval by the board of the employee's early retirement application shall constitute a voluntary resignation. Approval by the board of the employee's early retirement application will also make the employee eligible for disbursement of the early retirement incentive; July 1 following the employee's approval for early retirement or a date mutually agreed upon by the school district and the employee, whichever date is earliest. Failure of the board to approve the employee's early retirement application will make the employee's current contract with the board continue in full force and effect.

 

VOLUNTARY EARLY RETIREMENT BENEFITS

Voluntary early retirement benefits will be determined, as follows:

A. Continuous Years at STC (certified)

Continuous Years of Service

Early Retirement Benefits per sick day

15

$145

20

$155

25

$165

30

$180

35

$200

Table A

 

B.  Continuous Years at STC (classified)

Classified early retirement benefits per sick day will be calculated using their daily per diem multiplied by their remaining balance of sick days.  The benefits for classified employees will be capped and will not exceed the same level as those for certified staff based on Table A.

 

C.  Catastrophic Leave

District employees who experience a catastrophic leave 5 years prior to their early retirement may be eligible to apply for this consideration.  A catastrophic illness or injury is defined as a serious condition that is life threatening and/or results in long term disability.  These requests will need to be in writing along with an explanation of their catastrophic illness or injury.  All decisions will be handled case by case and final determination will be made by the superintendent and school board.

 

3. Anyone with less than 15 consecutive years as an employee with STC will not qualify for early retirement benefits

4. Years as an employee with STC will generally be determined by issued contracts. If, for some reason, no contract was issued, an employee must have worked over one-half of the scheduled time for the position they are filling. Substitute employment will not be considered in determining the time an employee has worked with STC.

 

B. Payment for Early Retirees

1. Shared time employees for which STC holds the contract will be included.

2. For employees who are participating in the District-sponsored group health plan at the time of retirement, the early retirement benefit will automatically be paid into the Health Reimbursement Arrangement (HRA). For employees who are not participating in the District-sponsored group health plan at the time of retirement, the early retirement benefit will automatically be paid into the Special Pay Plan on file with the District.

3. All benefits will be started July 1 with a cash payment on July 20 or January 20 for the Special Pay Plan at the employee request.

 

C. Calculation of Benefits

1. The amount of the early retirement benefit is calculated by multiplying the number of remaining sick days as of June 30, 2025 by the aforementioned amount provided in Table A.

2. The maximum amount paid to any employee under this policy will be capped at $10,000 per year for three years. 

3. No interest shall be paid by the District on temporary delays in the payment of the early retirement incentive.

4. Retirement fees and taxes, where applicable, will be deducted from the early retirement benefits detailed in this early retirement incentive policy.

 

APPLICATION

1. Employees requesting early retirement benefits must submit the required application to the Superintendent by 4:00 p.m. on January 10, 2025. The Board will accept the first 6 applications received regardless of classified or certified.  Written acceptance of this offer from the employee shall be considered by the Board of Education as a voluntary resignation and termination of any contract and/or employment with the District effective June 30, 2025 of the current school year (unless an alternative date is agreed to between the Superintendent and eligible employee and approved by the Board).

2. The Board of Education may waive (move to an early date or extend) the application deadline when it deems such a waiver to be in the best interest, or an advantage to the District.

3. An employee’s application for early retirement benefits is not, in itself, a resignation of a contract with the School District nor does it require the Board to accept the application. However, acceptance by the Board of an employee’s resignation and request for retirement will be considered a voluntary resignation and termination of the employee’s contract for employment. The Board’s acceptance of the employee’s resignation and request for retirement will be considered final and the employee will be considered terminated on or before June 30, 2025.  If the Board does not accept the employee's resignation and request for retirement, the employee’s contract will continue in effect.

 

OTHER BENEFITS

1. Health Insurance

Any employee that qualifies for membership in the group health insurance policy may, as permitted under the IRS 125 Cafeteria Plan, or at their own expense, continue to carry that policy to age sixty-five, if the law, IRS Rules, and the insurance carrier permit. If this provision is contrary to the insurance carrier policy, state and federal regulation and federal law, the benefits provided will remain within their guidelines.

2. Blue Card Holder

Employees that retire under this policy will qualify for a blue card even if you are not 65 years of age.

 

DEFINITIONS

1. Years at STC - Will generally be determined by issued contracts. If, for some reason, no contract was issued an employee must have worked over one-half of the scheduled time for the position they are filling each year. Substitute employment will not be considered.

2. Beneficiary Option - In the event of the death of the employee prior to payment of the early retirement incentive but after the licensed employee's retirement has begun, the early retirement incentive will be paid to the designated beneficiary in one lump sum payment. In the event no beneficiary is designated, the incentive will be paid to the employee's estate in one lump sum payment.

The board has complete discretion to offer or not to offer an early retirement plan for employees. The board may discontinue the school district's early retirement plan at any time.

 

NO VESTING RIGHTS/BOARD DISCRETION TO AMEND OR REVOKE

The adoption of this early retirement incentive policy shall not vest any right in any employee whether or not the employee is currently eligible for the early retirement incentive. The Board shall have the complete discretion to amend or repeal this plan or any provisions thereof at any time with or without notice and shall not be obligated to provide any benefits to any employee after the date of such amendment or repeal, except to those employees whose early retirement pursuant to this plan has commenced prior to amendment or repeal.

 

BOARD’S RIGHT TO LIMIT OR DENY BENEFITS AND GRANT WAIVERS

1. The Board reserves the right to pay no early retirement benefits, to limit the number eligible, or adjust the maximum amount paid. If the Board limits the number eligible, those approved will be on a first apply, first eligible basis.  For the 2024 - 2025 school year, the Board has elected to limit the maximum number of retirees to six (6) for the total number paid.

2. The Board expressly reserves the right to reject any application for early retirement.

3. The Board reserves the right to waive any requirement or condition of this policy at its discretion and at any time. Any decision by the Board to waive a requirement or condition which is a part of this policy shall not establish any precedent with regard to any other request for a waiver.

 

INDEPENDENT ADVICE

Employees are advised to seek independent advice with regard to tax or financial consequences associated with any action taken by them under this plan.
 

PLAN INTERPRETATION

The Board is the final arbiter for all questions of interpretation under this plan, including but not limited to, questions of eligibility or benefit calculations.

 

STATEMENT OF NON-DISCRIMINATION

The School District will not discriminate against any employee on the basis of age, gender, gender identity, sexual orientation, race, color, creed, religion, national origin, marital status, disability, or any other protected class under state or federal law, through the application or administration of this policy.

 

Legal Reference: 29 U.S.C. §§ 621 et seq. Iowa Code §§ 97B; 216; 279.46; 509A.13.

Approved:10/20/1986, 12/9/2024

 

Reviewed: 11/7/2022

 

Revised: 11/6/2023, 12/9/2024

 

arobson@s-tama… Wed, 11/08/2023 - 10:18