BOARD MEETING MINUTES
BOARD MEETING MINUTESClick on the meeting date from the list below to view meeting minutes.
2020-21 Board Meeting Minutes
2020-21 Board Meeting Minutes Jen@iowaschool… Tue, 05/12/2020 - 09:102020.07.06 Board Minutes
2020.07.06 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on July 6, 2020 for a Special Meeting at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin, Penny Tyynismaa. Absent: Ron Houghton and Clint Werner. Quorum Present. Houghton joined the meeting at 5:01 p.m.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin second by Kline to approve the agenda. All Ayes.
Public Comments - Dixie Forcht thanked everyone involved in graduation for their help in making it a success.
Elementary Principal Brad Schweppe discussed plans for a Small-Group Summer School in August.
Motion by Kline, second by Lekin to approve the following personnel requests. All Ayes.
Contracts - Chelsea Ahrens - High School Assistant Activities Director, Joe Miller - High School Health
Resignations - Leah Fonua - MS Guidance
Motion by Lekin, second by Houghton to approve the building handbooks for the 2020-2021 school year. All Ayes.
Motion by Lekin, second by Kline to approve the change to the school calendar for the 2020-2021 school year with the end of Quarter 2 on December 18th and the end of Quarter 4 on May 28th. All Ayes.
Motion by Kline, second by Lekin to approve the K-8 Science Curriculum and CAERT All Access licensure for a total of $62,541.94. All Ayes.
Motion by Houghton, second by Kline to approve Invision Architects to complete hourly work as they explore options for a Middle School at the current Juvenile Home location with a cost not to exceed $10,000. All Ayes.
Motion by Kline, second by Houghton to approve the Base Bid - Asphalt Tennis Court Overlay of $426,912.50 and Alternate 1 - Additional Site Work of $164,832.50 and Alternate 3 - Additional 48'' Fence Between Adjoining Courts of $23,280.00 and set the Public Hearing date for August 17, 2020 at 5:00 p.m. All Ayes.
Motion by Houghton, second by Lekin to approve the purchase of a Mohawk Lift for $16,494.00. All Ayes.
Motion by Kline, second by Houghton to approve the Summer Strength & Conditioning Plan as recommended by the Activities Department. All Ayes.
Motion by Lekin, second by Kline to approve the Suicide Practice and Procedures Handbook. All Ayes.
Superintendent Smith updated the Board on the Middle School Project and Return to Learn.
Motion by Lekin, second by Kline to adjourn the meeting at 6:30 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.07.20 Board Minutes
2020.07.20 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on July 20, 2020 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin, Penny Tyynismaa. Absent Ron Houghton and Clint Werner. Quorum Present. Houghton joined the meeting at 5:11 p.m. and Werner at 5:15 p.m.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Motion by Lekin, second by Kline to approve the consent agenda approving the minutes of the June 15, 2020 and July 6, 2020 meetings, financials and bills for payment as presented.
Public Comments - None
Motion by Lekin, second by Kline to appoint Mary Boege as Board Secretary/Treasurer for the 2020-2021 school year. All Ayes.
President Tyynismaa administered the Oath of Office to Secretary/Treasurer Mary Boege.
Motion by Lekin, second by Kline to approve the following personnel requests as presented pending background check results on new hires. All Ayes.
Contracts - Dave Nitz - 9th Grade Boys Basketball, Crystal Hass - Assistant Individual Speech Coach, Cory Lang - Assistant 8th Football Coach, Morgan McFate - HS Basketball Cheer Coach, Joe Miller - Head 7th Boys Basketball. Jessica Poush - Superintendent's Secretary.
Transfers - David Cantonwine - From Part-Time Route Driver to Full Time Route Driver, Crystal Hass - From 8th Grade Literacy to MS Counselor.
Resignations - Ron Lowe - Bus Driver, Crystal Hass - 8th Grade Literacy, Connie Cooper - Superintendent's Secretary.
Motion by Kline, second by Lekin to approve the depositories at The State Bank of Toledo and Lincoln Savings Bank, with upper limits of $15,000,000 each.. All Ayes.
Motion by Kline second by Lekin to approve the Tama-Toledo News Chronicle as the official publication. All Ayes.
Motion by Houghton, second by Kline to approve the bid from K&M Garbage Service for the 2020-2021 school year. All Ayes.
Superintendent Smith updated the Board on the options that are being looked into for the Middle School.
Brad Schweppe updated the Board on what Summer School will look like in August.
Superintendent Smith updated the Board on the Return to Learn Plan.
Motion by Kline, second by Lekin to adjourn the meeting at 7:13 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
Click on the meeting date from the list below to view minutes. Coming soon for FY 2021 meetings.
2020.07.23 Board Minutes
2020.07.23 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on July 23, 2020 for a Special Meeting at the Partnership Center, Tama, Iowa at 9:00 a.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Ron Houghton. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Public Comments - Allison Graham congratulated the Baseball Team on a good season and expressed her concerns for the safety of students and staff as plans are made to return to school.
Motion by Kline, second by Werner to proceed with AA/BB Alternate A or B on Wednesdays model for the Return to Learn Plan for the 2020-2021 school year. Motion carried with aye votes from Kline, Werner and Tyynismaa and 1 nay vote from Lekin.
Discussion was held on the requirements of face coverings and the possibility of hiring a COVID Tracker.
Motion by Lekin, second by Kline to adjourn the meeting at 10:37 a.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.08.03 Board Minutes
2020.08.03 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on August 3, 2020 for a Special Meeting at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda adding two resignations to Personnel . All Ayes.
Public Comments - None
Motion by Kline, second by Houghton to approve the following personnel requests. All Ayes.
Contracts - John Kohagen - 8th Grade Literacy
Resignations - Brenda Young - SpEd Aide, Max Kellogg - Bus Driver
Motion by Lekin, second by Werner to accept the 3 year milk bid from Anderson Erickson Dairy. All Ayes.
Motion by Lekin, second by Kline to accept the bread bid from Pan-O-Gold. All Ayes.
Motion by Houghton, second by Kline to approve a COVID Tracker position that will be reviewed at the end of the 1st quarter to determine if the need for the position is still there. All Ayes.
Activities Director Anthony Jahr updated the Board on what Fall Athletics and Activities will look like at the start of the school year.
Superintendent Smith and the Building Principals updated the Board on the Return to Learn Plan.
Motion by Kline, second by Werner to adjourn the meeting at 7:03 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.08.24 Board Minutes
2020.08.24 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on August 24, 2020 in Regular Session at the High School, Tama, Iowa at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Motion by Lekin, second by Houghton to approve the consent agenda approving the minutes of the July 20, 2020, July 23, 2020 and August 3, 2020 meetings, financials and bills for payment as presented.
Public Comments - Kathy Wilkerson and members of the STCEA thanked the Board for all that they are doing to get students and staff back to school safely.
Motion by Lekin, second by Houghton to approve the following personnel requests as presented pending background check results on new hires. All Ayes.
Contracts - Courtney Welton - SpEd Para
Volunteer Coaching - Josh Bly - MS/HS Football, Jay Hoskey - MS/HS Football, Morgan McFate - HS FB Cheerleading
Transfers - Angelica Gomez - Elementary SpEd Para to Elementary ELL Para
Officials - Tiffany Thiessen - Volleyball, Glen Taylor - Volleyball, Eugene Ubben - Volleyball, Deidra Mohr - Volleyball
Motion by Lekin, second by Kline to approve the 2020-2021 School Calendar with the changes noted All Ayes.
Motion by Kline second by Houghton to set the Public Hearing for the Tennis Court improvements on September 8, 2020 at 5:00 p.m. All Ayes.
Motion by Lekin, second by Houghton to approve the Middle School Staff Handbook. All Ayes.
Superintendent Smith updated the Board on the COVID Pandemic Policies, Return to Learn and school locations and start times.
Activities Directors Jahr and Bolen updated the Board on how home events and transportation will be handled this fall.
The board meetings in September will be held September 8th and 23rd.
Motion by Lekin, second by Kline to adjourn the meeting at 7:21 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.09.08 Board Minutes
2020.09.08 Board MinutesPUBLIC HEARING AND SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on September 8, 2020 for a Public Hearing on the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Alan Kline. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Houghton second by Lekin to approve the agenda. All Ayes.
Public Hearing
President Tyynismaa opened the Public Hearing for the proposed use of SAVE Revenue for an Athletic Facility Infrastructure Project at 5:00 p.m. and asked for public comments.
Deb Backen voiced concerns that the SAVE Funds would be better used for the Middle School or Partnership Center instead of the tennis courts at this time.
President Tyynismaa asked for a motion to close the Public Hearing.
Motion by Houghton, second by Lekin to close the Public Hearing at 5:03 p.m. All Ayes.
The Special Session was called to order at 5:04 p.m.
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Alan Kline Quorum Present.
Also present were: Jared Smith and Mary Boege and several members of the community.
Motion by Houghton, second by Lekin to approve the agenda. All Ayes.
Public Comments - None
Motion by Lekin, second by Houghton to approve the following personnel requests. All Ayes.
Contracts - Tiffany Bridgewater - Assistant 8th Grade Volleyball Coach, Lon Wilkerson - Assistant 7th Grade Volleyball Coach
Motion by Houghton, second by Lekin to adopt the Resolution Supporting The Proposed Use of SAVE Revenue For an Athletic Facility Infrastructure Project. All Ayes
Motion by Lekin, second by Werner to approve the Street Smarts Contract for Driver's Education as presented for the 2021 to 2023 school years. All Ayes.
Brad Beck from Beck Engineering presented the three bids that were received for the Tennis Court Project. Midwest Tennis and Track - $571,590.64, Minturn - $624,863.00 and Vieth Construction - $573,362.00. The Board will act on the bids at the September 23, 2020 board meeting.
Motion by Lekin, second by Werner to approve the COVID-19 Supplemental Policy Provisions as updated All Ayes.
Superintendent Smith presented the IASB Legislative Priorities for the Board to review. It will be brought back to the next meeting.
The Board was updated on the Return to Learn plan and how the first day of school went by the building principals and directors.
Motion by Houghton, second by Lekin to adjourn the meeting at 6:08 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.09.23 Board Minutes
2020.09.23 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on September 23, 2020 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Penny Tyynismaa and Clint Werner. Absent: Mandy Lekin. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Houghton second by Werner to approve the agenda. All Ayes.
Motion by Kline, second by Houghton to approve the consent agenda approving the minutes of the August 24, 2020, and September 8, 2020 meetings, financials, bills for payment as presented and Early Graduation requests of M.H, A.S, G.S., and E.B-C.
Public Comments - None
Motion by Houghton, second by Kline to approve the following personnel requests as presented. All Ayes.
Officials - David Nitz - Football, Kory Staff - Football, Seth Koch - Football, Tom Kemper - Football, Jeremy Weiermann - Football, Daniel Johnson - Football
Resignations - Barry Papesh - Bus Driver, Jerry Bisher - Strength/Conditioning Coach.
Motion by Kline, second by Houghton to approve Ahlers and Cooney as the district's legal counsel. All Ayes.
Motion by Houghton second by Werner to name the following Level I Investigators - Brad Schweppe, Kris Collins, Melanie Kemper, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeking, Mark Groteluschen, Anthony Jahr, Dan Lopez, Dina Keahna, Shauna Smith, Jared Smith - Alternate. Ahlers & Cooney Law Firm as Level II. All Ayes.
Motion by Houghton, second by Kline to accept the bid from Midwest Tennis & Track of $571,590.64 to replace the tennis courts. Aye votes from Houghton, Kline and Tyynismaa. Nay vote from Werner. Motion carried.
Motion by Kline, second by Werner to table the Legislative Priorities until the next board meeting. All Ayes.
Motion by Kline, second by Houghton to approve the 2020-2021 Classified Handbook. All Ayes
Motion by Kline, second by Houghton to approve the 2020-2021 Certified Handbook. All Ayes
Superintendent Smith updated the Board on the COVID Tracker position.
All Building Administrators and Directors gave an update to the Board on how the school year is going.
School Nurses updated the Board on procedures being used in the buildings.
Superintendent Smith informed the Board that students will be given the option of changing from virtual or hybrid for 2nd quarter the week of October 12th to the 16th and that 6-8 grades might be virtual a little longer as repairs for the Partnership Center are taking longer than originally planned.
Motion by Kline, second by Houghton to adjourn the meeting at 6:49 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.10.05 Board Minutes
2020.10.05 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on October 5, 2020 for a Special Meeting at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Public Comments - None
Motion by Lekin, second by Kline to approve the following personnel requests. All Ayes.
Volunteer Coaches - Jason Arp and Travis Smith - Wrestling
Officials - Deidra Mohr - Basketball, Eugene Ubben - Basketball, Thad Espenscheid - Basketball
Resignations - Carina Chavarria - Elem/HS Education Aide
Motion by Houghton, second by Kline to approve the additional middle school coaching positions as requested All Ayes.
Motion by Lekin, second by Houghton to approve the fundraising requests as presented contingent upon health and safety issues at those times. All Ayes.
Motion by Kline, second by Werner to approve the list of overnight trips as presented contingent upon health and safety issues at those times. All Ayes.
Motion by Lekin, second by Houghton to approve the application to the SBRC for modified allowable growth and supplemental aid for LEP allowable costs of $196,139.59. All Ayes.
Motion by Kline, second by Werner to have English Learners, Dropout/At-Risk and Mental Health as the top legislative priorities for the 2021 legislative session. All Ayes.
Motion by Werner, second by Houghton to approve the purchase of the Tyler Drive Student Tracking system for $63,130.00. All Ayes.
Superintendent Smith updated the Board on the Middle School Building Storm Damage and what action should be taken. He reviewed the Middle School Students Return Timelines, the new State Quarantine Recommendations and shared the Organizational Chart.
Motion by Houghton, second by Kline to adjourn the meeting at 6:43 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.10.19 Board Minutes
2020.10.19 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on October 19, 2020 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin second by Kline to approve the agenda. All Ayes.
Motion by Lekin, second by Kline to approve the consent agenda approving the minutes of the September 23, 2020, and October 5, 2020 meetings, financials, bills for payment as presented and Early Graduation requests of L.A., and U.M.
Public Comments - None
Student Council President Morgan Haughey and Vice President Sydney Parizek updated the Board on activities that the Student Council will be doing this year. Student Council members will present to the Board throughout the year.
Motion by Kline, second by Lekin to approve the following personnel requests as presented pending documentation of proper certifications, All Ayes.
Contracts - Delonda Pushetonequa - COVID Tracker, Tiffany Bridgewater - Additional Assistant 8th Grade Basketball
Transfers - Courtney Welton - from TICU Para to HS Para
Officials - Jeremy Weiermann - Basketball, Kory Staff - Basketball, James Hall - Basketball, David Nitz - Basketball, John Bartello - Wrestling, Brandon Dufoe - Wrestling, Patrick Kopsa - Wrestling, Bryan Foster - Wrestling, David Lee - Track and XC, William Neal - Track, Dennis Dirks - Volleyball, Donald Anderson - Volleyball, Dan Rhine - Volleyball, Deidra Mohr - Volleyball, Tiffany Thiessen - Volleyball
Resignations - Brittani West - HS Para
Motion by Houghton, second by Werner to approve the additional High School Girls Basketball coaching position for the 2020-2021 season.. All Ayes.
Motion by Kline second by Werner to authorize the Board President and Superintendent to issue and approve Special Education Contracts and Open Enrollment Applications. All Ayes.
Motion by Lekin, second by Houghton to deny an Open Enrollment request for the 20-21 school year. All Ayes.
The Early Retirement incentive was discussed and will be brought back to the next meeting for approval.
Superintendent Smith updated the Board on the Middle School survey and discussion was held on what the next steps should be.
The 2nd Quarter Timeline for students was shared showing when students would return and when Parent-Teacher Conference will be held.
Superintendent Smith shared the District's Certified Enrollment. The number of students served by the District is down by five.
Activity Directors Jahr and Bolen updated the Board on Winter Activities and who would be able to rent the gym facilities.
Motion by Kline, second by Lekin to adjourn the meeting at 6:58 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.11.02 Board Minutes
2020.11.02 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on November 2, 2020 for a Special Meeting at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa. Absent: Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Public Comments - None
Motion by Lekin, second by Houghton to approve the following personnel requests. All Ayes.
Officials - Charles Liston - Volleyball, Dan Rhine - Volleyball, Gregory Davis - Volleyball, Donald Anderson - Volleyball, Deidra Mohr - Volleyball, David Mohr - Basketball and Volleyball, Tom Kemper - Basketball, Jeremy Weiermann - Basketball, Randy Dougherty - Basketball
Motion by Kline, second by Lekin to table the Early Retirement Incentive Policy until the policy can be reviewed to include a release of claims statement. All Ayes.
Motion by Kline, second by Houghton to approve the Impact Aid Indian Policies and Procedures as presented for the 2021-2022 school year. All Ayes.
Mary Mixdorf, District Technology Director, updated the Board on the technology use in the first quarter.
Superintendent Smith updated the Board on the Partnership Center updates, Middle School students returning after Thanksgiving break, the number of students moving from virtual to hybrid learning at the start of 2nd quarter and the Return to Learn flowchart.
Motion by Kline, second by Houghton to go into closed session at 5:40 p.m. as provided in Section 21.5(1)(c) of the Open Meetings Law to discuss strategy with counsel in matters where litigation is possible. All Ayes.
Motion by Kline, second by Lekin to come out of closed and return to open session at 6:28 p.m. All Ayes.
Superintendent Smith reviewed the Seat Belt Policy with the Board as we prepare to use the new buses with seat belts installed.
Alan Kline will represent the Board at the Delegate Assembly on November 17th.
Motion by Houghton, second by Kline to adjourn the meeting at 6:29 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.11.16 Board Minutes
2020.11.16 Board MinutesANNUAL MEETING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on November 16, 2020 in Regular Session at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa. Absent: Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Motion by Kline, second by Lekin to approve the consent agenda approving the minutes of the October 19, 2020, and November 2, 2020 meetings, financials, bills for payment as presented and Early Graduation requests of A.O.
Motion by Kline, second by Houghton to have Penny Tyynismaa and Mandy Lekin continue as Board President and Board Vice President. All Ayes.
Oath of Office was administered to President Tyynismaa and Vice President Lekin.
Public Comments - Dixie Forcht thanked the Board and Administration for taking the safety of the staff and students into consideration and going to virtual learning at this time.
Motion by Lekin, second by Houghton to approve the revised changes to Policy 401.07 R1 Early Retirement Incentive. All Ayes.
Motion by Kline second by Houghton to approve the Early Retirement Incentive in the amount of $7800 a year for 5 years . All Ayes.
Motion by Lekin, second by Houghton to approve the renewal contract with Premier for printers and copier. All Ayes
Motion by Houghton, second by Kline to approve the application to the School Budget Review Committee in the amount of $1,918 for special education administrative cost associated with River Hills consortium program for the 2021-22 school year. All Ayes.
Motion by Kline second by Lekin to approve the School Budget Review Committee application request for modified supplemental amount of $97,008 for open enrollment out students on the Fall of 2020 enrollment but not on the Fall 2019 enrollment. All Ayes.
Motion by Lekin second by Houghton to approve the School Budget Review Committee application request for modified supplemental amount of $114,741.44 for ELL students beyond the 5 years. All Ayes.
Superintendent Smith reviewed with the Board the Virtual Learning schedules in all three buildings and COVID updates.
Motion by Lekin, second by Kline to adjourn the meeting at 6:04 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.12.07 Board Minutes
2020.12.07 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on December 7, 2020 for a Special Meeting at the Administration Building, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin, Penny Tyynismaa. Absent: Ron Houghton, Clint Werner. Quorum Present. Houghton joined the meeting at 5:05 p.m.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Public Comments - None
Each Building Administrator updated the Board on how things are going in their buildings and discussion was held on when a decision for 2nd semester would be made as to what instruction would look like.
Motion by Lekin, second by Kline to approve the Archery fundraising request for a can redemption drive. All Ayes.
Shauna Smith updated the Board on the Trauma Informed Care Unit and how we are serving our students.
Shauna Smith and Superintendent Smith discussed the Mental Health Therapists program that we currently have with Tanager Place and how it is serving our students.
The results of the 1st Semester Culture and Climate survey was shared with the Board.
Motion by Houghton, second by Kline to adjourn the meeting at 6:35 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2020.12.21 Board Minutes
2020.12.21 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on December 21, 2020 in Regular Session at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Penny Tyynismaa and Clint Werner. Absent: Mandy Lekin. Quorum Present. Lekin joined the meeting at 6:19 p.m.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Houghton second by Kline to approve the agenda. All Ayes.
Motion by Kline, second by Houghton to approve the consent agenda approving the minutes of the November 16, 2020, and December 7, 2020 meetings, financials, bills for payment as presented and Early Graduation requests of A.B..
Public Comments - None
Morgan Haughey, Student Council President, updated the Board on what the Student Council has been involved in.
Mike Carnahan, Chris McFate and Teresa Smith were present to review the new curriculum program, Music First.
Each Building Administrator reviewed with the Board on how they will handle classroom space and lunches if students return to 100 percent instruction second semester.
Motion by Lekin, second by Kline to approve the personnel requests as presented pending background checks and licensure for new hires. All Ayes.
Contracts - Estrella Castellanos Angel - 7-12 TICU Para, Matthew Beatty - Asst 7th Boys Basketball.
Volunteer Coaches - Lindsay Hassman - Speech, Rachel Davis - Speech
Officials - David Nitz - Basketball, James Hall - Basketball, Jeremy Weiermann - Basketball.
Motion by Kline second by Lekin to approve the School Budget Review Committee application request for modified supplemental amount of $155,969 for the At-Risk and Drop Out prevention program. All Ayes.
Superintendent Smith discussed the use of the stop signs on Highway 63 for student crossings. Additional options will researched.
Motion by Kline second by Houghton to go into closed session at 6:33 pm as provided in Section 21.5(1)(j) of the Open Meetings Law to discuss the sale of a particular piece of real estate. All Ayes.
Motion by Lekin, second by Werner to come out of closed session at 6:50 p.m. All Ayes.
Motion by Houghton, second by Werner to adjourn the meeting at 6:52 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.01.04 Board Minutes
2021.01.04 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on January 4, 2021 for a Special Meeting at the Administration Building, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Kline second by Houghton to approve the agenda. All Ayes.
Public Comments - None
Motion by Houghton, second by Kline to accept the Early Retirement requests of Shelly Riley - Title I Teacher, Jeff DeBondt - MS Physical Ed Teacher, Elaine Gibson - Elementary ELL Teacher, Linda Aziz - MS Special Ed Teacher, Christine Quigley - HS FCS Teacher, Nancy Dostal - HS English/Language Arts Teacher and Mary Boege - Business Manager. All Ayes.
Motion by Lekin, second by Houghton to return to a 100% in person learning model for second semester with a 2:15 p.m. dismissal for all students with the exception of the preschool which will stay Hybrid.. Motion carried with 4 aye votes from Houghton, Kline, Lekin and Tyynismaa and one nay vote from Werner.
Activity Directors Jahr and Bolen discussed the current status of gym rentals. They would like to be able to have youth sports be able to practice but have not have competitions at this time. It will be brought back to the Board at the next meeting for review.
Motion by Houghton, second by Kline to adjourn the meeting at 6:39 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.01.18 Board Minutes
2021.01.18 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on January 18, 2021 in Regular Session at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin second by Houghton to approve the agenda. All Ayes.
Motion by Kline, second by Lekin to approve the consent agenda approving the minutes of the December 21, 2020, and January 4, 2021 meetings, financials and bills for payment as presented.
Public Comments - None
Jennifer Anderson and Amy Stotts presented to the board on the Lexia Power Up and Lexia Core 5 programs that are being used with students.
Motion by Lekin, second by Houghton to approve the personnel requests as presented. All Ayes.
Volunteer Coaches - Bailey Chyma - Wrestling
Resignations - Elizabeth Hahle - 5-8 ESL Teacher
Motion by Lekin second by Houghton to approve the cookie dough fundraiser of the HS Softball Team. All Ayes.
Motion by Lekin, second by Werner to approve the gym rental proposal of renting the gym for youth sports practices with some competitions starting February 1, 2021. All Ayes.
Motion by Kline, second by Lekin to approve the resolution to publish a notice setting a public hearing on the conveyance of property located at 806 State Street for February 1, 2021 at 5:00 p.m. at the Partnership Center. All Ayes.
The Board discussed returning to in-person board meetings. The next meeting on February 1, 2021 will be held at the Partnership Center with the option of viewing it virtually.
The COVID Travel Policy was discussed. More information will be brought back to the next meeting.
Plans for 100% Return to Learn was discussed. An additional section of Kindergarten will be added. Employee sick leave balances were discussed with no changes made with the COVID leave.
Motion by Kline second by Werner to go into closed session at 6:10 pm as provided in Section 21.5(1)(c) of the Open Meetings Law to discuss current litigation with Counsel. All Ayes.
Motion by Kline, second by Werner to come out of closed session at 6:34 p.m. All Ayes.
Motion by Kline, second by Werner to adjourn the meeting at 6:35 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.02.01 Board Minutes
2021.02.01 Board MinutesPUBLIC HEARING AND SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on February 1, 2021 for a Public Hearing on the conveyance of school owned property at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Allison Graham, Marilyn Rippy and several members of the community.
Motion by Kline second by Werner to approve the agenda. All Ayes.
Public Hearing
President Tyynismaa opened the Public Hearing for the conveyance of school own property located at 806 State Street, Tama, IA at 5:01 p.m. and asked for public comments.
Audra Donnelly expressed her concerns about selling the property.
President Tyynismaa asked for a motion to close the Public Hearing.
Motion by Houghton, second by Lekin to close the Public Hearing at 5:08 p.m. All Ayes.
The Special Session was called to order at 5:09 p.m.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Allison Graham, Marilyn Rippy and several members of the community.
Motion by Lekin, second by Kline to approve the agenda. All Ayes.
Public Comments - None
Motion by Kline, second by Lekin to approve the following personnel requests. All Ayes.
Contracts - Nan Aldrich - Food Service, Marie Mann - HS SpEd Aide.
Resignations - Lon Wilkerson - 7th and 8th Assistant Volleyball, Stephanie Panosh - Food Service
Motion by Kline, second by Werner to approve the updated COVID Travel Policy. All Ayes
Motion by Werner, second by Lekin to approve the Resolution for a Conveyance of Real Property. Motion carried with 4 aye votes from Houghton, Kline, Lekin and Werner and 1 nay vote from Tyynismaa.
Discussion was held on the location for in-person board meetings. They will now be held in the Elementary Gym.
The Board was informed about a proposal to start a 7th and 8th grade girls wrestling club. There will be a Special Meeting on Thursday, February 4, 2021 at 8:00 a.m. to approve the program.
Motion by Houghton, second by Kline to adjourn the meeting at 5:43 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.02.04 Board Minutes
2021.02.04 Board MinutesSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on February 4, 2021 for a Special Meeting at the Administration Building, Tama, Iowa at 8:04 a.m. with some members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin and Clint Werner. Members Absent: Ron Houghton and Penny Tyynismaa. Quorum Present.
Also present were: Jared Smith, Mary Boege and Ashley Raue.
Motion by Werner second by Kline to approve the agenda. All Ayes.
Public Comments - None
Motion by Werner, second by Kline to approve the 7th and 8th Grade Girls Wrestling Club. All Ayes.
Motion by Kline, second by Werner to adjourn the meeting at 8:07 a.m.
Mandy Lekin, Board Vice President Mary Boege, Board Secretary
2021.02.15 Board Minutes
2021.02.15 Board MinutesREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on February 15, 2021 in Regular Session at 5:00 p.m. with members of the board and community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Ronald Houghton. Quorum Present. Houghton joined the meeting at 5:05 p.m.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin second by Werner to approve the agenda. All Ayes.
Motion by Lekin, second by Werner to approve the consent agenda approving the minutes of the January 18, 2021, February 1, 2021 and February 4, 2021 meetings, financials, bills for payment as presented and Early Graduation request of O.P. All Ayes.
Public Comments - None
Morgan Haughey, President of the Student Council gave the Board an update of the activities that are being planned.
Shauna Smith, Jon Huebner, Laurie Baack, Joy Schirmer, Kathy Wilkerson and Seth Koch presented how Pear Deck & Google Meet features are being used with virtual and in-person students.
Motion by Kline, second by Houghton to approve the personnel requests as presented. All Ayes.
Contracts - Emily Chyma - Head HS Girls Track, Mariah Snyder - MS Special Education
Transfers - Betty Bonilla from 2nd Grade to Elementary ELL, Amy Stewart from 1st Grade to Elementary Title I
Resignations - Dan Mayo - HS Assistant Football, Jeri Ellenbecker - Concession Stand Manager
Motion by Kline second by Lekin to approve reopening the Early Retirement Incentive option from Tuesday, February 16th to Friday, February 26th. All Ayes.
Steve McAdoo informed the Board that he is checking into the price of a few options for stop signs or lights at our two student crossing locations on High Way 63. It will be brought back to the Board for further discussion.
Superintendent Smith reviewed with the Board the current COVID protocols. The District is still requiring masks to be worn and the staff is currently getting their first vaccinations.
Motion by Houghton, second by Kline to adjourn the meeting at 5:51 p.m. into a Work Session with Travis Squires from Piper Sandler.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.03.01 Board Minutes
2021.03.01 Board Minutes
SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on March 1, 2021 for a Special Session at the STC Elementary, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Ron Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Allison Graham, Marilyn Rippy, Vanessa Rivera, Sheri McFate and Jacob Molitor and several community members attending electronically through Google Hangouts.
Motion by Lekin second by Kline to approve the agenda. All Ayes.
Public Comments - None
Vanessa Rivera presented Partners in Education Plaques to the Toledo Public Library and the Meskwaki Nation Police Department.
Motion by Lekin, second by Werner to approve the following personnel requests. All Ayes.
Contracts - Randy Denham - School Business Official/Director of Finance. Michelle Bradley - HS Math
Early Retirement - Michael Dostal - MS Custodian, Nancy Haines - Elem Cook
Resignations - Dot Kendall - Elem Para educator, Serena Lowe - Asst MS Softball, Samantha Cantonwine - Asst HS Softball, Jeff DeBondt - 7th Grade Football and 7th Boys Track
Officials - Andrew May - Wrestling, Brandon Dufoe - Wrestling
Motion by Kline, second by Houghton to approve the 2.31% total package increase for the Classified Staff and Administrators for the 2021-2022 school year. All Ayes
Motion by Houghton, second by Kline to approve the start dates for the staff of August 17, 2021 and students of August 23, 2021 for the 2021-2022 school year. All Ayes.
Discussion was held on the date for the first board meeting in April. It will be on Monday, April 5, 2021.
The Superintendent's evaluation will be held after the board meeting on March 15, 2021.
The 2021-2022 school calendar was reviewed and will be brought back for approval at a later meeting.
Motion by Houghton, second by Lekin to adjourn the meeting at 5:36 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.03.15 Board Minutes
2021.03.15 Board Minutes REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on March 15, 2021 in Regular Session at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Ronald Houghton, Alan Kline, Mandy Lekin, Penny Tyynismaa and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Randy Denham, Marilyn Rippy, Allison Graham and several members of the community.
Motion by Kline second by Houghton to approve the amended agenda, adding to the Personnel Requests. All Ayes.
Motion by Lekin, second by Kline to approve the consent agenda approving the minutes of the February 15, 2021 and March 1, 2021 meetings, financials and bills for payment as presented. All Ayes.
Public Comments - None
Motion by Lekin, second by Werner to approve the personnel requests as presented. All Ayes.
Contracts - Regina Gill - MS ELL, Jaimie Gargas - HS English
Transfers - Kelli Smith from 5th grade to 2nd grade
Resignations - Jennifer Perez - MS/HS Family & Community Liaison, Chris Drummer - Sign Language Interpreter, Lindsey Hassman - Kindergarten, Baron Davis - HS Asst Wrestling, Justin Suchanek - MS Asst Wrestling
Officials - David Lee - Track, Jordan Bleil - Wrestling, Bob Yilek - Wrestling
Motion by Kline second by Werner to approve setting a Public Hearing for the 2021-2022 School Calendar on April 5, 2021 at 5:10 p.m. All Ayes.
Motion by Houghton, second by Lekin to publish the FY22 Budget Estimate and to set a Public Hearing regarding the FY22 Budget on April 5, 2021 at 5:00 p.m.
Motion by Kline, second by Werner to go into closed session at 5:25 p.m. as provided in Section 21.5(1) (i) of the Open Meeting Law to evaluate the processional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual's reputation, as that individual has requested a closed session. All Ayes.
Motion by Kline, second by Houghton to return to Open Session at 6:56 p.m. All Ayes.
Motion by Werner, second by Kline to extend Superintendent Jared Smith's contract through the 2023-2024 school year. All Ayes.
Motion by Lekin, second by Kline to adjourn the meeting at 6:59 p.m. All Ayes
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.04.05 Board Minutes
2021.04.05 Board Minutes
PUBLIC HEARING AND SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on April 5, 2021 for a Public Hearing on the 2021-2022 School Budget and the 2021-2022 School Calendar at the Elementary School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Alan Kline Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Houghton second by Lekin to approve the agenda. All Ayes.
Public Hearing - 2021-2022 Budget
President Tyynismaa opened the Public Hearing for the 2021-2022 School Year Budget at 5:01 p.m. The published tax rate of $15.09 was explained and compared to last year. President Tyynismaa then asked for public comments.
Hearing none, President Tyynismaa asked for a motion to close the Public Hearing.
Motion by Houghton, second by Werner to close the Public Hearing at 5:07 p.m. All Ayes.
Public Hearing - 2021-2022 School Calendar
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Alan Kline. Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin, second by Houghton to approve the agenda. All Ayes.
President Tyynismaa opened the Public Hearing for the 2021-2022 School Calendar at 5:10 p.m.
Superintendent Smith explained the school calendar and changes made from previous years. President Tyynismaa then asked for any public comments,
Hearing none, President Tyynismaa asked for a motion to close the Public Hearing,
Motion by Houghton, second by Lekin to close the Public Hearing at 5:16 p.m.
The Special Session was called to order at 5:17 p.m.
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Members Absent - Alan Kline. Quorum Present.
Also present were: Jared Smith and Mary Boege and several members of the community.
Motion by Lekin, second by Houghton to approve the agenda. All Ayes.
Public Comments - Nikki Pansegrau addressed the board with concerns about the spectator limits at indoor events.
Ashley Steven presented to the Board how IXL is being used with students.
Madison Poage presented how Write to Learn was being used in her writing classes.
Motion by Lekin, second by Houghton to approve the following personnel requests. All Ayes.
Contracts - Debora Kern - Elementary Cook, Nicole Krafka - HS Aide, Bailey Chyma - 5th Grade and Asst MS Baseball, Makayla Backen - Asst MS Softball, Kodi Hillman - MS PE.
Transfers - Donnie Gitautis from HS Custodian to MS Custodian
Non-Renewal COVID Contracts - Tiffany Bridgewater Asst MS Girls Basketball and Volleyball, Matthew Beatty - Asst MS Boys Basketball
Resignations - Stacie Holmes - HS/MS SpEd Teacher, Jessica Bohnstengel - 5th Grade, John Kohagen - 8th Grade Literacy, Becky Thiessen - Elem Aide, Emily Chyma - HS Student Council Advisor.
Motion by Houghton, second by Werner to adopt the Resolution Authoring the Redemption of General Obligation School Refunding Bonds, Series 2012 Dated May 1, 2012, and Levying a Tax for Fiscal Year 2021-2022 for the Redemption of General Obligations School Refunding Bonds, Series 2012, Dated May 1, 2012. All Ayes
Motion by Lekin, second by Werner to approve the FY22 budget as published. All Ayes.
Motion by Werner, second by Lekin to approve the 2021-2022 School Calendar. All Ayes.
Motion by Lekin, second by Werner to approve the AEA Purchasing Cooperative Program Agreement for 2021-2022. All Ayes.
Motion by Houghton second by Werner to approve the addition of two teaching positions for the 2021-2022 school year using the ESSER Funds. All Ayes.
Motion by Lekin, second by Houghton to approve the Summer College Credit Program with Iowa Valley Community College District for the Summer of 2021. All Ayes.
Motion by Lekin, second by Werner to approve the extension for Halverson Photography's school picture contract for one year. All Ayes.
Steve McAdoo updated the Board on the Middle School repairs and possible plans for the Middle School Shelter House.
Middle School Principal Ben Adams updated the Board on the plans for the 5th-8th Grades for the 21-22 school year.
Superintendent Smith shared with the Board how the ESSER funds are being used and plans for the next round of money.
Activities Director Jahr informed the Board of the need to replace the dirt on the Baseball and Softball fields and lifting some spectator restrictions on inside sports. It will now allow 4 spectators per athlete for inside sports. The Spring outdoor sports will follow the same rules as last Fall.
Motion by Lekin, second by Houghton to adjourn the meeting at 6:42 p.m. into a work session with Brad Leeper and Laura Peterson from Invision Architects and Ryan Ellsworth from Estes Construction.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.04.19 Board Minutes
2021.04.19 Board Minutes
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on April 19, 2021 in Regular Session at 5:00 p.m. at the Elementary with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Ronald Houghton, Alan Kline, Mandy Lekin and Penny Tyynismaa. Absent: Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Randy Denham, Marilyn Rippy, Allison Graham, Brad Schweppe, Lori Baier, Anthony Jahr and several members of the community.
Motion by Lekin second by Kline to approve the agenda. All Ayes.
Motion by Lekin, second by Houghton to approve the consent agenda approving the minutes of the March 15, 2021 and April 5, 2021 meetings, financials and bills for payment as presented. All Ayes.
Public Comments - Travis Mullen spoke about the Shelter House at the Middle School asking the Board to repair it instead of tearing it down. He also asked about the playground equipment and basketball hoops at the Middle School.
Brad Schweppe presented Lori Baier from the Wieting Theatre a Partners in Education Plaque and thanked them for their support of the schools.
Motion by Houghton, second by Lekin to approve the personnel requests as presented. All Ayes.
Officials - David Mohr - Volleyball, Deidra Mohr - Volleyball, James Hall - Baseball and Softball, Jordan Bly - Baseball, Ryne Kesl - Baseball, Jacob Collison - Baseball, Kyler Smith - Baseball, Glenn Taylor - Softball, Tiffany Thiessen - Softball, Kyle Clark - Soccer, Makayla Backen - Soccer, Henry Cladouhos - Soccer, Emily Phillips - Soccer
Transfers - Dustin Peska from Asst 7th Football to Head 7th Football, Sarah Klopping from 6th Grade Literacy Teacher to 8th Grade Literacy Teacher.
Contract - Jawanda Love - HS Custodian, Macy Kock - 1st Grade Teacher, Katelyn Gettle - Kindergarten Teacher, Bailey Chyma - HS Asst Wrestling.
Resignations - Susan Hallock - MS Aide, Joseph Miller - Head 7th Grade Boys Basketball Coach
Motion by Lekin second by Kline to approve the Senior Band/Choir trip to Chicago. All Ayes.
Motion by Houghton, second by Lekin to approve the purchase of the scoreboards for the high school gym, baseball and softball fields from Daktronics. All Ayes.
Motion by Houghton, second by Kline to approve the additional High School Assistant Boys Golf position for the 2021 season. All Ayes.
Motion by Kline, second by Houghton to approve repairing the Shelter House at the Middle School. All Ayes.
Motion by Lekin, second by Houghton to approve the continued use of the Senior Year Plus Program with IVCCD. All Ayes.
Motion by Houghton, second by Kline to approve the painting bid from Iowa Wall Systems to paint the interior of the Middle School for $48,275. All Ayes.
Motion by Lekin, second by Kline to approve the FY 20 Financial Audit. All Ayes.
Superintendent Smith updated the Board on our current COVID numbers and travel policy.
Motion by Kline, second by Lekin to adjourn the meeting at 5:59 p.m. All Ayes
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.05.03 Board Minutes
2021.05.03 Board Minutes
SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on May 3, 2021 for a Special Session at the STC Elementary, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Ron Houghton, Alan Kline, Penny Tyynismaa. Absent: Mandy Lekin and Clint Werner. Quorum Present.
Also present were: Jared Smith, Mary Boege, Randy Denham, Chris Quigley, Laurie Baack, Shauna Smith and several community members attending electronically through Google Hangouts.
Motion by Houghton second by Kline to approve the agenda. All Ayes.
Public Comments - None
Superintendent Smith presented each Board Member with a container of flowers from the High School Greenhouse for School Board Recognition Month.
High School Special Education Teacher Amy Wade presented to the Board how Readtopia is used by students in her classroom.
Kristee McGrew reviewed with the Board how Really Great Reading is used in her First Grade Class.
High School Teacher Chris Quigley explained the Dave Ramsey program used to teach students about personal finances.
Motion by Houghton, second by Kline to approve the following personnel requests. All Ayes.
Contracts - Joseph Miller - Assistant High School Boys Golf
Resignations - Calvin Todd Dale - High School Girls Basketball
Officials - Makayla Backen - Soccer, Tyler Strickler - Soccer, Kyle Clark - Soccer
Motion by Kline, second by Houghton to approve publishing the Budget Amendment for the 2020-21 school year and set the Public Hearing for May 17, 2021. All Ayes
Motion by Kline, second by Houghton to approve the amendment to the Purchase Agreement for the Conveyance of School Owned Property as presented All Ayes.
Motion by Houghton, second by Kline to approve the bid from Black Top Services to repair the MS playground area for $22,140.00. All Ayes.
Motion by Kline, second by Houghton to approve the bid from Kluesner for leveling the cracks in the Elementary South Parking Lot for $20,461.70. All Ayes.
Motion by Houghton, second by Kline to approve the bid from Black Top Service to repair the Administration Building Parking Lot for $23,564.00. All Ayes.
Motion by Houghton, second by Kline to approve replacing the chairlift at the Middle School gym for $24,950.00. All Ayes.
Discussion was held on possible dates for Board meetings in the months of June, July and August. Meetings will be held on June 7, 2021, July 12, 2021, August 2, 2021 and August 16, 2021.
Motion by Kline, second by Houghton to adjourn the meeting at 6:02 p.m.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.05.17 Board Minutes
2021.05.17 Board Minutes PUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on May 17, 2021 for a Public Hearing on the 2020-2021 School Budget Amendment at the Elementary School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa and Clint Werner. Absent: Ronald Houghton and Alan Kline Quorum Present.
Also present were: Jared Smith, Mary Boege and several members of the community.
Motion by Lekin second by Werner to approve the agenda. All Ayes.
Public Hearing - 2020-2021 Budget Amendment
President Tyynismaa opened the Public Hearing for the 2020-2021 School Year Budget Amendment at 5:02 p.m. President Tyynismaa then asked for public comments.
Hearing none, President Tyynismaa asked for a motion to close the Public Hearing.
Motion by Lekin, second by Werner to close the Public Hearing at 5:03 p.m. All Ayes.
The Regular Session was called to order at 5:04 p.m.
On call of the roll the following were present: Ron Houghton, Mandy Lekin, Penny Tyynismaa and Clint Werner. Members Absent - Alan Kline. Quorum Present.
Also present were: Jared Smith and Mary Boege and several members of the community.
Motion by Lekin, second by Houghton to approve the agenda. All Ayes.
Motion by Houghton, second by Lekin to approve the consent agenda approving the minutes from the April 19, 2021 and May 3, 2021 meetings, financials, bills for payment as presented and early graduation requests of N.L., J.D., and M.K. All Ayes.
Public Comments - None
Motion by Lekin, second by Werner to approve the following personnel requests. All Ayes.
Resignations - Dina Keahna - Asst HS Girls Basketball, Debora Kern - Elem Food Service, Cheyenne Rucker - Elem Para.
Contracts - Allisyn Wellman - 6th Grade, Jerrod Bridgewater - Head 7th Boys Basketball, Dina Keahna - Head HS Girls Basketball.
Jon Huebner - TLC Facilitator, Laurie Baack, Seth Koch, Joy Schirmer and Kathy Wilkerson -TLC Instructional Coaches
Lead Teachers Elementary - Maggie Jesina, Keely Upah, Mel Cole, Missy Jesina, Tasha Becker, Amy Parizek, Marilyn Rippy, Lon Wilkerson, Heather Garrett, Amy Wyatt.
Lead Teachers - Middle School - Ashley Raue, Ashley Steven, Paula Graves, Amy Stotts, George Kuhter, Jeanette Stacy, Stephanie Lane
Lead Teachers - High School - Dustin Peska, Robert Tyynismaa, Dan Mayo, Chelsea Ahrens, Ellen Moran, Dixie Forcht, Jeff Funk, Nate Doran, Victoria Hamilton, Dan Lopez
Motion by Lekin, second by Werner to approve the 2021-2022 Athletic Trainer contract as presented. All Ayes
Motion by Houghton, second by Werner to approve hosting the Thespian Leadership day. All Ayes.
Motion by Lekin, second by Werner to amend the agenda to add approval of the budget amendment and a discussion item for mask mandates. All Ayes.
Motion by Houghton, second by Lekin to approve the Dance Team as an activity. All Ayes.
Motion by Lekin, second by Werner to approve the baseball and softball sharing agreement with Meskwaki for the 20-21 school year. All Ayes.
Motion by Lekin second by Houghton to approve the contract with iJag for the 21-22 school year. All Ayes.
Motion by Houghton, second by Werner to approve the purchase of a lawn mower from Z Line LTD for $14,242.00. All Ayes.
Motion by Lekin, second by Werner to approve the Budget Amendment for FY21 as published. All Ayes.
Superintendent Smith updated the Board on the ESSER Funding that the District received and purchases that are being made.
Curriculum Director Shauna Smith updated the Board on the Math adoption being looked at for the 21-22 school year.
Activities Director Jahr informed the Board of the plans for the Summer concerning COVID Policies and the 21-22 WAMAC Ticket prices.
Superintendent Smith discussed the current COVID Mask Policy and keeping it in place until the end of the school year.
Motion by Lekin, second by Werner to adjourn the meeting at 6:27 p.m. All Ayes.
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021.06.07 Board Minutes
2021.06.07 Board Minutes REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on June 7, 2021 in Regular Session at 5:00 p.m. at the Elementary with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Alan Kline, Mandy Lekin and Penny Tyynismaa. Absent: Ronald Houghton and Clint Werner. Quorum Present. Houghton joined the meeting at 5:15 p.m.
Also present were: Jared Smith, Mary Boege, Randy Denham, Marilyn Rippy and several members of the community.
Motion by Kline second by Lekin to approve the amended agenda. All Ayes.
Motion by Lekin, second by Kline to approve the consent agenda approving the minutes of the May 17, 202 meeting, financials and bills for payment as presented. All Ayes.
Public Comments - None
Superintendent Smith recognized the graduating seniors that are pursing education and promised them an interview when they have completed their program.
Motion by Lekin, second by Houghton to approve the personnel requests as presented. All Ayes.
Contracts - Delonda Pushetonequa - HS SpEd, Emily Chyma - HS Student Council Advisor, Megan Brown 5th Grade, Naomi Chyma - Seasonal Summer Custodian, Bailey Chyma - Seasonal Summer Custodian, Jeff Niedermann - Asst 7th Football, Marsha Keahna - Asst HS Girls Basketball, Abby Swiatly - 1st Grade
Resignations - Laura Larsen - Elem SpEd, Cassie Sokol - Elem Secretary, Jaimie Gargas - HS English, Nathan Doran - Head Boys Golf, Jerrod Bridgewater - MS Soccer, Shauna Smith - Curriculum and Student Services
Motion by Kline second by Lekin to appoint Randy Denham as Board Secretary effective July 1, 2021. All Ayes.
Motion by Lekin, second by Kline to remove Mary Boege from the bank accounts at Lincoln Savings Bank and State Bank of Toledo and add Randy Denham effective July 1, 2021. All Ayes.
Motion by Lekin, second by Kline to approve the Math Curriculum purchase as presented All Ayes.
Motion by Lekin, second by Kline to approve the Tanager Place contract for the 2021-2022 school year. All Ayes.
Motion by Kline, second by Lekin to approve the purchase of three buses from School Bus Sales for $113,387 each. All Ayes.
Superintendent Smith requested a special session the week of July 5th. It was decided to hold the regular monthly meeting on July 8, 2021 at 5:00 p.m.
Motion by Kline, second by Lekin to adjourn the meeting at 5:38 p.m. All Ayes
Penny Tyynismaa, Board President Mary Boege, Board Secretary
2021-22 Board Meeting Minutes
2021-22 Board Meeting Minutes Jen@iowaschool… Tue, 06/22/2021 - 13:542021.07.08 Regular Session
2021.07.08 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on July 8, 2021 in Regular Session at 5:00 p.m. at the Elementary with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin and Ronald Houghton. Absent: Alan Kline and Clint Werner. Quorum Present.
Also present were: Jared Smith, Randy Denham, and several members of the community.
Motion by Houghton second by Lekin to approve the agenda. All Ayes.
Motion by Houghton, second by Lekin to approve the consent agenda approving the minutes of the June 7, 2021 meeting, financials and bills for payment as presented, and an early graduation request for Nathan Adams. All Ayes.
Public Comments - None
Barry Sedlacek and Jane Murphy from the Class of 1971 presented a 50th class reunion project to the Board. The project will consist of a large rock to be placed in front of the high school honoring all of those who have attended South Tama. Mr. Sedlacek and Ms. Murphy stated that there would be a dedication ceremony for this project on September 10th.
Motion by Lekin, second by Houghton to approve the personnel requests as presented. All Ayes.
Contracts – Rashell Mendoza – Summer Custodian, Dawn Vest – Summer Paint Crew, Rachel Davis – HS ELA Lead Teacher, Michelle Wiegand – 6th Grade Lead Teacher, Tiffany Bridgewater – ELL Lead Teacher, Samantha Peska – Director of Curriculum & Student Services, Hannah Bjornsen – Elem Food Service, Aaron Kvidera – Elem Food Service, Andrea Asmussen – Middle School Food Service, John Koorsen – Bus Driver, Olivia Gannaway – Elem SpEd Para, Brycelyn Haughey – Elem Para, Danielle Stubbs – Elem SpEd Para, Michelle Davis – Elem Secretary
Transfers – Leticia Babinat – From MS Aide to MS Interventionist, Nicole Hitchcock – From Elem SpEd Aide to Parent/Community Liaison, Trudy Suchanek – From Elem SpEd Para to Elem Para – Title I
Motion by Lekin second by Houghton to approve the bread bid received from Pan-O-Gold Baking Co. for the 2021-2022 school year. All Ayes.
Motion by Houghton, second by Lekin to purchase a pressure washer system for the Transportation Department for $11,705.31. All Ayes.
Motion by Houghton, second by Lekin to approve an agreement with rSchool Today for scheduling and facility rental software for the 2021-2022 school year for $3,100. All Ayes.
Motion by Houghton, second by Lekin to approve the updates to Board Policy 904.10 – Use of Building Facilities as recommended. All Ayes.
Motion by Houghton, second by Lekin to approve the bid from Dunn Concrete for Elementary tuckpointing in the amount of $25,330. All Ayes.
Motion by Houghton, second by Lekin to approve the bid from RC Systems for new cameras at the Middle School and Partnership Center for $44,915.65. All Ayes.
Motion by Lekin, second by Houghton to approve the 2021-2022 Certified Staff Handbook as presented. All Ayes.
Motion by Houghton, second by Lekin to approve the 2021-2022 Classified Staff Handbook as presented. All Ayes.
Motion by Lekin, second by Houghton to approve the 2021-2022 Substitute Staff Handbook as presented. All Ayes.
Motion by Lekin, second by Houghton to approve adding Health Items to the 2021-2022 Student Handbooks as presented. All Ayes.
Motion by Houghton, second by Lekin to approve the 2021-2022 Preschool Student Handbook as presented. All Ayes.
Motion by Houghton, second by Lekin to approve the 2021-2022 Elementary Student Handbook as presented. All Ayes.
Motion by Houghton, second by Lekin to approve the 2021-2022 Middle School Student Handbook as presented. All Ayes. The Board requested to discuss Lockers and Backpacks at the Middle School at a future meeting.
Motion by Houghton, second by Lekin to table approval of the 2021-2022 High School Student Handbook to the August 2 Board Meeting. All Ayes.
Motion by Lekin, second by Houghton to approve the 2021-2022 Activities Handbook as presented. All Ayes.
Superintendent Smith presented the South Tama Activities Superintendent’s Annual Report to the Board.
Superintendent Smith provided an update on the Stop Signs/Stop Lights on Highway 63. The Board determined that there would be no need to move forward at this time with having Stop Signs/Stop Lights on Highway 63.
The Board discussed different options for meeting locations for the August 2 Board Meeting. It was determined to hold the August 2 Board meeting in the Middle School Library.
Motion by Houghton, second by Lekin to adjourn the meeting at 6:39 p.m. All Ayes
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.08.02 Regular Session
2021.08.02 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on August 2, 2021 in a Work Session at 5:00 p.m. at the Middle School with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, and Ronald Houghton. Absent: Clint Werner. Quorum Present.
Also present were: Jared Smith, Randy Denham, Laura Peterson and Brad Leeper from Invision Architects, Ryan Ellsworth from Estes Construction, and several members of the community.
Laura Peterson and Brad Leeper from Invision Architects and Brad Leeper from Estes Construction gave a presentation recapping the work that the Middle School Facilities Planning Task Force has done so far.
Work session concluded at 5:33 p.m.
The Board of Directors of the Community School District of South Tama County met on August 2, 2021 in a Regular Session at 5:35 p.m. at the Middle School with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, and Ronald Houghton. Absent: Clint Werner. Quorum Present.
Also present were: Jared Smith, Randy Denham, Laura Peterson and Brad Leeper from Invision Architects, Ryan Ellsworth from Estes Construction, and several members of the community
Motion by Lekin second by Kline to approve the agenda. All Ayes.
Motion by Kline, second by Houghton to approve the consent agenda approving the minutes of the July 8, 2021 regular meeting and bills for payment as presented. All Ayes.
Public Comments - None
Shanahan Family Chiropractic was unable to attend the meeting for the PIE plaque presentation. It was discussed that the presentation would occur at a later date.
Motion by Lekin, second by Houghton to approve the personnel requests as presented. All Ayes.
Contracts – Tara Upah – HS Color Guard Coach, Josh Bly – HS Asst Football Coach, Rashell Mendoza – HS Concessions Manager, Debbie Price – Part time Special Ed Para.
Transfers – Kenadie Geiger – From 3rd Grade Teacher to Elementary Interventionist, Devin Stacey – From MS Special Ed Para to MS At Risk Para.
Resignations – Marylou Aguirre – Partnership Secretary, Sandy Jensen – HS Custodian.
Volunteers – Mary Fasse Shaw – Fall Musical, Jeff Shaw – Fall Musical, Darcy Lamb – HS Musical, Bailey Chyma – HS Football, Stan Upah – HS Volleyball, Morgan McFate – HS Football Cheer, Sabrina Holtz – HS Volleyball.
Officials – Eugene Ubben – HS Boys Basketball, Stacy O’Hare – HS Boys Basketball
Motion by Lekin second by Kline to approve an updated 403b agreement with the Iowa Retirement Investment Club. All Ayes.
Motion by Lekin, second by Houghton to approve Lincoln Savings Bank and the State Bank of Toledo as the official depositories for the 2021-2022 school year with an upper limit of $15,000,000. All Ayes.
Motion by Kline, second by Houghton to approve the Tama-Toledo News Chronicle as the official publication of the District for the 2021-2022 school year. All Ayes.
Motion by Kline, second by Lekin to approve the HS Volleyball overnight trip to Central College camp. All Ayes.
Motion by Lekin, second by Houghton to approve the first reading of Board Policy 502.08 – Possession or Use of Electronic Communication Devices as presented. All Ayes.
Motion by Lekin, second by Houghton to approve the 2021-2022 High School Student Handbook as presented with the exception to revert back to the original Dress Code language. All Ayes. The Board discussed the Dress Code section with Administration. It was determined that Administration would take the Board’s concerns back to staff and students to come up with responses to those concerns. Administration will bring those responses back to the Board at a later date for further discussion.
Motion by Houghton, second by Lekin to approve the 2021-2022 Elementary Staff Handbook as presented. All Ayes.
Middle School Principal Ben Adams presented the Middle School Staff Handbook to the Board. Mr. Adams discussed the plans in place to move away from having lockers in the Middle School. Mr. Adams discussed the various benefits of moving away from lockers and also addressed safety concerns. Mr. Adams stated that they would continue to accommodate students and their needs when necessary.
Motion by Kline, second by Lekin to approve the 2021-2022 Middle School Staff Handbook as presented. All Ayes.
Motion by Lekin, second by Kline to approve the 2021-2022 High School Staff Handbook as presented. All Ayes.
Motion by Kline, second by Lekin to approve the 2021-2022 Staff Mentor Handbook as presented. All Ayes.
Motion by Lekin, second by Houghton to approve the 2021-2022 TLC Leadership Handbook as presented. All Ayes.
Motion by Kline, second by Houghton to adjourn the meeting at 6:23 p.m. All Ayes
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.08.16 Regular Session
2021.08.16 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on August 16, 2021 in a Regular Session at 5:00 p.m. at the Elementary School with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, Clint Werner, and Ronald Houghton. Absent: None. Quorum Present.
Also present were: Jared Smith, Randy Denham, and several members of the community
The Board requested to have a COVID discussion item added to the agenda. Motion by Houghton second by Kline to approve the agenda with the addition of the COVID discussion item. All Ayes.
Motion by Lekin, second by Houghton to approve the consent agenda approving the minutes of the August 2, 2021 work session and regular meeting, monthly financial reports, and bills for payment as presented. All Ayes.
Public Comments – High School senior Jonathan Meyer stated he was coming to the Board as a representative of the Student Body. Mr. Meyer stated that the students want to be more involved in the District and that he would like the opportunity to be able to get information from students to the Board. Mr. Meyer thanked the Board for all their efforts and for everything they do for students.
Motion by Kline, second by Lekin to approve the personnel requests as presented. All Ayes.
Contracts – James Hala – Bus Driver, Kodi Hillman – Assistant 7/8 Volleyball Coach
Transfers – Angelica Gomez – From Elementary ELL Para to Partnership Center Secretary, Tiffany Matney – From MS Part time Special Ed Para to Full time Special Ed Para, Marie Mann – From Part time HS Para to Full time HS 1:1 Special Ed Para
Resignations – Chelsea Ahrens – Head Varsity Softball Coach, Nate Van Dyke – Head Varsity Boys Soccer Coach
Officials – Tia Waseskuk – MS Volleyball, Tiffany Thiessen – MS Volleyball
Motion by Lekin second by Houghton to approve a student teaching agreement with Grinnell College for the 2021-2022 school year. All Ayes.
The Board discussed the Communications Firm proposals that had been presented. The Board stated that they would like some additional information from each firm and would like them to present at the next Board meeting to help answer questions they have. Motion by Houghton, second by Werner to table selection of a Communications Firm to assist with the Middle School project to the next Board meeting. All Ayes.
Motion by Lekin, second by Werner to approve the custodial cost changes for Board Policy 905.01-Community Use of Buildings and Facilities as presented. All Ayes.
Motion by Lekin, second by Kline to approve a three-year agreement with Satchel Pulse for Culture Climate consulting for $18,495 using ESSER funds. All Ayes.
Motion by Kline, second by Houghton to approve changing the 2021-2022 school calendar to set a one hour early dismissal on the first day of school. All Ayes.
The Board discussed different dates for upcoming Board meetings. The Board discussed the following dates for the next several Board meetings: August 30, September 20, October 4, October 18, November 1, November 15, and December 6. The Board discussed continuing to have Board meetings at the Elementary until further notice.
Mr. Denham asked for guidance from the Board on what they would like to see on future monthly financial reports. Mr. Denham presented several different examples for the Board to review. The Board gave Mr. Denham guidance as to what they would like to see on the Monthly Financial Reports going forward.
The Board discussed setting a date for a future finance work session with the Middle School Task Force. The Board discussed having a finance work session with the Middle School Task Force on August 30 at 5:00 p.m.
The Board discussed concerns regarding the current mandate in place that does not allow schools to require masks and the potential of students getting sick. The Board stated that students and staff may choose to wear masks if they wish and wanted to make sure that all students and staff are comfortable and will be supported in their decision. The Board also discussed the potential to go to remote learning if needed and verified that the District would be capable of doing so if necessary.
Motion by Houghton, second by Lekin to adjourn the meeting at 6:17 p.m. All Ayes
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.08.30 Regular Session
2021.08.30 Regular Session
WORK SESSION & REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on August 30, 2021 in a Work Session at 5:00 p.m. at the Elementary School with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, and Clint Werner. Members Present through Google Hangouts: Ron Houghton. Absent: None. Quorum Present.
Also present were: Jared Smith, Randy Denham, Laura Peterson from Invision Architects, Ryan Ellsworth from Estes Construction, Travis Squires from Piper Sadler, Rod Wright from Creative Entourage, Jerry Gallagher from Donovan Group, members of the Middle School Task Force, and several members of the community.
Director of Finance Randy Denham gave a presentation to the Board and the Middle School Task Force reviewing school finance. Mr. Denham also provided information regarding the District’s historical tax rates, costs related to the Derecho storm, and a historical overview of the District’s PPEL and SAVE Funds.
Travis Squires from Piper Sadler gave a presentation to the Board and the Middle School Task Force reviewing the capital financing and capabilities of a Middle School Project. Mr. Squires discussed the District’s current debt obligations and the different options available to finance a potential project.
The Board and Middle School Task Force discussed the presentations from Mr. Denham and Mr. Squires and participated in a Q&A session.
Work session concluded at 6:37 p.m.
The Board of Directors of the Community School District of South Tama County met on August 30, 2021 in a Regular Session at 6:37 p.m. at the Elementary School with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, and Clint Werner. Present through Google Hangouts: Ron Houghton. Absent: None. Quorum Present.
Also present were: Jared Smith, Randy Denham, Laura Peterson from Invision Architects, Ryan Ellsworth from Estes Construction, Rod Wright from Creative Entourage, Jerry Gallagher from Donovan Group, members of the Middle School Task Force, and several members of the community
Motion by Kline second by Lekin to approve the agenda. All Ayes.
Emily Chyma and Student Council president Carly Mathes-Henle provided an update to the Board of all the activities that will be going on throughout the District during Homecoming week. Ms. Chyma and Ms. Henle discussed how they are working to get the community involved in these activities. Ms. Chyma and Ms. Henle stated that the Student Council is in the process of rewriting their constitution to be more inclusive of everyone.
Rod Wright from Creative Entourage gave a presentation to the Board regarding the communication consulting services his firm could provide for the Middle School project.
The Board took a break at 7:30 p.m. The meeting resumed at 7:34 p.m.
Jerry Gallagher from Donovan Group gave a presentation to the Board regarding the communication consulting services his firm could provide for the Middle School project.
Motion by Kline, second by Houghton to approve the following consent agenda items: Minutes from the August 16, 2021 Regular Board Meeting, bills as presented, and early graduation requests for the following students: Tristin Henle, Ethan Pesina, and Autumn Ruckman. All Ayes.
Public Comments – Charlotte Upah stated that she does not agree that a communications firm is needed at this time for the Middle School Project and feels that the Middle School Task Force could be a better option to handle the communication needs for the project. Ms. Upah stated that she felt hiring a communications firm was premature and would be contradictory to what the Task Force is trying to do. Ms. Upah felt that spending money on a communications firm at this time would be fiscally irresponsible.
The Board thanked Ms. Upah for her comments.
Motion by Lekin, second by Houghton to approve the personnel requests as presented. All Ayes.
Contracts – Taylor Ray – Part Time Elementary ELL Para, Heather Keen – Elementary Special Ed Para, Nicholas Wheeler – High School Custodian.
Volunteers – Marla Behounek – Musical, Marlene Crabtree – Work in Classrooms and Field Trips as the Elementary
The Board discussed the two presentations that were given by Creative Entourage and Donovan Group. The Board stated that they would prefer to wait and see what recommendation the Middle School Task Force came back with before making a decision. Motion by Werner, second by Houghton to table selecting a Communications Company to a future Board Meeting once they have received a recommendation from the Middle School Task Force. All Ayes.
Motion by Kline second by Lekin to approve an agreement with ISFIS Write to Learn to purchase 250 licenses and training for the 2021-2022 school year for $4,250. All Ayes.
Motion by Hougton, second by Kline to approve a resolution to set a public hearing on the conveyance of property located at 806 State Street for September 20, 2021 at 5:00 p.m. at the Elementary Building. All Ayes.
Motion by Werner, second by Lekin to approve switching the District’s credit card company from BMO Harris to Lincoln Savings Bank. All Ayes.
Motion by Kline, second by Lekin to approve an agreement with Mark J. Becker & Associates, LLC to provide benefits consulting for the District for the 2021-2022 year at $15,600. All Ayes.
Motion by Lekin, second by Werner to approve Ahlers & Cooney as the District’s legal counsel for the 2021-2022 year. All Ayes.
The Board decided to table the consent agenda discussion to the September 20, 2021 Board meeting.
Dr. Smith presented the list of the Iowa Association of School Boards (IASB) 2022 Legislative priorities. Dr. Smith asked the Board to review the priorities and determine which four priorities they would like to vote on and submit to IASB at the next Board meeting.
Motion by Kline, second by Houghton to adjourn the meeting at 8:18 p.m. All Ayes
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.09.20 Public Hearing and Regular Session
2021.09.20 Public Hearing and Regular Session
PUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on September 20, 2021 for a Public Hearing on the conveyance of school owned property at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, Ronald Houghton, and Clint Werner. Absent: None. Quorum Present. Also present were: Jared Smith, Randy Denham and several members of the community.
Motion by Lekin second by Werner to approve the agenda. All Ayes.
Public Hearing – Conveyance of School Owned Property: President Tyynismaa opened the Public Hearing for the conveyance of school owned property located at 806 State Street, Tama, IA at 5:00 p.m. President Tyynismaa asked for public comments. Hearing none, President Tyynismaa asked for a motion to close the Public Hearing.
Motion by Lekin, second by Werner to close the Public Hearing at 5:03 p.m. All Ayes.
The Regular Session was called to order at 5:04 p.m.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Alan Kline, Ron Houghton, and Clint Werner. Members Absent - None. Quorum Present. Also present were: Jared Smith, Randy Denham, and several members of the community.
Motion by Kline, second by Lekin to approve the agenda. All Ayes.
Motion by Kline, second by Lekin to approve the consent agenda approving the minutes from the August 30, 2021 work session and regular meeting, financial statements, and bills for payment as presented. All Ayes.
Public Comments – Nikki Kemper addressed the Board about the mask discussion topic that was on the agenda. Ms. Kemper stated that there were people in the community that were not aware this item was going to be on the agenda and that many parents were not able to make it to the meeting to share their views on the topic. Ms. Kemper stated that there are several people in the community that do not want a mask mandate and felt the Board should move this topic to a special meeting.
Motion by Lekin, second by Kline to approve the following personnel requests. All Ayes.
Resignations – Daniel Kass – Head 9th Baseball, Todd Dale – Head 8th Boys Track
Contracts – Kimi Benson – Dance Team Coach, Heather Garrett – Elementary Building Webmaster, Crystal Hass – Middle School Building Webmaster, Victoria Hamilton – High School Building Webmaster, Patricia Gomez – Full Time Special Ed Para, Brittani West – Part Time Special Ed Para
Volunteers – Nathan Babinat – Driver (suburban & trailer) band, Kristy Garber – Kindergarten Class, Nickolas Seitz – D&D Roleplaying Club, Gwenyth Upah – Help in Classroom
Officials – Amy Dolash – 8th Grade Volleyball, Eugene Ubben – 7th Grade Volleyball, Tom Kemper – 7th & 8th Grade Football, FR-SO Girls Basketball, Jeremy Weiermann – 7th & 8th Grade Football, Seth Koch – 7th & 8th Grade Football, Kory Staff – 7th & 8th Grade Football, David Nitz – 7th & 8th Grade Football, Kevin Cartier – 7th & 8th Grade Volleyball, Deidra Mohr – FR-SO Boys Basketball, Andrew May – HS Varsity Wrestling, David Lee – HS Varsity Boys Track, William Neal – HS Varsity Boys Track.
Motion by Lekin, second by Werner to approve the 2021-2022 High School Activity Department fundraisers as presented. All Ayes
Motion by Kline, second by Lekin to approve a five-year Student Teaching and Clinical Agreement with William Penn University as presented. All Ayes.
Motion by Lekin, second by Werner to approve the following IASB Legislative Priorities for the 2021-2022 school year: Support efforts to establish comprehensive community mental health systems to offer preventative and treatment services and comprehensive school mental health programs; Support additional tools for Teacher Recruitment and Licensure to attract individuals to the teaching profession, especially for teacher shortage areas; Support sufficient and on-time funding for English-Learners until the students reach proficiency; and Support predictable and timely state funding to serve students receiving special education services at a level that reflects the actual cost including educational programming and health care costs. All Ayes.
Motion by Lekin, second by Kline to approve the Resolution for a Conveyance of School Owned Property located at 806 State Street, Tama, IA. Roll Call Vote: Tyynismaa – Aye, Lekin – Aye, Kline – Aye, Werner – Aye, Houghton – Aye. The motion passed.
Motion by Houghton, second by Kline to approve the following individuals as Level I Student Abuse Investigators for the 2021-2022 school year: Brad Schweppe, Kris Collins, Melanie Kemper, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeking, Mark Groteluschen, Anthony Jahr, Dan Lopez, Dina Keahna, Samantha Peska, and Jared Smith. All Ayes.
The Board discussed the recent federal judge ruling that ordered the State of Iowa to immediately halt the enforcement of the law that prevents School Boards from ordering masks to be worn to help prevent the spread of COVID-19. Dr. Smith shared feedback that was given by staff along with information that he gathered from other WAMAC schools. Dr. Smith shared the challenges the District faces if there is a large number of staff members that are gone. The Board discussed the different staffing issues that the District has had to manage over the last several months. The Board discussed positivity and vaccination rates and how closely they should be monitoring those numbers and how much that information should weigh in on any decisions that the Board would have to make. The Board shared and discussed the feedback that they had received from community patrons on the issue as well as the feedback from staff that was shared by Dr. Smith. The Board stated that they want to do what is best for the health and safety of all students and staff.
The Board discussed and gave administration the following mitigation strategies that they would like to see implemented going forward: Having surgical masks on hand and made readily available to all students, staff, and guests; Offer masks at every entrance during school activities; Ensure that all buildings and staff have ample cleaning supplies to clean all areas thoroughly; Have signage posted at all entry ways throughout the District stating the importance of masking; Send out separate parent feedback surveys to parents of students in PK through 4th grade and 5th through 12th grade; Update and resend out the FAQ document to all parents; Look for opportunities to change seating in the classrooms to help mitigate any potential spread of the virus.
The Board stated that they would like to see a COVID discussion item on each Board meeting going forward to get continuous updates on the mitigation strategies being implemented and to review up to date data. The Board stated they would like to continue to revisit this topic so that they can make any necessary adjustments if COVID cases get too high or if there are issues with staff shortages.
The Board encouraged community members to reach out to the Administration and the Board with any feedback or concerns that they have.
Motion by Lekin, second by Werner to continue the current practice of having masks be optional for all students and staff who are comfortable wearing them and for Administration to implement the mitigation strategies that were given. All Ayes.
The Board discussed the current process around how the consent agenda is handled each Board meeting and reviewed different options to the consent agenda process.
Dr. Smith provided an update to the Board regarding the communications firm for the Middle School project. Dr. Smith stated the Task Force met last week and will be leading and providing communication for the Middle School project at this time. The Task Force may look to use the Donovan Group as needed at a later date. Dr. Smith updated the Board that the Task Force will be having broader community meeting open forums in October and November.
Motion by Lekin, second by Werner to adjourn the meeting at 6:44 p.m. All Ayes.
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.10.04 Regular Session
2021.10.04 Regular Session
REGULAR SESSION OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session on October 4, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, and Ronald Houghton. Absent: Alan Kline and Clint Werner. Quorum Present. Also present were: Jared Smith, Randy Denham and several members of the community.
Motion by Lekin, second by Kline to approve the agenda. All Ayes.
Motion by Lekin, second by Houghton to approve the following consent agenda items: Minutes from the September 20, 2021 public hearing and regular meeting; Bills for payment as presented; Rental agreement with the Reining Center for November 9, 2021 Middle School Community Meeting, Authorize the Board President and/or Superintendent to issue and approve Special Education Contracts and Open Enrollment Applications; Approve contract with Kirkwood Community College for Special Education Transitional 4+ services; Approve Cooperative Agreement for Field Placement with the University of Northern Iowa. All Ayes.
Public Comments – None.
Motion by Houghton, second by Lekin to approve the following personnel requests. All Ayes.
New Hires – Juanita Hill – Part Time Admin Office Custodian; James Hala – Part Time District Wide Custodian (Additional COVID Cleaning)
Resignations – Makayla Backen – MS Assistant Softball Coach
Volunteers – Claire Mayo – Elementary Field Trips & Classroom as Needed; Bailey Waldo – Chaperoning for Thespian Festival; Dalton Rosenburg – Middle School Boys Wrestling
Officials – Kym Stein – 7th Grade Volleyball; Tara Leytham – 9th/10th Girls Basketball, 9th Boys Basketball; Wayne Ritscher – 9th/10th Girls Basketball, 10th Boys Basketball; Tom Kemper – 9th/10th Girls Basketball, 10th Boys Basketball; David Lee – High School Varsity Boys Track & Field; Willam Neal – High School Varsity Boys Track & Field
Motion by Lekin, second by Hougton to approve the following purchases using ESSER Funds: Chariot Floor Scrubber for the Elementary for $13,115; Air Purifier Filters for the District for $17,193.96; Vape Detection System for $25,650; Weight Room Equipment for $101,173.51, and Board Room Audio Visual Equipment Upgrade for $50,248.83. All Ayes
Motion by Lekin, second by Houghton to approve the following additional two-hour early dismissal days: October 22, 2021; November 12, 2021; and December 10, 2021. All Ayes.
Dr. Smith provided a COVID update to the Board. Dr. Smith shared with the Board the additional cleaning and COVID mitigation efforts that were being done throughout the District. Dr. Smith then shared the updated COVID dashboard numbers along with survey results that had been sent out to Elementary families and staff. The Board discussed different options if COVID cases, absenteeism numbers, and staff shortages reach a certain threshold. The Board stated that if needed they can call a special meeting to make any necessary decisions if any of those thresholds are met.
Mr. Denham reviewed the fiscal year end 2021 reports with the Board.
Mr. Denham informed the Board of a Lauderdale donation that will be presented to the Board for formal approval at a later date.
Motion by Lekin, second by Houghton to adjourn the meeting at 6:09 p.m. All Ayes.
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.10.18 Regular Session
2021.10.18 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session on October 18, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Clint Werner, and Ronald Houghton. Absent: Alan Kline. Quorum Present. Also present were: Jared Smith, Randy Denham, Elizabeth Dolezal, Larry Fletcher, and several members of the community.
Motion by Lekin, second by Werner to approve the agenda. All Ayes.
Motion by Lekin, second by Werner to approve the following consent agenda items: Minutes from the October 4, 2021 public hearing and regular meeting; Bills for payment as presented; and Monthly Financial Reports. All Ayes.
Public Comments – None.
Emily Chyma provided an update to the Board on upcoming Student Council activities. Ms. Chyma stated that some Student Council members would be attending the upcoming state convention and that Elizabeth Albright and Carly Mathes-Henly would be singing the National Anthem at the convention. Ms. Chyma stated that there would be a Trunk or Treat in the High School parking lot on October 30th and that Student Council would be hosting a blood drive on November 10th. Student Council members recently met with administrators to discuss and work through issues. Ms. Chyma stated that this was a positive discussion and students were happy to have their voices heard.
Motion by Lekin, second by Houghton to approve the following personnel requests. All Ayes.
New Hires – Dale Cruikshank – MS Assistant Wrestling Coach; Anita Townsley – Teacher Mentor; George Kuhter – HS Head Boys Golf Coach.
After School Program Coordinators: Amy Wyatt and Leticia Babinat
After School Program Teachers: Dawn Henley, Haley Wilson, Alice Koch, Melody Cole, Janelle Unkrich, Melissa Jesina, Matthew Beatty, Teresa Hofer, Kelsea Anderson, Amy Parizek, Molly Ramirez, Regina Gill, Elizabeth Weitzell, Michelle Wiegand, Carla Coates, Ashley Steven, Morgan McFate, Megan Brown, Sarah Klopping, Nicole Hitchcock, Mariah Snyder, Levi Klopping, George Kuhter, Chelsea Ahrens, Angela Bair, Michelle Bradley, Emily Chyma, Denise Danker, Rachael Davis, Victoria Hamilton, Daniel Kass, Jill Kienzle, Daniel Mayo, Joseph Miller, Miranda Moen, Katherine Murphy, Delonda Pushetonequa, Audrey Roth, Andrea Rutledge, Noah Schmelzer, Sandra Tracy, Robert Tyynismaa, Alison Vavra, Nicholas Vesley, Patricia Vincent, Amy Wade, Deanna Zmolek
After School Program Paraeducators: Trudy Suchanek, Jorena Vavra, Melinda Martens, Tracy Glockl, Marie Mann, Sarah Novotny, and Elizabeth Placencia.
Volunteers – Gustavo Chavarria – HS Gamers Night
Officials – Tessa Matherly – MS 7th Grade Volleyball, John Bartello – MS Wrestling, Bryan Foster – MS Wrestling, Brandon Dufoe – MS Wrestling, Patrick Kopsa – MS Wrestling, Ben Marshall – MS Wrestling, Dan Loughry – MS Wrestling, Jeremy Weiermann – Girls 7th Grade Basketball, Tom Kemper – Girls 7th & 8th Grade Basketball, James Hall – Girls 7th & 8th Grade Basketball, Robert Averill – Girls 7th & 8th Grade Basketball, David Nitz – Girls 7th & 8th Grade Basketball, Dan Rhine – HS Varsity Girls Volleyball, Dennis Dirks – HS 9th Grade Volleyball, Donald Anderson – HS 9th Grade Volleyball, Deidra Mohr – HS Varsity Girls Volleyball, Tiffany Thiessen – HS 9th & Varsity Volleyball, Gregory Davies – HS 9th & Varsity Volleyball
Motion by Houghton, second by Werner to approve the 2021-2022 STC Activities Overnight Trips as presented. All Ayes
Motion by Lekin, second by Houghton to approve the revised changes to Board Policy 401.7R1 Early Retirement Incentives as presented. All Ayes.
Motion by Houghton, second by Werner to approve the Early Retirement incentive of $7,800 a year for five years. All Ayes.
Motion by Houghton, second by Lekin to approve the donation of one old school bus to the Tama Fire Department and old school bus to the Toledo Fire Department to be used for local training exercises. All Ayes.
Motion by Lekin, second by Houghton to approve the resolution authorizing the Board President, Superintendent, or Board Secretary to open a stock account with the State Bank of Toledo. All Ayes.
Dr. Smith provided a COVID update to the Board. Dr. Smith shared the most recent COVID Dashboard numbers with the Board and provided an update on recent meetings he has had with staff members.
Dr. Smith stated the IASB annual convention will be occurring on November 17th and 18th. Dr. Smith asked the Board to contact the administrative if they would like to register and attend the conference. Dr. Smith and the Board discussed different options for having a work session for new Board orientation sometime after the November 2nd election.
Elizabeth Dolezal and Larry Fletcher from the Middle School Task force provided an update to the Board on the Middle School project. Ms. Dolezal and Mr. Fletcher gave a recap of what has occurred during the Task Force meetings over the last 4-5 months. Mr. Fletcher stated that the Task Force has narrowed the Middle School project down to two designs. Mr. Fletcher and Ms. Dolezal stated the State is interested in incentivizing the use of the Juvenile Home property. There was discussion around the Juvenile Home property and what amount would be needed from the State to make the Juvenile Home property a viable option. The Task Force is working to compromise and come up with a plan that everyone can agree on and present to the Board and the Community. The Task Force also asked for more clarity and direction from the Board for this Middle School project. The Task Force Representatives and the Board discussed the current contract situations with the Middle School project Construction Manager and Architect. The Board and the Task Force members discussed having a joint work session at the next Board meeting on November 1st.
Motion by Lekin, second by Werner to adjourn the meeting at 6:29 p.m. All Ayes.
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.11.01 Regular Session
2021.11.01 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session on November 1, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Clint Werner, and Ronald Houghton. Absent: Alan Kline. Quorum Present. Also present were: Jared Smith, Randy Denham, Samantha Peska, building principals, and several members of the community.
Motion by Lekin, second by Houghton to approve the agenda. All Ayes.
Motion by Houghton, second by Lekin to approve the following consent agenda items: Minutes from the October 18, 2021 regular meeting; Bills for payment as presented; and a three-year agreement with The Shredder for document disposal services. All Ayes.
Public Comments – Jim Roan addressed the Board about the proposed Middle School project. Mr. Roan shared his experiences on the various projects he has assisted the School District and the community with over the years. Mr. Roan asked the Board to consider all factors involved when looking at building a brand-new Middle School versus using an existing facility such as the Juvenile Home. Mr. Roan thanked the Board for all of their hard work and service.
Motion by Lekin, second by Werner to approve the following personnel requests. All Ayes.
New Hires: Lon Wilkerson – HS Head Varsity Softball Coach; Jeff Niedermann – HS Head Varsity Boys Soccer Coach.
Transfers: Katie Schuett – From full time District-wide Substitute to Elementary Special Education Teacher
Resignations: Rick Hopper – MS 7th/8th Boys Basketball Coach; Lon Wilkerson – HS Assistant Varsity Softball Coach
Volunteers: Baron Davis – Wrestling; Mike Wedmore – HS Boys Basketball; Jason Arp – MS/HS Wrestling; Mike Carnahan – Esports Team DEC; Daniel Kass – Esports Team Coach
Officials: Seth Koch – HS 9th Boys Basketball; Eugene Ubben – 7th Grade Girls Basketball, 8th Grade Boys Basketball; David Lee – MS Girls & Boys Track & Field; David Nitz – 7th & 8th Grade Boys Basketball; Robert Averill – 7th & 8th Grade Boys Basketball; Jeremy Weiermann - 7th & 8th Grade Boys Basketball
Anthony Jahr and Mike Carnahan presented a proposed large Music trip for High School students from May 25, 2022-May 30, 2022. Discussion occurred regarding the timing of the trip and potential scheduling conflicts with semester tests, potential snow days, and summer sports seasons.
Motion by Houghton, second by Werner to approve the 2022 Large Band Trip to Los Angeles, CA from May 25, 2022-May 30, 2022. Ayes: Lekin, Hougton, Werner. Nays: Tyynismaa. The motion carried.
Mr. Jahr asked the Board if they would like to open up the use of facilities to outside organizations again as the District has started to receive requests. Motion by Houghton, second by Lekin to approve allowing outside groups to start renting STC facilities again. All Ayes.
Mr. Jahr and Mr. Carnahan presented a request to approve the addition of an ESports Team to South Tama. Mr. Jahr reviewed the State sanctioned governing requirements for the program. Mr. Jahr explained how the program would be set up and run in the District. Motion by Lekin, second by Houghton to approve the addition of an Esports Team for students. All Ayes.
Motion by Houghton, second by Lekin to approve the Impact Aid Indian Policies and Procedures as presented for the 2022-2023 school year. All Ayes.
Motion by Lekin, second by Werner to approve the application to the School Budget Review Committee in the amount of $2,079.98 for special education administrative costs associated with the River Hills Consortium program for the 2022-2023 school year. All Ayes.
Dr. Smith provided the Board an update from the most recent Middle School Task Force meeting. Dr. Smith stated that there would be community input meetings during the month of November for the Middle School Project. At the last Middle School Task Force meeting it had been discussed and decided to move forward with a communications firm.
The Board discussed concerns around the process and whether now was the right time to move forward with a communications firm for the Middle School Project. The Board discussed potentially having work sessions with the Task Force in the near future to discuss the project and options in more detail.
Motion by Houghton, second by Werner to table the decision for the use of Donovan Group as the Communications Firm to assist with the Middle School Project to a future meeting. Ayes: Lekin, Houghton, Werner. Nays: Tyynismaa. The motion carried.
Samantha Peska shared the 2020-2021 ISASP results with the Board. Mrs. Peska reviewed the steps the District is taking to address learning loss. Each of the building principals briefly shared the various programs being done in each of their buildings to help students.
Dr. Smith provided a COVID update to the Board. Dr. Smith shared the most recent COVID Dashboard numbers and shared custodial staff cleaning expectations with the Board.
Dr. Smith gave an updated timeline from the Middle School Task Force. Dr. Smith proposed moving the December Board meeting to December 13th. Dr. Smith also proposed changing the dates for the January and February Board meetings due to regularly scheduled Board meetings falling on holidays. Dr. Smith provided the following dates for the January and February Board Meetings: January 10, 2022, January 24, 2022, February 7, 2022, and February 22, 2022. Dr. Smith stated that Board meetings could resume back to the first and third Monday of each month starting in March. The Board stated that these dates would work for them.
Motion by Lekin, second by Werner to adjourn the meeting at 6:45 p.m. All Ayes.
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.11.15 Regular Session
2021.11.15 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session to hold the Annual Meeting on November 15, 2021 at the Elementary School, Tama, Iowa at 5:01 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Clint Werner, Alan Kline. Ronald Houghton attended via Google Hangouts. Absent: None. Quorum Present. Also present were: Jared Smith, Randy Denham, Jared Schirmer and Jessica Manfull from Lincoln Savings Bank, Nicole Hitchcock, Heather Gould and Maureen Hanson from Central Rivers AEA, and several members of the community.
Motion by Kline, second by Lekin to approve the agenda. All Ayes.
Motion by Lekin, second by Kline to approve the following consent agenda items: Minutes from the November 1, 2021 regular meeting; Bills for payment as presented; Financial Statements as presented; and a rental agreement with the Reining Center for December 15, 2021. All Ayes.
Public Comments – None.
Nicole Hitchcock made a Partners in Education presentation to Lincoln Savings Bank representatives Jared Schirmer and Jessica Manfull.
Heather Gould and Maureen Hanson from Central Rivers AEA reviewed the various services and resources that the AEA’s provide to local school districts.
Motion by Lekin, second by Kline to approve the following personnel requests. All Ayes.
Transfers: Matthew Beatty – From MS 7th Head Girls Track to MS 7th Head Boys Track
Resignations: Dawn Vest – Bus Driver effective November 30, 2021; Ruth Kosbau - Costumer
Volunteers: Travis Smith – HS Wrestling; Shannon Crawford – HS/Elementary Activities
Officials: Stacy O’Hare – HS 9th/10th Girls Basketball; Eugen Ubben – HS 9th/10th Girls Basketball; Jeremy Weiermann – HS 9th Boys Basketball
Dr. Smith presented the Communication Firm agreement to assist with the Middle School Project. Dr. Smith updated the Board on questions and concerns that have previously come up with regards to the Communications Firm and how those issues have been addressed.
Motion by Werner, second by Lekin to approve the agreement with the Donovan Group as a Communications Firm to assist with the Middle School Project. All Ayes.
Motion by Lekin, second by Kline to approve the School Budget Review Committee application for modified supplemental amount of $84,576 for students that were open enrolled out but were not included on the prior year certified count as presented. All Ayes.
Motion by Kline, second by Lekin to approve the application to the School Budget Review Committee for modified supplemental amount of $112,596.66 for LEP programming beyond 5 years as presented. All Ayes.
Motion by Werner, second by Kline to approve the application to the School Budget Review Committee for modified supplemental amount of $186,725.12 for LEP allowable costs. All Ayes.
Motion by Lekin, second by Kline to approve the 2020-2021 fiscal year Treasurer’s Annual Settlement Report as presented. All Ayes.
Mr. Denham reviewed the canvas of election results. Elizabeth Dolezal was declared the winner of the District 1 election and Beth Wiese was declared the winner of the District 4 election. Dr. Smith and the Board thanked Alan Kline and Ron Houghton for their years of service on the Board.
Motion by Lekin, second by Werner to adjourn the Annual Meeting at 5:41 p.m. All Ayes.
Mr. Denham called the Organizational Meeting to Order at 5:41 p.m.
On call of the roll the following were present: Penny Tyynismaa, Mandy Lekin, Clint Werner, Elizabeth Dolezal, and Beth Wiese. Absent: None.
Mr. Denham administered the Oath of Office to Elizabeth Dolezal and Beth Wiese.
Mr. Denham accepted nominations for Board President. Penny Tyynismaa nominated Mandy Lekin which was seconded by Clint Werner. Receiving no other nominations, the motion passed unanimously to elect Mandy Lekin as Board President for the next year.
Mr. Denham administered the Oath of Office to Mandy Lekin as Board President.
President Lekin accepted nominations for Board Vice President. Board member Clint Werner nominated Penny Tyynismaa which was seconded by Elizabeth Dolezal. Receiving no other nominations, the motion passed to unanimously elect Penny Tyynismaa as Board Vice President for the next year.
Mr. Denham administered the Oath of Office to Penny Tyynismaa as Board Vice President.
Dr. Smith provided a Middle School Project Update. Dr. Smith recapped the community meetings from the prior week and shared the project packet that was presented during the meetings. Dr. Smith reviewed the most recent results of the survey that had been shared with the community after the meetings. The Board discussed concerns regarding the lack of community members with school age children participating in the community meetings. The Board discussed different options to increase the engagement of those families with the Middle School Project. The Board reviewed the preliminary designs for the two options and also discussed the pros and cons of each. The Board discussed potential student impact of shared staff and how to quantify educational opportunities for students for each location.
Dr. Smith provided a COVID update to the Board. Dr. Smith shared the most recent updates on the status of the OSHA Emergency Temporary Standard. The Board discussed different options if the OSHA standard becomes law. The Board advised the Administrative Team to take a wait and see approach until clearer guidance comes from State Associations and legal counsel.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:36 p.m. All Ayes.
________________________________ _________________________________
Penny Tyynismaa, Board President Randy Denham, Board Secretary
2021.12.13 Regular Session
2021.12.13 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session on December 13, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Jared Smith, Randy Denham, Middle School Principal Ben Adams, Brad Leeper and Laura Peterson from Invision Architects, Ryan Ellsworth from Estes Construction, Travis Squires from Piper Sandler, Middle School Task Force Members Matt Zmolek, Charlotte Upah, and Doug Stadler, Katherine Olindecker from Tama County Economic Development, and several members of the community.
Motion by Tyynismaa, second by Wiese to approve the agenda. All Ayes.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the November 15, 2021 regular meeting and annual meeting; Bills for payment as presented; Financial Statements as presented; early graduation request for Jose Herrera and Andrea Ortega; and a software service agreement with Tyler Technologies for Transportation Student Tracking System. All Ayes.
Public Comments – None.
Matt Zmolek made a presentation on behalf of the Middle School Task Force. Mr. Zmolek reviewed the process that the Task Force went through to come up with their recommendation. The Middle School Task Force recommended to move forward with the Iowa Juvenile Home option at an estimated cost of $25 million.
Ryan Ellsworth presented the engineering assessment report from IMEG that was done on November 29. The Board discussed the condition of the Iowa Juvenile Home property and whether or not $25 million is an accurate estimate based on the potential needs of the building. The Board also discussed the current mechanical systems on the Juvenile Home property and whether those would need to be replaced or not. The Board asked for more clarity on potential funds available from the State of Iowa for the project and how the District would have to apply for and receive those funds if they are available.
Travis Squires from Piper Sandler discussed the different funding options available to the Board and also explained the timeline to get the needed petition signatures in by the January 14 deadline to be put on the ballot in March.
The Board discussed the different options available to them. The Board discussed that they would like to gather more information. The Board stated they would like to know exactly how much money the State is willing to contribute to the project. The Board also wanted more information from the City of Toledo and Tama County with regards to how they would partner with the District on a potential project at the Juvenile Home Site. The Board then discussed holding a special meeting in the near future once they were able to get more information from the State of Iowa, City of Toledo, and Tama County.
Motion by Werner, second by Tyynismaa to table a decision on the Middle School project so that more information could be gathered. Roll Call Vote: Lekin-Aye, Tyynismaa-Aye, Werner-Aye, Dolezal-Aye, Wiese-Aye. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes.
Hires: Anna Marie Scott – Full Time District Wide Sub; Bridget Diveny – High School FCS Teacher; Matthew Beatty – Assistant 7th/8th Grade Basketball Coach; Bailey Barnes – Full Time District Wide Sub; Samantha Prior – HS Special Ed Para
Resignations: Sarah Weiermann – High School Assistant Volleyball Coach
Volunteers: Kaity Berry – Elementary Classroom
Officials: Kory Staff – Middle School 8th Grade Boys Basketball
Dr. Smith presented data to the Board to add four additional early dismissal days for the second semester. The Board discussed starting with two early dismissal days and waiting until after the winter weather season has passed or to stay with four days since there would still be enough hours in the calendar to meet instructional requirements.
Motion by Wiese, second by Dolezal to approve adding four, two-hour early out dismissal days on January 14, 2022; February 11, 2022; March 11, 2022; and May 13, 2022. All Ayes.
Dr. Smith provided a COVID update to the Board. Dr. Smith shared that District COVID numbers have been down but that there has been an uptick in flu cases throughout the District.
Board Members Dolezal and Wiese provided an update to the Board on their experience at the Iowa Association of School Boards convention in November. Board Member Dolezal also gave the Board a recap of the Legislative Dinner that she attended on December 1 with Dr. Smith and Mr. Denham that was hosted at East Marshall school.
Motion by Tyynismaa, second by Werner to adjourn the meeting at 7:20 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2021.12.22 Work Session
2021.12.22 Work Session
WORK SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in a Work Session on December 22, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Jared Smith, Randy Denham, and several members of the community.
Motion by Tyynismaa, second by Werner to approve the agenda. All Ayes.
Dr. Smith recapped the process and steps that have been taken over the last several months with the proposed Middle School Project. Dr. Smith also reviewed the presentation and recommendation that had been brought forth by the Task Force at the December 13 Board Meeting as well as the results of the most recent survey that had been sent out to the community.
The Board discussed the various repairs and renovations that would be needed at the Iowa Juvenile Home property as well as the concern for unknown repairs and renovations that could potentially occur. The Board discussed the IMEG engineering assessment from the previous Board Meeting and how some of the costs within that estimate were not included with the original budget estimate provided by Estes Construction.
President Lekin and Board Member Dolezal shared updates with the rest of the Board on conversations that they had with District Administration, Task Force Members, Toledo City Council, and representatives from Iowa Economic Development within the last week in regards to the District potentially moving forward with a Middle School project at the Iowa Juvenile Home property.
The Board reviewed the $25 million budget that had been presented by the Task Force and discussed whether that would be enough to cover the costs of the project due to all of the potential unknowns with taking the Iowa Juvenile Home property. The Board discussed concerns with the condition of the roof at the Iowa Juvenile Home and felt that the roof would need to be replaced as part of the renovation project. The Board also discussed some concerns with the sewer on the property and potential costs for repair. The pros and cons of using a Construction Manager versus a General Contractor for the Middle School project were discussed.
The Board asked Administration to reach out to Estes to get updated budget estimates for the Iowa Juvenile Home Property that would include costs to repair the roof. The Board also asked administration to work with the City of Toledo to do some preliminary telescoping of the sewer lines on the property to determine the condition of that system.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:38 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2021.12.27 Special Session
2021.12.27 Special Session
SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in a Special Session on December 27, 2021 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Jared Smith, Randy Denham, and several members of the community.
Motion by Tyynismaa, second by Werner to approve the agenda. All Ayes.
Public Comment: None
Mr. Denham reviewed the $25 million budget for a potential Middle School at the Iowa Juvenile Home that had been presented by the Task Force at the December 13 Board Meeting. Mr. Denham then provided an updated budget of $26 million that included the updated budget estimates that had been provided by Estes Construction. Mr. Denham explained that the updated budget was calculated using the same approach that the Task Force had used to come up with the original $25 million budget so that the Board could make reasonable comparisons of the two.
The Board discussed several needs that would have to be addressed at the Iowa Juvenile Home property as well as the additional items from the IMEG engineering assessment that were not included in the Estes Construction estimates. The Board discussed the budget for the project and how it would be financed. After a thorough review the Board determined that the budget for the Middle School Project be set at $26.8 million.
Motion by Werner, second by Wiese to approve the District to move forward with the petition process for a special election in March for the Middle School Project at the Iowa Juvenile Home property at a total budget of $26.8 million to be funded by $15 million in GO Bond Debt if approved by the voters in March, $9.8 million in sales tax revenue bonds, and $2 million in sales tax cash on hand. Roll Call Vote: Lekin – Aye, Tyynismaa – Aye, Werner – Aye, Dolezal – Aye, Wiese – Aye. The motion carried.
Motion by Tyynismaa, second by Werner to adjourn the meeting at 5:34 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.01.10 Regular Session
2022.01.10 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Regular Session on January 10, 2022 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Jared Smith, Board Secretary Randy Denham, Curriculum Director Samantha Peska, Activities Director Anthony Jahr, Buildings & Grounds Director Steve McAdoo, Jill Kienzle and Cara Rypka from iJag, and several members of the community.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes.
Motion by Tyynismaa, second by Werner to approve the following consent agenda items: Minutes from the December 13, 2021 regular meeting, December 22, 2021 work session, and December 27, 2021 special meeting; Bills for payment as presented; early graduation request for Nicolas Bernabe; and a memorandum of understanding with Child Abuse Prevention Services to provide health education curriculum. All Ayes.
Public Comments – Lori Rushford shared her concerns about COVID vaccine mandates with the Board. Matt Kesl, Pat Henry, and Robert McBride shared their concerns about the possibility of sharing baseball and softball programs with Meskwaki Schools.
Jill Kienzle and Cara Rypka from iJag gave a presentation to the Board. Ms. Kienzle and Ms. Rypka provided a summary of what the iJag program is and how it serves junior and senior students at the high school. Ms. Kienzle and Ms. Rypka shared with the Board what the program would look like if expanded to serve all high school students.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes.
Hires: Kodi Hillman – 7th Grade Girls Track Coach; Heather Garrett – 2nd Semester mentor for District wide sub; George Kuhter – 2nd Semester mentor for District wide sub; Sandra Tracy – 2nd Semester mentor for FCS teacher
Resignations: Nicole Krafka – High School Paraeducator; Brycelyn Haughey – Elementary Paraeducator
Volunteers: Hunter Caraccio – Elementary Classroom
Motion by Tyynismaa, second by Dolezal to accept the Early Retirement Requests meeting Board Policy 401.07R1 for Susan Crain – Preschool Teacher; Alice Murphy – Middle School Paraeducator; Julie Hagerty – High School Activities Secretary; Carolyn Haughey – Accounts Payable Specialist; Charlene Willaby – Middle School Food Service; and Melanie Kemper – Elementary Guidance Counselor and to deny the Early Retirement Request that did not meet Board Policy 401.07R1 for Michelle Bradley-High School Math Teacher. Ayes: Lekin, Tyynismaa, Dolezal. Nays: Werner, Wiese. The motion carried.
Mrs. Peska reviewed the proposal to approve offering additional English classes at the High School. Mrs. Peska explained that this proposal would provide more options for students to choose from. Mrs. Peska also explained that the addition of these courses would not result in a requirement of additional credits of the current curriculum. Motion by Tyynismaa, second by Dolezal to accept the new class proposals for the High School English Department as presented. All Ayes.
Mr. Jahr presented the athletic sharing agreements to the Board. Mr. Jahr explained how the sharing works for each of the activities that was presented and discussed how sharing impacts each program. Mr. Jahr explained the financial process for sharing agreements stating that each District is responsible for costs associated with the shared programs. Mr. Jahr reviewed the BEDS enrollment count that is used to calculate state classification for High School Activities.
Motion by Dolezal, second by Werner to accept the sharing agreement with East Marshall CSD for Boys & Girls Soccer as presented. All Ayes.
Motion by Dolezal, second by Wiese to accept the sharing agreement with Marshalltown CSD for Bowling as presented. All Ayes.
Motion by Wiese, second by Werner to table a decision on sharing baseball and softball with Meskwaki CSD until more information can be gathered on how sharing would impact the District’s current program. Ayes: Lekin, Werner, Dolezal, Wiese. Nays: Tyynismaa. The motion carried.
Mr. Jahr, Mr. McAdoo, and Mr. Denham presented two quotes for the purchase of a Gator ATV. The first quote was from USS Polaris for $27,775.09 and the second quote was from John Deere for $32,500. The Board asked if there was an option to add on a mower to the Gator. It was determined that a mower could be added and the estimated cost to add a mower feature was roughly $4,500.
Motion by Wiese, second by Werner to approve the purchase of a Gator ATV from USS Polaris for $27,775.09 with the option to add on the mower feature. All Ayes.
Motion by Dolezal, second by Wiese to approve the School Budget Review Committee application request for modified supplemental amount of $243,524 for the At Risk and Drop Out Prevention Program. All Ayes.
Motion by Dolezal, second by Werner to approve the resolution ordering an election on the issuance of $15,000,000 General Obligation Bonds for renovation of the Iowa Juvenile Home into a Middle School.
Dr. Smith provided a COVID update to the Board. Dr. Smith reviewed an email that had been sent out to staff regarding the latest on the OSHA Emergency Temporary Standard. Dr. Smith shared that the Supreme Court recently heard arguments around the OSHA Standard and would be making a ruling in the near future. Dr. Smith then shared that the Iowa Division of Labor had came out late the prior week stating that they would not enforce the OSHA standard. Dr. Smith stated that the District would continue the current practice of not enforcing the OSHA standard based on the current stance of the Iowa Division of Labor as well as legal counsel advice. Dr. Smith stated the District would continue to monitor the situation as things unfold and a Supreme Court Decision is made.
Motion by Werner, second by Dolezal to adjourn the meeting at 6:35 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.01.24 Regular Session
2022.01.24 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Regular Session on January 24, 2022 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Jared Smith, Board Secretary Randy Denham, Curriculum Director Samantha Peska, Student Council Sponsor Emily Chyma, and several members of the community.
Dr. Smith informed the Board that an additional resignation had come in earlier in the day and asked to have it added to the Personnel section of the agenda. Motion by Tyynismaa, second by Werner to approve the revised agenda as presented. All Ayes.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the January 10, 2022 regular meeting; Bills for payment as presented; Financial Statements as presented; MOU with iJag for the 2022-2023 school year; NHS Valentine’s Flower Fundraiser, Student Council Trivia Night Fundraiser, Student Council Dance Ticket Fundraiser; Lauderdale Family donation for $100,983; Agreement with ICN for Internet Network Services; and a contract with Halverson Photography for the 2022-23 school year. All Ayes.
Public Comments – None.
Student Council Sponsor Emily Chyma gave an update to the Board on upcoming Student Council Activities. Ms. Chyma informed the Board of the following fundraisers: Trivia night fundraiser on February 25 to raise funds for overnight bags for foster students and a Sweatpants dance on February 26. Ms. Chyma also stated that the Student Council is looking to put on a multicultural fair this school year but no date has been set.
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes.
Hires: Kylee Hoskins – Behavior Intervention Specialist; Dale Peterson – Bus Driver; Jennifer Nunez – Elementary Preschool/Special Ed Para.
Resignations: Hannah Bjornsen – Food Service; Andrea Rutledge – MS Softball Coach; Cory Lang – TICU Teacher
Volunteers: Makayla Backen – HS Girls Soccer
Officials: Donald Anderson – Varsity Volleyball; Dan Rhine – Varsity Volleyball; Gregory Davies – Varsity Volleyball; Deidra Mohr – 9th Grade & Varsity Volleyball; David Mohr – Varsity Volleyball; Jordan Bliel – Varsity Wrestling; Justin Brand – Varsity Wrestling; Bob Yilek – Varsity Wrestling; Andrew May – Varsity Wrestling
Motion by Tyynismaa, second by Wiese to table the baseball and softball sharing agreement with Meskwaki CSD until numbers from Meskwaki could be obtained. All Ayes.
Dr. Smith provided the Board with information on an overnight trip to the UNI Festival of Bands for the Honor Band. Motion by Wiese, second by Tyynismaa to approve the Honor Band overnight trip to the UNI Festival of Bands. All Ayes.
Mrs. Peska reviewed a proposal to offer an additional Spanish class at the High School. Mrs. Peska explained that the new course will be more of a language arts class for students who already speak Spanish. Motion by Wiese, second by Werner to accept the new class proposal for the High School Spanish Department as presented. All Ayes.
Motion by Tyynismaa, second by Wiese to appoint Mandy Lekin to serve on the Tama County Conference Board as a representative for South Tama County Community School District for the 2021-2022 year. All Ayes.
Randy Denham presented a bid from School Bus Sales for the purchase of two gas buses for $114,600 each. Mr. Denham explained that bids had also been received from Hoglund Bus Company for two gas buses at $113,899 each. Mr. Denham explained the District had had been informed by Hoglund after the bid had been received that parts needed for the Hoglund Bus Bid would not be available for several more months. Due to the delay in getting the buses and the minimal difference in the bid costs, Mr. Denham recommended moving forward with purchasing two gas buses from School Bus Sales at $114,600 each. Motion by Tyynismaa, second by Dolezal to approve the purchase of two gas buses from School Bus Sales for $114,600 each. All Ayes.
Dr. Smith provided the most recent COVID dashboard numbers to the Board. Dr. Smith reviewed an email recently sent out to staff with frequently asked COVID questions. The Board and Dr. Smith discussed different scenarios and options if the District were to potentially have to close due to high COVID numbers or staff shortages.
Dr. Smith provided an update to the Board on the upcoming community forums for the Middle School Bond vote with the first meeting taking place on January 27 at 7:00 p.m. in the Middle School Library. The Board discussed trying to get as much community engagement in these meetings as possible and also discussed options to possibly record the meetings. The Board discussed the current agreements in place with Invision Architects for pre-referendum services. The Board stated that they would like to start a Request for Proposal process to look at selecting an architect for the Middle School project.
Vice President Tyynismaa left the meeting at 6:01 p.m.
Mr. Denham reviewed the upcoming 2022-2023 budget timeline with the Board and stated the budget will be discussed at the Board level over the next several meetings. Mr. Denham sought feedback from the Board regarding the budget.
Motion by Dolezal, second by Wiese to adjourn the meeting at 6:16 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.02.02 Special Session
2022.02.02 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Special Session on February 2, 2022 at the Administration Office, Tama, Iowa at 7:32 a.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Jared Smith, Board Secretary Randy Denham, and Darvin Graham from Tama-Toledo News Chronicle.
Motion by Tyynismaa, second by Wiese to approve the agenda. All Ayes.
Motion by Dolezal, second by Tyynismaa to accept the resignation of Dr. Jared Smith as Superintendent of South Tama County Community School District effective June 30, 2022. All Ayes.
The Board discussed next steps for finding the next Superintendent for the District. The stated they would like to utilize the services of a search firm to assist with the process. The Board reviewed proposals received from Grundmeyer Leader Search and EdWise, LLC and discussed the prior experience the District had with utilizing a search firm for the hiring of the Superintendent. The Board stated they would like to move forward with Grundmeyer Leader Search and would look to formally approve an agreement at the February 7, 2022 Regular Board meeting.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:39 a.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.02.07 Regular Session
2022.02.07 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Regular Session on February 7, 2022 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: Penny Tyynismaa. Quorum Present. Also present were: Superintendent Jared Smith, Board Secretary Randy Denham, Activities Director Anthony Jahr, Seth Koch, and several members of the community.
Motion by Wiese, second by Dolezal to approve the agenda as presented. All Ayes.
Motion by Dolezal, second by Wiese to approve the following consent agenda items: Minutes from the January 24, 2022 regular meeting and February 2, 2022 special meeting; Bills for payment as presented; and an early graduation request for Kyrien DeSorbo. All Ayes.
Vice President Tyynismaa joined the meeting through Google Hangouts at 5:01 p.m.
Public Comments – None.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes.
Resignations: Miranda Moen – HS Science Teacher effective at the end of the 2021-22 school year; Maria Cervantes – Partnership Para
Officials: Brando Dufoe – HS Boys Wrestling; Andrew May – HS Boys Wrestling
Sites Council Member (3 Year Term): Sarah Dostal
After School Program for 2021-2022 Second Semester: Approve list of teachers at $30/hour and paras at their regular hourly rate as presented.
Activities Director Anthony Jahr presented information and requested permission for students to attend an overnight trip for the International Thespian Fesival in Bloomington, IN from June 20-24. Motion by Wiese, second by Werner to approve the overnight trip for the International Thespian Festival in Bloomington, IN from June 20-24. All Ayes.
Mr. Jahr shared the potential number of students from Meskwaki CSD that would be participating in baseball and softball if the Board were to approve a sharing agreement. Head Baseball Coach Seth Koch provided an estimated number of current students that are expected to play baseball and softball this spring. Motion by Werner, second by Dolezal to approve sharing baseball and softball with Meskwaki CSD for the 2021-2022 season. Ayes: Lekin, Tyynismaa, Werner, Dolezal. Nays: Wiese. The motion carried.
Randy Denham presented the agreement from Grundmeyer Leardership Search for services related to the search for a new Superintendent to replace Dr. Smith. Mr. Denham explained the costs of the services provided would be based on the amount of services the Board would utilize and would not be more than $12,981.60. Motion by Wiese, second by Werner to approve an agreement with Grundmeyer Leadership Search to assist with the search for a new Superintendent for a max amount of $12,981.60. All Ayes.
Mr. Denham provided information on the 2022-2023 budget and explained that the District would be on the budget guarantee for the 2022-2023 budget year due to the decline in enrollment last fall along with the low amount of State Supplemental Aid. Mr. Denham explained that the budget guarantee is fully funded through property tax. Motion by Dolezal, second by Werner to approve to levy property tax for fiscal year 2022-2023 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. All Ayes.
The Board discussed that the second February Board meeting had been moved to Tuesday, February 22 due to no school originally on February 21. The Board discussed whether to have the second February Board meeting on February 21 or 22 and decided to stay with February 22. The Board will resume meeting on the first and third Monday of each month for their meetings starting in March.
Dr. Smith shared a proposed 2022-2023 calendar with the Board. The Board discussed the option of including a spring break in the calendar and stated that when the committee meets to discuss the 2023-2024 school calendar that two options be provided: one with a spring break and one without.
Dr. Smith provided the most recent COVID dashboard numbers to the Board. The Board discussed the guidelines staff and students must follow when they test positive. Dr. Smith brought up the idea of potentially giving two days of hazard pay for all staff. The Board asked administration to calculate the amounts and to bring that data back to the Board at a future meeting. Mr. Denham shared and reviewed the District’s ESSER fund budget with the Board.
Dr. Smith provided an update to the Board on the upcoming community forums for the Middle School Bond vote with the next meeting taking place virtually on February 10 at 7:00 p.m. Dr. Smith recapped the last community meeting held and stated that there had been a lot of positive feedback from the visuals that were shared. The Board discussed the possibility of doing satellite voting for the March 1 bond vote and stated that they would like to see an additional informational mailer go out to the community closer to the vote. Dr. Smith stated that he will continue to push information out to the community. Mr. Denham provided a sample Request for Proposal (RFP) for architect services as was previously requested by the Board. The Board reviewed the RFP and gave the administration the go ahead to move forward with sending the RFP for architect services out to the list of architects that was provided.
Mr. Denham reviewed a list of Board policies that need to be reviewed annually by the Board and explained that all policies must be reviewed by the Board at least once every five years. The Board discussed the process to use going forward for review of Board policies.
Mr. Denham provided an update on the search for a new Superintendent and shared a list of dates for the Board to meet with Grundmeyer Leadership Search. Mr. Denham will coordinate the dates given by the Board with Dr. Grundmeyer to set up a work session to discuss the Superintendent search in the near future.
Motion by Dolezal, second by Wiese to adjourn the meeting at 6:37 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.02.17 Work Session
2022.02.17 Work Session
WORK SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met in Work Session on February 17, 2022 at the Elementary School, Tama, Iowa at 5:30 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Beth Wiese. Present through Google Hangouts: Elizabeth Dolezal. Absent: None. Quorum Present. Also present were: Randy Denham, Dr. Trent Grundmeyer and Roger Wilcox from Grundmeyer Leader Services, Darvin Graham from Tama-Toledo News Chronicle, and Marilyn Rippy.
Dr. Trent Grundmeyer and Roger Wilcox from Grundmeyer Leader Services provided an update to the Board on the number of applicants received so far for the Superintendent position. Dr. Grundmeyer gave a presentation to the Board that walked through the search process the Board will go through over the next month and half. Dr. Grundmeyer reviewed a community stakeholder survey with the Board that will be sent out on February 18 and will close on March 1. The Board discussed a tentative timeline for the search process. The Board set up future meeting dates on March 10 and March 22 to screen potential candidates and finalize interview committee groups. The Board and Dr. Grundmeyer tentatively set March 29 as the day that final candidates will be interviewed as long as schedules and facility availability allow.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:45 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.02.22 Regular Session
2022.02.22 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Regular Session on February 22, 2022 at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Jared Smith, Board Secretary Randy Denham, Curriculum Director Samantha Peska, Activities Director Anthony Jahr, and several members of the community.
Dr. Smith requested that an additional resignation and a transfer request that were both received after the Board Packet was sent out be added to the Personnel portion of the agenda. Dr. Smith also requested that a rental agreement with the Reining Center for Superintendent interviews on March 29 be added to the consent agenda. Motion by Tyynismaa, second by Dolezal to approve the agenda with the additional changes as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the February 7, 2022 regular meeting; Bills for payment and financial statements as presented; an agreement with the Iowa Cubs for the South Tama baseball team to play at Principal Park on June 22, 2022; and a rental agreement with the Reining Center for Superintendent interviews on March 29. All Ayes. The motion carried.
Public Comments – Sabrina Vest, Chad Vest, Amanda Timm, and Jim Little separately addressed the Board about a recent poem performance that was done at a high school pep rally. Each of the individuals expressed their concerns to the Board about the nature of the poem and how they felt that some of the content to the performance was offensive and should not have been done in school. Concerns of bullying and harassment due to the poem performance were also brought to the Board.
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Patricia Gomez – MS Para
New Hires: Bridget Diveney – Costumer; Chelsea Ahrens – Head MS Softball Coach
Transfers: Rashell Mendoza – From HS Special Ed Para to HS 1:1 Para; Keely Upah - From Kindergarten to Preschool Teacher
Volunteers: Quentin Moen – HS Driving and Supervision
Officials: Benjamin Ogle – HS Varsity Boys Wrestling, Nick Willenborg – HS Varsity Baseball, Bill Boyd – HS Varsity Baseball
Curriculum Director Samantha Peska presented information to the Board requesting approval for two special ed students to get their certificate of completion per the recommendation of the students IEP teams. Motion by Dolezal, second by Wiese to approve the two special ed students to receive a certificate of completion as presented. All Ayes. The motion carried.
Activities Director Anthony Jahr presented information to the Board requesting the addition of Girls Wrestling as a District sponsored activity starting with the 2022-2023 school year. Motion by Wiese, second by Werner to approve the addition of Girls Wrestling as a District sponsored activity starting with the 2022-2023 school year. All Ayes. The motion carried.
Randy Denham presented pay application #8 from Midwest Tennis and Track in the amount of $27,910.74 and the list of change orders totaling $5,417.22 for the HS Tennis Court Project. Mr. Denham explained that the project is 99% complete and that the change orders would need to be formally approved by the Board. Motion by Tyynismaa, second by Dolezal to approve pay application #8 from Midwest Tennis and Track in the amount of $27,910.74 and the list of change orders totaling $5,417.22 as presented. Ayes: Lekin, Tyynismaa, Dolezal, Wiese. Nays: Werner. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 406.4 – Licensed Employee Compensation for Extra Duty; 409.1 Employee Vacation & Holidays; 412.1 – Classified Employee Compensation; 501.5 – Attendance Center Assignment; 505.5 – Graduation Requirements. All Ayes. The motion carried.
Mr. Denham provided information on the 2022-2023 budget and explained that the District’s instructional support levy would expire at the end of the 2021-2022 year. Mr. Denham outlined the steps the Board would need to take to renew the instructional support levy. Motion by Tyynismaa, second by Wiese to approve the resolution for the District to participate in the Instructional Support Program and to set a public hearing on the Instructional Support Levy for March 21, 2022. All Ayes. The motion carried.
Dr. Smith provided the most recent COVID dashboard numbers to the Board and reviewed county positivity rates. Dr. Smith and Mr. Denham presented information on potential hazard pay for all STC employees that would be paid out of ESSER funds. The total cost of two days of hazard pay for all STC staff would be $114,559.54. The Board directed Dr. Smith and Mr. Denham to bring this information to the next Board meeting to be formally approved.
Dr. Smith provided an update to the Board on the upcoming MS Project Bond vote with the next community meeting taking place this evening at the high school after the conclusion of the Board meeting. The Board discussed the various voting locations available and encouraged community members to get out and vote. Mr. Denham provided an update on the architect RFP process stating that a preconference and walk through of the Juvenile Home Facility would be taking place on Thursday, February 24, 2022 at 10:30 a.m. Mr. Denham stated bids would be due on March 9, 2022. President Lekin gave a recap of the Governor’s visit to the Juvenile Home on February 18.
Mr. Denham provided an update on the search for a new Superintendent and shared that a community input survey was shared out on February 18 and that the survey would close on March 1. Mr. Denham reviewed upcoming dates with the Board. Special closed session meetings will take place on March 10 and March 22 to screen the applicants and narrow the field down. Final candidate interviews will take place on March 29 at the Reining Center.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:15 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.07 Public Hearing and Regular Meeting
2022.03.07 Public Hearing and Regular MeetingPUBLIC HEARING REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 7, 2022 for a Public Hearing on the 2022-2023 School Calendar at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, and Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham and several members of the community.
Motion by Dolezal second by Tyynismaa to approve the agenda. All Ayes.
Public Hearing – 2022-2023 School Calendar: President Lekin opened the Public Hearing for 2022-2023 School Calendar at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Wiese to close the Public Hearing at 5:01 p.m. All Ayes.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Members Absent - None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Middle School Principal Ben Adams, Roger Wilcox from Grundmeyer Leader Services, and several members of the community.
President Lekin requested to move the Superintendent Stakeholder survey results up to the top of the agenda. Motion by Tyynismaa, second by Werner to approve the agenda with the changes as presented. All Ayes. The motion carried.
Roger Wilcox from Grundmeyer Leader Services reviewed the Superintendent Search Stakeholder Survey results with the Board. Mr. Wilcox presented information to the Board on next steps in the Superintendent search process.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the February 17, 2022 work session and February 22, 2022 regular meeting; Bills for payment as presented; AEA Purchasing agreement for the 2022-2023 school year; and a student teaching agreement with the University of Northern Iowa for the 2022-2023 school year. All Ayes. The motion carried.
Public Comments – Marilyn Rippy, Luis Avalos, Itzel Herrera, Eric Rosario, Riley Grimes, and Allison Graham separately addressed the Board about a recent poem performance that was done at a high school pep rally. Each of the individuals expressed their support of the performance and shared their thoughts about the importance of the poem reflecting some of the issues that they face in their everyday lives.
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Lon Wilkerson – 8th Grade Boys Basketball Coach; Heather Keen – Special Ed Para; Matthew Beatty – Elementary ELL Teacher, Middle School Football, and Middle School Girls Track
New Hires: Margarita Moreno – Elementary Food Service
Volunteers: Nathan Doran – High School Track
Officials: David Lee – Cross Country
Motion by Dolezal, second by Wiese to approve the 2022-2023 School Calendar as presented. All Ayes. The motion carried.
Dr. Smith and Middle School principal Ben Adams presented a plan to realign Middle School TAG and Writing positions. The plan will involve splitting the current Middle School TAG and Writing position into two separate positions. Some duties will be realigned to an Interventionist position and an open Para position will not be replaced to open up for the new Writing position. Motion by Tyynismaa, second by Wiese to approve the realignment of the Middle School TAG and Writing positions as presented. All Ayes. The motion carried.
Dr. Smith and Mr. Denham presented the District’s plan to pay a $1,000 retention bonus and two days of hazard pay to all staff in good standing utilizing the District’s ESSER funds. Mr. Denham explained that the $1,000 retention bonus would be for all staff that do not qualify for the $1,000 retention bonus plan. Mr. Denham explained that the total cost to the District for the $1,000 retention bonus and the two days of hazard pay would be roughly $256,000. The $1,000 retention bonus will be paid on the March payroll and the two days of hazard pay will be paid on the April payroll. Motion by Wiese, second by Werner to approve the use of District ESSER funds for a $1,000 retention bonus and two days of hazard pay as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve a resolution to set a public hearing for March 21, 2022 at 5:00 p.m. at the Elementary on the proposed issuance of approximately $16,500,000 School Infrastructure Sales, Services, and Use Tax Revenue and Refunding Bonds. All Ayes: The motion carried.
Motion by Tyynismaa, second by Wiese to approve the engagement letter with Piper Sandler for the issuance of Sales Tax Bonds. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the contract with Piper Sandler for the issuance of General Obligation Bonds. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the first reading of the following Board Policies: 505.8 Parental Involvement; 505.8R1 Parent and Family Engagement Regulation; 600 Goals and Objectives Educational Program; 601.1 School Calendar. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the second and final reading of the following Board Policies: 406.4 Licensed Employee Compensation for Extra Duty; 409.1 Employee Vacation & Holidays; 412.1 Classified Employee Compensation; 501.5 Attendance Center Assignment; 505.5 Graduation Requirements. All Ayes. The motion carried.
Dr. Smith asked the Board if they would like to continue to have COVID/Vaccine update as a standing discussion item for Board meetings. The Board stated that this topic can be removed and will only bring back going forward if necessary.
Mr. Denham presented the canvas of votes for the March 1 Middle School Project Bond Election. Mr. Denham reported that the measure passed with 83% approval. Dr. Smith provided an update on the architect RFP process.
Mr. Denham provided an updated timeline of the Superintendent Search process. The Board will meet in a special closed session on March 10 to begin looking through the applications.
President Lekin thanked everyone in attendance for their comments earlier in the meeting. The Board expressed their support of the students to keep doing what they are doing. The Board also explained that they are listening to both sides of the issue and are taking the necessary steps to seriously look into any complaints and concerns that are brought forth. Dr. Smith provided an update to the Board on the steps the District has taken to respond to the recent concerns of the speech performance at the high school. Dr. Smith shared that the District had met with legal counsel and it had been determined that no policies or rules had been broken by the speech performance. Dr. Smith shared with the Board checks and balances that will be put in place moving forward with any performance that may be considered controversial or uncomfortable for students and staff. The Board expressed their desire to continue to support extracurricular activities as long as students stay within the guidelines set forth by rules and policies. The Board spoke about the importance of differentiating that some extracurricular activities do not have as strict of limitations as classroom activities. The Board stated that if students are being pressured or harassed that they hope those students will bring that to the attention of staff so that it can be properly addressed.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:35 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.10 Special Session
2022.03.10 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Special Session on March 10, 2022 at the Partnership Center, Tama, Iowa at 5:02 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Board Secretary Randy Denham and Roger Wilcox from Grundmeyer Leader Services.
Motion by Tyynismaa, second by Werner to approve the agenda. All Ayes.
Motion by Tyynismaa, second by Wiese to go into closed session pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Tyynismaa, second by Dolezal to come out of closed session at 6:42 p.m.
Motion by Tyynismaa, second by Werner to adjourn the meeting at 6:42 p.m All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.14 Public Hearing and Special Session
2022.03.14 Public Hearing and Special SessionPUBLIC HEARING & SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met on March 14, 2022 for a Public Hearing on Continued Participation in the Instructional Support Levy Program at the Elementary School, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith and Board Secretary Randy Denham.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes.
Public Hearing – Continued Participation in the Instructional Support Levy Program: President Lekin opened the Public Hearing for the Continued Participation in the Instructional Support Levy Program at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:01 p.m. All Ayes.
The Special Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Members Absent – None. Quorum present. Also present were: Superintendent Dr. Jared Smith and Board Secretary Randy Denham.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion by Tynismaa, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Daniel Kass – High School Math Teacher; Samantha Prior – High School Special Education Para
New Hires: Leah Founa – Elementary Counselor; Todd Dale – Head 8th Grade Boys Track Coach; Levi Klopping – Assistant Middle School Boys Soccer Coach
Transfers: Bailey Barnes from Elementary Full Time Sub to Kindergarten; Katelyn Gettle from Kindergarten to 3rd Grade
Motion by Wiese, second by Dolezal to approve the resolution to continue participation in the Instructional Support Levy Program. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 5:04 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.21 Regular Meeting
2022.03.21 Regular MeetingPUBLIC HEARING REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 21, 2022 for a Public Hearing on the Proposed Issuance of Approximately $16,500,000 School Infrastructure Sales, Services, and Use Tax Revenue and Refunding Bonds at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, and Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, and several members of the community.
Motion by Tyynismaa second by Werner to approve the agenda. All Ayes.
Public Hearing – President Lekin opened the Public Hearing for the Proposed Issuance of Approximately $16,500,000 School Infrastructure Sales, Services, and Use Tax Revenue and Refunding Bonds at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Wiese to close the Public Hearing at 5:01 p.m. All Ayes.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Members Absent - None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Maintenance Director Steve McAdoo, Activities Director Anthony Jahr, Mark Becker from Mark J. Becker & Associates, Nathan Compton from ISG Architects, and several members of the community.
Dr. Smith requested to remove the Proposal to Add Non-Voting Student Members to the Board Discussion Item due to the students requesting more time to prepare. Dr. Smith also requested to add a couple additional hires and a resignation that came in after the Board Packet had been sent out. Motion by Tyynismaa, second by Dolezal to approve the agenda with the changes as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the March 7, 2022 regular meeting, March 10, 2022 special session, and March 14, 2022 special session; Bills for payment and Financial Statements as presented; Tennis Fundraiser selling burgers to raise funds for the general expenses of the tennis program; student teaching agreement with Morningside University for the 2022-2023 school year; and a 2022-2023 Senior Year Plus agreement with Iowa Valley Community College. All Ayes. The motion carried.
Public Comments – Amy Stotts thanked the Board for making sure that public comments were kept to the two minute minimum as stated in the Board agendas. Dixie Forcht asked the Board to table the Little Theater Upgrades agenda item so that she could meet with Mr. McAdoo and Mr. Jahr to discuss the upgrades further.
Mark Becker from Mark J. Becker and Associates presented the results of the Assessment of the District’s current insurance plans that was requested by the District earlier in the school year. Mr. Becker gave an outline of the District’s current insurance plans and options for next steps.
Director of Finance, Randy Denham presented the 2022-2023 Certified Budget to the Board. Mr. Denham presented the budget with an overall tax rate of $14.45 which is $0.64 lower than the prior year. Mr. Denham explained the drop was due to the Bond vote for the Middle School project where the voters approved to drop the $2.70 tax levy down to $2.06. Mr. Denham recommended setting a public hearing for the 2022-2023 Certified Budget for Monday, April 4, 2022 at 5:00 p.m.
Motion by Tyynismaa, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Nick Wheeler – High School Night Custodian
New Hires: Carley Bolhuis – Elementary Special Ed Para; Linda Puumala – High School Activities Secretary
Transfers: Steve Bearden – From First Grade to Elementary ELL Teacher; April Van Dee – From Middle School Special Ed Para to Middle School Library Media Aide; Deborah Price – From Middle School Part Time Special Ed Para to Middle School Full Tie Special Ed Para
Volunteers: Joe Miller – High School Boys Soccer
Motion by Tyynismaa, second by Wiese to table approval of the High School Little Theater upgrades to a future meeting. All Ayes. The motion carried.
Dr. Smith provided an update to the Board on the process for selecting an architect for the Middle School Project moving forward. Dr. Smith reported that several RFP’s had been received and that a District Committee consisting of Board Members and Administration had interviewed Invision, OPN Architects, and ISG Architects on March 15. After careful consideration the Committee recommended that the District move forward on the Middle School Project with ISG architects due to their familiarity with the Iowa Juvenile Home site as well as their bid coming in at 6.25% of construction costs which was lower than the other two firms. Board member Dolezal requested that the agreement be changed from 24 months of service coverage to 30 months. Nathan Compton from ISG Architects said that this modification to the agreement could be made. Motion by Dolezal, second by Werner to approve the contract with ISG Architects with the changes presented to move forward with the Middle School Project. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to set the public hearing for the 2022-2023 Certified Budget for Monday, April 4, 2022 at 5:00 p.m. at the Elementary. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the resolution supporting the proposed issuance of approximately $16,500,000 School Infrastructure Sales, Services, and Use Tax Revenue and Refunding Bonds. All Ayes. The motion carried.
Mr. Denham presented the resolution authorizing the redemption of the outstanding General Bond Obligations. Mr. Denham explained that this resolution would authorize the District to pay off the remaining $405,000 for the General Obligation Bonds for the Elementary. Motion by Tyynismaa, second by Wiese to approve the Resolution Authorizing the Redemption of Outstanding General Obligation School Refunding Bonds. All Ayes. The motion carried.
Mr. Denham presented the 2022-2023 insurance renewal for the District. Mr. Denham recommended to move the District outside of the Mercer Trust and to change the District Benefits Consultant from Mercer to Mark J. Becker and Associates effective July 1, 2022. Mr. Denham explained that this switch will save the District at least $40,000 per year from the start with the potential for increased savings as the District works with Mr. Becker and his team to improve the District’s insurance offerings and plan design. Motion by Wiese, second by Werner to approve the 2022-2023 insurance renewal to move the District out of the Trust with Mercer at an increase of $137,581. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to terminate the Benefits Consultant agreement with Mercer effective June 30, 2022 with notice being given to Mercer by April 1, 2022 to comply with the 90-day termination notice in the current agreement. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Benefits Consultant agreement with Mark J. Becker and Associates effective July 1, 2022. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the first reading of the following Board Policies: 605.4 Technology & Instructional Materials; 606.1 Class Size; 606.6 Insufficient Classroom Space. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second and final reading of the following Board Policies: 505.8 Parental Involvement; 505.8R1 Parent and Family Engagement Regulation; 600 Goals and Objectives Educational Program; 601.1 School Calendar. All Ayes. The motion carried.
Activities Director Anthony Jahr presented a proposal to the Board to pause Varsity Softball for the 2022 season due to low numbers. Mr. Jahr explained that the girls would still play a Level 2 schedule and would potentially play a Level 3 schedule depending on Middle School numbers. Mr. Jahr stated that the District would look to add in other non-conference games where possible and that this pause would only be for this season. Motion by Wiese, second by Werner to pause the Varsity Softball program for the 2022 season as presented. All Ayes. The motion carried.
Mr. Jahr gave an update on the District’s Athletic Training Services. Mr. Jahr explained that the District’s current athletic trainer had to terminate the agreement due to a family relocation. Mr. Jahr reviewed the different options that are being explored to provide athletic training services for the upcoming spring and summer activities as well as options going into next school year.
Dr. Smith provided an update on the Middle School Project. Board Member Dolezal provided an update from the most recent Toledo City Council meeting where there was discussion around the Middle School project. Dr. Smith stated that a group consisting of Board members, District Administration, ISG Architects, and representatives from the City of Toledo and Tama County Economic development would be meeting on March 30 to discuss timelines and next steps.
Mr. Denham provided an update on the Superintendent Search. Mr. Denham stated the Board would be having a closed session on March 22, 2022 to interview and screen candidates. Final candidates will be determined after that meeting with the final interviews taking place on March 29, 2022 from 4:00-7:00 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:59 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.22 Special Session
2022.03.22 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Special Session on March 22, 2022 at the Partnership Center, Tama, Iowa at 4:00 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present were: Board Secretary Randy Denham and Roger Wilcox from Grundmeyer Leader Services.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes.
Motion by Dolezal, second by Wiese to go into closed session pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an indivudal whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Dolezal, second by Wiese to come out of closed session at 7:53 p.m.
Motion by Werner, second by Wiese to adjourn the meeting at 7:53 p.m All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.03.29 Special Session
2022.03.29 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the South Tama County Community School District met in Special Session on March 29, 2022 at the Reinig Center, Toledo, Iowa at 4:05 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, Beth Wiese. Absent: None. Quorum Present. Also present: Board Secretary Randy Denham.
Motion by Tyynismaa, second by Wiese to approve the agenda. All Ayes.
Motion by Tyynismaa, second by Wiese to go into closed session pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Tyynismaa, second by Wiese to come out of closed session at 7:15 p.m.
Motion by Tyynismaa, second by Wiese to adjourn the special meeting at 7:15 p.m. All Ayes.
Immediately following the special session, the Board went into Exempt Session per Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees not covered by a Collective Bargaining Agreement. Motion by Dolezal, second by Werner to extend an offer for the position of Superintendent effective July 1, 2022 to one of the Superintendent Finalists interviewed earlier in the evening. Exempt session adjourned at 9:13 p.m.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.04.04 Public Hearing and Regular Session
2022.04.04 Public Hearing and Regular Session
PUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on April 4, 2022 for a Public Hearing on the 2022-2023 Certified Budget at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, and Beth Wiese. Absent: Clint Werner. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham and several members of the community.
Motion by Tyynismaa second by Dolezal to approve the agenda. All Ayes.
Public Hearing – President Lekin opened the Public Hearing for the 2022-2023 Certified Budget at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:01 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, and Beth Wiese. Members Absent: Clint Werner. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, and several members of the community.
Dr. Smith requested to add two resignations to the Personnel Action Item on the Agenda. Motion by Tyynismaa, second by Dolezal to approve the agenda with the changes presented. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the consent agenda approving the minutes from the March 21, 2022 regular session, March 22, 2022 special session, and March 29, 2022 special session; bills for payment as presented; agreement with Total Rehab for Athletic training services for the April 26 track meet, and a library software agreement with Follett. All Ayes. The motion carried.
Public Comments – None
The Board discussed the current staff openings and different options for filling those positions moving forward. The Board requested that Administration gather some data to bring back to a future Board meeting for further discussion. Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Andrea Rutledge – Middle School 7th Grade Girls Basketball Coach; Brian Trester – TICU Teacher; Delonda Pushetonequa – High School Special Education Teacher; Heather Wanatee – Middle School 8th Grade Girls Basketball Coach; Abby Swiatly – First Grade Teacher; Anthony Jahr – High School Assistant Principal/Activities Director.
Contracts: Jennifer Gross – Partnership Center Special Education Para; Sidney Barrett – Kindergarten Teacher.
Transfers: Cory Kroeger – From Sub Bus Driver to PM Route Bus Driver; Cody Taylor – From Shared High School/Elementary Custodian to High School Custodian
Motion by Tyynismaa, second by Wiese to approve the two-year contract for John Cain as Superintendent starting July 1, 2022 with a 2022-2023 salary of $160,000. Roll Call Vote: Lekin-Aye, Tyynismaa-Aye, Dolezal-Aye, Wiese-Aye. The motion carried. Mr. Denham stated that Board member Werner was unable to attend to the meeting due to other commitments but that Board Member Werner had requested that his vote of approval for the new Superintendent Contract be recorded in the minutes.
Mr. Denham presented two bids to repair/replace a sewer line that runs from the high school to Highway 63 that was found to be sagging following a sewer line backup on Highway 63 several weeks ago. Mr. Denham presented a bid from Hardon’s for $7,995 and a bid from Scharnweber’s for $9,200. Motion by Tyynismaa, second by Dolezal to approve the bid from Hardon’s for $7,995 to repair/replace the sewer line at the High School. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the resolution authorizing the issuance of not to exceed $15,000,000 General Obligation Bonds and levying a tax for the payment thereof. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the engagement letter with Ahlers & Cooney as bond counsel for the issuance of General Obligation Bonds. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the 2022-2023 Certified Budget as presented with a total tax rate of $14.45. Roll Call Vote: Lekin – Aye, Tyynismaa – Aye, Dolezal – Aye, Wiese – Aye. The motion passed.
Motion by Tyynismaa, second by Wiese to approve the first reading of the following Board Policies: 703.1 Budget Planning; 707.2 Treasurer’s Annual Report. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second and final reading of the following Board Policies: 605.4 Technology and Instructional Materials; 606.1 Class Size; and 606.6 Insufficient Classroom Space.
Board President Lekin recapped a meeting that was held on March 30th with representatives from the City of Toledo, ISG Architects, and District Administration on next steps for the Middle School Project. Dr. Smith stated that this group will meet again on April 19th and that the new Superintendent, John Cain, will be participating in the meeting as well.
The Board discussed that the next regularly scheduled Board Meeting is Monday, April 18, 2022. Since this is the day after Easter the Board stated that they would move the next regularly scheduled Board meeting to Tuesday, April 19, 2022 at 5:00 p.m. at the Elementary. The Board also looked ahead and will at this time plan to have regular Board meetings on the following dates: May 2, 2022; May 16, 2022; June 6, 2022; June 21, 2022; and July 11, 2022.
Motion by Wiese, second by Tyynismaa to adjourn the meeting at 5:53 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.04.19 Regular Session
2022.04.19 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 19, 2022 for a Regular Session at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Clint Werner, and Elizabeth Dolezal. Absent: Penny Tyynismaa and Beth Wiese. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Curriculum Director Samantha Peska, High School Principal Mark Groteluschen, John Cain, Tim Verheyen and Nathan Compton from ISG Architects, and several members of the community.
Motion by Dolezal, second by Werner to approve the agenda. All Ayes. The motion carried.
Motion by Werner, second by Dolezal to approve the following consent agenda items: Minutes from the April 4, 2022 meeting; Bills for payment and Financial Statements as presented; 2022-2023 agreement with Tanager place for providing therapist services; and an agreement with MTI Production for license rights to musical production of Freaky Friday. All Ayes. The motion carried.
Vice President Tyynismaa joined the meeting through Google Hangouts at 5:01 p.m.
Public Comments – None
Motion by Dolezal, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Shane Manful – Technical Director for the Play and Musical; Ellen Moran – High School Special Education Teacher
New Hires: Andrea Rutledge – Head 8th Grade Girls Basketball Coach; Jerrod Bridgewater – High School Math Teacher; Seth Koch – Head 8th Grade Football Coach; Emma Jones – 1st Grade Teacher; Emeri Krueger – 1st Grade Teacher; Steve Chyma – High School Assistant Softball Coach
Transfers: Joe Miller – From High School Health Teacher to 7-12 Special Education Teacher Partnership Center/TICU; Alison Vavra – From High School At Risk Liaison to High School At Risk Counselor
Officials – Terence Moriarty – Middle School Girls Soccer; Sawyer Loger – Middle School Girls Soccer; David Lee – High School Boys Track & Field
Motion by Dolezal, second by Werner to approve the Support Staff, Administrative, and Other Salaried Positions wage and benefit increases for the 2022-2023 school year as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the 2020-2021 financial statement audit as presented. All Ayes. The motion carried.
Motion by Werner, second by Dolezal to approve the first reading of the following Board Policies: 707.5 Internal Controls and 710.1 School Nutrition Program. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the second and final reading of the following Board Policies: 703.1 Budget Planning and 707.2 Treasurer’s Annual Report. All Ayes. The motion carried.
Curriculum Director Samantha Peska provided an update to the Board on the realignment of TICU positions for the 2022-2023 school year.
The Board discussed the open High School Assistant Principal/Activities Director Position and different options for the position moving forward. The Board determined that more information requested additional data related to the position from Administration. The Board stated that they would hold a Special Meeting on Wednesday, April 27 at 5:00 to discuss the matter further.
Dr. Smith reviewed Board Policy 401.06 Employee Resignation with the Board and discussed how long to give certified staff to turn in resignations.
President Lekin and Dr. Smith recapped the Middle School project from earlier in the day with ISG Architects. Tim Veheyen and Nathan Compton from ISG architects shared a timeline for the project with the Board and updated the Board on the current planning and programming phase for the project. Mr. Verheyen and Mr. Compton also provided updates on the work that they have done thus far with the City of Toledo with getting survey information on the Juvenile Home property. The Board discussed utilizing a Construction Manager or General Contractor approach to the project. The Board briefly reviewed potential new legislation that would allow Districts to utilize a Construction Manager At Risk approach for construction projects. The Board requested Administration to gather more information to bring back to a future Board meeting so that further discussions on which approach for the Middle School Project should be utilized.
Motion by Dolezal, second by Werner to adjourn the meeting at 6:37 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.04.27 Special Session
2022.04.27 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 27, 2022 for a Special Session at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, and Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, John Cain, and several staff and community members.
Motion by Dolezal, second by Tyynismaa to approve the agenda. All Ayes. The motion carried.
President Lekin opened the meeting asking if there was anyone in attendance that wished to provide feedback on the open Assistant High School Principal/Activities Director position.
George Kuhter addressed the Board stating that he feels the Assistant High School Principal and Activities Director should be split into two separate full-time positions.
Deanna Zmolek read a letter to the Board that was signed by several high school staff members supporting the split of the Assistant High School Principal and Activities Director into two separate positions.
Middle School Principal addressed the Board with his support of splitting the Assistant High School Principal and Activities Director into two separate positions. Mr. Adams stated that he would like to see Scott Bolen maintain the current Middle School Activities Director duties that he currently has.
Middle School Assistant Principal/Activities Director Scott Bolen addressed the Board and echoed his support of what the others have said. Mr. Bolen shared his support of splitting the Assistant High School Principal and Activities Director into two separate positions. Mr. Bolen stated that he is very passionate about what he does at the Middle School and would like to see continued support from the new Activities Director.
Chelsea Ahrens addressed the Board and echoed her support of what others have said. Ms. Ahrens stated she has been the Assistant Activities Director the last two years and commended the individuals who have done the position over the years as she knows how difficult the position can be. Ms. Ahrens thanked the Board for their attention to this matter and for their willingness to listen to everyone’s feedback. Ms. Ahrens stated that she would like to see Mr. Bolen continue to be included in Middle School Activities.
Incoming Superintendent John Cain thanked everyone for sharing their passion and insight on this topic. Mr. Cain stated that during his conversations thus far with staff he thinks there is a clear need for an Assistant Principal at the High School and that the need for an Activities Director is as equally important. Mr. Cain expressed his support in looking for a full time Assistant Principal and a full time Activities Director.
Dr. Smith reviewed with the Board that when the Assistant High School Principal/Activities Director was last filled that the District stated they would give it two years and then reevaluate to see where the needs were at and if there were changes that needed to be made. Dr. Smith stated that at this point he feels it would be a good move to split the High School Assistant Principal and Activities Director into two separate positions due to the addition of several activities and the needs of students coming out of COVID.
The Board discussed several options with how to move forward with and structure the positions. The Board discussed what duties would look like with splitting the Assistant Principal and Activities Director into two sperate positions and if the District could afford it. Mr. Denham confirmed that splitting Assistant Principal and Activities Director into two separate positions could fit into the budget. The Board discussed making a decision that would be the most beneficial to students.
Mr. Cain shared with the Board that if the Activities Director were to be split into a separate full-time position that it would have a K-12 focus and the position would work with local community youth programs to provide supports and opportunities for those students. The Board stated that the Assistant Activities Director duties would be absorbed into the full time Activities Director position if they were to move forward with splitting the positions.
Motion by Wiese, second by Dolezal to split the Assistant High School Principal and Activities Director into two separate full-time positions. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to adjourn the meeting at 5:50 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.05.02 Regular Session
2022.05.02 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 2, 2022 for a Regular Session at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, Elizabeth Dolezal, and Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Curriculum Director Samantha Peska, Buildings and Grounds Director Steve McAdoo, John Cain, Tim Verheyen and Nathan Compton from ISG Architects, and several members of the community.
Motion by Tyynismaa, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the April 19, 2022 regular meeting and April 27, 2022 special meeting; Bills for payment as presented; and an early graduation request for Oscelor Tyon. All Ayes. The motion carried.
Public Comments – Dixie Forcht thanked the Board for their service to the District.
Craig Knock expressed his support of utilizing a General Contractor delivery method for the upcoming Middle School project as felt it allow the District to better utilize local contractors.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Brittany Hammes – Preschool Teacher; Betty Garcia Bonilla – Elementary ELL Teacher
New Hires: Javier Brockschink – High School Science Teacher
Transfers: Jerrod Bridgewater – From Head 7th Grade Boys Basketball Coach to Head 8th Grade Boys Basketball Coach; Todd Dale – From Alternative High School Teacher at the Partnership Center to High School Health Teacher
Officials – Daniel Tuuri – Middle School Girls Soccer
Carrie Woerdman from Kading Homes presented to the Board about potential interest in purchasing 8-12 acres just to the west of the Elementary building to potentially put in 100-120 rental housing units.
Director of Curriculum Samantha Peska presented a proposed plan for new Elementary Literacy Curriculum. Motion by Tyynismaa, second by Dolezal to approve adoption of the Elementary Literacy Curriculum as presented. All Ayes. The motion carried.
The Board reviewed and discussed the following delivery method option for the Middle School Project: Design-Bid-Build; Construction Manager-Agency; and Construction Manager – At Risk. Tim Verheyen from ISG Archtects explained the advantages and disadvantages of each delivery option. Motion by Werner, second by Wiese to approve the Design-Bid-Build utilizing a General Contract as the delivery method for the Middle School Project. Ayes: Tyynismaa, Werner, Wiese. Nays: Dolezal. President Lekin abstained. The motion carried.
Motion by Dolezal, second by Tyynismaa to set a public hearing for the 2021-2022 Certified Budget Amendment for May 16, 2022 at 5:00 p.m. at the Elementary. All Ayes. The motion carried.
Director of Finance Randy Denham presented job descriptions and a proposed realignment of duties within the Business Office. Motion by Wiese, second by Werner to approve the Business Office job descriptions and realignment of duties as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 711.3 Student Transportation; 711.4 Summer School Program Transportation Services; and 711.5 Transportation of Non-Resident and Non-Public School Students. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the second and final reading of the following Board Policies: 707.05 Internal Controls and 710.1 School Nutrition Program. All Ayes. The motion carried.
Mr. Denham informed the Board that Dr. Smith and himself would be meeting with Travis Squires from Piper Sandler on Friday, May 6th to discuss next steps of bond financing for the Middle School Project and invited Board members to attend if able. Dr. Smith updated the Board that ISG would be meeting with Middle School Staff on Thursday, May 13th to discuss next steps of design for the project. President Lekin and Board member Dolezal expressed that they would have liked more time to digest the information received on the delivery method for the middle school project but believe the District is going to deliver a great project.
Dr. Smith thanked the Board for their service in observance of School Board Recognition Month. Dr. Smith presented each of the Board members with a certificate and a plant.
The Board took a ten-minute break prior to entering closed session.
Board member Wiese left the meeting at 6:55 p.m.
Motion by Tyynismaa, second by Werner to go into closed session at 6:58 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Dolezal to come out of closed session at 7:24 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:25 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.05.16 Public Hearing and Regular Session
2022.05.16 Public Hearing and Regular Session
PUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on May 16, 2022 for a Public Hearing on the 2021-2022 Certified Budget Amendment at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Elizabeth Dolezal. Board Member Beth Wiese was present through Google Meet. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, and several members of the community.
Motion by Tyynismaa second by Dolezal to approve the agenda. All Ayes.
Public Hearing – President Lekin opened the Public Hearing for the 2021-2022 Certified Budget Amendment at 5:00 p.m. Director of Finance Randy Denham reviewed the budget amendment for $850,000. Mr. Denham explained the amendment was due to ESSER expenditures and the timing of summer projects. Mr. Denham stated the budget amendment would have zero impact on property taxes. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:01 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Elizabeth Dolezal. Board Member Beth Wiese was present through Google Hangout. Members Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Director of Curriculum Samantha Peska, Buildings & Grounds Director Steve McAdoo, Travis Squires from Piper Sandler, John Cain, and several members of the community.
Dr. Smith requested to add four resignations to the Personnel Action Item and a late early graduation request to the Agenda. Motion by Dolezal, second by Tyynismaa to approve the agenda with the changes presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the consent agenda approving the minutes from the May 2, 2022 regular session; bills for payment and financial statements as presented; early graduation requests for Terri Popelka and Mercedes Navarro; 2022-2023 agreement with the AEA to provide work experience for students; and a contract with Iowa Valley Community College for Summer College Credit Program. All Ayes. The motion carried.
Public Comments – None
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. Ayes: Lekin, Tyynismaa, Dolezal, Wiese Nays: Werner. The motion carried.
Resignations: Kodi Hillman – Middle School Assistant Volleyball Coach; Emily Chyma – High School Student Council Advisor; Jessica Poush – Superintendent’s Secretary; Katie Murphy – High School English Teacher; Anna Scott – District Wide Sub Teacher; Elizabeth Koester – Elementary Teacher; Noah Schmelzer – High School Social Studies Teacher and High School Girls Soccer Coach, Megan Brown – 5th Grade Teacher; Kylee Hoskins – Behavior Interventionist.
Contracts: Glory Meyer – High School English Teacher; Emily Chyma – High School Assistant Volleyball Coach; Seth Koch – Co-Head 9th Grade Baseball Coach; Jerrod Bridgewater – Co-Head 9th Grade Baseball Coach; Cristina Helmer – K-6 TICU Teacher; Jay Hoskey – Assistant 8th Grade Football Coach; Andrea Rutledge – Middle School Assistant Softball Coach; Clayton Killian – Elementary/High School Custodian.
Transfers: Kelle Johanssen – From Middle School Special Ed Teacher to High School Special Ed Teacher; Brittani West – From part time Middle School Special Ed Para to full time Middle School Special Ed Para.
Officials: David Lee – High School Boys Track & Field; Tom Kemper – High School 9th/10th Girls Basketball; Wayne Ritscher – High School 9th/10th Girls Basketball; Eugene Ubben – High School 9th/10th Boys Basketball; Seth Koch – High School 9th/10th Boys Basketball.
List of 2022-2023 Instructional Coach Facilitator, Instructional Coach, Lead Teacher, and Mentor Teacher positions as presented.
Director of Finance Randy Denham and Travis Squires reviewed multiple options for financing of the Middle School Project. The options looked at selling bank qualified bonds, locking in interest rates, and when to sell bonds. Mr. Squires reviewed the pros and cons of each of the options presented. Motion by Dolezal, second by Wiese to move forward with selling a portion of the bonds now to lock in interest rates and selling the remaining debt later on in the year to take advantage of Bank Qualified bond issuances for the financing of the Middle School project. All Ayes. The motion carried.
The Board reviewed three quotes for the purchase of a new volleyball net system. The quotes were from Sports Imports for $12,434.50, BSN Sports for $8,089.45; and Volleyball USA for $15,078.20. Mr. Denham informed the Board that the Booster Club would be paying for $6,400 of the costs with the remainder being paid for by the District. Mr. Denham informed the Board that Activities Director, Anthony Jahr recommended moving forward with the quote from Sports Imports due to the higher quality of the system they provided. Motion by Tyynismaa, second by Werner to accept the quote from Sports Imports for $12,434.50 for a new volleyball net system. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the 2022-2023 bread bid from Pan-O-Gold as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve 2021-2022 Certified Budget Amendment as presented. All Ayes. The motion carried.
Mr. Denham explained that the District recently paid off the remainder of the Elementary GO Bond debt and that part of this final payoff required a transfer of $405,000 from SAVE funds to the Debt Service Fund. Motion by Tyynismaa, second by Dolezal to approve the transfer of $405,000 from SAVE funds to the Debt Service Fund for the payoff of the Elementary GO Bond debt. All Ayes. The motion passed.
Buildings and Grounds Director Steve McAdoo presented two quotes to seal the warehouse roof under the high school bleachers. The first quote was from A1 Coatings for $32,550 and the second quote was from Stanley Roofing for $41,773. Mr. McAdoo recommended the quote from A1 Coatings. Motion by Tyynismaa, second by Dolezal to approve the quote from A1 Coatings for $32,550 to seal the warehouse roof under the high school bleachers. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to install an overhead door in the high school auto shop. The two quotes were from Modern Builders for $16,750 and Advance Builders for $18,222. Mr. McAdoo recommended the quote from Modern Builders. Motion by Dolezal, second by Werner to approve the quote from Modern Builders for $16,750 to install an overhead door in the high school auto shop. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to replace the high school gym doors. The two quotes were from Doors Inc. for $50,587 and from Heartland for $79,357.41. Mr. McAdoo recommended the quote from Doors Inc. Motion by Dolezal, second by Tyynismaa to approve the quote from Doors Inc. for $50,587 for the replacement of the high school gym doors. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to replace the softball bleachers. The two quotes were from TownsEnd for $26,825 and Heartland Seating for $30,480. Mr. McAdoo recommended the quote from Towns End for $26,825. Motion by Tyynismaa, second by Dolezal to approve the quote from Towns End for $26,825 for the replacement of the softball bleachers. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the addition of the Upward Bound Program for the 2022-2023 school year as presented. All Ayes. The motion carried.
Director of Curriculum Samantha Peska, presented a recommendation for the adoption of Middle School Literacy Curriculum to purchased with ESSER funds. Motion by Tyynismaa, second by Werner to approve the adoption of the Middle School Literacy Curriculum as presented. All Ayes. The motion carried.
Mrs. Peska presented a recommendation for the adoption of High School Novel Curriculum for the 2022-2023 school year. Motion by Tyynismaa, second by Dolezal to approve the adoption of the High School Novel Curriculum as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 804.1 Facilities Inspections and 804.2 District Emergency Ops Plan. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second and final reading of the following Board Policies: 711.3 Student Transportation for Extra-Curricular Activities; 711.4 Summer School Program Transportation Services; and 711.5 Transportation of Non-Resident and Non-Public School Students.
Dr. Smith updated the Board on the next Middle School Project meeting with the ISG, the City of Toledo, and the State of Iowa would be taking place on May 17th to discuss next steps on the project. Board member Dolezal gave an update on the meeting that ISG had with Middle School Staff on May 13th to discuss design of the project.
The Board took a break at 6:17 p.m. prior to entering closed session.
Board member Wiese left the meeting at 6:17 p.m.
Motion by Dolezal, second by Tyynismaa to go into closed session at 6:29 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Dolezal to come out of closed session at 7:08 p.m.
Motion by Dolezal, second by Werner to adjourn the meeting at 7:08 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.06.06 Regular Session
2022.06.06 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 6, 2022 for a Regular Session at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese. Vice President Tyynismaa was present through Google Hangouts. Absent: Clint Werner. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Principals Brad Schweppe, Kris Collins, Ben Adams, and Mark Groteluschen, Buildings and Grounds Director Steve McAdoo, John Cain, Dixie Forcht, and several members of the community.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the following consent agenda items: Minutes from the May 16 public hearing and regular session; bills for payment as presented; agreement with Gallup Inc for principal assessments; agreement with Iowa College Student Aid Commission for 2022-2023 Gear Up program; agreement with Imagine Learning for three year Edgenuity Courseware license; rental agreement with Meskwaki Bingo, Casino, & Hotel for August 17, 2022 staff welcome back professional development day; agreement with Windstream to update phone service at the High School; agreement with Marco for updates to the phone system at the High School; agreement with Johnson Controls for updates to fire panels at the High School. All Ayes. The motion carried.
Public Comments – None
The building principals gave a data assessment presentation to the Board recapping ISASP, MAP, and FAST scores, referral data, and participation data.
Motion by Wiese, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Devin Hoskey – Middle School At Risk Para; Katie Murphy – Individual Speech Coach & FCA Sponsor; Laura Taylor – Middle School Para; Sarah Weiermann – Middle School Soccer Coach
New Hires: Amy Karg – High School Assistant Principal; Chelsea Ahrens – Activities Director; Brianna Derrick – Elementary ELL Teacher; Rebecca Talk – Preschool Teacher; Ellen Moran – High School Technical Director; Kathryn Hulin – Assistant Business Manager; Dave Cantonwine – Part Time Middle School Special Ed Para; James Hala – Summer Custodial Help; Sarah Novotny – Summer Custodial Help; Elizabeth Placencia – Summer Custodial Help; Emily Chyma – High School Social Studies Lead Teacher
Transfers: Andrea Rutledge – from District wide sub teacher to High School English Teacher; Lesley Youngbear – from Payroll & Benefits Specialist to Accounting Generalist.
Officials – James Hall – Middle School Baseball and Softball; Ryne Kesl – Middle School Baseball; Jacob Collison – Middle School Baseball; Glenn Taylor – Middle School Softball; Tiffany Thiessen – Middle School Softball; Ashlynn Ellenbecker – Middle School Softiball
List of 2022-2023 Lead Teacher positions as presented.
Director of Finance Randy Denham and Matt Zmolek from Assured Partners presented the 2022-2023 property/casualty and workman’s comp insurance renewals to the Board. Motion by Dolezal, second by Wiese to accept the 2022-2023 property/casualty and workman’s comp insurance renewals as presented. All Ayes. The motion carried.
Mr. Denham and Buildings & Grounds Director Steve McAdoo reviewed the final acceptance of the High School tennis court project with the Board. Motion by Wiese, second by Dolezal to accept the final pay application on the High School tennis court project. All Ayes. The motion carried.
Mr. Denham and Dixie Forcht presented a proposal to the Board to make upgrades to the Little Theatre at the High School. Phase I of the proposal included updates to the lighting, HVAC system, and flooring at total estimated cost of $75,296. Motion by Wiese, second by Dolezal to approve Phase I of the Little Theatre upgrades as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to accept sealed bids for the empty lot on the corner of 9th and Harmon St in Tama at a minimum of $5,000 with sealed bids being due to the Board Secretary by July 7th. All Ayes. The motion carried.
Mr. Groteluschen and Mrs. Forcht presented the Trojan Seal of Academic Excellence Criteria to the Board stating that the Seal will provide and encourage learning opportunities for all students to become successful, life-long learners. Motion by Wiese, second by Dolezal to approve the Trojan Seal of Academic Excellence Program for the High School as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the first reading of the following Board Policies: 100 Legal Status of the School District; 101 Educational Philosophy of the District. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the second and final reading of the following Board Policies: 804.1 Facilities Inspections; 804.2 District Emergency Ops Plan. All Ayes. The motion carried.
Buildings and Grounds Director Steve McAdoo provided an update to the Board on progress with the Middle School Project. Mr. McAdoo stated that he has been working with the District Architect at the Iowa Juvenile Home (IJH) site. Mr. McAdoo stated that ceiling tiles have been removed in the newer section of the IJH site and that they are waiting until the asbestos crews are done before removing the ceiling tiles in the old section of the IJH site. Mr. McAdoo stated that he is also working with the City of Toledo and that they are hoping to get the asbestos abatement done sometime this summer.
Motion by Dolezal, second by Wiese to adjourn the meeting at 6:32 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022.06.21 Regular Session
2022.06.21 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 21, 2022 for a Regular Session at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, and Elizabeth Dolezal. Absent: Clint Werner, Beth Wiese. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Director of Curriculum Samantha Peska, John Cain, and several members of the community.
Dr. Smith stated that High School Principal Mark Groteluschen had submitted his resignation over the weekend and asked to have it added to the Personnel portion of the agenda. Motion by Tyynismaa, second by Dolezal to approve the agenda with the addition to Personnel presented. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the following consent agenda items: Minutes from the June 6, 2022 regular session; bills for payment and monthly financial statements as presented; agreement with Viking Sprinkler for annual fire safety inspections; agreement with Buena Vista University for field experience, student teaching, practicum, and internships. All Ayes. The motion carried.
Public Comments – None
Board member Wiese arrived at 5:05 p.m.
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Mark Groteluschen – High School Principal (Resignation approved once suitable replacement has been found)
New Hires: Haley Mengler – 2nd Grade Teacher; Riley Barrett – District Wide Sub Teacher (MS Focus); Kodi Hillman – 7th Grade Girls Basketball Coach; Leah Founa – Assistant MS Volleyball Coach; Steve Chyma – Head MS Girls Wrestling Coach; Lon Wilkerson – Assistant MS Boys Basketball Coach; Cassie Sokol – District Wide Sub Teacher (Elem Focus); Callie Hulst – MS Special Ed and PE Para; Amber Robson – Superintendent Administrative Assistant
Transfers: Brintley Elsbury – From Elementary Para to Behavior Interventionist
Dr. Smith, Director of Curriculum Samantha Peska, and the Building Principals (attending virtually through Google Hangouts) presented the following 2022-2023 handbooks to the Board: Elementary preschool, student, and staff handbooks; Middle School student and staff handbooks; High School student, activities, and staff handbooks; TICU/Trojan Academy handbook, and the TLC handbook. Motion by Tyynismaa, second by Dolezal to accept the 2022-2023 handbooks as presented. All Ayes. The motion carried.
The Board discussed that per the District Certified Staff Handbook new staff can be given up to seven years of experience on the salary schedule upon hire. The Board discussed the difficulty of filling positions and discussed possibly removing the seven-year cap. The Board asked Administration to gather data on how current staff would be impacted if the cap were to be removed. Motion by Tyynismaa, second by Wiese to table the action on the years of service cap outlined in the Certified Staff Handbook until more information can be gathered by Administration. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to remove current Superintendent, Dr. Jared Smith from all District bank accounts at Lincoln Savings Bank and State Bank of Toledo and to add incoming Superintendent John Cain to District bank accounts at Lincoln Savings Bank and State Bank of Toledo effective July 1, 2022. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 507.09 Wellness; and 507.09R1 Wellness Regulation. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the second and final reading of the following Board Policies: 100 Legal Status of the School District; and 101 Educational Philosophy of the District. All Ayes. The motion carried.
Dr. Smith shared that he recently received a call from Adam Steen at the State regarding a Memorandum of Understanding (MOU) agreement for the transfer of the Iowa Juvenile Home property to the District. Dr. Smith stated that the State is still working on getting the MOU put together as they are having to work with the Attorney General’s Office to complete. Dr. Smith will be reaching out to Mr. Steen to get another update in the near future.
The Board discussed upcoming Board Meeting dates. The Board set the following dates for summer Board meetings: July 11, 2022 – regular session; August 1 – regular session, with work session on the District’s Insurance Plans to follow; August 9, 2022 – work session Iowa Association of School Boards (IASB) for a better boardsmanship workshop; August 15, 2022 – regular session; September 6, 2022 – regular session; September 19, 2022 – regular session. The Board stated that all future meetings would move back to the Partnership Center. President Lekin stated that she would like to have an additional work session prior to the August 9 work session with IASB to have some discussions to prepare for that meeting. No date was set for that work session.
John Cain provided an update to the Board regarding the State Apprenticeship program for educators. Mr. Cain stated that the District will be joining the Rural School Advocates of Iowa (RSAI) so that the District could be part of the cohort to allow paraeducators the opportunity to become teachers. Mr. Cain and the Principals will be communicating with paraeducators in the near future to provide more information as there will be a limited number of slots available. Mr. Cain stated that there will be opportunities for students as well and that he will be working with Administrators and staff to look into opportunities for students
Motion by Dolezal, second by Wiese to adjourn the meeting at 6:09 p.m. All Ayes.
________________________________ _________________________________
Mandy Lekin, Board President Randy Denham, Board Secretary
2022-23 Board Meeting Minutes
2022-23 Board Meeting Minutes Jen@iowaschool… Wed, 06/22/2022 - 08:502022.07.11 Regular Session
2022.07.11 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on July 11, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, Beth Wiese. Absent: Clint Werner. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Buildings and Grounds Director Steve McAdoo, Activities Director Chelsea Ahrens, Nathan Compton from ISG Architects, and members of the community.
Mr. Denham stated that an agreement with NWEA for MAP assessments inadvertently did not get included in the board packet or agenda. Mr. Denham stated that the agreement is a renewal for utilizing MAP assessments and asked for it to be added to the agenda so that MAP assessments could be ready for the upcoming school year. Motion by Tyynismaa, second by Wiese to approve the agenda with the addition of the NWEA agreement to the consent agenda as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the June 21, 2022 regular session; bills for payment as presented; and an agreement with NWEA for MAP testing. All Ayes. The motion carried.
Public Comments – None
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Cristina Helmer – K-6 TICU Teacher; Mahnaz Shojaie – High School ELL Teacher (Resignation approved once suitable replacement has been found)
New Hires: Robert Boley – High School Principal; Jenna Plum – Middle School Special Ed Para
Transfers: Steve Bearden – From Elementary ELL Teacher to 5th Grade Teacher
Volunteers: Darcy Lamb – Fine Arts: Musical, Play, Speech
Mr. Denham and Mr. McAdoo presented two quotes for the replacement of the Football Field Sound System. The two quotes were from Iowa Audio for $14,909.10 and Daktronics for $50,207. Mr. McAdoo recommended the quote from Iowa Audio for $14,909.10. Mr. Denham stated that this project was currently in the PPEL/SAVE budget. Motion by Tyynismaa, second by Dolezal to approve the quote from Iowa Audio for $14,909.10 to replace the Football Field Sound System. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to designate Director of Curriculum, Samantha Peska, as Equity Coordinator for the District. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the first reading of the following Board Policies: 710.02 Free or Reduced Costs Meal Eligibility; 710.04 Meal Charges; 102 Equal Educational Opportunity; 102-R1 Equal Educational Opportunity-Grievance Procedure; 102-E1 Equal Educational Opportunity -Annual Notice of Nondiscrimination; 102-E2 Equal Educational Opportunity-Continuous Notice of Nondiscrimination; 102-E3 Equal Educational Opportunity-Notice of Section 504 Student and Parental Rights; 102-E4 Equal Educational Opportunity-Discrimination Complain Form; 102-E5 Equal Educational Opportunity-Witness Disclosure Form; 102-E6 Equal Educational Opportunity-Disposition of Complaint Form. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the second and final reading of the following Board Policies: 507.09 Wellness and 507.09-R1 Wellness Regulation. All Ayes. The motion carried.
President Lekin, Board member Dolezal, Mr. Cain, and Nathan Compton from ISG Architects provided updates and recaps from a Middle School Project meeting earlier in the day with represenatives from the State, City of Toledo, and Tama County Economic Development. At this time the expected date for the Juvenile Home Property to transfer from the State to the City of Toledo is September 15th. Demolition work will begin later in the fall once the asbestos abatement process has been completed. ISG continues to meet with District leadership to work on the designs for the project.
Mr. Cain and Mrs. Ahrens provided an update to the Board on Athletic Training Services. Currently, the District does not have Athletic Training Services. Mr. Cain and Mrs. Ahrens are continuing to look at different options and are still in the process of gathering data. A plan for Athletic Training Services will be brought to the Board at an upcoming meeting for formal approval.
Mr. Cain and Mrs. Ahrens presented the 2021-2022 South Tama Activities Annual Report to the Board. Mr. Cain and Mrs. Ahrens stated that they will be using this report as a baseline of where the Activities programs currently stand and will develop a plan for where they want the Activities programs to be.
Mr. Cain and Mrs. Ahrens provided an update on the Sports and Activities Photographer for the District. The Board asked District Administration to get more information and to reach out other vendors for comparability purposes.
The Board took a break at 6:00 prior to entering into closed session.
Motion by Tyynismaa, second by Dolezal to go into closed session at 6:04 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Wiese to come out of closed session at 6:33 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:33 p.m. All Ayes.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.08.01 Regular Session and Work Session
2022.08.01 Regular Session and Work Session
REGULAR SESSION AND WORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 1, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, and Beth Wiese. Absent: Clint Werner. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, and members of the community.
Motion by Tyynismaa, second by Dolezal to approve the agenda as presented. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the following consent agenda items: Minutes from the July 11, 2022 regular session; bills for payment and financial statements as presented; a lease renewal agreement with Pitney Bowes for District postage and folding machines; and a rental agreement with the Reing Center for an Admin retreat. All Ayes. The motion carried.
Public Comments – None.
Motion by Wiese, second by Tyynismaa to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Seth Koch – Varsity Baseball Coach
New Hires: Devin Hoskey – Middle School Writing Teacher
Following Mentor Teachers for 2022-2023: Heather Wanatee, Dawn Henley, Travis McBride, and Melissa Jesina.
Motion by Tyynismaa, second by Dolezal to approve the following individuals as Level I Investigators for the 2022-2023 school year: Brad Schweppe, Kris Collins, Leah Founa, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeking, Robert Boley, Amy Karg, Dan Lopez, Dina Keahna, Ali Galvez, Samantha Peska, and John Cain. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 203 Board of Directors’ Conflict of Interest; 402.02 Child Abuse Reporting. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the second and final reading of the following Board Policies: 710.02 Free or Reduced Costs Meal Eligibility; 710.04 Meal Charges; 102 Equal Educational Opportunity; 102-R1 Equal Educational Opportunity-Grievance Procedure; 102-E1 Equal Educational Opportunity -Annual Notice of Nondiscrimination; 102-E2 Equal Educational Opportunity-Continuous Notice of Nondiscrimination; 102-E3 Equal Educational Opportunity-Notice of Section 504 Student and Parental Rights; 102-E4 Equal Educational Opportunity-Discrimination Complain Form; 102-E5 Equal Educational Opportunity-Witness Disclosure Form; 102-E6 Equal Educational Opportunity-Disposition of Complaint Form. All Ayes. The motion carried.
The Board discussed concerns received about the Juvenile Home property not being mowed and that the issue had been resolved. Mr. Cain stated that the District is working to schedule some time in the near future with the architects to tour some different sites to get design ideas for the new Middle School.
The Board reviewed the Iowa Association of School Board (IASB) Legislative Priorities for the 2022-2023 year. The Board will select their top four priorities at the next regular Board meeting to be submitted to IASB.
The Board discussed Board Policy 200.01 – Code of Ethics. President Lekin had the Board review the policy and select portions of the policy to be discussed in more detail at the work session on August 9th.
The Board reviewed the 2022-2023 Board Goals/Strategic Plan. President Lekin and Mr. Cain stated that the plan would be reviewed in more detail at the August 9th work session and that the Strategic Plan would be tied to the Superintendent’s entry plan and would serve as the basis for the Superintendent’s evaluation. Mr. Cain reviewed the organizational chart with the Board and discussion around chain of command was had.
The Board discussed different options to offer incentives for retaining substitute teachers. The Board asked Administration to gather information on the options to present at a future Board Meeting.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: Preparing for back to school kickoff later in August; Administrative Team will have a welcome back meeting on August 2nd; District Administrators would be attending the SAI Conference on August 3rd and 4th; Registration will be on August 4th.
The Board took a break at 6:05 prior to entering into closed session.
Motion by Tyynismaa, second by Dolezal to go into closed session at 6:09 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Dolezal to come out of closed session at 6:32 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:33 p.m. All Ayes.
After the Regular Meeting Adjourned the Board entered into a work session at 6:38 pm.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Mark Becker and Nick Brown from Gallagher gave a presentation to the Board reviewing the District’s current health insurance plans. The Board discussed the District’s current insurance benefit plans and provided the Gallagher Team and Administration guiding parameters to move forward with insurance plan design.
Motion by Tyynismaa, second by Wiese to adjourn the work session at 8:08 pm.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.08.09 Work Session
2022.08.09 Work Session
WORK SESSION
OF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met in a Work Session on August 9, 2022 at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Beth Wiese. Absent: Penny Tyynismaa, Clint Werner. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Lou Ann Gvist from Iowa Association of School Boards, and Marilyn Rippy.
President Lekin introduced Lou Ann Gvist from Iowa Association of School Boards (IASB) and provided some background information on the importance of having Board professional development.
Vice President Tyynismaa arrived at 5:06 p.m.
Lou Ann Gvist from IASB reviewed Board development materials with the Board. The Board and Superintendent reviewed the roles and responsibilities of Board Members and the Superintendent. The Board discussed how the direction of the District is set to meet the goals of the District.
Ms. Gvist did some exercises with the Board to discuss the potential impacts of when the Board and Superintendent have clarity around their roles and responsibilities. The discussed their roles in addressing questions and concerns from community members. The Board reviewed their roles in improving student learning.
The Board and Superintendent discussed setting goals and how they will monitor those goals throughout the year to ensure they are being met.
Mr. Cain reviewed his entry plan with the Board. The Board shared some of their expectations from Mr. Cain to help meet the goals of the entry plan. Mr. Cain and the Board discussed what potential committees could look like in the future. The Board reviewed the current processes around setting meeting agendas and setting out Board Packets.
Ms. Gvist shared a template for affirming Superintendent Goals with the Board. The Board discussed aligning standards to help guide the Superintendent with meeting those goals. Ms. Gvist recommended that the Board have progress updates with the Superintendent throughout the year. Ms. Gvist reviewed different tools that the Board and Superintendent can use to ensure that goals can be met.
The work session adjourned at 7:19 p.m.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.08.15 Regular Session
2022.08.15 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 15, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, and Clint Werner. Absent: Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Activities Director Chelsea Ahrens, Buildings & Grounds Director Steve McAdoo, Transportation Director Steve Chyma, and members of the community.
Motion by Tyynismaa, second by Dolezal to approve the agenda as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the August 1, 2022 regular session and August 9, 2022 work session; bills for payment and financial statements as presented; contract with TFD Photo & Film to provide Activity photos for the 2022-2023 school year; contract with New Century FS for LP Gas for the 2022-2023 year at $1.859 per gallon; MOU with University of Northern Iowa for Teacher/Paraeducator apprenticeship program; and an MOU with Western Governor’s University for Teacher/Paraeducator apprenticeship program. All Ayes. The motion carried.
Board member Wiese arrived at 5:01 p.m.
Public Comments – None.
Motion by Tyynismaa, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Mahnaz Shojaie – High School ELL Teacher (Release from Contract); Todd Dale – Middle School Track Coach; Ellen Moran – Special Olympics Sponsor
New Hires: Caitlyn Stochl – Elementary Paraprofessional; Rachel Davis – Individual Speech Coach
Transfers: Allison Brezina – From Sub Bus Driver to Route Bus Driver
Change of Contract: Deb Llewellyn – Elementary Library Paraprofessional change from 5 hours per day to 8 hours per day
Officials: Amy Dolash – Middle School Volleyball; Tiffany Thiessen – Middle School Volleyball
Mr. Cain and Activities Director Chelsea Ahrens presented a plan for the District to provide athletic training services for the 2022-2023 school year. The proposal would include having Jill Kienzle provide before and after school coverage up to 25 hours per month at a pay rate of $22/hour. Home events throughout the year would be covered by a variety of volunteers. Volunteers would be recognized at home events and would receive gate passes for both home and away games for themselves and one additional guest. Motion by Tyynismaa, second by Wiese to approve the 2022-2023 athletic training services proposal as presented. All Ayes. The motion carried.
Mr. Cain presented bids for the removal of several dead trees at the high school. The first bid was from Schuett Farms for $7,500 and the second bid was from Tender Lawn Care for $8,000. Mr. Cain stated that a third bid had been received from a District employee for $7,400. Mr. McAdoo and Mr. Cain stated that they were not recommending the employee bid due to the employee not having general liability insurance to perform the work needed. Motion by Dolezal, second by Werner to approve the bid from Schuett Farms for the removal of dead trees at the high school for $7,500. All Ayes. The motion carried.
Mr. Cain presented bids for HVAC work for remodeling at the Administration Office. The first bid was from Scharnweber’s for $11,655 and the second bid was from Thomas Company for $9,966.40. Motion by Dolezal, second by Wiese to accept the bid from Thomas Company for HVAC work at the Administration Office for $9,966.40. All Ayes. The motion carried.
Mr. Cain presented a purchase agreement with Hoglund Bus Company for a used handicap accessible bus to replace the current bus the District has that needs replaced for $33,500. Motion by Tyynismaa, second by Wiese to approve the purchase of a used handicap accessible bus from Hoglund Bus Company for $33,500. All Ayes. The motion carried.
Mr. Cain presented the 2022-2023 Certified and Classified Staff Handbooks and reviewed the proposed changes with the Board. Motion by Dolezal, second by Wiese to approve the 2022-2023 Certified and Classified Staff Handbooks with the updates as presented. All Ayes. The motion carried.
Mr.Cain and Mr. Denham provided historical substitute costs data as well as multiple options for increasing substitute rates of pay. The Board discussed different options and incentives to offer to substitutes. Motion by Tyynismaa, second by Wiese to increase the teacher substitute cost from $130 per day, increase the long-term sub pay to $145 per day after subbing for 10 consecutive days, and to offer 50% reimbursement for sub authorizations to any subs who serve for at least 10 days in the District. All Ayes. The motion carried. Mr. Cain stated that he would like to look into offering incentives to staff for good attendance at some point in the future.
Mr. Denham reviewed the guiding parameters for the District’s health insurance plan put together by Gallagher Benefit Consultants after the August 1st work session. Motion by Dolezal, second by Wiese to approve the guiding parameters for the District’s health insurance plan as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following Iowa Association of School Boards (IASB) Legislative Priorities: Supporting continued progress in Early Literacy; Support additional resources to school districts identify achievement gaps and provide resources to close that gap; Support providing school districts with incentives and flexibility to pay market competitive wages; and Support a school funding policy that provides sufficient and timely funding to meet education goals. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 501.14 Open Enrollment Transfers – Procedures as a Sending District and 501.15 Open Enrollment Transfers – Procedures as a Receiving District. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the second and final reading of the following Board Policies: 203 Board of Directors’ Conflict of Interest; 402.02 Child Abuse Reporting. All Ayes. The motion carried.
Mr. Cain presented a drawing to the Board that was presented at a previous Toledo City Council Meeting outlining the proposed housing developments at the Iowa Juvenile Home Property. Mr. Cain stated that there will be a planning meeting on August 22 with Administration, District Architects, and Middle School Staff to get a high level scope of class size for the new Middle School. There will be a trip to a district in the near future that has had similar work done to give District officials an idea of what similar projects look like. Mr. Cain stated that a meeting will occur in September with District, City, and State officials to provide an update on the project.
The Board reviewed the Rural School Advocacy of Iowa (RSAI) Legislative Issues Survey. Mr. Cain stated that he will take the IASB Legislative priorities that were approved by the Board and use those for completion of the RSAI survey. .
The Board discussed different committees that they would like to see set up in the future. The Board asked Mr. Cain to take the committees that were discussed and to prepare a formal document outlining what the committees will look like. Committees will be formally approved at a future Board meeting.
President Lekin reviewed a letter from Lou Ann Gvist at IASB recapping the work session on August 9th. The Board shared their thoughts on the work session and reviewed a document from the work session on Questions for Progress Reports and Presentations at Board Meetings. The Board discussed the importance of making sure to review the District Strategic Plan each year and to update it as needed. Mr. Cain asked the Board to be thinking about “why” they hired him so that it can be discussed at a future evaluation.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: The Welcome Back for all staff is Wednesday, August 17 at Meskwaki Convention Center. Board members are encouraged to attend if able; Four paraeducators will be starting the paraeducator apprenticeship program this week; Saturday, August 20th is the Booster Club golf outing; New teachers started with the District earlier in the day; Had an ESSA meeting earlier in the day; Registration was on August 4 and went smoothly; Back to School night is Monday, August 22; Looking into potential sharing opportunities for a School Resource Officer.
The Board took a break at 6:30 prior to entering into closed session.
Motion by Tyynismaa, second by Dolezal to go into closed session at 6:33 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Dolezal to come out of closed session at 6:43 p.m.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:44 p.m. All Ayes.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.09.07 Regular Session
2022.09.07 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 7, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Elizabeth Dolezal, Clint Werner. Absent: Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Bridget Diveney, Sandra Tracy, Marilyn Rippy, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the August 15, 2022 regular session with a correction stating that the sub rate was changed to $130 per day; bills for payment and financial statements as presented; three year contract with Edgenuity for instructional software at Trojan Academy; and early graduation requests for the following students: Darrell Hill Jr. and Gabriel Carillo. The motion carried.
Public Comments – None.
Mr. Cain shared a document from the Iowa Department of Education congratulating the District for approval of the Family and Community Services (FCS) program for another five years. High School FCS teachers Bridget Diveney and Sandra Tracy then gave a presentation outlining the current FCS program at the High School.
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Estrella Yepez – Trojan Academy Para
New Hires: Riley Barrett – Strength & Conditioning Coach; Cortney Slack – Middle School Cook; Bridget Diveney – Fall Musical Costumer; Morgan McFate – Head Varsity Girls Soccer Coach; Emily Chyma – Half Time Student Council Sponsor; Jill Dilly – Mentor for 22-23 school year
Officials: Football: David Nitz, Kory Staff, Tom Kemper, Brian Murphy, Daniel Johnson, Tyler Heeren, Jeremy Weierman; Wrestling: Bob Yilek, Andrew May, Justin Brand, Benjamin Ogle, Brandon Dufoe
Motion by Tyynismaa, second by Dolezal to approve the list of volunteers for the 2022-2023 school year as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 410.01 Substitute Teachers; 504.5 Student Fundraising; 504.5 R1 Student Fundraising Regulations. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the second and final reading of the following Board Policies: 501.14 Open Enrollment Transfers – Procedures as a Sending District and 501.15 Open Enrollment Transfers – Procedures as a Receiving District. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the list of overnight trips for the 2022-2023 school year as presented. All Ayes. The motion carried.
The Board discussed a recent letter received by the City of Toledo stating that bidding for asbestos mitigation and demolition at the Iowa Juvenile Home (IJH) recently went out. On Monday, September 12 there will be a walk through on the property for prospective bidders. Bids will be awarded in late September. The Board discussed the potential uses of the existing geo-thermal system at the IJH site for the new middle school and asked administration to look into this further with the architects. Mr. Cain informed the Board that administration would be meeting with the architects on September 12 to review initial drawings for the new middle school. Mr. Cain stated that the District is still waiting on the State to complete the necessary steps to transfer the property over to the City of Toledo.
Mr. Cain reviewed the District Strategic plan with the Board. Mr. Cain and the Board discussed having a single vision statement throughout the District. As part of the District Branding plan the vision statement will be visible in all buildings as well as on the website and social media platforms.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: Safety walk throughs took place at all the buildings on September 6 with the City of Tama, City of Toledo, Tama County, and Meskwaki Police Departments; Met with Middle School Administration and ISG architects to review initial concepts for the new middle school; Informed the Board of the Rural School Advocates Annual Meeting and dinner that will take place on October 25; Shared information on the IASB Annual Convention that will take place November 16-18.
Mr. Cain presented an initial template outlining different committees the District will be looking to set up in the near future and discussed them with the Board. Mr. Cain asked the Board to consider which committees they would like to be a part of. Committees will be brought back at a future Board meeting for approval.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 6:00 p.m. All Ayes.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.09.19 Regular Session
2022.09.19 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 19, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Beth Wiese. Absent: Elizabeth Dolezal. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Principals Robert Boley, Scott Bolen, Brad Schweppe, and Kris Collins, Marilyn Rippy, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Wiese to approve the agenda as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the September 7, 2022 regular session; bills for payment and financial statements as presented; rental agreement with the Reinig Center for PreACT testing; clinical training agreement with Iowa Valley Community College; and an agreement with Deaf Services Unlimited for sign language interpreting services.
Public Comments – None.
Motion by Wiese, second by Tyynismaa to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Bailey Chyma – Middle School Assistant Baseball Coach
New Hires: Jerrod Bridgewater – High School Head Baseball Coach; Danny Elsbury – Assistant Girls Wrestling Coach
Motion by Tyynismaa, second by Wiese to approve the second and final reading of the following Board Policies: 410.01 Substitute Teachers; 504.5 Student Fundraising; 504.5 R1 Student Fundraising Regulations. All Ayes. The motion carried.
Board member Dolezal arrived at 5:04 p.m.
Superintendent Cain stated that ISG Architects recently shared initial schema designs of the new middle school with Administration. Mr. Cain will be setting up a meeting with the Task Force in the near future to share the schema designs with them to get their input. The District is still waiting to hear from the State and the City of Toledo on where they are at with the transfer of the Iowa Juvenile Home property. Mr. Cain and Mr. Denham met with the District financial advisors and bond counsel to discuss bond issuance for the Middle School project. The District will not be able to move forward with bond issuance proceedings until it is known exactly when the property transfer will occur.
The Building Principals provided the Board with updates on how the first few weeks of school have gone in each of their buildings
Mr. Cain provided an update on the Committee work that has been done. A survey will be sent out to staff and community in the near future. Mr. Cain stated that they will be looking to get 10-15 people for each committee and will be formally approving committees at a future meeting.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: School Resource Office conversations are continuing. Mr. Cain will be putting a survey out to the community in the near future; The Athletic Union has recommended not to have Waverly-Shellrock CSD join the WAMAC conference. Mr. Cain will continue to update the Board on this topic as more information becomes available; Mr. Cain is working with the buildings on a new walkthrough process. The process will work to get everyone to the same place and provide consistency throughout the District.
The Board did an exercise reviewing roles and responsibilities. Conversation occurred around recent events at the high school and what the Board’s role is when situations such as that occur.
The Board took a short break at 6:01 p.m. prior to entering into closed session.
Motion by Tyynismaa, second by Dolezal to go into closed session at 6:07 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meeting law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Motion by Wiese, second by Dolezal to come out of closed session at 6:54 p.m.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:55 p.m. All Ayes.
Following the regular session the Board entered into exempt session pursuant to Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees of the governmental body who are not covered by a collective bargaining agreement under Chapter 20. The exempt session ended at 7:34 p.m.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.10.03 Regular Session
2022.10.03 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 3, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Beth Wiese. Absent: Elizabeth Dolezal. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, Buildings and Grounds Director Steve McAdoo, Middle School Principal Ben Adams, Nathan Compton and Art Baumgartmer from ISG Architects, Matt Zmolek, Paula Graves, and Charlotte Upah from the Middle School Task Force, Marilyn Rippy, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Wiese to approve the agenda as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the September 19, 2022 regular session; bills for payment and financial statements as presented; and an agreement with Americorps Iowa for the 2022-2023 College Access and Success Americorps Program.
Public Comments – Dixie Forcht provided comments and feedback on the Board Policies that were on the agenda for first readings to the Board.
Board member Dolezal arrived at 5:04 p.m.
Motion by Dolezal, second by Tyynismaa to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Randy Denham – Director of Finance/Board Secretary effective 11/1/22
New Hires: Travis McBride – Head 8th Grade Boys Track Coach; Craig Harrison – HS Social Studies Teacher
Stipend for Kimi Benson for Fall Dance Season
Officials: Girls Basketball – David Nitz, Kory Staff, Tom Kemper, and Eugen Ubben; Boys Wrestling – Patrick Kopsa, Brandone Dufoe, Bryan Foster, and John Bartello.
Motion by Wiese, second by Werner to approve an overnight student trip for the TRIO program as presented. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the first reading of the following Board Policies: 602.01 Curriculum Development; 602.02 Curriculum Implementation; 602.03 Curriculum Evaluation; 605.01 Instructional Materials Selection; 605.01 R1 Instructional Materials Selection Regulation; 605.02 Instructional Materials Inspection; 605.03 Objection to Instructional Materials; 605.03 R1 Objection to Instructional Materials – Reconsideration of Instructional Materials Regulation; 605.03 E1 Objection to Instructional Materials – Instructions to Reconsideration Committee; 605.03 E2 Objection to Instructional Materials – Reconsideration of Instructional and Library Materials Request Form; 605.03 E4 Objection to Instructional Materials – Request to Prohibit a Student from Checking Out Specific Library Materials.
Mr. Cain shared a document with the Board with a list of individuals who have signed up for Committees. Mr. Cain asked the Board to be looking at which committees they would like to be signed up for. Board members will be formally appointed to Committees at a future meeting. Mr. Cain stated that some of the Committees will start meeting in the near future due to the needs of the District.
Director of Finance Randy Denham reviewed the 2021-2022 fiscal year end statements with the Board.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: Continue to look into options for the School Resource Officer; After School Program for Elementary and Middle School is scheduled to start next week; IASB Convention coming up in November; Homecoming week has kicked off; Will work with the Administrative team to come up with incentives for staff who are helping cover classes as well as incentives for attendance; Preliminary certified enrollment numbers currently show little to no change; Will look to interview candidates for the Director of Finance position October 10 and 11; STC Class of 75 alum Jon Lazar will be inducted into the Iowa High School Athletic Association Hall of Fame joining fellow STC Class of 72 alum Mark Fetter.
Mr. Cain shared an email received from the District’s bond counsel stating outlining that the property for the Iowa Juvenile Home must be transferred completely over to the District before the District is able to move forward with securing bond financing for the project. The property is anticipated to transfer from the State over to the City of Toledo sometime around mid-November. The property will then be transferred over to the District. That process is expected to take 30-60 days to complete.
ISG Architects shared schematic designs for the Middle School Project with the Board and members of the Middle School Task Force who were present. The Board and the Task Force then discussed the designs that were shared.
The Board took a short break at 7:10 p.m. prior to entering into closed session.
Motion by Wiese, second by Werner to go into closed session at 7:18 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meeting law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Motion by Tyynismaa, second by Wiese to come out of closed session at 7:34 p.m.
Motion by Tyynismaa, second by Wiese to approve the settlement of the litigation matter that was discussed during closed session. Roll Call Vote: Lekin – Aye, Tyynismaa – Aye, Werner – Aye, Dolezal – Aye, Wiese – Aye. The motion carried.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:35 p.m. All Ayes.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.10.17 Regular Session
2022.10.17 Regular Session
REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 17, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal and Beth Wiese. Vice President Tyynismaa was present through Google Hangouts. Absent: Clint Werner. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Randy Denham, High School Principal Rob Boley, Libby Albright, Dixie Forcht, Marilyn Rippy, Katie Mathern and members of the community through Google Hangouts.
Mr. Cain requested that a College and Career Readiness presentation be added to the agenda. Mr. Cain and Mr. Denham also noted that an overnight trip request and three additional After School Program hires came in after the Board Packet had gone out. Motion by Dolezal, second by Wiese to approve the agenda with the additions as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the following consent agenda items: Minutes from the October 3, 2022 regular session; bills for payment and financial statements as presented; and an agreement with My Benefits Channel for an online benefits enrollment system.
Public Comments – Dixie Forcht provided comments and feedback on the Board Policies that were on the agenda.
High School Principal Rob Boley and Libby Albright addressed the Board about the current handbook and policies around wearing hats and hoods at the High School. They asked the Board to consider reviewing the current practices and to consider making changes. Mr. Boley stated that they would be bringing additional information and data for the Board to consider at a future meeting.
Mr. Boley gave a presentation to the Board on the STC College and Career Readiness plan for the 2022-2023 school year.
Motion by Wiese, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Josh Bly – Assistant High School Soccer Coach
New Hires: Katie Mathern – Director of Finance/Board Secretary effective 11/1/22
After School Program Staff at $30/hour: Mariah Snyder, Michelle Wiegand, Allisyn Wellman, Cami Scovill, Elizabeth Weitzell, Levi Klopping, Sarah Klopping, Ashley Steven, Paula Graves, Sidney Barrett, Haley Wilson, Katie Schuett, Alice Koch, Melody Cole, Madison Cline, Janelle Unkrich, Teresa Hofer, Dawn Henley, Amy Parizek.
After School Program Bus Drivers at Regular Hourly Rate: Juanita Hill, Stacy Leach, Alison Brezina, Jennifer Benner.
Motion by Tyynismaa, second by Wiese to approve the first reading of the following Board Policies: 401.14 Employee Expression; 408.1 Licensed Employee Professional Development; 605.05 School Library. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the second and final reading of the following Board Policies: 602.01 Curriculum Development; 602.02 Curriculum Implementation; 602.03 Curriculum Evaluation; 605.01 R1 Instructional Materials Selection Regulation; 605.02 Instructional Materials Inspection; 605.03 Objection to Instructional Materials; 605.03 R1 Objection to Instructional Materials – Reconsideration of Instructional Materials Regulation; 605.03 E1 Objection to Instructional Materials – Instructions to Reconsideration Committee; 605.03 E2 Objection to Instructional Materials – Reconsideration of Instructional and Library Materials Request Form; 605.03 E4 Objection to Instructional Materials – Request to Prohibit a Student from Checking Out Specific Library Materials and to table 605.01 Instructional Materials to the next Board Meeting so that additional changes could be made. All Ayes. The motion carried.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: Met with students identified as Trojan Way leaders last week; Continuing work on District branding; had a meeting with Mr. Boley and representatives from Marshalltown Community College; Middle School Facilities meeting will be coming up in the near future; Working to enhance classroom libraries through the use of ESSER funds; Committees are up and are underway.
Mr. Denham provided an update on the financing plan for the Middle School project. If the property can be transferred from the State to the City of Toledo by November 14th then the District may still be able to issue Bank Qualified bonds for the project prior to end of the calendar year to take advantage of interest savings.
Mr. Denham reviewed the preliminary 2021-2022 audit results and comments with the Board.
Motion by Dolezal, second by Wiese to adjourn the meeting at 6:04 p.m. All Ayes.
Mandy Lekin, Board President
Randy Denham, Board Secretary
2022.11.07 Regular Session
2022.11.07 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 17, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Penny Tyynismaa, Clint Werner and Beth Wiese. Absent: Mandy Lekin and Elizabeth Dolezal. Quorum Present. Also present were: Superintendent John Cain, Katie Mathern, High School Activities Director Chelsea Ahrens, Dixie Forcht, Marilyn Rippy, Steve McAdoo, Chris and Carrie Musgrave and members of the community through Google Hangouts.
Mr. Cain requested an addition of “girls wrestling” to the personnel position descriptions, that the reading of the policies was the second and final reading, and the difference between certified and non-certified staff for cashing in personal days on the staff recognition item be added to the agenda. Mr. Cain also noted that an overnight trip request came in after the Board Packet had gone out. Motion by Wiese, second by Werner to approve the agenda with the additions as presented. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the following consent agenda items: Minutes from the October 17, 2022 regular session; bills for payment and financial statements as presented; a contract addendum with Tanager Place for BHIS Services; agreement with GreenBelt Technology Solutions LLC for E-Rate Services; proposal agreement from Walsh Door & Security for Camera Software Upgrade; agreement with The Author Village for a speaker to come to the elementary (will be reimbursed by the Elementary Boosters); and an early graduation request for Julius Youngbear. All Ayes. The motion carried.
Public Comments – Dixie Forcht provided comments on Board Policies.
Motion by Wiese, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Jeff Niedermann - 7th Grade Assistant Football; Aaron Kvidera - Kitchen Staff; Clayton Killian - Custodian; Dustin Peska - 7th Grade Head Football
New Hires: Jason Arp - Co-Head Girls Wrestling Coach; Joe Miller - Assistant Varsity Boys Soccer Coach; Corey Upah - Assistant Varsity Boys Baseball Coach
Contract Amendments: Danny Elsbury - Co-Head Girls Wrestling Coach; Nate Van Dyke - Head High School Boys Wrestling Coach
Officials: Craig Harrison - Middle School Girls Basketball
Motion by Wiese, second by Werner to appoint Katie Mathern as Board Secretary. All Ayes. The motion carried.
Vice President Tyynismaa administered the Oath of Office to Secretary Katie Mathern.
Motion by Wiese, second by Werner to approve the second and final reading of the following Board Policies: 401.14 Employee Expression; 408.1 Licensed Employee Professional Development; 605.05 School Library; and 605.1 Instructional Materials Selection. All Ayes. The motion carried.
Board President Lekin arrived at 5:23 p.m.
Motion by Wiese, second by Werner to approve the Early Retirement Incentive in the amount of $7,800.00 a year for 5 years. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the Impact Aid Indian Policies and Procedures as presented for the 2023-2024 school year. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the application to the SBRC for modified allowable growth and supplemental aid for LEP allowable costs of $162,127.42. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the 2022-2023 school year Staff Recognition Incentives as presented. All Ayes, except Tyynismaa, who abstained. The motion carried.
Motion by Wiese, second by Werner to approve the Madison National Life/Accidental Death and Dismemberment Proposal as presented. All Ayes, except Tyynismaa, who abstained. The motion carried.
Mr. Cain gave his Superintendent’s Report to the Board on the following items: Sharing data quarterly on suspensions in the district; Veterans Day Celebration will be on Friday, November 11th; Completing Equity Report for the State; East Marshall will be holding a legislative dinner on December 7th; Committees have kicked off; Wrestling and basketball have started for the junior high.
Mr. Cain provided an update on the Middle School Project. The mitigation on the first and second floor of the building at the location is completed. There is no new information on the transfer of property from the State to the City of Toledo.
Steve McAdoo, along with Chris Musgrave from Tender Lawn Care, discussed the trees at the high school with the Board. There are oak bugs that were brought in from the derecho that are now damaging the oak trees. The trees will either need to be treated or eventually cut down.
The Board took a short break at 6:12 p.m. prior to entering into closed session.
Motion by Tyynismaa, second by Wiese to go into closed session at 6:19 p.m. pursuant to Iowa Code 21.5(i) of the open meeting law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreplaceable injury to that individual’s reputation and that individual requests a closed session. Motion by Tyynismaa, second by Wiese to come out of closed session at 7:50 p.m.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 7:51 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.11.21 Regular Session
2022.11.21 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 21, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner and Beth Wiese. Elizabeth Dolezal was present through Google Hangouts. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, High School Principal Robert Boley, Middle School Principal Ben Adams, Joy Schirmer, Jeff Niedermann, Dixie Forcht, Marilyn Rippy, a representative from the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Lekin suggested the removal of Consent Agenda Item D. Partner in Education - WCI Financial Bank and moving Adam Steen with the Iowa Department of Administrative Services to speak in regards to the middle school project from the end of the agenda to after the approval of the consent agenda. Motion by Tyynismaa, second by Wiese to approve the agenda with the changes as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: Minutes from the November 7, 2022 regular session; bills for payment as presented; and an early graduation request for Mariah Spinler. All Ayes. The motion carried.
Adam Steen with the Iowa Department of Administrative Services reported DAS is expecting property appraisal to be completed and sent to the Attorney General’s Office after the internal review. The necessary transfer documents are being prepared and they are expecting a quick turnaround, assuming a favorable appraisal. DAS will then transfer the property to the City of Toledo.
Motion by Tyynismaa, second by Wiese to have Mandy Lekin continue as Board President and Elizabeth Dolezal as Vice President. All Ayes. The motion carried.
The Oath of Office was administered to President Lekin and will be administered to Dolezal at the next meeting.
Public Comments – None.
Motion by Wiese, second by Tyynismaa to approve the following personnel requests. All Ayes. The motion carried.
New Hires: Charlie Shuckahosee - Head 7th Grade Boys Basketball Coach; Dustin Peska - Assistant Middle School Girls Soccer Coach; and Judie Womack - Kitchen Staff (Elementary)
Transfers: Karl Moeller - From Middle School Custodian to Elementary/High School Custodian and Danielle Stubbs - From Elementary Paraeducator to K-6 Behavior Interventionist
Resignations: Caitlyn Stochl - Elementary Paraeducator and Carley Bolhuis - Elementary Paraeducator
Mentor Contract: Seth Koch
Volunteers: Gustavo Chavarria - Gamers Night Coach
Motion by Tyynismaa, second by Wiese to approve the overnight trip for two students to attend the Dorian Vocal Festival at Luther College in Decorah on January 8th & 9th. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the application to the School Budget Review Committee in the amount of $2,341.08 for special education administrative costs associated with the River Hills Consortium Program for the 2023/2024 school year. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the application to the SBRC for modified supplemental amount of $108,405.00 for costs associated with the open enrollment out students on the Fall 2022 enrollment but not on the Fall 2021 enrollment. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the application to the SBRC for modified supplemental amount of $113,863.68 for ELL students beyond the five years. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the 2021-2022 Treasurers Annual Settlement. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the resolution directing the advertisement for sale of not to exceed $10,000,000 General Obligation School Bonds, Series 2022, approving electronic bidding procedures and approving official statement. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Dissemination Agent Agreement with Piper Sandler for secondary market disclosure. All Ayes. The motion carried.
Mr. Boley spoke to the Board in regards to the high school dress code (hats & hoods). He will be meeting with the Board Policy Committee, along with other individuals to get input in a possible change to what is currently written in Board policy and the handbooks.
Mr. Adams presented on an application called The Safe Track, which is an emergency management app he and a few others are developing. The Board will see a demonstration at the December 21st Board meeting. This application will be presented to the Safety Committee as well.
Superintendent Cain, Mandy Lekin, Elizabeth Dolezal, Beth Wiese, and Katie Mathern attended the Iowa Association of School Boards Convention on November 16th and 17th. A few sessions they enjoyed involved having the strategic plan as a living document, getting the Board together for work sessions, J-terms, IASB’s financial tools, and the general session, which focused on diversity and equity.
Superintendent Cain reported the administration will be utilizing the new walkthrough template after break. Jon Lazar, a former STC student, was inducted to the Iowa High School Athletic Association Hall of Fame during the halftime of Friday night’s Class 5A state championship game at the UNI-Dome in Cedar Falls. Mr. Cain gave Katie Mathern, Director of Finance, a tour of the district on Friday. Many students have completed the writing assessment at all levels and the data will be presented to the Board in the future.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:21 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.12.05 Regular Session
2022.12.05 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 5, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, and Beth Wiese. Clint Werner was absent. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Joy Schirmer, Mike Carnahan, Chelsea Ahrens, Glory Meyer, Travis Squires with Piper Sandler, a representative from the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Superintendent Cain suggested the removal of Discussion Items A. Middle School Writing Position Proposal and B. Middle School Update until next Board meeting. Motion by Tyynismaa, second by Wiese to approve the agenda with the changes as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the following consent agenda items: Minutes from the November 21, 2022 regular session and bills for payment and financial statements as presented. All Ayes. The motion carried.
The Oath of Office was administered to Vice President Dolezal.
Public Comments – None.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
New Hires: Robert Earles - Middle School Custodian, Kim Zapata - Paraeducator/Bus Monitor, and Marsha Keahna - Special Olympics Sponsor
Resignations: Taylor Ray - ELL Paraeducator
Officials: David Nitz - MS Boys Basketball, Craig Harrison - MS Boys Basketball, Jeremy Weierman - MS Boys Basketball, Robert Averill - MS Boys Basketball, and Tom Kemper - MS Boys Basketball
Motion by Tyynismaa, second by Dolezal to approve the bid proposal from Plumb Supply Company, in the amount of $6,189.84, for an air dryer for the middle school. This will be paid for using ESSER funds. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to table Agenda Item 7C. The Tama County Hazard Mitigation Plan for clarification. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to set the date for the public hearing for the 2022-2023 calendar change for December 19, 2022. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to deny the open enrollment request of M.B. due to currently not having the appropriate special education program in place. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the purchase of the 2018 12-passenger van, in the amount of $52,000.00, from Cassill Motors. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table Agenda Item 7G. First Reading of the Post-Issuance Compliance Policy 804.36.R1. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table Agenda Item 7H. First Reading of the Disclosure Policy 804.36R2. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the 2023 STC Music trip to Los Angeles from June 2-6. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the resolution directing the sale of $10,000,000 general obligation school bonds, series 2022 to Northland Securities, Inc. of Minneapolis, Minnesota, for the amount of $10,185,914.80. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the new school sponsored club - debate club. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the HUDL annual AD package in the amount of $8,000.00. All Ayes. The Motion carried.
Motion by Dolezal, second by Wiese to approve the quote from Realityworks, in the amount of $5,914.65, for six real care babies. The funding will come out of the Career and Technical Education aid (RPP funding). All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve The Strengthening Center quote in the amount of $12,414.04 for student services. The funding will come from ESSER. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the STC High School Student Council fundraising request for a Parent’s Night Out. This fundraiser will be held on December 17th from 2 - 8 p.m. at the high school. All Ayes. The motion carried.
The Board participated in a board development activity, “Considering Board Priorities at the Board Table.” It opened discussion on each participant’s priorities for the Board and his/her reasoning behind them.
Superintendent Cain reported his mentor will be visiting the district. Mr. Cain will give him a tour. There is a legislative dinner Wednesday, December 7th at the East Marshall High School. At the upcoming safety committee meeting they will be looking at the potential for a School Resource Officer. Next week, Mr. Cain and Katie Mathern will be attending the session, The Anatomy of Collective Bargaining: Finances, Strategies & Respect, at a 2-day ISFLC conference. There has been good movement on the middle school project, with meetings on Wednesday and also next Friday.
Motion by Tyynismaa, second by Wiese to go into closed session at 6:43 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meetings law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Motion by Tyynismaa, second by Dolezal to come out of closed session at 6:55 p.m.
Motion by Tyynismaa, second by Dolezal to approve the settlement agreement as presented. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to adjourn the meeting at 6:58 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.12.09 Special Session
2022.12.09 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 9, 2022 for a Special Session at the Partnership Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain and Board Secretary Katie Mathern.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wise to approve the middle school Terracon proposal for geotechnical engineering services, as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the middle school professional land surveying services proposal from ISG, as presented. Ayes: Lekin, Dolezal, Tyynismaa, and Wise Nays: Werner The motion carried.
Motion by Tyynismaa, second by Dolezal to table the First Amendment to Agreement for Use of Property from the City of Toledo. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 7:40 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.12.19 Public Hearing and Regular Session
2022.12.19 Public Hearing and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 19, 2022 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, and Clint Werner. Beth Wiese was absent. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Ben Adams, Joe Miller, Jeff Niedermann, Morgan McFate, STEAM students, and members of the community in person and through Google Hangouts.
Motion by Tyynismaa, second by Werner, to approve the agenda. All Ayes. The motion carried.
Public Hearing - 2022-2023 Calendar Changes: President Lekin opened the Public Hearing for 2022-2023 School Calendar Changes at 5:01 p.m. President Lekin asked for public comments. Marilyn Rippy represented the STCEA and requested a two-hour early dismissal once a month.
The 2022-2023 Calendar Changes Public Hearing closed at 5:07 p.m.
Motion by Tyynismaa, second by Dolezal to approve the 2022-2023 Calendar Change from early dismissal on Wednesdays from 2:10 or 2:15 p.m. to 1:55 or 2:00 p.m. This will be revisited at the second Board meeting in February 2023. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the following consent agenda items: minutes from the December 5, 2022 regular session, minutes from the December 9, 2022 special session, bills for payment, and early graduation requests for Aldo Valles and Kadence Engler. All Ayes. The motion carried.
Public Comments – None.
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
New Hires: Tyler Fulks - High School Social Studies and Kennedy Adams - Elementary Special Education Paraeducator
Transfers: Tracy Glockl from High School Education Paraeducator to Elementary Special Education Paraeducator
Officials: Dave Litterer - Middle School Wrestling
Motion by Dolezal, second by Tyynismaa to approve the Tama County Hazard Mitigation Plan Adoption. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the Post-Issuance Compliance Policy 804.36.R1 with the removal of section 8. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the Disclosure Policy 804.36R2. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Piper Sandler invoice for financial advisory services in regards to the bonds, in the amount of $47,500.00. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the invoice from Standard and Poor’s Financial Services for analytical services in regards to the bond rating, in the amount of $19,500.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the new middle school assistant girls wrestling coach position. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the amendment to the City of Toledo Agreement for Use of Property as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as paying agent, bond registrar, and transfer agent, approving the paying agent, bond registrar and transfer agent agreement and authorizing the execution of same, with a cap of $5,000 cost. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the form of Tax Exemption Certificate be placed on file and approved. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the form of Continuing Disclosure Certificate be placed on file and approved. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the resolution amending the resolution authorizing the issuance of general obligation school bonds, series 2022, of the South Tama County Community School District, State of Iowa, in the amount of $10,000,000, and levying a tax for the payment thereof adopted April 4, 2022. All Ayes. The Motion carried.
Morgan McFate and students presented the STEAM projects they have been working on . The students demonstrated and showed the Board members what an application creator looks like behind the scenes and what they do towards the creation of the applications.
Middle School principal Ben Adams, Joe Miller, and Jeff Niedermann presented their application, “Safe Trak.” They explained in depth how the application works. It is currently being developed and they are hoping to present more at the Safety Committee meeting on January 12, 2023.
Middle School principal Ben Adams gave a middle school update to the Board. There are currently 420 students at the middle school at South Tama. He feels the behaviors are heading in the right direction and the referral data backs this idea. The number of those students participating in activities is on the rise. There will be more educational data to analyze once the MAP and FAST testing are completed.
Middle School principal Ben Adams presented a request for a 7th/8th grade writing position for the 2023-2024 school year to the Board.
The Board recognized Charlotte Upah and her major roles on the Middle School Task Force and the STC Foundation. The Board sends their thoughts to the family.
Superintendent Cain reported there will be a work session on Tuesday, December 20, 2022, with ISG and Travis Squires with Piper Sandler to ensure the district is meeting the needs of the community with the Middle School project, while remaining fiscally responsible . Tomorrow the district will be going through a vulnerability assessment; which in return, the state will provide money to use in relation to safety for the school. Mr. Cain is holding individual meetings with all Board members each month. February 6th will be the first SIAC meeting, following the Board meeting.
Motion by Tyynismaa, second by Dolezal to go into closed session at 6:54 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Motion by Tyynismaa, second by Dolezal to come out of closed session at 7:14 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:15 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.12.20 Work Session
2022.12.20 Work SessionOF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met in a Work Session on December 20, 2022 at the Administration Building, Tama, Iowa at 12:00 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Beth Wiese and Clint Werner. Absent: Penny Tyynismaa. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Travis Squires of Piper Sandler & Co., Gladys Petersen of ISG, and Art Baumgartner of ISG.
Gladys Petersen and Art Baumgartner of ISG presented the estimated budget for the middle school project. The Board discussed how to meet the needs of the community with the project while remaining fiscally responsible. Different options were discussed.
Travis Squires of Piper Sandler reviewed different project finance considerations with the Board.
A Public Hearing will be held on January 3, 2023 on the proposed issuance of approximately $6,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.
The work session adjourned at 2:08 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2022.12.21 Special Session
2022.12.21 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 21, 2022 for a Special Session at the Administration Building, Tama, Iowa at 7:50 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese through Google Hangouts and Clint Werner in person. Absent: Penny Tyynismaa. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and Middle School Activity Director Scott Bolen.
Motion by Dolezal, second by Werner to approve the agenda. All Ayes. The motion carried.
Board member Tyynismaa joined via Google Hangouts at 7:51 a.m.
Motion by Dolezal, second by Werner to approve the separation agreement from the previous closed session. All Ayes. The motion carried.
Motion by Werner, second by Dolezal to approve the girl’s wrestling sharing agreement with East Marshall and GMG Community Schools. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:54 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.01.03 Public Hearing and Regular Session
2023.01.03 Public Hearing and Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 3, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Sam Peska, Travis Sandler with Piper Sandler, and members of the community through Google Hangouts.
Motion by Dolezal, second by Wiese, to approve the agenda. All Ayes. The motion carried.
Public Hearing - Proposed Issuance of Approximately $6,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds: President Lekin opened the Public Hearing for Proposed Issuance of Approximately $6,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds at 5:01 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Wiese, second by Tyynismaa to close the Public Hearing at 5:02 p.m.
Motion by Dolezal, second by Wiese to approve the resolution supporting the Proposed Issuance of Approximately $6,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds. Ayes: Lekin, Dolezal, Werner, and Wiese Nays: Tyynismaa The motion carried.
The regular session was called to order at 5:03 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Sam Peska, Travis Sandler with Piper Sandler, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: minutes from the December 19, 2022 regular meeting, December 20, 2022 work session, December 21, 2022 special meeting, and bills for payment as presented. All Ayes. The motion carried.
Public Comments – None.
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
New Hires: Jennifer Benner - Elementary SPED Paraeducator
Resignations: Andrea Rutledge - 8th Grade Girls Basketball Coach and Jennifer Benner - PK Midday Bus Route
Officials: HS Boys Basketball - Rod Kolder, Mike Schmidt, Michael Gruetzmacher, Robert Hoffert, Wayde Blumhardt, Kyle Clark, Sam DeVilder, Brett Swalve, Michael Federer, Mark Murphy, Caleb Nuehring, David Nee, Collin Freesemann, Eugene Ubben, Dave Nitz, Tom Kemper, and Daniel Thomas; HS Girls Basketball - Randy Reindl, Mark Watts, David Mohr, Daniel Schofield, John Miller, Taberie Van Boening, Randy Vorland, Tracey Williams, and Thad Espenscheid; HS Boys & Girls Basketball - Kevin James, Michael Spurlin, Jay Gruenwald, Deidra Mohr, Patrick Bolte, Randy Dieken, and Dick Shindelar; and HS Wrestling - Jordan Bleil, Brantly Bagby, Benjamin Ogle, Justin Brand, Andrew May, Bob Yilek, Dave Litterer, Brandon Dufoe, Bryan Foster, and Joe Fontenot.
Motion by Tyynismaa, second by Wise to approve the second and final reading of the Post-Issuance Compliance Policy 804.36R1. All Ayes. The motion carried.
Motion by Dolezal, second Wiese to approve the second and final reading of the Disclosure Policy 804.36R2. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to table the ISG invoice and bring back after the work session on January 11, 2022. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the overnight request for the Meistersinger Honor Choir Festival at Wartburg. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to accept the Early Retirement Requests meeting Board Policy 401.07R1 for Teresa Hofer - Elementary Special Education Teacher; Cynthia Backen - Middle School Secretary; and Bette Scheid - Middle School Cook. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the quote from Pressure Point Cleaners, in the amount of $6,510.95, for high school roof cleaning. All Ayes. The motion carried.
Mrs. Peska reviewed the proposal to approve offering additional classes at the High School. Mrs. Peska explained that this proposal would provide more options for students to choose from. Motion by Tyynismaa, second by Dolezal to approve the following new class proposals for the High School as presented: Spanish Language and Concepts for Spanish Speakers 2, Veterinary Science, Landscape Design and Construction, Food & Meat Science, and Social Media Marketing. All Ayes. The motion carried.
Travis Squires with Piper Sandler presented the Financing Plan for the Middle School Project with the project budget numbers presented by ISG. He explained the issuance of School Infrastructure Sales, Services, and Use Tax Revenue Bonds will not impact property taxes and will close the anticipated project gap. The district has strong valuation growth for this year, which is a positive for this scenario as well.
Mrs. Peska gave a presentation to the Board on the district’s FAST Progress Monitoring.
Mrs. Mathern gave the Board an update on the balance of ESSER funds and the plan for the usage of ESSER funds. The utilization of the ESSER funding may need to be re-prioritized based on variables in future funding.
President Lekin presented a Board Table Discussion Tool - Simplifying School Finance. True and false questions were asked and discussed among the Board over different pieces of School Finance the Board should be aware of.
Superintendent Cain reported the professional development sessions following break were great. The district is nearing negotiations, and there will be an exempt session following the next Board meeting to discuss negotiation strategy. The Wednesday early dismissal change starts January 11, 2023.
Motion by Dolezal, second by Wises to adjourn the meeting at 7:04 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.01.06 Special Session
2023.01.06 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 6, 2023 for a Special Session at the Partnership Center, Tama, Iowa at 4:00 p.m.
On call of the roll the following were present: Clint Werner. Elizabeth Dolezal, Penny Tyynismaa, and Beth Wiese were present on Google Hangouts. Absent: Mandy Lekin. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve Chyma, and members from the community on Google Hangouts.
Motion by Werner, second by Tyynismaa to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Wermer to approve the purchase of a 12-passenger van from Cassill Motors in the amount of $52,110.00 with ESSER funding. All Ayes. The motion carried.
Motion by Werner, second by Wiese to adjourn the meeting at 4:10 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.01.11 Work Session
2023.01.11 Work SessionOF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met in a Work Session on January 11, 2023 at the Administration Building, Tama, Iowa at 10:00 a.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese and Clint Werner. Absent: Mandy Lekin and Penny Tyynismaa. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Ben Adams, Scott Bolen, Steve McAdoo, Gladys Petersen of ISG, and Art Baumgartner of ISG.
Gladys Petersen and Art Baumgartner of ISG presented an updated budget for the middle school project. The project is now moving forward to the Design and Development stage.
The work session adjourned at 11:26 a.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.01.16 Regular Session
2023.01.16 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 16, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal via Google Hangouts, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Mandy Lekin was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Heather Garrett, Carmella Garrett, Elementary Principal Brad Schweppe, Middle School Principal Ben Adams, Assistant Elementary Principal Kris Collins, Joy Schirmer, Emmet Schirmer, Jenson Schirmer, Kelly Smith with WCF Financial Bank, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Wiese, to approve the agenda with moving Discussion Items A. Elementary Student Presentation and C. Partner in Education - WCF Financial Bank to the beginning of the agenda. All Ayes. The motion carried.
Mandy Lekin joined the meeting at 5:01 p.m.
Heather Garrett and students demonstrated how the elementary students use robots to combine the learning of computer science and literacy. The students write an algorithm for a task for the robot to complete.
Mr. Schweppe presented a plaque to Kelly Smith, Senior Vice President of WCF Financial Bank, welcoming the bank to be the 23rd member of Partners in Education (PIE).
Motion by Tyynismaa, second by Wiese to approve the following consent agenda items: minutes from the January 3, 2023 regular Board meeting, minutes from the January 6, 2023 special Board meeting, minutes from the January 11, 2023 work session, bills for payment as presented, Tyler Technologies quote for two tablet kits for student transportation, Walsh Door & Security proposal/quote for a new camera for the high school, and Johnson Controls quote to install a cellular communicator for the new middle school site. All Ayes. The motion carried.
Public Comments – None.
Motion by Tyynismaa, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
New Hires: Nate Doran - Weight Training Spring (25%) and Ashley Raue - Assistant Middle School Girls Wrestling Coach
Transfers: Denise Crawford - From Part-time Preschool Special Education Paraeducator to Full-time K-4 Special Education Paraeducator
Officials: Patrick Kopsa - Middle School Girls Wrestling, John Bartello - Middle School Girls Wrestling, and Kory Staff - Middle School Boys Basketball
Middle School After School Program Second Semester Teachers: Molly Ramirez, Michelle Weigand, Carla Coates, Kristen Ebel, Leti Babinat, Amy Stotts, and Paula Graves
Judges for Speech Contest (January 21, 2023): Morgan McFate, Regina Gill, Mary Fasse-Shaw, Jo Irvin, Jon Huebner, Mikaela Reth, Debbie Iverson, Missy Jesina, Emily Friedman, Payton Jaeger, Micki Stonewall, Sarah Gilchrist, and Jeff Emrich
Motion by Tyynismaa, second by Wiese to approve the first reading of the following policies: Policy 103 - Long-Range Needs Assessment, Policy 400.01 - Equal Employment Opportunity, Policy 500 - Objectives for Equal Education Opportunities for Students, Policy 502.01 - Student Conduct and Discipline, and Policy 502.01 R1 - Suspension. All Ayes. The motion carried.
Motion by Tyynismaa, second Wiese to approve the ISG invoice in the amount of $137,937.50 for schematic design. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the ISG invoice in the amount of $52,734.3.8 for design and development. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Christie Door Company estimate in the amount of $5,290.00 to make repairs to existing doors and install a new door at the maintenance shop at the new middle school location. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the middle school writing teacher position for the 2023-2024 school year. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the School Budget Review Committee application request for modified supplemental amount of $268,239 for the At-Risk and Drop Out Prevention Program. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to appoint Mandy Lekin as the STC School Board representative for the Tama County Conference Board. All Ayes. The motion carried.
Motion by Werner, second by Wiese to approve the change of sign-on bonuses from over three/four years to over two years. All Ayes. The motion carried.
Mr. Schweppe gave a presentation on elementary school. He is happy and pleased with the direction the elementary school is headed. At the elementary, the staff has been working on recovering learning loss from COVID. Currently there are 592 students in the elementary, with approximately 100 students per grade level. Growth is measured with FAST reading and math proficiency. The elementary building has a goal of 500 or less student behavior referrals. Thus far in the school year, they have had 213 student behavior referrals.
Mr. Cain gave a middle school update based upon the budget information provided from ISG at the work session on January 11th. The Board requested financials with the Bond/Middle School Project be updated and reviewed at each meeting.
Mrs. Mathern reviewed the upcoming 2023-2024 budget timeline with the Board and stated the budget will be discussed at the Board level over the next several meetings.
Mrs. Mathern reviewed the organization of the Board agenda/board packet and suggested using a Google Doc and linking in the documents associated with the agenda within the actual agenda. The current method and this new method will be provided for the next meeting to get Board feedback.
Mr. Cain and President Lekin reviewed the District’s Strategic Plan. The Board and Administration are currently focusing on Anchor 2: Guarantee Exceptional Learning Opportunities with negotiations occurring in the next month or so and Anchor 3: Emphasize Data and Measure Progress is showing in the classrooms, with staff and the Board using this data for decision making.
Superintendent Cain showed the Board posters that were created of students who have experienced great achievements. These posters will hang in the school buildings and also throughout businesses in the community. Superintendent Cain reviewed topics that will be taken to legislation and encouraged Board members to reach out to legislators on topics affecting public schools. On February 6th, there will be a SIAC meeting at the beginning of the Board meeting.
Motion by Wise, second by Tyynismaa to adjourn the meeting at 7:06 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.02.06 Regular Session
2023.02.06 Regular Session kmathern@s-tam… Mon, 02/20/2023 - 13:492023.02.15 Special Session
2023.02.15 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 15, 2023 for a Special Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Activity Director Chelsea Ahrens, Dixie Forcht, Craig Forcht, Riley Grimes, Libby Albright, Ryden Forcht, Paula Graves, Finn Miller, Jonah Houghton, Susan Houghton, Jim Little, and Larae Little.
Motion by Tyynismaa, second by Dolezal to approve the agenda with the change of Action Item letter a. Decision on School Play - August Osage County from an action item to a discussion item. All Ayes. The motion carried.
Public Comments – Jim Little offered his appreciation to the STC administration on making a tough decision in regards to the play.
It had been decided prior to the meeting to not move forward with the play, August Osage County. The new play to be performed in its place will be You Can’t Take it With You. Also, the Board will look at putting a procedure in place, in a handbook, for the selections of future performances.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 5:30 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.02.21 Regular Session
2023.02.21 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 21, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese. Quorum Present. Clint Werner was absent. Penny Tyynismaa joined the meeting at 5:10 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Chelsea Ahrens, Rob Boley, Brad Schweppe, Ben Adams, Steve McAdoo, Dixie Forcht, Marilyn Rippy, Steve Chyma, members of the STC high school girls wrestling team and families, and members of the community through Google Hangouts.
Motion by Dolezal, second by Wiese, to approve the agenda with the removal of item #6. STC Boys Wrestling, #8. Backpack Program, and action item F. TLC Bid. All Ayes. The motion carried.
Motion Dolezal, second by Wiese to approve the following consent agenda items: minutes from the February 6, 2023 regular Board meeting, bills for payment and financial statements as presented, and Waterloo Special Education Agreement. All Ayes. The motion carried.
The Board recognized the STC high school girls wrestling team and their achievements for the season. Addison Klenk, Autumn Elsbury, Jamy Dolash, Abigail Chyma, and Maeley Elsbury introduced themselves and explained how their season went. Coach Danny Elsbury spoke about the program’s first year and the highlights of the season. He stated how the entire team represented STC extremely well, and he is proud to be their coach.
Steve Chyma was honored by the Board for receiving the 2023 Junior High Coach of the Year. He explained he has been involved with all levels of wrestling for a long time and this is his opportunity to give back. Steve says the STC wrestling program’s future is looking bright.
Brad Schweppe presented Partners in Education plaques to Mandy Lekin for Appraisal & Real Estate Services and the Tama Livestock Auction.
Public Comments – None
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Officials: David Lee - MS Track & Field
Motion by Dolezal, second by Wiese to approve the first reading of the following policies: Policy 403.03 (formerly known as 405.03) - Communicable Diseases - Employees, Policy 601.02 (formerly known as 601.03) - School Day, Policy 802.04 - Capital Assets, and Policy 804.07 - Radon Mitigation. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the second and final reading of the following policies: Policy 216.02 - Board of Directors’ Member Development and Training, Policy 701.05 - Fiscal Management, and Policy 701.05-R(1) - Fiscal Management - Financial Metrics. All Ayes. The motion carried. Policy 804.07R1 - Radon Mitigation will be brought back to the next meeting for a final reading.
Motion by Wiese, second by Dolezal to approve the Football Program Equipment Manager position, with a one year non-renewable contract. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the sharing agreement with Meskwaki for Spring/Summer athletics. The motion carried with aye votes from Lekin, Dolezal, and Tyynismaa and one nay vote from Wiese.
Motion by Dolezal, second by Tyynismaa to approve Terracon invoice, in the amount of $16,800.00, for geotechnical services. All Ayes. The motion carried.
Motion by Doleal, second by Tyynismaa to approve the ISG invoice, in the amount of $169,218.75, for professional services. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Communications Engineering Company inspection proposal, in the amount of $5,123.00. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the final demolition bid package. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to accept the estimates from ISG for the demolition as information only. All Ayes. The motion carried.
High School Principal Rob Boley and Middle School Principal Ben Adams presented a 6th - 12th grade math course proposal to the Board. They met with the math team to come up with this proposal, which will give STC teachers to meet the students where they are and focus on academic success.
High School Principal Rob Boley presented to the Board on ESSA (Every Student Succeeds Act), building data, and STCHS student and staff responses to a hats and hoods survey.
Superintendent Cain spoke on the 2023-2024 calendar options and the public hearing date for the calendar is set for Monday, March 6th, 2023.
The Board reviewed the geotechnical report (information only).
Superintendent Cain reported he attended boys state wrestling in Des Moines and state speech in Ames and was extremely proud of the participants. The District’s safety plan is being reviewed and updated. Mr. Cain is working with the middle school on ESSA work. There will be a Benefits Committee Meeting on Monday, February 27, 2023. The insurance renewal rates will be reviewed, along with different options.
Motion by Wiese, second by Tyynismaa to adjourn the meeting at 7:44 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.02.21 Work Session
2023.02.21 Work SessionOF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met in a Work Session on February 21, 2023 at the Partnership, Tama, Iowa at 7:54 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, and Beth Wiese. Absent: Clint Werner. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and Chelsea Ahrens.
The Facilities Committee previously came up with needs for the District and prioritized them by importance/need. Superintendent Cain, Director of Transportation: Steve Chyma, Director of Buildings and Grounds: Steve McAdoo, and Director of Finance: Katie Mathern met earlier this month to discuss and review the needs presented and created a 5-year plan based upon funds available. This 5-year plan was presented to the Board. The Board adjusted the plan where it was needed. This plan will be re-evaluated every year, as needs and funding may change.
The work session adjourned at 8:48 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.03.06 Public Hearing and Regular Session
2023.03.06 Public Hearing and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 6, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese. Quorum Present. Clint Werner was absent. Penny Tyynismaa joined the meeting at 6:05 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Chelsea Ahrens, Rob Boley, Dixie Forcht, Marilyn Rippy, Nicole Hitchcock, members of the STC high school boys wrestling team and families, members of the STC speech team and families, and members of the community through Google Hangouts.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.
Public Hearing - Proposed selection of the 2023 - 2024 School Calendar at 5:01 p.m. President Lekin asked for public comments. With the early release on Mondays, it was discussed how previously STC had tried early release on Fridays and ran into some attendance issues with staff. A staff member stated that another school district in the area releases early on Tuesdays and this allows for them to work with the AEA, as the AEA visits several schools on Wednesdays for professional development. Another member of the community suggested a trial period to see if it works to have early releases on Mondays instead of Wednesdays. President Lekin asked for a motion to close the Public Hearing.
Motion by Dolezal, second by Wiese to close the public hearing at 5:11 p.m.
The regular session was called to order at 5:12 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese. Quorum Present. Clint Werner was absent. Penny Tyynismaa joined the meeting at 6:05 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Chelsea Ahrens, Rob Boley, Dixie Forcht, Marilyn Rippy, Nicole Hitchcock, members of the STC high school boys wrestling team and families, members of the STC speech team and families, and members of the community through Google Hangouts.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion Wiese, second by Dolezal to approve the following consent agenda items: minutes from the February 15, 2023 special Board meeting,minutes from the February 21, 2023 regular Board meeting, minutes from the February 21, 2023 work session, bills for payment and financial statements as presented, AEA Purchasing Agreement, UNI Cooperative Agreement, and Sioux City Special Education Agreement. All Ayes. The motion carried.
The Board celebrated the STC high school boys wrestling team and their achievements for the season. Jacob Youngbear, Macael Bear, Rudy Papakee, Gavin Bridgewater, and Amare Chavez introduced themselves and provided memories and highlights of the season. Coach Bailey Chyma spoke about the program and the highlights of the 13th winning season.
The Board celebrated the STC speech team and their accomplishments for the season. Libby Albright, Ryden Forcht, and Kara Nachazel introduced themselves and provided memories and highlights of the season. Speech coach, Dixie Forcht, spoke of the program and the accomplishments of the One-Act Play and Ensemble Acting at Large Group Speech All State.
Nicole Hitchcock spoke to the Board about the Backpack Program and how it has benefited several students at STC. When the funding was limited earlier this year, many community members stepped up and provided donations to ensure this program continues.
Public Comments – None
Motion by Wiese, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Craig Harrison - 7th Grade Boys Track, Maria Guilera - Preschool Special Education Paraeducator, and Britt Michell pending graduation
Resignations: Zoe Garber - Kindergarten (effective end of 22-23 school year), Haley Wilson - Elementary Special Education (effective end of 22-23 school year), David Nitz - 9th grade boys basketball coach, and Nate Doran - assistant high school boys basketball
Transfer: Alison Brezina - from part-time bus driver to full-time bus driver
Motion by Wiese, second by Dolezal to approve the second and final reading of the following policies: Policy 403.03 (formerly known as 405.03) - Communicable Diseases - Employees, Policy 601.02 (formerly known as 601.03) - School Day, Policy 802.04 - Capital Assets, and Policy 804.07 - Radon Mitigation. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the first reading of the following policies: Policy 401.14 - Employee Expression, Policy 504.05 R1 - Student Fundraising, Policy 507.02 (formerly known as 507.04) - Administration of Medications to Students, Policy 601.01 - School Calendar, Policy 605.05 - School Library, Policy 607.01a - Student Guidance and Counseling Program, Policy 705.01a - Purchasing-Bidding, Policy 705.01 R2 - Purchasing - Bidding Using Federal Funds in Procurement Contract, Policy 704.06 - Online Fundraising Campaigns/Crowdfunding, and Policy 802.03 (formerly known as 902.03) - Emergency Repair. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the 2023 - 2024 proposed calendar. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the insurance renewal and package as recommended. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the high school dress code recommendation of allowing hats and hoods; however, student faces should be able to be seen. The motion carried with aye votes from Dolezal, Lekin, and Wiese and one nay vote from Tyynismaa.
The Board discussed the need for a School Resource Officer in the future. Tama Chief of Police, Dan Quigley, spoke about what the role in the District might look like. He, along with Jason Bina, Toledo Chief of Police, have been meeting with the STC district to outline the job and responsibilities of a SRO and will continue to work with the district to create an initial job description and work out the hiring process. This position will be brought to the Board in the future for approval.
Superintendent Cain gave a middle school update. A pre bid meeting occurred this afternoon. A spec page-by-page meeting will be held in the near future before bid package 2 goes out.
The public hearing for the change for the 2022-2023 school calendar for the remainder of the year will take place on Monday, March 20th.
Superintendent Cain spoke on the IASB Summit on Student Success taking place on April 27th and 28th and encouraged Board members to attend. If interested, he asked for them to let him know to get them signed up.
Superintendent Cain reported he is excited for the Stronger Connections Grant and has a team working on this opportunity. He is looking at and working on job descriptions so they are more clearly aligned with each position. Mr. Cain attached the Satchel Pulse results in the News & Notes and encouraged Board members to review them. The district’s second writing assessment is completed so he will bring the data to the Board once it is compiled.
Motion by Tyynismaa, second by Wise to go into closed session pursuant to Iowa Code 21.5(1)i to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Wiese, second by Dolezal to come out of closed session at 7:05 p.m.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:06 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.03.20 Public Hearing and Regular Session
2023.03.20 Public Hearing and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 20, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Penny Tyynismaa. Quorum Present. Clint Werner was absent. Beth Wiese joined the meeting at 5:57 p.m. via telephone and left the meeting at 6:50 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Chelsea Ahrens via Google Hangouts, Ashley Raue, Sam Peska, Steve McAdoo, Dan Quigley, Ben Adams, Marilyn Rippy, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Public Hearing - Changes to the 2022-2023 School Calendar at 5:01 p.m. President Lekin asked for public comments. No comments. President Lekin asked for a motion to close the Public Hearing.
Motion by Dolezal, second by Tyynismaa to close the public hearing at 5:03 p.m.
The regular session was called to order at 5:03 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Penny Tyynismaa. Quorum Present. Clint Werner was absent. Beth Wiese joined the meeting at 5:57 p.m. via telephone and left the meeting at 6:50 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Chelsea Ahrens via Google Hangouts, Ashley Raue, Sam Peska, Steve McAdoo, Dan Quigley, Ben Adams, Marilyn Rippy, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda with moving agenda item 7.B. Middle School Teacher Lead Math Presentation to after public comments and add agenda item 6.T. 2022-2023 School Calendar Changes. All Ayes. The motion carried.
Motion Tyynismaa, second by Dolezal to approve the following consent agenda items: minutes from the March 6, 2023 regular Board meeting, bills for payment and financial statements as presented, Coca Cola Agreement, early graduation request for Josiline Ellis and early graduation request for Brendon Ribby. All Ayes. The motion carried.
Public Comments – None
Teacher, Ashley Raue, presented on middle school math. The Bridges Math Curriculum 5th grade is currently used and was adopted two years ago. She explained the process of how the curriculum is presented to students through pretests, lessons, checkpoints, and post-assessments.
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Tayler Bovenmeyer - 7th grade writing teacher and Alisa Brinkman - middle school Strat I Special Education teacher
Resignations: Elinor Rutledge - elementary kitchen staff, Mariah Snyder - elementary special education, Jerrod Bridgewater - 8th grade boys basketball, Maddy Huffaker - 5th-8th grade TAG, and Sidney Barrett - kindergarten teacher
Transfer: Cassie Sokol from district wide substitute to kindergarten (2023-2024 school year) and Dyanira Perez from preschool ELL paraeducator to middle school activities secretary (2023-2024 school year)
Officials: Cameron Cantrall - HS boys soccer, Jeffrey Blanchard - HS boys soccer, Tyler Strickler - HS boys soccer, Logan Swaim - HS boys soccer, Chris Weber - HS boys soccer, Dustin Hughson - HS boys soccer, Terence Moriarty - HS girls soccer, Emily Phillips - HS girls soccer, and David Lee - HS track meet starter
Volunteers: Olivia Terrones - HS girls soccer, Josh Bly - HS baseball, and Bailey Chyma - HS boys tennis
Motion by Dolezal, second by Tyynismaa to approve the first reading of the following policies: Policy 104 (formerly known as 502.03) - Anti-Bullying/Harassment Policy, Policy 104-E(1) (formerly known as 502.03E1) - Anti-Bullying/Harassment Policy - Complaint Form, Policy 104-E(2) (formerly known as 502.03E2) - Anti-Bullying/Harassment Policy - Witness Disclosure Form, Policy 104-E(3) (formerly known as 502.03E3) - Anti-Bullying/Harassment Policy - Disposition of Complaint Form, and Policy 104-R(1) (formerly known as 502.03R1) - Anti-Bullying/Harassment Policy - Investigation Procedures. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table the second reading of the following policies until the next Board meeting: Policy 401.14 - Employee Expression, Policy 504.05 R1 - Student Fundraising, Policy 507.02 (formerly known as 507.04) - Administration of Medication to Students, Policy 507.02 E1 - Administration of Medication to Students - Administration Consent Form, Policy 601.01 - School Calendar, Policy 605.05 - School Library, Policy 607.01a - Student Guidance and Counseling Program, Policy 704.06 - Online Fundraising Campaigns/Crowdfunding, Policy 705.01a - Purchasing-Bidding, Policy 705.01 R2 - Purchasing-Bidding Using Federal Funds in Procurement Contract, and Policy 802.03 (formerly known as 902.03) - Emergency Repair. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Cutting Edge Curriculum quote for a site license and functionality renewal in the amount of $9,500.00. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the ISG invoice for design development and construction documents in the amount of $227,109.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Hoglund Bus quote for the installation of cameras on buses in the amount of $17,668.40. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Doors Inc. quote for the window between the wood shop and welding classrooms in the amount of $4,189.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the DC Construction quote for the administration building roof replacement in the amount of $19,021.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Scharnweber, Inc. quote for the Partnership Center waterline repair in the amount of $14,475.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table agenda item 6.J. Elementary Carpet Replacement Bids to obtain additional quotes. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Impact 7G agreement for asbestos consulting. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table agenda item 6.L. Bond Proceeds Investing until more information is provided from ISJIT. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the audit proposal for the fiscal years ending June 30, 2023, 2024 and 2025 submitted by Kay L. Chapman, CPA PC. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to table agenda item 6.N. Insurance Contributions until there is more discussion from the Board. All ayes, except for Tyynismaa who abstained. The motion carried.
Motion by Tyynismaa, second by Dolezal to authorize the Board secretary to publish the 2023-2024 budget estimate with $6,289,219 to be raised via property taxes through a total tax levy of $14.45258 per $1,000, and to hold a public hearing at 5:00 p.m. on April 17, 2023, at the Partnership Center in Tama, regarding the budget, as required by law. (Last year’s approved tax levy amount was $14.45287). All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to table agenda item 6.P. RTI ERate Quote until more information is provided. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the Mystery Science quote for kindergarten, 1st grade, 3rd grade, and 4th grade packs in the amount of $8,025.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the additional middle school fundraiser. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the additional high school fundraisers for boys and girls track, baseball, and boys and girls tennis. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the changes to the 2022-2023 school calendar. These changes would revert the early dismissals on Wednesdays back to 2:20 p.m. and 2:25 p.m. dismissals starting the week of March 20th through the remainder of the school year. All Ayes. The motion carried.
Middle school principal Ben Adams presented data to the Board from the middle school. Current enrollment is 425 students. Power Metrics is utilized to obtain data. For activities, 58% of the students in 7th grade are participating in one or more activities and 64% of the students in 8th grade are participating in one or more activities. Only nine students weren’t allowed to participate in the PBIS celebrations. Looking ahead, the real challenge will be 24 students coming into 5th grade next year.
ISG is doing a nice job collaborating with staff for different decisions being made with the middle school, including interior design. They have met with as many teacher groups as possible and plan to continue this throughout the project.
Chelsea Ahrens discussed the funding options for a new outdoor scoreboard. Coca Cola is providing $12,500.00 towards the scoreboard with the approved agreement. Chelsea stated she is reaching out to businesses in regards to this and Activity Boosters are looking into helping with this as well.
Sam Peska discussed the need for an additional part-time paraeducator.
Superintendent Cain discussed SIAC and goal setting. In his next newsletter, he will provide the information from the committees and with this, look at what Board goals to put in the forefront.
Superintendent Cain reported he and the Administrative Team met to review the results from the completed vulnerability assessment. The group is looking at using the funds provided towards upgrading camera and door systems, while aligning with the middle school project. A group will be meeting with ISG to complete a Design and Development page turn to go through the plans in detail. Negotiations will take place tomorrow night with the first proposals.
Motion by Tyynismaa, second by Dolezal to go into closed session at 7:39 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meetings law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. All Ayes.
Motion by Tyynismaa, second by Dolezal to come out of closed session at 7:46 p.m.
Motion by Tyynismaa, second by Dolezal to approve the settlement agreement as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:47 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.03.23 Special Session
2023.03.23 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 23, 2023 for a Special Session at the Administration Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, and Beth Wiese Clint Werner was present via telephone. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Katie Hulin, and members from the community on Google Hangouts.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the RTI ERate Quote. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the TLC Lawn Care quote for mowing and lawn care for the activity fields in the amount of $18,500.00. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to adjourn the meeting at 7:41 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.04.03 Public Hearing and Regular Session
2023.04.03 Public Hearing and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 3, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Penny Tyynismaa. Quorum Present. Clint Werner was absent. Beth Wiese joined the meeting at 5:47 p.m. via telephone. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Dixie Forcht, Christine McFate, Mike Carnahan, Emily Carnhan, Brooks Baier, ISG representatives, Lincoln Savings Bank representatives, PMA Financial representatives, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion Dolezal, second by Tyynismaa to approve the following consent agenda items: minutes from the March 20, 2023 regular Board meeting, minutes from the March 23, 2023 special session, bills for payment as presented, Johnson Controls quote, early graduation request for Eeva Lasley - May 2024, Austin Jensen - December 2023, and Tayler Harmon - March 2023. All Ayes. The motion carried.
The Board recognized those students who received Division I Ratings in the IHSMA State Solo and Small Ensemble Festival: Libby Albright - vocal solo, Brooks Baier - trombone solo, Emily Carnahan - trumpet solo and piano solo, Katie Husak - clarinet solo, Kylie Husak - alto sax solo, Garret Surman - snare drum solo, Josey Wacha - euphonium solo, Pelle Weiss - trumpet solo, Joseph Withrow - horn solo, Katie Husak and Joseph Withrow - clarinet and horn duet, and Libby Albright, Emily Carnahan, Josey Wacha, Pelle Weiss, and Joseph Withrow - brass quintet.
Public Comments – None
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Josh Bly - football equipment manager and Bailey Chyma - spring sport paraeducator (IEP specific)
Resignations: Dustin Peska - head boys basketball
Transfer: Regina Gill from middle school ELL to middle school special education
Motion by Dolezal, second by Tyynismaa to approve investing the current bond proceeds with Lincoln Savings Bank. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the second reading of the following policies: Policy 104 (formerly known as 502.03) - Anti-Bullying/Harassment Policy, Policy 104-E(1) (formerly known as 502.03E1) - Anti-Bullying/Harassment Policy - Complaint Form, Policy 104-E(2) (formerly known as 502.03E2) - Anti-Bullying/Harassment Policy - Witness Disclosure Form, Policy 104-E(3) (formerly known as 502.03E3) - Anti-Bullying/Harassment Policy - Disposition of Complaint Form, and Policy 104-R(1) (formerly known as 502.03R1) - Anti-Bullying/Harassment Policy - Investigation Procedures. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second reading of the following policies: Policy 401.14 - Employee Expression, Policy 504.05 R1 - Student Fundraising, Policy 507.02 (formerly known as 507.04) - Administration of Medication to Students, Policy 507.02 E1 - Administration of Medication to Students - Administration Consent Form, Policy 601.01 - School Calendar, Policy 605.05 - School Library, Policy 607.01a - Student Guidance and Counseling Program, Policy 704.06 - Online Fundraising Campaigns/Crowdfunding, Policy 705.01a - Purchasing-Bidding, Policy 705.01 R2 - Purchasing-Bidding Using Federal Funds in Procurement Contract, and Policy 802.03 (formerly known as 902.03) - Emergency Repair. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the additional paraeducator position. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the insurance benefit dollars and cash in lieu proposal. This proposal matches the benefit bucks and cash in lieu at the same dollar amount: $2,432.00 per month for administration and $857.00 per month for certified and classified staff. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Hrabaks carpeting bid, in the amount of $49,010.66 for carpet for the elementary pre-kindergarten and kindergarten areas. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Hawkeye Fire and Safety bid, in the amount of $2,382.50, for fire extinguisher inspections. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Z-Line quote, in the amount of $16,784.24, for the new middle school mower. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Tyler Technologies invoice, in the amount of $9135.00, for Tyler Drive 2 support and maintenance on the bus software. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese, to approve the IXL renewal quote, in the amount of $19,555.00, for an IXL site license (grades 9-12). All Ayes. The motion carried.
Public Hearing - Bid Package #1 plans, specifications, form of contract and the estimated total cost at 6:00 p.m. President Lekin asked for comments. With no comments, President Lekin asked for a motion to close the public hearing.
Motion by Dolezal, second by Wiese to close the public hearing at 6:02 p.m.
Motion by Dolezal, second by Tyynismaa to consider the construction bids received and award the construction contract to the lowest responsive and responsible bidder for Bid Package #1, Garling Construction. All Ayes. The motion carried.
The Board discussed the potential of a School Resource Officer. All parties involved have created a job description draft for what the position would entail. The cities of Tama and Toledo are planning for a joint meeting for this discussion topic. President Lekin and Superintendent Cain will plan to attend to represent the school.
Director of Finance, Katie Mathern, inquired about the school holding a gambling license in the past and is looking into acquiring one for the district for a two-year period.
A team will be meeting with ISG to complete a design and development page-by-page turn for the new middle school bid package #2.
Superintendent Cain updated the Board with Satchel Pulse data and explained the main focus from this data would be to identify the highest need and then prioritize accordingly.
The Board reviewed the SIAC committees’ goals and plan to dig deeper in future Board meetings.
Superintendent Cain reported on the school district’s involvement with RAGBRAI. He has attended a team meeting and it is the understanding the District will provide nearly all of the showers for participants. The District will also provide transportation and possibly utilize the high school’s kitchen to provide food and beverages. Superintendent Cain explained there is 4.75 hours needed to make up. There will be professional development on April 11th and paraeducators are invited to attend.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:50 p.m. All Ayes.
Immediately following the regular meeting, the Board went into exempt session per Iowa Code 21.9 to discuss strategy relating to employment conditions of employees not covered by a Collective Bargaining Agreement.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.04.17 Public Hearing and Regular Session
2023.04.17 Public Hearing and Regular SessionPUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 17, 2023 for a Public Hearing on the 2023-2024 Certified Budget at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Kris Collins, Brad Schweppe, Jonathan Meyer with the Tama-Toledo News Chronicle and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Public Hearing - President Lekin opened the Public Hearing for the 2023-2024 Certified Budget at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:01 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Kris Collins, Brad Schweppe, Jonathan Meyer with the Tama-Toledo News Chronicle and members of the community through Google Hangouts.
Motion Dolezal, second by Tyynismaa to approve the following consent agenda items: minutes from the
April 3, 2023 regular Board meeting, bills for payment as presented, Timberline Agreement & Addendum, early graduation request for Sarayna Mauskemo - January 2024 and Caitlyn Mathes-Henle - May 2024. All Ayes. The motion carried.
Public Comments – None
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Taylor Ray - Kindergarten Teacher, Carley Boulhius - K-6 Trojan Academy Special Education Teacher, and Gretchen Taylor - 9-12 Special Education
Resignations: Molly Ramirez - 5th Grade Teacher and Nicole Walker - 5th Grade Teacher
Transfer: Kenadie Geiger from Elementary Academic Interventionist to Elementary Special Education Teacher and Andrea Rutledge from High School English Language Arts Teacher to District Wide Substitute (High School Focused)
Officials: Kyle Clark - HS Soccer, Steve Vermeer - HS Soccer, Robert Scranton - HS Soccer, Theron Hitchman - HS Soccer, Mark McFate - MS & HS Soccer, Jeffrey Blanchard - HS Soccer, Bryan Foster - HS Soccer, Terence Moriarty - HS Soccer, Tyler STrickler - HS Soccer, and Greg Cruikshank - MS Soccer
Motion by Tyynismaa, second by Wiese to approve the first reading of the following policies: Policy 403.03 R1 - Communicable Diseases - Employees - Regulation and Policy 705.04 (formerly known as 804.07) - Expenditures for Public Purpose. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the bid from Pan-O-Gold for the 2023-2024 bread vendor. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the Resolution Authorizing the Issuance of Not to Exceed $5,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the quote from Cassill Motors, in the amount of $59,997, for a 12 - passenger van paid with ESSER funding. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the AthleticSound proposal, in the amount of $3,198.00, for the baseball field sound system. The STC Boosters agreed to pay $3,000.00 towards this. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the 2023-2024 Certified Budget as presented with a total tax rate of $14.45. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve setting the date of May 1, 2023 for the 2022-2023 Calendar Public Hearing for a change to the calendar. 4.75 hours need to be added to the student calendar. It is recommended to utilize 1.0 hours on May 25th and 3.75 hours on May 26th. All Ayes. The motion carried.
Elementary principal, Brad Schweppe and elementary assistant principal, Kris Collins, presented information from the elementary school. Mr. Schweppe is happy with how things are going at the elementary building. Using the FAST testing data, they are able to identify what students need interventions. The building has an average daily attendance goal of 95%. According to PowerMetrics data, the elementary school is sitting at 92.7% for the average daily attendance. The District Attorney has been great to meet with in regards to the possibilities of what to do to increase this percentage.
Demolition has started at the new middle school site. The contractors are gutting the inside of the building and filling dumpsters. This is all part of Bid Package #1.
Superintendent Cain reported RAGBRAI is coming and the District will be providing showers and transportation for sure. Negotiation meetings and exempt sessions have been occurring, as STCEA and the District have not yet settled. The District has 4.75 hours to add to the student calendar, which a Public Hearing will be held for at May 1st’s Board meeting. A few SIAC committees are continuing to meet, while others will resume meetings in the Fall.
Motion by Dolezal, second by Wiese to adjourn the meeting at 5:59 p.m. All Ayes.
Immediately following the regular meeting, the Board went into exempt session per Iowa Code 21.9 to discuss strategy relating to employment conditions of employees covered by a Collective Bargaining Agreement.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.05.01 Public Hearing and Regular Session
2023.05.01 Public Hearing and Regular SessionPUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 1, 2023 for a Public Hearing on the 2022-2023 Calendar at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Mary Mixdorf, Jonathan Meyer with the Tama-Toledo News Chronicle and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda with the addition of item M. 2022-2023 Calendar Change and addition of the resignation of Jeff Funk as business teacher to item A. Personnel. All Ayes. The motion carried.
Public Hearing - President Lekin opened the Public Hearing for the 2022-2023 at 5:00 p.m. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:02 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:02 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Mary Mixdorf, Jonathan Meyer with the Tama-Toledo News Chronicle and members of the community through Google Hangouts.
Motion Tyynismaa, second by Wiese to approve the following consent agenda items: minutes from the
April 17, 2023 regular Board meeting, bills for payment as presented, financial statements, Anderson Erickson Contract Extension, and copier lease with Premier Office Equipment. All Ayes. The motion carried.
Mr. Cain recognized Elysian Spa as a new member of Partners in Education.
Public Comments – None
Motion by Wiese, second by Tyynismaa to approve the following personnel requests. All Ayes. The motion carried.
Hires: Sam Cantonwine - Summer Weight Room Supervisor, Dustin Peska - Assistant Football Coach (Frosh Team), Jordan Bowers - District Wide Substitute (Elementary Focused), and Craig Harrison - Head 7th Grade Football Coach
Resignations: Tara Upah - Color Guard Sponsor, Heather Garrett - Elementary Media Specialist, Connor McKibben - 8th Grade Social Studies Teacher, Jennifer Nunez - Preschool Special Education Paraeducator, Christine McFate - Assistant Large Group Speech Coach, and Jeff Funk - Business Teacher
Transfers: Kristee McGrew from 1st Grade Teacher to Elementary ELL Teacher and Charlie Schuckahosee from 7th Grade Head Basketball Coach to 8th Grade Head Basketball Coach
Officials: James Hall - MS Softball, Tiffany Thiessen - MS Softball, Andrew Shivers - HS Soccer, Andy Chase - HS Soccer, and David Abkemeier - HS Soccer
Volunteers: David Wiese - HS Volunteer Baseball Coach
Motion by Tyynismaa, second by Werner to approve the Heartland Scenic Studio, Inc. quote, in the amount of $33,007.13, for a new curtain and pulleys in the Little Theatre. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Thomas Company proposal, in the amount of $9,643.00, for a new furnace and air conditioner in the storage building at the new middle school. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Douglas Sports Equipment quote, in the amount of $7,599.20, for softball and baseball windbreaks. STC Boosters will pay $4,600.00 towards this cost. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Access Elevator & Lifts, Inc. Bid, in the amount of $20,385.00, to install a Garaventa Opal Vertical Platform Lift in the Little Theatre to provide ADA accessibility to the stage. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Fair-Play quote, in the amount of $34,290.00, for a new scoreboard at the high school stadium. Coke Distributors and STC Boosters will be contributing towards the cost of this project. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the ISG Invoice, in the amount of $151,406.37, for design and development. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the second reading of the following policies: 403.03 R1 - Communicable Diseases - Employees - Regulation and 705.04 (formerly known as 804.07) - Expenditures for Public Purpose. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the temporary assistant high school volleyball coaching position for the Fall of 2023. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the JMC invoices, in the amounts of $7,503.72, $6,802.04, and $9,293.72, for the high school, middle school and elementary, respectively. All Ayes. The motion carried.
Motion by Wiese, second by Werner to set the Public Hearing date for the 2022-2023 Certified Budget Amendment as Monday, May 22, 2023, at 7:30 a.m., at the STC Administration Center. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Really Great Reading quote, in the amount of $8,509.50, for the 2023-2024 subscription and workbooks. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the change in the 2022-2023 calendar. 4.75 hours are needed to be added to the student calendar. STC will utilize 1.0 hours on May 25th and 3.75 hours on May 26th. All Ayes. The motion carried.
ISG has met with the interior team for finishes and the technology team to identify needs for the new middle school. May 22, 2023 at 7:45 am the last page turn meeting will be held for the project.
Superintendent Cain thanked the Board for their service in observance of School Board Recognition Month. Superintendent Cain presented each of the Board members with a certificate and treat.
The Board reviewed the Superintendent evaluation forms.
Superintendent Cain and a few Board members shared what they learned at the Summit on Student Success.
The Board reviewed the personnel openings as of April 27, 2023.
Superintendent Cain reviewed the vulnerability assessment with the Board. The district will receive $50,000.00 per building with this funding. The District is looking at different ways to utilize these funds where needed, while also looking at the future.
Superintendent Cain reported Team “White House” will be celebrating all of the staff with a staff appreciation grill out at each building over the next couple of weeks. Looking ahead, a meeting will be set up with all parties involved with the School Resource Officer position to review the role and also look at the next steps for the District.
Motion by Wiese, second by Dolezal to adjourn the meeting at 6:25 p.m. All Ayes.
Immediately following the regular meeting, the Board went into exempt session per Iowa Code 21.9 to discuss strategy relating to employment conditions of employees covered by a Collective Bargaining Agreement.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.05.15 Regular Session
2023.05.15 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 15, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts..
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, and Clint Werner. Quorum Present. Beth Wiese joined at 5:03 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Mary Mixdorf, Toledo Chief of Police - Dan Quigley, Jill Kienzle, Nick Vesely, Dixie Forcht, Rob Boley, Brad Schweppe, Emma Johnson, Emeri Krueger, Melody Cole, Alice Koch, Joy Schirmer, Jonathan Meyer with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Motion Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the following consent agenda items: minutes from the
May 1, 2023 regular Board meeting, bills for payment as presented, financial statements, and early graduation request for Ashleigh Finch - January 2024. All Ayes. The motion carried.
Public Comments – A few elementary staff members voiced their concern on cutting a 1st grade section.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Addison Krueger - 5th Grade Teacher
Resignations: Glory Meyer - English Language Arts Teacher, Britt Mitchell - English Language Arts Teacher, Bridget Diveney - Costumer, and Riley Barrett - District Substitute (Middle School Focused) & 7/8th Grade Physical Education,
Transfers: George Kuhter from 7th Grade Social Studies Teacher to 8th Grade Social Studies Teacher
Officials: Ibrahim Sabanagic - HS Soccer, Daniel Hawkins - HS Baseball, Braden Alberts - HS Baseball, David Nitz - HS Baseball, Billy Yuska - HS Baseball, Caleb Grave - HS Baseball, Andre Verdendaal - HS Baseball, Greg Davis - HS Baseball, Ty Kelderman - HS Baseball, Ryan Willis - HS Baseball, Steve Schmidt - HS Baseball, C. Richard Stockner - HS Baseball, John Leonhart - HS Baseball, Mark Beerends - HS Baseball, Keith Rath - HS Baseball/Softball, Brad Friest - HS Softball, Daniel Miller - HS Softball, Brad Thiel - HS Softball, Tiffany Thiessen - HS Softball, Keith Hawkins - HS Softball, Myron Jack - HS Softball, Keith Schmitz - HS Softball, Jed Hammen - HS Softball, Justin Wells - HS Softball, Mike Vint - HS Softball, Michael Spurlin - HS Softball, David Mohr - HS Softball and Richard Sebring - HS Softball
Motion by Tyynismaa, second by Dolezal to approve the sign language interpreter position for a student with an IEP. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Goodheart-Wilcox Publisher quote, in the amount of $17,469.01, for the health curriculum adoption without the sex education portion. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve using RC Systems for cameras and fobs at certain buildings, pending additional information and using the vulnerability assessment funds. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the TRIO overnight trips on June 20-22 to Des Moines and July 18-21 to Madison, Wisconsin. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Software Unlimited invoice, in the amount of $8,950.00, for the District accounting software. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the SHI invoice, in the amount of $22,307.81, for the JAMF PRO renewal and subscription license. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve Tanager Place invoice, in the amount of $7,500.00, for mental health services. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve The Math Learning Center quote, in the amount of $7,920.00, for replenishing math consumables. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the ESSER funding contract incentive. Those staff members who turn in their 2023-2024 contract within 7 days of the issuance will receive pay of two days per diem on his/her September 5, 2023 paycheck. District nurses will receive pay of four days per diem on their September 5, 2023 paycheck. All Ayes except Tyynismaa, who abstained. The motion carried.
Motion by Dolezal, second by Wiese to table the redistricting of the director districts. All Ayes. The motion carried.
Mr. Boley presented ISASP and ACT results to the Board. Jill Kienzle and Nick Vesely presented on the iJAG program at STC. Students are learning how to get and maintain jobs. The instructors have been reviewing the job process with the students. In addition, the students have taken field trips to learn about different careers available.
Superintendent Cain and Dan Quigley informed the Board, the development of a School Resource Officer at STC is getting closer to being completed. It should be communicated soon as to if funding has been secured through the Mansfield Grant to help with the cost among all organizations. Operational sharing will also be available and utilized, starting in the 2024-2025 school year. The Board would like to see the City of Toledo and the City of Tama on board before posting the position for hire.
Superintendent Cain provided an update to the Board on K-12 enrollment and enrollment trends. The Board discussed and determined to reassess the class size situation and data next year and to develop a plan/policy in the next six months the Board can stand behind in order to evaluate data and trends to make crucial decisions with classes, while remaining fiscally responsible.
The interior work is coming along with the new middle school project. A small group took a tour of the building to see the work being completed.
Superintendent Cain presented posters from the kindergarten classes, to the Board members in honor of School Board Recognition Month. These posters thanked the Board members for their commitment to the District.
The Board reviewed the personnel openings as of May 12, 2023.
Superintendent Cain discussed the book study with the Board. He also would like to see a Board retreat, involving administrators and directors at some point this summer. The Board is to get him dates of what would work best to meet on the book study.
The Board discussed the upcoming vacancy in District 3 on the Board at the end of June. Katie Mathern will get the proper documentation published in the paper, asking for those interested to contact her at the Administration Office by June 9th.
Motion by Tyynismaa, second by Wiese to go into exempt session at 7:45 p.m. All Ayes.
The Board went into exempt session per Iowa Code 21.9 to discuss strategy relating to employment conditions of employees not covered by a Collective Bargaining Agreement.
The exempt session ended at 8:15 p.m.
The Board went into closed session at 8:15 p.m. pursuant to Iowa Code 21.5(1)(i) - Superintendent Evaluation. All Ayes.
Motion by Tyynismaa, second by Dolezal to come out of closed session at 9:13 p.m. All Ayes.
Motion by Tyynismaa, second by Werner to adjourn the meeting at 9:14 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.05.22 Special Session
2023.05.22 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 22, 2023 for a Special Session at the Administration Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Beth Wiese. Elizabeth Dolezal joined the meeting at 7:31 a.m. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members from the community on Google Hangouts.
Motion by Tyynismaa, second by Wiese to approve the agenda. All Ayes. The motion carried.
Public Comments - None
Motion by Tyynismaa, second by Wiese to set the new Public Hearing date for the Amendment to the 2022-2023 Certified Budget to Monday, June 12, 2023, at 7:30 a.m., at the Administration Center. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the new Director Redistricting Maps. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the classified staff and administrative/director contracts as presented for the 2023-2024 school year. Classified staff will receive 3.5% added to the base of their salary schedules and 3.5% added to their pay if not on a salary schedule. The partnership secretary position will move one lane. The superintendent secretary position will go from hourly to salaried. Administrators and directors will receive a 3.5% increase. Building administrators, Director of Student Services, and Director of Food Service will move from an 11-month contract to a 12-month contract (223 work days, 25 vacation days, and 12 holidays = 260 days. Five days of vacation may be carried over each year.) The superintendent contract will be renewed with a 2-year contract, a 3.5% increase, and 15 vacation days. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Dave Schmitt Construction bid proposal, in the amount of $25,347.00, for clearing and grubbing of trees at the new middle school location. Ayes: Lekin, Dolezal, Tyynismaa, and Wiese Nays: Werner The motion carried.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 7:46 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.05.23 Special Session
2023.05.23 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 23, 2023 for a Special Session at the Administration Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members from the community on Google Hangouts.
Motion by Dolezal, second by Werner to approve the agenda. All Ayes. The motion carried.
Public Comments - None
Motion by Dolezal, second by Wiese to approve the certified contracts with an increase of 3.5% to the base for the 2023-2024 school year. The starting salary will be at step 6 and the District will accept years of service for hires. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the change in the number of contract days for the Activities Secretary position from 260 to 255 and 15 days of vacation for the Director of Finance for the 2023-2024 school year. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the TLC contracts at the current year’s amounts for the 2023-2024 school year. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to adjourn the meeting at 7:41 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.06.05 Work Session and Regular Session
2023.06.05 Work Session and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on June 5, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Absent: None. Quorum Present. Also present were: John Cain and other administrators.
The Board and administrators discussed a book they are completing a book study on. Next work session for the book study will be on June 19, 2023 at 4:30 p.m. at the Partnership Center, Tama, Iowa.
The Board of Directors of the Community School District of South Tama County met on June 5, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts..
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Sam Peska, Kris Collins, Brad Schweppe, Matt Zmolek with Assured Insurance Services, Rob Boley, Jonathan Meyer with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Motion Dolezal, second by Tyynismaa to approve the agenda with the removal of action item B. RC Systems and Fobs, C. ISG Change Order Proposals and discussion item B. Safe Track Safety App Demonstration. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the following consent agenda items: minutes from the
May 15, 2023 regular Board meeting with the change of the dollar amount for the health curriculum , minutes from the May 22, 2023 special meeting, May 23, 2023 special meeting, bills for payment as presented, and tabling of early graduation requests. All Ayes. The motion carried.
Public Comments – None.
Motion by Wiese, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Maci Fritz - 5th Grade Teacher, Rhonda Ricker - Academic Interventionist (Elementary), Stephanie Kaftan - 7th Grade Social Studies, Ellen Moran - English Language Arts, Amy Dolash - Temporary Assistant Volleyball Coach, and Rubi Pesina - ELL Paraeducator
Resignations: Sarah Weierman - HS Assistant Girls Soccer, Emilee Bean - 4th Grade Teacher, Olivia Gannaway - Elementary Paraeducator, Margarita Moreno - Elementary Food Service, Bridget Diveney - Family Consumer Science Teacher, Sandra Tracy - HS ELL Teacher, Joe Miller - 7-12 Trojan Academy Teacher, Hannah Mullen - Preschool Teacher, Leah Fonua - ⅞ Grade Assistant Volleyball Coach, Connor McKibben - MS Head Boys Soccer Coach, Alison Galvez - HS At-Risk Counselor, Marilyn Rippy - Elementary Music Teacher, Jay Hoskey - 8th Grade Assistant Football Coach, and Jordan Bowers - District Wide Sub-Elementary Focused
Officials: James Hall - MS Baseball, Chase Gustafson - MS Baseball, Gavin Bridgewater - MS Baseball, and Hayden Morris - MS Baseball
Motion by Dolezal, second by Werner to approve the 2023 - 2024 Property Casualty and Work Comp Insurance with Iowa Public School Insurance Program, in the amount of $532,165.14. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the Herc-U-Lift work order estimate, in the amount of $2,629.53, for repairs to the scissor lift. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the Goodheart-Willcox Publisher quote, in the amount of $16,849.57, for the 9-12 comprehensive health curriculum with the essential +1 teacher’s license. Ayes: Lekin, Tyynismaa, and Wiese. Nays: Dolezal and Werner. The motion carried.
Motion by Dolezal, second by Tyynismaa to table the Lexia Adoption. All Ayes. The motion carried.
Motion by Wiese, second by Tyynismaa to approve the Lexia Quote, in the amount of $28,685.00, for LETRS Participant Materials. Six thousand dollars will be used from Special Education funds and the remainder will be used from Professional Development funds. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Frontline invoice, in the amount of $19,906.36, for the absence and time program. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to table the Makita cordless vacuum quote until more information is received. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Garling Construction Application and Certificate for Payment, in the amount of $256,571.25, for bid package 1. All Ayes. The motion carried.
Mr. Schweppe provided an end of the year report to the Board on the elementary. The elementary had a 92.8% average daily attendance this year. The kindergarten - 4th grade goal for majors and minors was 500 or less. For the 2022-2023 school year, there were 529 behavior referrals. The concern with this is the time away from the student’s learning environment. With the Satchel Pulse results, 80% of the questions were answered. The highest-rated categories with this survey were meaningful work and relationship with colleagues.
Mrs. Peska provided an end of the year report to the Board on the Student Services. For 2022-2023, 255 of 1242 students received special education services. STC is currently in need of a K-4 Level 3 Special Education Teacher, 7-12 grade Trojan Academy Special Education Teacher, and a High School Level 3 Special Education Teacher. For 2022-2023, 205 of 1242 students received ELL services. STC is currently in need of a 5-8 grade ELL Teacher and two 9-12 grade ELL Teachers.
The Board reviewed the personnel openings as of June 2, 2023.
Superintendent Cain reported to the Board the School Resource Officer position is posted. He will be meeting with Dan Quigley, the City of Toledo Chief of Police to review the 28E agreement. The book study went well and the next book study discussion will be on June 19th prior to the Board meeting. The end of year brunch went very well. Mr. Cain is excited about the 2023-2024 professional development action plans. A one-page document is being created for each goal.
Motion by Tyynismaa, second by Wiese to adjourn the regular meeting at 6:24 p.m.
The Board went into closed session at 6:27 p.m. pursuant to Iowa Code 21.5(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Tyynismaa, second by Wiese to come out of closed session at 6:47 p.m. All Ayes.
The Board went into closed session at 6:47 p.m. pursuant to Iowa Code 21.5(1)(e) to discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. All Ayes.
Motion by Tyynismaa, second by Wiese to come out of closed session at 7:00 p.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.06.12 Public Hearing and Special Session
2023.06.12 Public Hearing and Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 12, 2023 for a Special Session at the Administration Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and members from the community on Google Hangouts.
Motion by Dolezal, second by Werner to approve the agenda. All Ayes. The motion carried.
Public Hearing - President Lekin opened the Public Hearing for the 2022-2023 Certified Budget Amendment at 7:30 a.m. Director of Finance Katie Mathern reviewed the budget amendment for $1,600,000. Mrs. Mathern explained the amendment was due to ESSER expenditures and the Middle School Construction project. Mrs. Mathern stated the budget amendment would have zero impact on property taxes. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 7:31 a.m. All Ayes. The motion carried.
The Special Session was called to order at 7:31 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and members from the community on Google Hangouts.
Public Comments - None
Motion by Tyynismaa, second by Wiese to approve the 2022-2023 Certified Budget Amendment as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the Garling Construction Change Order, in the amount of $6,300.83 for bid package 1. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the HD Supply quote, in the amount of $9,755.50, for 10 Makita vacuums. These vacuums will be purchased with ESSER funds. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the RC Systems bid, in the amount of $148,816.52, for cameras and fabs for the high school and bus barn. These will be paid for with the funding from the vulnerability assessment. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to go into close session at 7:42 a.m. pursuant to Iowa Code 21.5(1)(a) to review or discuss records which are required or authorized by state or federal law to be kept confidential. Motion by Tyynismaa, second by Wiese to come out of closed session at 7:49 a.m.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 7:49 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.06.19 Work Session and Regular Session
2023.06.19 Work Session and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on June 19, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Absent: None. Quorum Present. Also present were: John Cain and other administrators.
The Board and administrators discussed a book they are completing a book study on.
The Board of Directors of the Community School District of South Tama County met on June 19, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts..
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Penny Tyynismaa, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Marilyn Rippy, Sam Peska, Rob Boley, Ben Adams, Amy Karg, Scott Bolen, Chris Gustafson, Megan Thiessen, Ben Steele with Lincoln Savings Bank, Jared Schirmer with Lincoln Savings Bank, Stephany Hanes with Lincoln Savings Bank, Jeff Niedermann, Joe Miller, Jonathan Meyer with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Wiese, to approve the agenda. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the following consent agenda items: minutes from the
June 5, 2023 regular Board meeting; minutes from the June 12, 2023 special meeting; bills for payment as presented; Meskwaki Convention Center Contract for opening day; Scharnweber Backflow Test Report; Tanager Business Agreement; and early graduation requests for Mary Kate Frakes - January 2024, Gloria Mullen - January 2024, Marian Martinez - January 2024, Juan Manuel Romo, Jr. - January 2024, and Catarina Morales - January 2024. All Ayes. The motion carried.
Public Comments – None.
Motion by Wiese, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Jim Hala - Preschool Route Driver, Vanessa Valdovinos - Preschool ELL Paraeducator, Melody Vallente - Computer Science and Business Teacher, Tara Hansen - High School ELL Teacher, and Yessenia Cervantes - ELL K-4 Paraeducator
Lead Teacher Contracts for the 2023-2024 School year: Maggie Jesina - Preschool, Jennifer Anderson - Kindergarten, Melody Cole - 1st Grade, Missy Jesina - 2nd Grade, Tasha Becker - 3rd Grade, Amy Parizek - 4th Grade, Tiffany Bridgewater - ELL, Amy Wyatt - Special Education, Ashley Raue - 5th Grade, Michelle Wiegand - 6th Grade, Ashley Stevens - Math, Paula Graves - Science, Amy Stotts - Literacy, George Kuhter - Social Studies, Jeanette Stacey - Special Education, Stephanie Lane - Specialist, Robert Tyynismaa - Math, Dan Lopez - Guidance, Victoria Hamilton - Language, Dixie Forcht - TAG, Kelle Johannsen - Special Education, Rachel Davis - Literacy, Danny Mayo - Science, Emily Chyma - Social Studies, Marsha Keahna - Physical Education
Resignations: Todd Dale - Health Teacher and Head Frosh Football Coach
Transfers: Levi Klopping from Assistant MS Boys Soccer to Head MS Boys Soccer and Kodi Hillman from Head 7th Grade Girls Basketball to Head 8th Grade Girls Basketball
Officials: Nick Upah - MS Baseball, Cole Johnson - HS Baseball/Softball, Brian Sauser - HS Baseball/Softball, Skylar Hanford - HS Baseball/Softball, and Tyrus Clegg - MS Baseball
Motion by Tyynismaa, second by Werner to approve an Assistant Football Cheerleading Coach position. This will be a Level 5 position on the salary schedule. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Activities/Events Emergency Action Plans as presented. All Ayes. The motion carried.
Two interested candidates, Chris Gustafson and Megan Thiessen, were given the opportunity to answer three questions in front of the STC Board of Education to fill the District 3 vacancy on the Board. All candidates were asked the following questions: Tell us about your desire to serve on the board and the experience you have to contribute. What is the most important issue facing public education today? What is the thing you are proudest of in our district?
The Board discussed the qualities of these two candidates
Motion by Werner, second by Dolezal to appoint Megan Thiessen for the upcoming District 3 position on the Board. Ayes: Lekin, Dolezal, Tyynismaa, and Werner. Nays: Wiese. The motion carried. Oath of Office will be taken at the next Board meeting.
Motion by Werner, second by Wiese to approve the long term investments options presented for STC’s current bond proceeds being held at Lincoln Savings Bank. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve Change Order Number 002 and 003, in the amount of -$16,230.13 and $84,590.00 respectively, for the Middle School project. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the invoice from Iowa State Fire Marshal Division, in the amount of $10,588.00, for the Architectural Plan Review. Ayes: Lekin, Dolezal, Tynnismaa, and Wiese Nays: Werner. The motion carried.
Motion by Tyynismaa, second by Werner to approve a $15.00 per month cell phone stipend for the Assistant Business Manager, Accounting Generalist, and Administrative Assistant to the Superintendent positions. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Community Eligibility Provisions monthly federal reimbursement program for the Elementary and Partnership. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the one-year quote from Lexia Learning Systems, in the amount of $10,500.00, for the Lexia Core5 Reading/PowerUp Literacy Unlimited School Subscription renewal. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the Assured Partners invoice, in the amount of $24,000.00, for the 2023-2024 service fee. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Doors Inc. quote, in the amount of $12,989.00, for a door for the Little Theater. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Garling Construction application and certificate for payment, in the amount of $732,576.54, for pay application 02. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the 2023-2024 Board meeting dates as presented with the omission of July 3, 2023. Board meetings will resume on the first and third Monday of every month. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the first reading of Board Policy 401.07 (formerly known as 404.03): Employee Travel Compensation. All Ayes. The motion carried.
Superintendent Cain gave an update on the Middle School. Trees have been removed at the new Middle School site. Bid package #2 is in progress and the public notice has been published.
Superintendent Cain shared the SIAC goals and what strategic anchor each focus area is meeting. Ultimately, the Board goal is to collaboratively provide each group with one or two goals for next year.
Mrs. Mathern spoke to the Board about the need for a new band trailer and discussed different financial options. The Board would like to see other methods of financing this purchase be pursued.
Superintendent Cain reviewed the updates/changes on the following 2023 - 2024 handbooks: Elementary, Middle School, High School, Partnership, Activities, Certified, and Substitute. Mr. Cain asked the Board to look over these handbooks before the next Board meeting, as it will be brought back as an action item.
Principal Boley reviewed the current graduation requirements and presented different ideas on increasing these requirements.
It has been requested to use the Trojan logo on the Tama fire trucks. The Board is okay with this use of the Trojan logo.
The Administrative Board Retreat will be on August 8, 2023 from 4:30 - 7:30 p.m.
The Safe Track team demonstrated how the safety application works. A proposal will be brought to the Board at the July 17th meeting.
Principal Adams and Principal Bolen gave an end of the year report on the Middle School. The Middle School had 426 students attending. The Middle School had a 93.76% average daily attendance this year. Ninety-one percent of students had fewer than two referrals. Seventy-two percent of the 7th grade students participated in school-sponsored activities, while 78% of 8th grade students participated in school-sponsored activities. The emphasis on not allowing cell phone use at school went very well.
Principal Boley gave an end of the year report on the High School. The enrollment at the high school was 469 students. One hundred eleven students graduated, including three from the Partnership Center. Thirty-six percent of students at the High School and Partnership Center were present 95% of the time. This includes all absences. 383 of 483 students were involved in at least one school-sponsored activity in the year. 97 of 111 seniors who graduated completed at least one college application.
The Board reviewed Personnel openings as of June 16, 2023.
Superintendent Cain reported the Board/Administration book study will pick back up in August. A new Middle School updated timeline was reviewed with the Board. A public hearing will be held at the July 17th Board meeting and on July 18, 2023 the pre-bid contractors meeting will be held. School Resource Officer interviews will be held soon. The administrative team worked at the Tama County Food Bank this past week. It was a great experience and opportunity for the community. Mr. Cain is working on converting STC’s Strategic Plan into a “one-pager”. This can be used in many ways this coming school year.
Mr. Cain presented Penny Tyynismaa with a Lifetime Activity Pass and a cake in appreciation for her time serving on the Board. “Penny Trivia” was played with questions about Penny and her involvement with STC.
Motion by Wiese, second by Dolezal to adjourn the regular meeting at 8:12 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.06.29 Special Session
2023.06.29 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 29, 2023 for a Special Session at the Administration Center, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Elizabeth Dolezal, Penny Tyynismaa, and Clint Werner. Quorum Present. Mandy Lekin was absent and Beth Wiese joined the meeting via phone at 7:35 a.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members from the community on Google Hangouts. Elizabeth Dolezal acted as chairperson.
Motion by Tyynismaa, second by Werner to approve the agenda. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the following consent agenda items: bills for payment as presented and the Satchel Pulse agreement. All Ayes. The motion carried.
Public Comments - None
Motion by Werner, second by Wiese to approve the following personnel requests. All Ayes except for Tyynismaa who abstained. The motion carried.
Hires: Amy McCabe - Elementary Librarian, Cecilie Harrison - Middle School TAG Teacher, Jessica Pfantz - Middle School ELL Teacher, Sheri Berry - At-Risk Counselor, Hayley Lillibridge - K-4 Special Education Paraeducator, and Andrew Walton - District Wide Sub (Middle School - Focused)/Middle School Part-time PE
Motion by Tyynismaa, second by Werner to approve the two ISG invoices, in the amounts of $213,750.25 and $227,109.35, for construction documents, bidding, and construction admin/close-out. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Sterling quote, in the amount of $6,314.50, for 25 Dell Chromebooks. This will be paid for out of ESSER funds. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the Varsity order, in the amount of $5,537.45, for 19 cheerleader uniforms. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the proposal for activity passes for 2023-2024: PreK-4th grade - $25.00/annual, 5th-12th grade - $50.00/annual, adult ten punch - $50.00, adult annual - $90.00, and family pass - $250.00 (include everyone in the household). All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve The Strengthening Center invoice, in the amount of $7,788.53, for BHIS for May and June. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve Tanager Place invoice, in the amount of $7,500.00, for mental health support services. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve giving the business office authorization to pay additional payments for fiscal year 2023, as are due and payable. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the second reading of Board Policy 401.07 (formerly known as 404.03): Employee Travel Compensation. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to adjourn the meeting at 7:49 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023-24 Board Meeting Minutes
2023-24 Board Meeting Minutes Jen@iowaschool… Mon, 06/26/2023 - 11:182023.07.17 Regular Session
2023.07.17 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on July 17, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:45 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Megan Thiessen. Quorum Present. Clint Werner and Beth Wiese were absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Dixie Forcht, Toledo Chief of Police - Dan Quigley, and members of the community through Google Hangouts.
Mrs. Mathern administered the Oath of Office to Megan Thiessen.
Motion by Dolezal, second by Thiessen, to approve the agenda with the addition of the Iowa Valley Agreement to the consent agenda, under letter C. Contracts and Interagency Agreements. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the following consent agenda items: minutes from the
June 19, 2023 regular Board meeting, minutes from the June 29, 2023 special Board meeting, bills for payment as presented, Nature Center Rental Agreement, iJAG MOU, Morningside Agreement, and Iowa Valley Agreement. All Ayes. The motion carried.
Public Comments – Amy Stotts and Dixie Forcht brought up suggestions/corrections for the handbooks.
Motion by Dolezal, second by Thiessen to approve the following personnel requests. All Ayes. The motion carried.
Hires: Michelle Ankrum - 4th Grade Teacher, Morgan McFate - Assistant Football Cheerleading Coach, Darcy Lamb - Assistant Large Group Speech Coach, and Kerry Kucera - Food Service
Resignations: Judie Womack - Food Service
Officials: Ian Hamilton - HS Baseball
2023-2024 Mentor Teachers: Heather Wanatee, Dawn Henley, Amy Stewart, Melody Cole, Micki Stonewall, Madison Cline, Katie Schuett, Jennifer Anderson, Sarah Dostal, Michelle Wiegand, Sarah Klopping, Jeanette Stacy, George Kuhter, Steve Bearden, Ashley Raue, Paula Graves, Travis McBride, Elizabeth Weitzell, Audrey Roth, Emily Chyma, Victoria Hamilton, Rachel Davis, Kelle Johannsen, and Seth Koch
Motion by Dolezal, second by Thiessen to approve the Covermaster quote, in the amount of $5,953, for a track cover. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the Tama County Mitigation Adoption Plan. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to table approving the contract for the H-1B Visa until legal looks it over. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the Kajeet quote for renewal, in the amount of $10,270.65, for 50 of 150 smart spots. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the SRO agreement for the 2023-2024 school year, with any changes or amendments to be presented and approved by the Board. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve Change Order #004, to adjust the final completion date to August 2, 2023. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve Pay Application 03, from Garling Construction, in the amount of $341,080.02, for the Middle School Project. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the ISG invoice, in the amount of $93,515.00, for construction documents, bidding, and construction admin/close-out. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the change of the following nutrition prices: Adult lunch from $4.13 to $4.85, milk from $0.45 to $0.50, water from $1.00 to $1.50, sandwich/pizza from $1.25 to $2.00, miscellaneous snacks from $0.75 to $1.00, soft pretzel $0.75, beef jerky from $1.25 to $1.00, parfaits from $2.00 to $2.50, frozen yogurt from $1.00 to $1.25, chef salad from $4.00 to $4.50, zero sugar pop (bottles) from $1.00 to $1.75, grab n go cereal $1.25, muffins $0.75, and cereal bars $1.50. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the CEC invoice, in the amount of $5,123.00, for annual fire inspections. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the Key Cooperative Invoice, in the amount of $7,041.25, for seed beans. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the first reading of the following policies with changes as discussed: 104: Anti-Bullying/Harassment Policy, 104.(R)1: Anti-Bullying/Harassment Policy - Investigation Procedures, 200.04: Board Member Social Media Engagement, 210.05: Meeting Notice, and 213: Public Participation in Board Meetings. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the 2023-2024 Classified Handbook, Certified Handbook, Student Handbook, Preschool Handbook, Activities Handbook, and Substitute Handbook. All Ayes. The motion carried.
Superintendent Cain gave an update on the Middle School and invited those who haven’t seen the work completed to set up a time for him to take them on a tour.
Superintendent Cain discussed the one-page document with STC’s Strategic Priorities.
Superintendent Cain spoke about the 2024 legislative priorities for the 2023-2024 school year. New information will be coming out soon.
The Board reviewed the report from Activities Director, Chelsea Ahrens, on the activities from the 2022-2023 school year.
The Board reviewed Personnel openings as of July 14, 2023.
Superintendent Cain reported the Board/Administration book study of Culturize will pick back up in August with focus on chapter four. The Board, administration, and directors will have a retreat on August 8th at the Tama County Nature Center, Otter Creek. The bid opening for Phase 2 of the Middle School Project is on August 1, 2023, followed by the consideration of construction bids received and award of construction contract at the August 7th Board meeting. Mr. Cain also reported Libby Albright (competitor), Kara Nachazel (special recognition) and Jonah Houghton will appear in the Iowa High School Music Theater Awards on PBS.
Motion by Thiessen, second by Dolezal to adjourn the regular meeting at 8:27 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.08.07 Work Session, Regular Session, & Public Hearing
2023.08.07 Work Session, Regular Session, & Public Hearing
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on August 7, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese. Absent: None. Quorum Present. Also present were: John Cain and other administrators.
The Board and administrators discussed a book they are completing a book study on.
The Board of Directors of the Community School District of South Tama County met on August 7, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:30 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Dixie Forcht, Toledo Chief of Police - Dan Quigley, Seth Koch, Kathy Wilkerson, Joy Schirmer, Michelle Wiegand, Ben Adams, Jonathan Meyer with The Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Motion by Wiese, second by Dolezal, to approve the agenda with the addition of agenda item 6.P. RSAI 2024 Legislative Issues Survey and agenda item 6.Q. IASB 2024 Legislative Priorities. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the following consent agenda items with the tabling of item C.1. Iowa Valley Summer College Credit Contract: minutes from the July 17, 2023 regular Board meeting and bills for payment as presented. All Ayes. The motion carried.
Public Comments – Rob Boley reviewed how changing from an 8-period to 7-period day at the high school would look with the open positions. Seth Koch and Dixie Forcht brought up suggestions/corrections for the handbooks.
Motion by Wiese, second by Thiessen to approve the following personnel requests. All Ayes. The motion carried.
Hires: Heather Wanatee - Head 7th Grade Girls Basketball Coach
Officials: HS Volleyball - Deidra Mohr, Dave Mohr, Gregory Davies, Dan Rhine, Tiffany Theissen, Donald Anderson, Amy Dolash, David Lee - HS Cross Country Starter, and HS Football - David Nitz, Tom Kemper, Dan Johnson, Jay Freese, Brian Murphy, Clark Trotter, Trevor Trotter, Dennis Frye, Wesley Loomis, Marlon Kronick, Craig Harrison, Mike Pond, Dylan Pond, Kyle Telecky, Joel Murphy, Ben Marks, Scott Fritz, Mark Borchart, Doug Yanecek, Drew Yanecek, Terry Schneekloth, Dan Hoyka, Troy Cory, Josh Halma, Jason Rude, Robert Hoffert, Edward Kline, Adam Parton, and Jeff Holden
2023-2024 Mentor Teachers: Anita Townsley
Motion by Thiessen, second by Werner to approve additional fundraising request from the HS Cheerleading Team to host a Back to School MS Pool Party on Wednesday, August 9th. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the Safe Track Sales Agreement, in the amount of $10,000.00, for an application annual subscription fee for up to 2,000 users. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the NWEA invoice, in the amount of $9,300.00, for the MAP Growth Kit K-12 and Map Growth Science (Add-On). All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the IASB invoice, in the amount of $5,535.00 for membership dues for FY 2023-24. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the Tyler Technologies invoice, in the amount of $11,108.85, for Annual Saas up to 20 vehicles. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the first reading of the following policies: 402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the second reading of the following policies with changes as discussed: 104: Anti-Bullying/Harassment Policy, 104. (R)1: Anti-Bullying/Harassment Policy - Investigation Procedures, 200.04: Board Member Social Media Engagement, 210.05: Meeting Notice, and 213: Public Participation in Board Meetings. All Ayes. The motion carried.
Motion by Thiessen, second by Werner to approve Lincoln Savings Bank, State Bank of Toledo, and WCF Financial as the District’s depositories for 2023-2024. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the Tama-Toledo News Chronicle as the District’s official publication source for 2023-2024. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the following Level I investigators for the 2023-2024 school year: Brad Schweppe, Kris Collins, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeling, Robert Boley, Amy Karg, Dan Lopez, Dina Keahna, Samantha Peska, and John Cain (Level I Alternate). All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the Phillips Floors invoice, in the amount of $6,415.00, for work completed as per contract dated 2/09/2021. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve The Strengthening Center, LLC invoice, in the amount of $6,225.00, for services provided to students without insurance for the second semester of the 2022-2023 school year. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the RSAI 2024 Legislative Issues Survey. All Ayes. The motion carried.
Public Hearing - Bid Package #2 plans, specifications, form of contract and estimated total cost at 6:00 p.m. President Lekin asked for comments. With no comments, President Lekin asked for a motion to close the public hearing.
Motion by Wiese, second by Dolezal to close the public hearing at 6:02 p.m.
Motion by Wiese, second by Werner to consider the construction bids received. All Ayes. The motion carried.
Motion by Werner, second by Wiese to award the construction contract to the lowest responsive and responsible bidder for Bid Package #2, with alternates #1 and #2, Garling Construction. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the IASB 2024 Legislative Priorities. All Ayes. The motion carried.
Superintendent Cain gave an update on the Middle School project. Art Baumgartner, architect with ISG, is transitioning out and off the middle school project. A new architect will be assigned to the project. Steve McAdoo and his guys did a wonderful job of cleaning up the new middle school grounds for Ragbri to come through.
The Board reviewed Personnel openings as of August 1, 2023.
Superintendent Cain, along with Dan Quigley, reviewed the status of the School Resource Officer position and the 28e Agreement.
Superintendent Cain provided an update on the redistricting map. The District is waiting to hear approval on the map that was submitted.
Superintendent Cain thanked Dixie Forcht for her assistance with the handbook changes. The Board and administration are continuing their Culturize book study. The Board/Administration Retreat will be on August 8, 2023 from 4:00 - 8:00 p.m., at Otter Creek. Mr. Cain reviewed the upcoming Professional Development details. He asked the Board to familiarize themselves with the professional development one-pager document and student handbook. He also mentioned the Strategic Plan one-page document would continue to remain in the “draft” stage through the retreat on the 8th. The next Board meeting will be at 5:00 p.m. on August 22, 2023, due to Back to School Night on August 21st.
Motion by Dolezal, second by Wiese to adjourn the regular meeting at 6:40 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.08.08 Work Session
2023.08.08 Work SessionOF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met in a Work Session on August 8, 2023 at the Otter Creek Nature Center, Toledo, Iowa at 4:00 p.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Cint Werner, and Beth Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Lou Ann Gvist from Iowa Association of School Boards, Robert Boley, Amy Karg, Ben Adams, Scott Bolen, Brad Schweppe, Kris Collins, Sam Peska, Mary Mixdorf, Jon Huebner, Steve Chyma, Steve McAdoo, Michelle Kalinay, and Chelsea Ahrens.
President Lekin introduced Lou Ann Gvist from Iowa Association of School Boards (IASB) and provided some background information on the importance of having Board professional development. Lou Ann facilitated the retreat.
The Board and administration team utilized the retreat to onboard and align their thinking as it relates to prioritizing the 2023 - 2024 strategic plan goals and see how they align with the professional development action plans, the mission and vision for learning at South Tama County Community School District.
The work session adjourned at 8:06 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.08.22 Regular Session
2023.08.22 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 22, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Brad Schweppe, Ben Adams, Kris Collins, Steve McAdoo, Michelle Wiegand, Danny Mayo, Vern Jefferson, Sam Peska, Rob Boley, Chelsea Ahrens, Robert Tyynismaa, Tommy Tyynismaa, James Brant, Braxten Rohrs, Cade Rosenberger, Trey Etzen, Cody Blocker, Jeremy Dolash, Holden Schirmer, and members of the community through Google Hangouts.
Motion by Thiessen, second by Wiese, to approve the agenda with the addition of agenda item (reports) 6.E. Esports. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the following consent agenda items: minutes from the August 7, 2023 regular Board meeting, bills for payment as presented, financials, Iowa Valley Summer College Credit Contract, AIA Agreement, and CEC PLR Change Order. All Ayes. The motion carried.
Public Comments – Danny Mayo spoke to the Board about the high school academic eligibility criteria.
Each building administrator gave updates on positions currently unfilled and the plan on coverage for those positions, if needed.
Sam Peska updated the Board with the professional development plan for the year.
Vern Jefferson was introduced as the new School Resource Officer for the District.
Chelsea Ahrens spoke to the Board about an ESports Sponsor paid position. This is the 3rd year of offering ESports as a school sponsored club at STC. After two years of starting the program from the ground up, having some success, and continuing to grow the program, it is felt this position should receive a stipend for the amount of time they spend with the kids and the length of each season. This position would be considered a level III coaching position with a full year contract.
Motion by Wiese, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
Hires: Jeff DeBondt - Assistant 8th Grade Football Coach, Tyler Fulks - Fall Musical Costumer, Tyler Fulks - Spring Play Costumer, George Kuhter - Assistant 7th Grade Football Coach, and Craig Harrison - Varsity Boys Basketball
Resignations: Victoria Hamilton - High School Webmaster and Debbie Price - Paraeducator
Officials: Middle School Volleyball - Glen Taylor, Tiffany Thiessen, Amy Dolash, Tessa Matherly, and Eugene Ubben and MS Football - Dave Nitz
Volunteers: Mary Fasse-Shaw - Fall Musical, Speech, Spring Plays, Jeff Shaw - Fall Musical, Speech, Spring Plays, Collen Probasco - Fall Musical, Speech, Spring Plays, Dalton Rosenburg - MS/HS Wrestling, Travis Smith - MS/HS Wrestling, Baron Davis - MS/HS Wrestling, Mike Wedmore - HS Basketball, Larry Fletcher - HS Basketball, and Mike Carnahan - HS ESports
2023-2024 Lead Teachers: Nate Doran - Art and Teresa Smith - Music
Motion by Dolezal, second by Wiese to approve the ISG invoice, in the amount of $89,777.68, for bidding and construction admin/close-out. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve Pay Application #4, from Garling, in the amount of $44,180.37, for construction services. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the IXL Learning renewal quote, in the amount of $6,413.00, for a site license (grades 5-8; 450 students) subjects: Math and Science. Learning loss funds will be used for this purchase. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the Mindfulness & Social Emotional Wellness Consulting quote, in the amount of $5,985.00, for resources for Brainpower Wellness. Stronger Connections Grant funds will be utilized to cover this expense. Ayes: Lekin, Dolezal, Thiessen, and Wiese Nays: Werner The motion carried.
The Board recognized the State Track Qualifiers and their accomplishments. In the 1600-meter run, Tommy Tyynismaa placed 2nd and James Brant placed 7th. Tyynismaa placed 2nd in the 800-meter run. The 4x800 relay team of James Brant, Tommy Tyynismaa, Braxten Rohrs, and Cade Rosenberger finished 12th. The Distance Medley team of Tommy Tyynismaa, Trey Etzen, Cody Blocker, and James Brant earned a 6th place finish. The athletes shared what they enjoyed about the season with the Board.
Motion by Thiessen, second by Dolezal to approve the Thomas Company bid, in the amount of $9,311.00, for a new furnace/AC in the District Administration Building. ESSER funds will be used for this purchase. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the H-1B Visa for a teacher transitioning from the Philippines to work at South Tama. Legal counsel has approved this process. Ayes: Lekin, Dolezal, Thiessen, and Wiese Nays: Werner The motion carried.
Motion by Wiese, second by Dolezal to approve the Riverside Technologies, Inc. quote, in the amount of $11,809.71, for the router that serves the school buildings, bus barn, and District Administration Building. ESSER funds will be used for this purchase. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Cleaver Brooks quotes, in the amounts of $6,800.00 and $7,200.00, for annual boiler inspections (Tama and Toledo). All Ayes. The motion carried.
Motion by Werner, second by Wiese to table the reading of the following policies: 402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve Ahlers and Cooney as the District’s legal counsel. All Ayes. The motion carried.
Motion by Werner, second by Wiese to table the handbook updates. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the final 28E agreement for the School Resource Officer position. All Ayes. The motion carried.
The Board followed-up on the Board Administrative Work Session. The Board is looking to continue the work in this area and take a deeper dive. They reviewed options of how they might be able to accomplish this.
The administrative team outlined a format for Board meeting presentations. The Board discussed what data they hope to have reported from each building and reviewed the presentation dates.
The Board reviewed Personnel openings as of August 23, 2023.
Superintendent Cain presented a spreadsheet with legislative updates and the requirements/mandates each need. The goal is to provide the Board with updates on the District’s progress towards the recent legislation and lay out a timeline for the work that lies ahead.
Superintendent Cain provided an update on the middle school project. The groundbreaking ceremony was held prior to the meeting. Bid Package One’s punch list has 80 items that will be addressed.
Superintendent Cain reported it was a great first week back with staff. Looking forward to the start of school with students, it will be hot and Mr. Cain communicated the procedures to families that there might be a need for early dismissal on Wednesday and Thursday. The LTRS training is looking promising. Mr. Cain stated one of his goals this year is for staff to have the mental strength not only for students, but enough in each staff member’s tank to take home to their families. The 78th IASB Annual Convention and Trade Show is November 15 - 17, 2023. School Board elections are this year and papers can be filed at the District Administration Building from August 28th - September 21st.
Motion by Wiese, second by Dolezal to adjourn the regular meeting at 7:29 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.09.05 Regular Session
2023.09.05 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 5, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Megan Thiessen, Clint Werner, and Beth Wiese. Absent: Elizabeth Dolezal Quorum Present. Also present were: Superintendent John Cain, Amber Robson acting as Board Secretary, Mary Mixdorf, Dixie Forcht, Dr. Carlos Celis of The Strengthening Center, and members of the community through Google Hangouts.
Motion by Thiessen, second by Wiese, to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the following consent agenda items: minutes from the August 8, 2023 work session; minutes from the August 22, 2023 regular session; bills for payment as presented; and early graduation requests from Daniel Gummert - January 2024, Hailee Kriegel - January 2024, and Cale Graff - May 2024. All Ayes. The motion carried.
Public Comments – None
Dr. Carlos Celis, co-owner of The Strengthening Center, reviewed details of the program with South Tama County Schools. His work began in October 2021 with 97 clients. At the beginning of the 2022-2023 school year, he had a total of 86 clients and ended the year with 53 clients. Consultation hours consist a lot in the elementary, as students are more available to connect with during transition periods. Also, he likes to consult with parents to give them feedback and address situations.
Maggie Hartzler with Tanager Place reviewed the details of their services to students at South Tama County Schools. Kim Schutterle is the therapist for STC. She mostly serves the high school students. Kim has also served 12 students at the middle school, five in the elementary, and two at TICU. Total with the high school students is 47 students that she saw this past year. Kim also had 75 referrals. Several of these referrals have turned into active clients. There were 757 therapeutic sessions held throughout the course of the year.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Andrew Walton - Fall/Winter Weight Room Supervisor and Alexis Munoz - Elementary Kitchen Staff
Volunteers: Gustavo Chavarria - HS Gamers Night, Nickolas Seitz - HS D&D Club and Esports, and Logan Arp - HS/MS Girls and Boys Wrestling
Motion by Wiese, second by Thiessen to approve the Esports position. All Ayes. The motion carried.
Motion by Thiessen, second by Werner to approve The Strengthening Center invoice, in the amount of $7,615.45, for services provided in July and August. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Teachers Council, Inc. invoice, in the amount of $5,960.00, for the processing of a H-1B Visa for a teacher. Ayes: Lekin, Thiessen, and Wiese Nays: Werner The motion carried.
Motion by Wiese, second by Werner to approve the Imagine Learning quote, in the amount of $6,075.00, for 45 Imagine Language & Literacy Reusable Licenses. All Ayes. The motion carried.
Motion by Thiessen, second by Werner to approve the Garling pay application #5, in the amount of $25,331.98, for the middle school construction project. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the list of anticipated fundraisers for the 2023-2024 school year, as presented. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve Lincoln Savings Bank, State Bank of Toledo, and WCF Financial as the District’s depositories for 2023-2024, with upper limits of $30,000,000, $15,000,000, and $5,000,000 respectively. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Meskwaki Convention Center invoice, in the amount of $8,157.00, for the all staff beginning of year meeting. All Ayes. The motion carried.
Motion by Werner, second by Thiesen to approve the first reading of the following policies: 503.07 - Student Disclosure of Identity (New), 503.07E1 - Student Disclosure of Identity - Report of Student Disclosure of Identity (New), 503.07E2 - Student Disclosure of Identity - Request to Update Student Identity (New), 505.04 - Testing Program (formerly known as 607.03), and 505.05 - Graduation Requirements. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the second reading of the following policies: 402.02 - Required Professional Development for Employees, 402.05 (new) - Child Abuse Reporting, 408.01 (formerly known as 401.04) - Licensed Employee Professional Development, and 601.01 - School Calendar. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the certified, classified, and parent/student handbooks for the 2023-2024 school year. All Ayes. The motion carried.
As of August 31, 2023, there are 58 students open enrolled into STC and 102 open enrolled out of STC. A trend for the past year will be compiled and brought back to the Board for comparison.
The Board reviewed Personnel openings as of September 2023.
Superintendent Cain explained the Jester equipment maintenance insurance program and what it entails. He would like to meet with Jester’s representative and those from STC this program would affect.
Superintendent Cain provided an update on the middle school project. He will be getting a meeting set up with Garling and ISG in the near future.
Superintendent Cain stated he would like to prioritize some items on the list of feedback from Board members for his evaluation that are connected to the strategic plan. He asked for feedback on the South Tama County Visualization Plan. The AEA has been working with him on this plan and is waiting for the ISASP data to be uploaded later this fall, to access the data for this plan. The next book study date will be on September 18, 2023 at 4:30 pm, and it will be over chapter five of the book, Culturize.
Motion by Wiese, second by Thiessen to adjourn the regular meeting at 6:16 p.m.
Mandy Lekin, Board President Amber Robson, Acting Board Secretary
2023.09.18 Work and Regular Session
2023.09.18 Work and Regular SessionWORK SESSION AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on September 18, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Clint Werner Absent: Mandy Lekin, Elizabeth Dolezal, and Beth Wiese. Quorum Present. Also present were: John Cain and other administrators.
The Board and administrators discussed a book they are completing a book study on.
The Board of Directors of the Community School District of South Tama County met on September 18, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:30 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin via Google Hangouts, Elizabeth Dolezal, Clint Werner, and Beth Wiese. Absent: Megan Thiessen Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Steve McAdoo, and members of the community through Google Hangouts.
Motion by Wiese, second by Werner, to approve the agenda with the removal of agenda item 10. Closed Session pursuant to 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the following consent agenda items: minutes from the September 5, 2023 regular session, bills for payment as presented, financials, Transitional Inter District Transportation Agreement, Preventative Maintenance - Annual Safety Test Agreement, Memorandum of Understanding with Al Exito, and early graduation request from Jesus Medina - October 2023. All Ayes. The motion carried.
Public Comments – None
Katie Mathern gave a breakdown of the billings from the mental health services being provided to South Tama County students.
Superintendent Cain reported the new middle school transfer of property from the City of Toledo has been officially filed. There will be a preconstruction meeting on September 25th.
Motion by Wiese, second by Werner to approve the following personnel requests. All Ayes. The motion carried.
Hires: Mike Carnahan - Esports Sponsor and Tonia McBride - Color guard Sponsor
Transfers: Jim Hala from part-time and full-time transportation/COVID cleaner
Officials: MS Football - Tyler Heeren, Jon Reed, Daniel Johnson, Tom Kemper, Michael Spurlin, and Bryan Murphy; MS Volleyball - Glen Taylor, Tiffany Thiessen, Amy Dolash, Eugene Ubben; and HS Football - Jeremy Weiermann
Motion by Werner, second by Wiese to approve the ISG invoice, in the amount of $38,468.91, for the construction admin/close-out and reimbursables. All Ayes. The motion carried.
Motion by Werner, second by Wiese to approve the TMI Systems Corporation proposal, in the amount of $3,689.00, for 12 desks and chairs for the high school math classrooms. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the Lacaeyse Trailer Sales & Truck Accessories quote, in the amount of $13,895.00, for an Archery Club trailer. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the Walsh Door & Security proposal, in the amount of $8,658.00, for the replacement of three failed cameras on the high school gym building exterior wall. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the CDW Amplified for Education quote, in the amount of $7,785.00, for a one-year license for Google Workspace for Education Plus. All Ayes. The motion carried.
Motion by Werner, second by Wiese to approve the Thomas Company proposal, in the amount of $9,859.20, for a HVAC unit for the elementary office. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the Behavior Doctors Seminars Company invoice, in the amount of $8,000.00, for services provided on November 27th, January 3rd, February 18th, and February 19th. This invoice will be paid using the Stronger Connections Grant funding. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve two TRIO Talent Search overnight trips. The first trip is October 19th - 20th in Omaha, Nebraska, and the second will be November 1st - 2nd to visit the University of Iowa and University of Northern Iowa. All Ayes. The motion carried.
Motion by Weise, second by Werner to approve the first reading of the following policies: 603.05 - Health Education, 605.01 - Instructional Materials, 605.01 R1 - Instructional Materials Selection - Selection of Instruction Materials Regulation, 605.02 - Instructional and Library Materials Inspection and Display, 605.03 - Objection to Instructional and Library Materials, 605.03 R1 - Objection to Instructional and Library Materials - Reconsideration of Instructional Materials Regulation, 605.03 E5 - Objection to Instructional and Library Materials - Request to Prohibit a Student from Accessing Specific Instructional Material, 605.05 - School Library, 605.07 R1 - Use of Information Resources - Regulation, 704.04 - Gifts, Grants, and Bequests, and 704.04 R1 - Donations for Students Meals. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the second reading of the following policies: 503.07 - Student Disclosure of Identity (New), 503.07 E1 - Student Disclosure of Identity - Report of Student Disclosure of Identity (New), 503.07 E2 - Student Disclosure of Identity - Request to Update Student Identity (New), 505.04 - Testing Program (formerly known as 607.03), and 505.05 - Graduation Requirements (Updated). All Ayes. The motion carried.
Superintendent Cain shared the South Tama County Visualization document. Staff has been provided with an overview of legislation.
Motion by Wiese, second by Werner to adjourn the regular meeting at 6:12 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.10.02 Regular and Closed Session
2023.10.02 Regular and Closed SessionWORK SESSION AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on October 2, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Megan Thiessen. Absent: Clint Werner and Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, City of Toledo Chief of Police Dan Quigley, and members of the community through Google Hangouts.
Motion by Thiessen, second by Dolezal, to approve the agenda with the removal of item 4.C. Financials, as financials will be presented at the second meeting of each month. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the following consent agenda items: minutes from the September 18, 2023 regular session, bills for payment as presented, Junior Achievement 2023-2024 School Year - Program Pilot Agreement and Mental Health Training Paraeducator Fellowship Agreement, and authorization for the Board President and/or Superintendent to Issue and Approve Special Education Contracts and Open Enrollment Applications. All Ayes. The motion carried.
Public Comments – Mr. Quigley updated the Board on the SRO program and how the first month has gone very well.
Superintendent Cain discussed with the Board how they would like to see and utilize the Partnership Center for behaviors. The Board would like to support the process as it is laid out.
Superintendent Cain reviewed how the District would like to recognize those staff members who are stepping up and taking on extended responsibilities this year.
Motion by Dolezal, second by Thiessen to approve the following personnel requests. All Ayes. The motion carried.
Hires: Estrella Yepez - Special Education Paraeducator
Officials: MS Wrestling - John Bartello, Brandon Defoe, Patrick Kopsa, Bob Yilek, Bryan Foster, Dave Litterer; Boys & Girls MS Basketball - David Nitz, Eugene Ubben, Tom Kemper, and Stephanie Kaftan; MS Girls Basketball - Craig Harrison and Tiffany Thiessen; and HS Volleyball - Peter Cruz and Rick Roquet
Lead Teacher: Taylor Brown (CTE)
Motion by Dolezal, second by Thiessen to approve the additional bus paraprofessional position. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the Certified Handbook changes as presented. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the request for Modified Allowable Supplemental Aid for LEP Allowable Costs in excess of what was originally received through State Aid for FY23, in the amount of $179,693.42. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the first reading of the following policies: 503.08 - Discipline Policy (formerly known as 502.01), 507.02 - Administration of Medication to Students, 507.02 E1 - Administration of Medication to Students Authorization - Asthma, Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, 507.02 E2 - Administration of Medication to Students - Parental Authorization and Release Form for the Administration of Medication or Special Health Services to Students, 507.02 E3 - Administration of Medication to Students - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student (New), 607.02 - Student Health Services (formerly known as 507.01), and 607.02 R1 - Student Health Services Administrative Regulations (formerly known as 507.02 R1) All Ayes. The motion carried.
Motion by Weise, second by Werner to approve the second reading of the following policies with the tabling of 704.04 - Gift, Grants, Bequests (formerly known as 802.02): 603.05 - Health Education, 605.01 - Instructional Materials, 605.01 R1 - Instructional Materials Selection - Selection of Instruction Materials Regulation, 605.02 - Instructional and Library Materials Inspection and Display, 605.03 - Objection to Instructional and Library Materials, 605.03 R1 - Objection to Instructional and Library Materials - Reconsideration of Instructional Materials Regulation, 605.03 E5 - Objection to Instructional and Library Materials - Request to Prohibit a Student from Accessing Specific Instructional Material, 605.05 - School Library, 605.07 R1 - Use of Information Resources - Regulation, and 704.04 R1 - Donations for Students Meals. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve a $100 donation towards food service from Kristi Peters in memory of Delores Asmussen and $127.80 from families from the graduating class of 2023 donating leftover lunch account money. All Ayes. The motion carried.
The Board discussed the Iowa Association of School Boards Delegate Appointment, including the proposed legislative platform and proposed public policy agenda.
Superintendent Cain reported contractors are finishing up on Bid Package 1’s unfinished work; they are down to 25 items on the punch list. This is not holding up Bid Package 2 and its progress.
Superintendent Cain reported KCRG was present in the District and interviewed staff and students in regards to the Gear Up Program at the high school and also the Community Eligibility Provision program (free meals) offered at South Tama County Elementary. It looks like the CEP program will be decreasing its percentage of eligibility from 40% to 25%. The District will look into this once it is available. There is a webinar about this on Thursday, October 5th.
Motion by Dolezal, second by Thiessen to enter into Closed Session at 6:48 p.m. pursuant to Iowa Code 21.5(1)(c) of the open meetings law to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. All Ayes.
Motion by Dolezal, second by Thiessen to come out of closed session at 6:58 p.m. All Ayes.
Motion by Dolezal, second by Thiessen to approve the settlement agreement as presented. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to adjourn the regular meeting at 7:04 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.10.16 Work, Regular, and Closed Session
2023.10.16 Work, Regular, and Closed SessionWORK SESSION AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met in a Work Session on October 16, 2023 at the Partnership Center, Tama, Iowa at 4:30 p.m., prior to the Regular Session.
On call of the roll the following were present: Mandy Lekin and Beth Wiese Absent: Elizabeth Dolezal, Megan Thiessen, and Clint Werner Also present were: John Cain and other administrators.
The Board of Directors of the Community School District of South Tama County met on October 16, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, and Beth Wiese. Absent: Clint Werner Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Kris Collins, Brad Schweppe, Jina Humston, Paula Graves, Leah Fonua, Anita Townsley, Matt Zmolek, Rob Boley, Amy Karg, Ben Adams, Nate Doran, Evelyn Fonseca, and members of the community through Google Hangouts.
Motion by Wiese, second by Thiessen, to approve the agenda with the addition to 7A: Hiring of Justice Kirkman as a middle school paraeducator. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the October 2, 2023 regular session, bills for payment as presented, financials, early graduation request from Jorge Hernandez, GMG and East Marshall Girls Wrestling Agreement, Bond Counsel and Disclosure Counsel Engagement Agreement, Reinig Center Rental Agreement, McGraw Hill Achieve3000 Acceptance for Quote, GreenBelt Technology Solutions Letter of Agency for Funding Year 2024-2025, and GreenBelt Technology Solutions Quote. All Ayes. The motion carried.
Public Comments – Amy Stotts suggested recording board meetings and also, possibly holding the meetings in a larger area.
Paula Graves and Ben Adams presented on the Trojan Way middle school program through Positive Behavioral Interventions and Supports (PBIS).
Anita Townsley and Leah Fonua presented on the Trojan Way elementary school program through PBIS.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Dave Wiese - Assistant Boys Basketball Coach, Justin Gates - 9th Grade Boys Basketball Coach, and Justice Kirkman - Middle School Paraeducator
After School Program: Madison Cline - Second Grade, Janelle Unkrich - Second Grade, Katie Schuett - Sub for Kindergarten and First Grade, Emma Johnson - First Grade, Alice Koch - First Grade Split, Melody Cole - First Grade Split, Tasha Becker - Third/Fourth Grade, Hana Kucera - Third Grade, Taylor Ray - Kindergarten, and Cassie Sokol - Kindergarten
Resignations: Andrea Rutledge - 8th Grade Head Volleyball Coach
Transfers: Lon Wilkerson - 7th/8th Grade Assistant Boys Basketball Coach to 7th Grade Head Basketball Coach, Amy Dolash - Temporary Head Varsity Volleyball Coach to Temporary 9th Grade Volleyball Coach, and Ashley Raue - 9th Grade Volleyball Coach to Temporary Head Varsity Volleyball Coach
Officials: HS Football - Spencer Hoyka; HS Wrestling - Jordan Bleil, Brantly Bagby, Benjamin Ogle, Justin Brand, Andrew May, Bob Yilek, Dave Litterer, Brandon Defoe, Bryan Foster, Joe Fontenot, Patrick Kopsa, Craig Bencke, David McCluskey, and Andrew Shivers; and HS Basketball - Randy Dieken, Sam De Vilder, Dick Shindelar, C. Michael Anderson, Elisha Culpepper, Zac Clark, Wayde Blumhardt, Kyle Clark, Paul Elser, Astor Williams, Kelly Martin, Terrance Campbell, Brent Johnson, Douglas Fabry, Dean Deutmeyer, Doug Heisler, Philip Cottrell, Jim Packingham, Travis Dilavou, Josh Johnson, Adam Roy, Adam Dohrn, Rod Kolder, Mike Schmidt, Michael Gruetzmacher, Kevin James, Robert Hoffert, Mark Watts, Tom Kemper, Wayne Ritscher, Jay Freese, Stacy O’Hare, Stephanie Kaftan, Jeremy Weiermann, Dave Nitz, Kory Staff, Seth Koch, Eugene Ubben, Deidra Mohr, Dave Mohr, and Tiffan
Motion by Wiese, second by Dolezal to approve an Assistant FFA Advisor position. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the MyBenefitsChannel invoice, in the amount of $5,500.00, for an annual subscription fee for the Premium Package. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the resolution fixing the date of sale of approximately $21,600,000.00 school infrastructure sales, services and use tax revenue and refunding bonds, series 2023 and approving official statement. Ayes: Lekin, Dolezal, Thiessen, and Wiese Nays: None The motion carried.
Motion by Wiese, second by Dolezal to approve the BSN Sports order summary, in the amount of $6,860.84, for 20 girls basketball uniforms. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the ISG invoice, in the amount of $17,812.50, for construction admin/close-out on Bid Package 1. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Garling Construction application and certificate for payment #1, in the amount of $103,312.50, for the middle school construction project. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to table the Jester proposal until expenses are reviewed and calculated to compare to the premium involved. All Ayes. The motion carried.
Rob Boley presented the Trojan Way for the high school program and recognized Nate Doran and Evelyn Fonseca for their willingness to go above and beyond.
Motion by Wiese, second by Thiessen to approve the stipend/bonus for the three high school teachers who are teaching an actual class during their prep time and the stipend for the Trojan Way Leads in the district. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the FY ‘22 Final Audit. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the first reading of the following policies: 407.03 - Employee Retirement (formerly known as 401.07) and 407.06 - Employee Early Retirement (formerly known as 401.07 R1). All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the second reading of the following policies with the tabling of 503.08 - Discipline Policy (New): 507.02 - Administration of Medication to Students, 507.02 E1 - Administration of Medication to Students Authorization - Asthma, Airway Constricting or Respiratory Distress Medication Self-Administration Consent Form, 507.02 E2 - Administration of Medication to Students - Parental Authorization and Release Form for the Administration of Medication or Special Health Services to Students, 507.02 E3 - Administration of Medication to Students - Parental Authorization and Release Form for Independent Self Carry and Administration of Prescribed Medication or Independent Delivery of Health Services by the Student (New), 607.02 - Student Health Services (formerly known as 507.01), and 607.02 R1 - Student Health Services Administrative Regulations (formerly known as 507.02 R1) All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the final reading of policy 704.04 - Gifts, Grants, and Bequests. All Ayes. The motion carried.
The Board discussed the Iowa Association of School Boards Delegate Appointment, including the proposed legislative platform and proposed public policy agenda. Beth Wiese will attend for STC.
Superintendent Cain reported he recently toured the new middle school. The electrical team is in place to move things. The plumbers will be in place by next week. The footings will start in the next 4-6 weeks.
Superintendent Cain reported the book study on Culturize is complete; now to move forward and implement what was learned. Building administrators have had opportunities to involve their leadership teams in discussion as it relates to Policy 503.08 - Discipline Policy. Mr. Cain shared the legislative update document with the Board and explained how it will show the District’s progress in updating what is needed before January 1, 2024. Mr. Cain encouraged the Board to spread the word on Community Night on October 30, 2023.
Motion by Wiese, second by Thiessen to enter into Closed Session at 7:40 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Wiese, second by Thiessen to come out of closed session at 8:15 p.m. All Ayes.
Motion by Wiese, second by Thiessen to adjourn the meeting at 8:16 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.11.03 Special Session
2023.11.03 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 3, 2023 for a Special Session at the new middle school location, Toledo, Iowa at 8:00 a.m.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wise. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and Chris Kimm with Garling Construction.
Motion by Dolezal, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to move forward with the asbestos removal. All Ayes. The motion carried.
The Board toured the site and discussed other pending construction items.
Wiese left the meeting at 8:21 a.m.
Motion by Werner, second by Thiessen to adjourn the meeting at 8:35 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.11.06 Regular Session
2023.11.06 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 6, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Clint Werner. Quorum Present. Beth Wiese arrived at 5:01 p.m., and Megan Thiessen arrived at 5:24 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Jackie Ellenbecker, Rob Boley, Rick Hopper, and members of the community through Google Hangouts.
Motion by Dolezal, second by Werner, to approve the agenda. All Ayes. The motion carried.
Motion by Dolezal, second by Werner to approve the following consent agenda items: minutes from the October 16, 2023 regular session, bills for payment as presented, Scanlan Mental Health Training Paraeducator Fellowship Agreement, and early graduation request from Ashton Tuske - November 2023. All Ayes. The motion carried.
Public Comments – None
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Nate Doran - 7th/8th Grade Assistant Basketball Coach, Emily Hopper - MS Kitchen Staff, and Skylar Steveson - Assistant FFA Advisor.
Resignations: Jeff DeBondt - 8th Grade Assistant Football Coach and Jerrod Bridgewater - Assistant Varsity Football Coach
Officials: D.J. Norem - MS Football and Curt Hilmer - MS Boys Wrestling
Motion by Dolezal, second by Wiese to approve the resolution directing the sale of $21,885,000 school infrastructure sales, services and use tax revenue and refunding bonds, series 2023. The roll was called and the vote was: Ayes - Lekin, Dolezal, Werner, and Wiese Nays - none. The motion carried.
Motion by Dolezal, second by Werner to approve the resolution authorizing the redemption of outstanding school infrastructure sales, services and use tax revenue bonds, series 2016, dated June 30, 2016, of the South Tama County Community School District, State of Iowa, and directing notice be given. The roll was called and the vote was: Ayes - Lekin, Dolezal, Werner, and Wiese Nays - none. The motion carried.
Motion by Dolezal, second by Wiese to approve the Hudl invoice, in the amount of $8,000.00, for the HUDL AD Package. STC Activity Boosters will be paying $4,000.00 towards the purchase. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the Cover Sports quote, in the amount of $16,825.80, for a gym floor cover for the high school. Proceeds from RAGBRAI in the amount of $7,500.00 will be used towards this cost, as well as a donation from STC Activity Boosters, in the amount of $7,500.00. The activities fund will cover the remainder. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve Marshalltown Community College invoice, in the amount of $8,558.07, for college books. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the reimbursement of coaching license fees for a volunteer coach. This will be paid out of ESSER funding. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the handbook update in the Classified Handbook: full day off for 12-month staff on Wednesday preceding Thanksgiving and New Year’s Eve. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the Nolte, Cornman & Johnson P.C. invoice, in the amount of $6,900.00, for professional services provided in the audit of June 30, 2022. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve cast the weighted vote of the Board for Maureen Hanson for the Central Rivers Area Education Agency Board of Directors, Director District #6. All Ayes. The motion carried.
Motion by Wiese, second by Werner to approve the list of overnight trips requested for the 2023-2024 school year from Activities Director, Chelsea Ahrens. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the middle school Gear Up Coach position request. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Impact Aid Indian Policies and Procedures for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium program for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the first reading of the following policies: 402.03 - Abuse of Students by School District Employees, 403.04 - Hazardous Chemical Disclosure, 406.01 - Licensed Employee Compensation, 503.03 - Fines-Fees-Charges, 507.09 R1 - Wellness Policy, 507.09 E1 - Alliance for a Healthier Generation Model Wellness Policy, 605.06 - Internet - Appropriate Use, 605.06 R1 - Internet Appropriate Use - Regulation and tabling 409.03 R1 - Employee Family and Medical Leave - Regulation. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the second reading of the following policies: 407.03 - Employee Retirement (Formerly Known As 401.07) and 407.06 - Employee Early Retirement (Formerly Known As 401.07 R1). All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the final reading of policy 503.08 - Discipline Policy (New). All Ayes. The motion carried.
Superintendent Cain provided information on the letter received from the City of Tama regarding the water. He also discussed mitigation measures.
Taylor Brown and Skylar Steveson presented via Google Hangouts on the need for a possible Vocational Agriculture position and what that would look like.
Mr. Cain presented updates on the Middle School project. There have been some changes in the ISG personnel the District is working with. There are construction meetings on the second and fourth Tuesdays of each month with ISG, Garling, the District, and others that may be involved at the time.
Mr. Cain updated the Board with the number of staff members who are eligible for Early Retirement. On November 27, 2023 there will be a second round of poverty training provided by Wartburg College for professional development. This will be a great opportunity. The Iowa School Performance Profiles have been released. STC Elementary school remained at “Commendable,” STC Middle School moved from “Acceptable” in 2022 to “Commendable” in 2023, and STC High School moved from “Needs Improvement” in 2022 to “Acceptable” in 2023.
Motion by Wiese, second by Thiessen to adjourn the meeting at 6:50 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.11.13 Special Session
2023.11.13 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 13, 2023 for a Special Session at the Administration Office, Tama, Iowa at 8:00 a.m.
On call of the roll the following were present: Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wise. Quorum Present. Mandy Lekin was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and Steve McAdoo.
Motion by Wiese, second by Werner to approve the agenda. All Ayes. The motion carried.
Motion by Werner, second by Wiese to deny approval of Change Order Request 011. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to adjourn the meeting at 8:13 a.m. All Ayes.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.11.20 Regular Session
2023.11.20 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 20, 2023 for a Regular Session at the STC Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese. Quorum Present. Elizabeth Dolezal left the meeting at 6:40 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Jackie Ellenbecker, Rick Hopper, Heather Niedermann, Kinnick Niedermann, Jill Kienzle, Seth Koch, Brad Schweppe, Joy Schirmer, Dan Lopez, Ben Adams, Steve McAdoo, and members of the community through Google Hangouts.
Motion by Thiessen, second by Wiese, to approve the agenda. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the following consent agenda items: minutes from the November 3, 2023 special session, minutes from the November 6, 2023 regular session, bills for payment and financials as presented, and Gear Up Agreement. All Ayes. The motion carried.
Jill Kienzle made a Partners in Education presentation with a plaque to Velocity Nutrition owner Heather Niedermann.
Public Comments – Seth Koch thanked Mandy Lekin and Clint Werner for their service on the Board and welcomed Jackie Ellenbecker and Rick Hopper to the STC Board of Education.
Joy Schirmer, along with Brad Schweppe, reported on the use of data at the elementary to guide its resources and support to increase student achievement.
Superintendent Cain announced and presented a plaque for the current STC Board of Education earning a Team Achievement Annual Board Award this year from the Iowa Association of School Boards.
Motion by Dolezal, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Tracy Everts - HS Special Education Paraeducator and Andrew Walton - Assistant Varsity Boys Soccer Coach
Resignations: Marsha Keahna - HS Special Olympics Sponsor
Officials: Kory Staff - MS Girls Basketball and Mark Kenny - HS Girls Wrestling
Transfer: Sarah Novotny - From HS Paraeducator to MS Gear Up 3.0 Coach
Motion by Wiese, second by Thiessen to approve the Gear Up 3.0 Iowa Assistant Coach position. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the SUIC Proposal, in the amount of $175,973 (will be prorated for the year), for equipment break/fix insurance. Ayes: Lekin, Dolezal, Thiessen, and Wiese Nays: Werner The motion carried.
Motion by Dolezal, second by Wiese to approve the A-One quote, in the amount of $19,550.00, for well field testing at the new middle school. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve Change Order 001 for Bid Package 2, without Change Order Request 13: Add access doors $2,027.45. All Ayes. The motion carried.
There was no motion for agenda item 8.F. Threshold for Approving Change Order Requests.
Motion by Thiessen, second by Dolezal to approve the Amazon quote, in the amount of $5,153.86, for drinking fountains at the high school and partnership. This will be paid out of ESSER funding. All Ayes. The motion carried.
Motion by Wiese, second by Dolezal to approve the ISG invoice, in the amount of $35,625.00, for construction administration and close-out. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to table agenda item 8.I. BHIS Invoice. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the Terracon invoice, in the amount of $6,242.75, for earthwork, foundation, and concrete observation and testing. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve Selective Insurance bill, in the amount of $41,928.00, for builder’s risk insurance. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the elementary music teacher position to receive a $1,100.00 stipend per concert performed. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve resolution appointing paying agent, bond registrar, and transfer agent, approving the paying agent, bond registrar and transfer agent agreement and authorizing the execution of the same. Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese Nays: None The motion carried.
Motion by Dolezal, second by Thiessen to approve the tax exemption certificate. Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese Nays: None The motion carried.
Motion by Dolezal, second by Wiese to approve the continuing disclosure certificate. Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese Nays: None The motion carried.
Motion by Dolezal, second by Thiessen to approve the resolution authorizing the terms of issuance and providing for and securing the payment of school infrastructure sales, service and use tax revenue and refunding bonds. Ayes: Lekin, Dolezal, Thiessen, Werner, and Wiese Nays: None The motion carried.
Motion by Wiese, second by Thiessen to approve the application to the SBRC for Open Enrollment Out not in Fall 2022, in the amount of $116,562.00. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve the application to the SBRC for ELL beyond 5 years, in the amount of $122,541.75. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the first reading of the following policies: 401.01 - Equal Employment Opportunity (formerly known as 400.01), 401.04 - Employee Complaints (formerly known as 406.01), 408.03 - Licensed Employee Tutoring (formerly known as 4020.03), 409.01 - Employee Vacation - Holidays (new), 409.03 - Employee Family and Medical Leave (formerly known as 405.07), 409.03 E1 - Employee Family and Medical Leave - Notice to Employees (formerly known as 405.07 E1), 409.03 E2 - Employee Family and Medical Leave - Request form (new), 409.03 R1 - Employee Family and Medical Leave - Regulation (formerly known as 405.07 R1), 409.03 R2 - Employee Family and Medical Leave - Definitions (formerly known as 405.07 R2), 503.01 - Student Conduct (formerly known as 502.01), 503.01 - Student Conduct (formerly known as 502.01), 503.01 R1 - Student Conduct - Regulation (formerly known as 502.01 R1), 503.02 - Expulsion (formerly known as 502.01 R2), and 507.09 - Wellness (formerly known as 701.03). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the second reading of the following policies: 402.03 - Abuse of Students by School District Employees, 403.04 - Hazardous Chemical Disclosure, 406.01 - Licensed Employee Compensation, 503.03 - Fines-Fees-Charges, 507.09 R1 - Wellness Policy, 507.09 E1 - Alliance for a Healthier Generation Model Wellness Policy, 605.06 - Internet - Appropriate Use, and 605.06 R1 - Internet Appropriate Use - Regulation. All Ayes. The motion carried.
Mr. Cain presented updates on the Middle School project. He brought up the following areas and how the contractors should move forward: security system, automatic interior self-locking doors, well system, and commissioning.
Mr. Cain updated the Board a District team is working with the AEA on early learning programming data and working to align our program based on LETRS (Language Essentials for Teachers of Reading and Spelling) learning. Our LETRS training is moving along and having a positive impact for our elementary staff. This year, the majority of our secondary teachers are engaged in SIOP (Sheltered Instruction Observation Protocol) training and spending time reviewing data to fine tune our plan.
Motion by Wiese, second by Thiessen to adjourn the meeting at 7:11 p.m.
Mandy Lekin, Board President Katie Mathern, Board Secretary
2023.12.04 Regular Session
2023.12.04 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 4, 2023 for a Regular Session to hold the Annual Meeting, at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, Megan Thiessen, Clint Werner, and Beth Wiese. Absent: None. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Chelsea Ahrens, Jodi Hopper, Rob Boley, Larry DeVries with DeVries Electric, Rick Hopper, Jackie Ellenbecker, and members of the community through Google Hangouts.
Motion by Dolezal, second by Thiessen to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the November 13, 2023 special meeting, minutes from the November 20, 2023 regular session, bills for payment as presented, Kay Chapman agreement, Kay Chapman Audit Engagement Letter, and early graduation request from Avery Blocker - January 2024. All Ayes. The motion carried.
Ms. Mathern reviewed the canvas of election results. Jackie Ellenbecker was declared the winner of the District 2 election, Megan Thiessen was declared the winner of the District 3 election, and Rick Hopper was declared the winner of the District 5 election.
Motion by Dolezal, second by Wiese to approve and accept the election results. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve The Strengthening Center invoice, in the amount of $9,454.35, for Behavioral Health Intervention Services (BHIS). Ayes: Lekin, Dolezal, Thiessen, and Werner Nays: Wiese The motion carried.
Motion by Thiessen, second by Wiese to approve the final reading for the following policies: 401.01 - Equal Employment Opportunity (formerly known as 400.01), 401.04 - Employee Complaints (formerly known as 406.01), 408.03 - Licensed Employee Tutoring (formerly known as 402.03), 409.01 - Employee Vacation - Holidays (New), 409.03 - Employee Family and Medical Leave (formerly known as 405.07), 409.03 E1 - Employee Family and Medical Leave - Notice to Employees (formerly known as 405.07 E1), 409.03 E2 - Employee Family and Medical Leave - Request Form (New), 409.03 R1 - Employee Family and Medical Leave - Regulation (formerly known as 405.07 R1), 409.03 R2 - Employee Family and Medical Leave - Definitions (formerly known as 405.07 R2), 503.01 - Student Conduct (formerly known as 502.01), 503.01 R1 - Student Conduct - Regulation (formerly known as 502.01 R1), 503.02 - Expulsion (formerly known as 502.01 R2), and 507.09 - Wellness (formerly known as 701.03). All Ayes. The motion carried.
Mr. Cain and the Board thanked Mandy Lekin and Clint Werner for their years of service on the Board.
Motion by Wiese, second by Werner to adjourn the annual meeting at 5:18 p.m.
Ms. Mathern called the Organizational Meeting to order at 5:34 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, Megan Thiessen, and Beth Wiese. Absent: None.
Mathern administered the Oath of Office to Jackie Ellenbecker, Rick Hopper, and Megan Thiessen.
Motion by Dolezal, second by Wiese to approve the agenda with the deletion of agenda item 8.A. #1. Action on the superintendent’s recommendation for termination of a classified employee and adding the resignation of Kim Zapata - transportation paraeducator. All Ayes. The motion carried.
Ms. Mathern accepted nominations for Board President. Beth Wiese nominated Elizabeth Dolezal which was seconded by Megan Thiessen. Receiving no other nominations, the motion passed to unanimously elect Elizabeth Dolezal as Board President for the next year.
Ms. Mathern administered the Oath of Office to Elizabeth Dolezal as Board President.
President Dolezal accepted nominations for Board Vice President. Board member Jackie Ellenbecker nominated Beth Wiese which was seconded by Rick Hopper. Receiving no other nominations, the motion passed to unanimously elect Beth Wiese as Board Vice President for the next year.
President Dolezal administered the Oath of Office to Beth Wiese as Board Vice President.
Motion by Thiessen, second by Wiese to approve removing Mandy Lekin and adding Elizabeth Dolezal on all of the District’s bank accounts. Mr. Cain and Ms. Mathern will remain as signers on those accounts as well. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Kim Zapata - transportation paraeducator
Volunteers: Tyler Fulks - HS Speech and Brayden Smith - HS Wrestling
Motion by Wiese, second by Thiessen to table the wrestling mat quote to the December 18th meeting. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to table the wrestling mat installation quote to the December 18th meeting. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve using TFD Photography for student and staff school pictures. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve a second vocational agriculture position. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve Change Order Number: 005, in the amount of -$2,000.00, to credit the District for eliminating punch list item #111 masonry wall demo patch. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Kay L. Chapman, CPA PC invoice, in the amount of $7,488.67, for the completion of the fieldwork portion of the 6/30/2023 audit. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve a $5,000 threshold for approving change order requests for the middle school project. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve changing the January 2, 2024 Board meeting to January 3, 2024. All Ayes. The motion carried.
Motion by Thiessen to approve the application to the SBRC in the amount of $4,805.54 for special education administrative costs associated with the River Hills Consortium program for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the first reading of the following policies: 204 - Code of Ethics (formerly known as 200.01), 303.05 - Administrator Duties (new), 305 - Administrator Code of Ethics (New), 401.02 - Employee Conflict of Interest (formerly known as 402.09), 404 - Employee Conduct and Appearance (formerly known as 402.01), 701.01 - Depository Funds (New), 704.02 - Debt Management (New), 704.03 - Investments (New), 704.05 - Student Activities Fund (formerly known as 802.03), 705.01 - Purchasing - Bidding (New), and 705.04 - Expenditures for a Public Purpose (formerly known as 804.07). All Ayes. The motion carried.
The Board recognized the Boys State Cross Country team and their accomplishments. Tommy Tyynismaa, Holden Schirmer, Cade Rosenberger, and Braxton Rohrs spoke to the Board about the highlights of their cross-country season.
Mr. Cain spoke about Voted PPEL and compiling a 5-year plan to present to the Board and have them prioritize what is needed. This 5-year plan will be reviewed at the December 18th meeting.
Ms. Mathern informed the Board there is an updated certified budget process effective this year, and she will present the Board with a timeline once she learns the details of the new process and deadlines.
Ms. Mathern discussed investing the new bond proceeds received and will reach out to the local banks and ISJIT to present information at the December 18th Board meeting.
Mr. DeVries with DeVries Electric had a valued engineering discussion with the Board in regards to aluminum vs. copper conductors for the electrical piece of the middle school project.
Mr. Cain provided an update on student discipline for the 2023-2024 school year.
Mr. Cain presented updates on the Middle School project. There will be discussion in the near future over the flushers, faucets, and hand dryers in the bathrooms at the new middle school. A letter was received from the City of Toledo stating the Toledo City Council members voted unanimously against covering the mitigation costs as requested.
Mr. Cain updated the Board with the snow day plans. Any hours that will need to be made up will be added to the end of the school year. Currently, May 24th is the District’s last student day.
Motion by Wiese, second by Thiessen to adjourn the meeting at 8:07 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2023.12.06 Special Session
2023.12.06 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 6, 2023 for a Special Session at the Administration Office, Tama, Iowa at 7:30 a.m.
On call of the roll the following were present: Beth Wiese, Jackie Ellenbecker, and Rick Hopper. Elizabeth Dolezal joined the meeting at 7:34 a.m. Absent: Megan Thiessen Quorum present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and Steve McAdoo.
Motion by Hopper, second by Ellenbecker to approve the agenda with the addition of action item I. S&P Invoice. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to table the wrestling mat and installation until an additional quote is provided. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve manual flush valves at the new middle school. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve electric/automatic faucets in the main areas of the new middle school, spring-loaded faucets in the student bathrooms, and manual faucets in the other bathrooms. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve electric restroom dryers in the main areas and use paper towels in the student and other bathrooms of the new middle school. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve using aluminum conductors for the wiring at the new middle school. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve purchasing of two doors for the storage room and area behind the bathrooms in the new middle school. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the sheetrock for the bathroom and storage area. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the sheetrock in the west rooms (ground & first floor). All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the S&P invoice as presented. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to adjourn the meeting at 7:53 a.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2023.12.07 Special Session
2023.12.07 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 7, 2023 for a Special Session at the Administration Office, Tama, Iowa at 4:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Rick Hopper, and Megan Thiessen Absent: Beth Wiese and Jackie Ellenbecker Quorum present. Also present were: Superintendent John Cain, Amber Robson (acting Board secretary), and Steve McAdoo.
Motion by Hopper, second by Thiessen to approve the agenda with the addition of action item B. Pay Application 02. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the A-One Geothermal quote, in the amount of $16,000.00, for glycol for the middle school. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction Pay Application 02, in the amount of $564,223.05, for completed work at the new middle school. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to adjourn the meeting at 4:19 p.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2023.12.18 Regular Sessioin
2023.12.18 Regular SessioinOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 18, 2023 for a Regular Session at the Middle School, Toledo, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Sam Peska, Ben Adams, Pylar Eaton of ISG, Amy Karg, Scott Bolen, Kathy Wilkerson, Ashley Steven, Michelle Kalinay, Brad Schweppe, Caleb Walter of Iowa Schools Joint Investment Trust, Kelly Smith of Webster City Financial Bank, Jared Schirmer of Lincoln Savings Bank, and members of the community through Google Hangouts.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the following consent agenda items: minutes from the December 4, 2023 regular meeting, minutes from the December 6, 2023 special session, minutes from the December 7, 2023 special session, bills for payment and financials as presented, Street Smart Drivers Education Contract, early graduation request from Logan Kurth - January 2024, and early graduation request from Dayton Dunkel - January 2024. All Ayes, except for Thiessen, who abstained. The motion carried.
Public Comment - None
Ashley Steven and Ben Adams presented to the Board on middle school math: courses, curriculum, and MTSS (Multi-Tiered System of Supports).
Several leaders of the different SIAC (School Improvement Advisory Committee) groups reported on the progress and intentions for the current school year.
Pylar Eaton, the Senior Project Manager from ISG, reported on the progress of the middle school project.
Caleb Walter of ISJIT, Kelly Smith of WCF, and Jared Schirmer of LSB presented on investing opportunities for the revenue sale bonds.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Ellen Moran - special olympics sponsor and April VanDee - Gear Up 3.0 Assistant Coach
Transfers: Seth Koch from middle school football coach to assistant varsity football coach and Maria Aguilera from four days a week special education paraeducator to five days a week special education paraeducator
Resignations: Yessina Cervantes as elementary ELL Paraeducator and Jawanda Love as high school custodian
Officials: High school wrestling - Curt Hilmer and Joseph Raines and high school basketball - Chad Elbert, Todd Donels, and John Jaspers
Motion by Thiessen, second by Hopper to approve the Eastern Iowa Tire quote, in the amount of $12,138.18, for bus tires, mounting, balancing, and labor. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction pay application 03, in the amount of $784,738.47, for construction services. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the ISG invoice, in the amount of $128,251.25, for construction administration/close-out and bid package one - tuckpointing and roof replacement. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Terracon invoice, in the amount of $7,623.26, for observation and testing. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the UCS quote, in the amount of $5,344.00, for a UCS indoor shot put platform. STC Activity Booster Club will pay for the entire purchase. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Garling change order request 0017, in the amount of $17,350.20, for masonry work at the new middle school project. All Ayes. The motion carried.
Motion by Wiese , second by Thiessen to approve the Resilite quote, in the amount of $104,883.58, for new wrestling mats. Payment for the wrestling mats has been approved by the Department of Education to be paid out of ESSER funds. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Vision Quest quote, in the amount of $8,450.00, for the wrestling mats installation. This will be paid out of ESSER funds. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the creation of a Wellness account created as an agency fund. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve $10 million of the revenue bond proceeds to be invested with WCF and the remainder to be invested with ISJIT. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve to adjust the bank limits in Board policy to $10 million with WCF and $10 million with ISJIT. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the first reading of the following policies: 404-R1 - Employee Conduct and Appearance - Code of Professional Conduct and Ethics Regulation (New); 404-R2 - Employee Conduct and Appearance - Code of Rights and Responsibilities Regulation (New); 405.01 - Licensed Employee Defined; 405.02 - Licensed Employee Qualifications, Recruitment, Selection; 405.08 - Licensed Employee Evaluation, 407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 505.08 R1 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement) - Building-Level Regulation; 704.07 - Sale of Bonds (Formerly Known As 804.05); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); 707.04 - Audit (Formerly Known As 804.04); and 707.05-R1 - Internal Controls - Procedures (New). All Ayes. The motion carried.
Motion by Dolezal, second by Wiese to approve the second reading of the following policies: 204 - Code of Ethics (formerly known as 200.01), 303.05 - Administrator Duties (new), 305 - Administrator Code of Ethics (New), 401.02 - Employee Conflict of Interest (formerly known as 402.09), 404 - Employee Conduct and Appearance (formerly known as 402.01), 701.01 - Depository Funds (New), 704.02 - Debt Management (New), 704.05 - Student Activities Fund (formerly known as 802.03), 705.01 - Purchasing - Bidding (New), and 705.04 - Expenditures for a Public Purpose (formerly known as 804.07). All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the third reading of the policy 503.08: Discipline Policy. All Ayes. The motion carried.
Superintendent Cain and Steve McAdoo gave an overview of the 5-year PPEL/SAVE plan.
Katie Mathern provided the Board with a Certified Budget Timeline.
Mr. Cain has begun to update his superintendent goals and will review these, along with the school culture goals, during his evaluation on January 3rd. He provided the Board with some resources to better understand Voted PPEL and the district’s facilities, technology, and transportation needs. The administrative team is working on a student discipline overview to communicate to others.
Motion by Wiese, second by Thiessen to adjourn the meeting at 7:56 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2023.12.21 Special Session
2023.12.21 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 21, 2023 for a Special Session at the Administration Office, Tama, Iowa at 7:45 a.m.
On call of the roll the following were present: Elizabeth Dolezal, Rick Hopper, and Jackie Ellenbecker Absent: Beth Wiese and Megan Thiessen Quorum present. Also present were: Superintendent John Cain, Katie Mathern, and Steve McAdoo.
Motion by Ellenbecker, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve Option C as presented for the precast joints, in the amount of $0.00. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to adjourn the meeting at 7:58 a.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.01.03 Regular and Closed Session
2024.01.03 Regular and Closed SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 3, 2024 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jasmine Kimrey, Sawyer Hudson, Sam Peska, Heather Gould with the Central Rivers Area Education Agency, Travis Squires with Piper Sandler, Laurie Baack, Joy Schirmer, Kathy Wilkerson, Seth Koch, Mike Carnahan, Jon Huebner, Jeff & Michelle Schroeder, Christine McFate, and members of the community through Google Hangouts.
Motion by Wiese, second by Thiessen to approve the agenda with moving Reports #3. Sam Peska to #1 in reports and adding George Kuhter, Chris McFate, and Kris Collins to action item H. Early Retirement Applicants. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the December 18, 2023 regular meeting, minutes from the December 21, 2023 special session, and bills for payment. The motion carried.
Public Comment - None
Sam Peska, along with 4th grade student Sawyer Hudson, presented to the Board on the Trojan Academy.
Heather Gould, Assigned Administrator with the Central Rivers AEA to STC, presented to the Board on what programs and services they offer to ensure all Iowa children have equal opportunity for an exceptional education.
Travis Squires, Managing Director with Piper Sandler, reviewed the capital financing plan with the Board.
The STC Teacher Leadership and Compensation (TLC) team presented on STC’s current TLC program and what it looks like at all levels.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Skyler Steveson - Agricultural Education Teacher and Amanda Husak - ELL Teacher
Volunteers: Dan Quigley - HS Large Group Speech Assistant and Curtis Keahna - HS,MS, & Elementary variety of volunteering
Officials: HS Basketball - Mark Janssen, Allan Drees, Dewayne Johnson, and James Crozier
Motion by Wiese, second by Ellenbecker to approve Superintendent Cain to write a letter of advocacy to support the AEA. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve obtaining a gambling license through the school for the February 3rd archery competition. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Ahlers & Cooney Invoice, in the amount of $45,437.34, for professional service expenses in relation to the sale of the revenue bonds. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Garling Change Order Request 020, in the amount of $89,123.26, to bring the existing building sprinkler system up to code at the new middle school. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the application to the School Budget Review Committee for the At Risk/Dropout Prevention modified supplemental amount of $267,320.00. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Dorsey invoice, in the amount of $15,000.00, for current legal fees in regards to the sale of the revenue bonds. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to accept the Early Retirement Requests meeting Board Policy 401.07R1 for Stan Avery - Custodial/Maintenance, Laurie Baack - Instructional Coach, Melody Cole - 1st Grade Teacher, Calvin Johnson - Custodian, Marsha Keahna - High School PE Teacher, Alice Koch - 1st Grade Teacher, Debra Lenhart - Elementary Kitchen Manager, Thomas Mathes - Maintenance, Patricia McCoy - Technology Assistant, Shelly Seth - Elementary Food Service, Jorena Vavra - Elementary Paraeducator, Patricia Vincent - High School Spanish & Health Teacher, Donald Weiermann - Bus Driver, George Kuhter - Middle School 8th Grade Social Studies, Chris McFate - K-1 Music, 5-6 Music, & HS Vocal, and Kris Collins - Elementary Assistant Principal. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the first reading of the following policies: 102 E1 - Equal Educational Opportunity - Annual Notice of Nondiscrimination (Revised) and 402.03 - Abuse of Students by School District Employees (Formerly Known As (FKA) 403.02). All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the second reading of the following policies (these will need a third reading): 407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); and 707.05-R1 - Internal Controls - Procedures (New). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the final reading of the following policies: 404-R1 - Employee Conduct and Appearance - Code of Professional Conduct and Ethics Regulation (New); 404-R2 - Employee Conduct and Appearance - Code of Rights and Responsibilities Regulation (New); 405.01 - Licensed Employee Defined; 405.02 - Licensed Employee Qualifications, Recruitment, Selection; 405.08 - Licensed Employee Evaluation, 505.08 R1 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement) - Building-Level Regulation; 704.07 - Sale of Bonds (Formerly Known As 804.05); 704.03 - Investments (New) (Third Reading); and 707.04 - Audit (Formerly Known As 804.04). All Ayes. The motion carried.
The Board discussed the possibilities of a Voted PPEL election and weighed pros and cons.
The Board decided to table the Better Boardsmanship Activity for a later date.
Mr. Cain has updated his superintendent goals and will clarify during his evaluation. Internally, the administrative team and staff will continue to process the district’s identified items for projected savings list. Eventually, it will come back to Board work sessions as we process it and ultimately, it will lead to the District’s finalized plan. The collection of change orders for the middle school will be accessible to the Board to view. There is no need to do anything with this collection, other than be aware that it summarizes recently approved change order requests.
Motion by Wiese, second by Thiessen to enter into Closed Session at 8:30 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Wiese, second by Hopper to come out of closed session at 9:23 p.m. All Ayes.
Motion by Thiessen, second by Hopper to adjourn the meeting at 9:24 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.01.10 Special Session
2024.01.10 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 10, 2024 for a Special Session at the Administration Office, Tama, Iowa at 4:45 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent: None Quorum present. Also present were: Superintendent John Cain and Katie Mathern.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to move forward with a $1.00 Voted PPEL vote in March 2024, using a combination of property taxes and income surtax. The actual resolution will be on the agenda for January 15, 2024. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 5:59 p.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.01.15 Regular Session
2024.01.15 Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 15, 2024 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese. Quorum Present. Beth Wiese joined the meetings at 5:01 p.m. and left the meeting at 6:38 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda with the removal of Reports 1. High School. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the following consent agenda items: minutes from the January 3, 2024 regular meeting, minutes from the January 10, 2024 Board work session, bills for payment, and Scanlan Center Agreement. The motion carried.
Public Comment - None
Katie Mathern, Director of Finance, gave the Board a budget overview.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Tiffany Fouts - Part-time Special Education Paraeducator (4 days/week)
Resignations: Brittani West - Middle School Paraeducator
Officials: HS Basketball - Steve Allman, Cody Oakes, and Chris Shaw
Motion by Thiessen, second by Ellenbecker to approve the resolution ordering election on the question of levying and imposing a voter approved physical plant and equipment property tax and income surtax. Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen. Nays: None. The motion carried.
Motion by Thiessen, second by Wiese to approve the Donovan Group communication proposal, in the amount of $2,500 per month, for communication services to inform the community of the upcoming PPEL vote. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction pay application 04, in the amount of $818,467.87, for construction services. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Terracon invoice, in the amount of $8,720.75, for observation and testing. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve Rick Hopper as the STC School Board representative for the Tama County Conference Board. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the second reading of the following policies: 102 E1 - Equal Educational Opportunity - Annual Notice of Nondiscrimination (Revised) and 402.03 - Abuse of Students by School District Employees (Formerly Known As (FKA) 403.02). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the third reading of the following policies: 407.05 - Licensed Employee Reduction in Force; 413.05 - Classified Employee Reduction in Force, 501.03 - Compulsory Attendance; 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence; 505.08 - Parent and Family Engagement District - Wide Policy (Formerly Parental Involvement); 705.01-R1 - Purchasing-Bidding-Suspension and Debarment of Vendors and Contracts Procedure (New); 705.04-R1 - Expenditures for a Public Purpose - Use of Public Fund Regulation (New); and 707.05-R1 - Internal Controls - Procedures (New). All Ayes. The motion carried.
The Board discussed the 2024-2025 budget restructure and timeline.
The Board reviewed the Strengthening Center Contract on file and would like to discuss it further with them.
Mr. Cain gave the Board a facilities update. The goal is to continue to create the District’s facility plans with a considerable amount of input aside from administration.
Mr. Cain reported the new middle school is heated now for the contractors to work in.
Mr. Cain gave a legislative update. Governor Reynolds outlined her priorities for the upcoming session in her Condition of the State address, including: supporting a strong teacher pipeline through recruitment and retention, strengthening early literacy and evidence-based reading instruction, narrowing and closing achievement gaps experienced by students with disabilities, and empowering students with multiple pathways to postsecondary success. In addition, the Governor announced a major cut to the AEA services, resulting in a potential negative impact on STC.
Motion by Thiessen, second by Hopper to adjourn the meeting at 6:42 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.01.18 Special Session and Work Session
2024.01.18 Special Session and Work SessionREGULAR MEETING & WORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 18, 2024 for a Regular Session, followed by a Work Session at the Partnership Center, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent: None Quorum present. Also present were: Superintendent John Cain, Katie Mathern, Kendall Jordan, Vern Jefferson, Matt Zmolek, Doug Stadler, Mary Mixdorf, Jim Little, Steve McAdoo, and Dalia Fuentes.
Motion by Wiese, second by Ellenbecker to approve the agenda. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve Garling Construction’s Change Order Request 023, in the amount of $5,092.55, for drywall material, Garling labor, and Artisan Ceiling. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve Garling Construction’s Change Order Request 027, in the amount of $9,432.00, for precision millwork. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to adjourn the regular meeting at 5:04 p.m. All Ayes.
The Board entered a work session at 5:05 p.m.
The Board, along with community members on the District Facility Planning Committee, discussed the needs of the District in regards to the buildings, transportation, and technology.
The Board work session ended at 8:08 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.01.24 Work Session
2024.01.24 Work SessionWORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on January 24, 2024 for a Work Session at the STC Elementary School, Tama, Iowa at 3:45 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese. Quorum present. Also present were: Superintendent John Cain, Katie Mathern, and STC Elementary staff.
Motion by Ellenbecker, second by Thiessen to approve the agenda. All Ayes. The motion carried.
Superintendent Cain and the Board discussed the prioritization of facility improvements with the staff and answered questions.
Superintendent Cain and the Board also discussed the 2024-2025 budget restructure with staff and answered questions.
The staff was dismissed and the Board reviewed the comments/questions.
Motion by Thiessen, second by Hopper to adjourn the work session at 5:58 p.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.05 Work and Regular Session
2024.02.05 Work and Regular SessionWORK SESSION & REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Work Session at the STC High School, Tama, Iowa at 3:30 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Absent: Megan Thiessen. Quorum Present. Jackie Ellenbecker joined the meeting at 3:32 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, and STC High School Staff.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Superintendent Cain and the Board discussed the prioritization of facility improvements with the staff and answered questions.
Superintendent Cain and the Board also discussed the 2024-2025 budget restructure with staff and answered questions.
The staff was dismissed and the Board reviewed the comments/questions.
Motion by Wiese, second by Hopper to adjourn the work session at 4:25 p.m. All Ayes.
The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Regular Session at the STC High School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, and Rick Hopper. Absent: Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Audrey Roth, and members of the community through Google Hangouts.
Motion by Wiese, second by Hopper to approve the agenda with the addition of action item. Change Order Request 33 between action items 7.N. Change Order Request 27 and 7.O. Change Order Request 36. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the January 15, 2024 regular meeting; minutes from the January 18, 2024 Board work session; minutes from the January 24, 2024 work session; bills for payment; early graduation request from the following: Brody Workman - January 2024, Kyle Finch - January 2024, Victor Sosa - January 2024, Chase Chyma - May 2024, and Joel Mujico Gallardo - February 2024; Coca Cola donation in the amount of $650.00; and State Bank of Toledo donation in the amount of $1,500.00. All Ayes. The motion carried.
Public Comment - None
Mr. Boley reported to the Board on the high school, including student council, the internship program, and also, the gallery of art work displayed.
Motion by Wiese, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Troy Balderas - Assistant Varsity Girls Soccer Coach
Resignations: Lon Wilkerson - Assistant Middle School Girls Basketball, Chris McFate - Musical Director, Zack Naniot - High School Head Custodian, and Tiffany Matney - Middle School Paraeducator
Officials: High School Basketball - Jana McLendon, James Crozier, and Ed Madlock; Middle School Boys Basketball - Jeremy Weierman; High School Speech Contest Judge - Morgan McFate, April VanDee, Jordan VanDee, Mary Fasse-Shaw, Jon Huebner, Tyler Fulks, Skyler Steveson, Taylor Brown, Ellen Moran, Micki Stonewall, Missy Jesina, Regina Gill, Chris McFate, Gary Zmolek, Stacy Ward, Sara Lumpa, Wyatt Beltz, Sarah Gilchrist, Le Cox, Susan Heldenbrand, and Lois Long
Transfers: Tom Clancy - Sub Bus Driver to AM Bus Route Driver
Mentors: Taylor Brown and Nate Doran
Motion by Hopper, second by Wiese to approve the Racom proposal, in the amount of $6,228.00, for a school emergency alert radio for the Elementary. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the CDWG quote, in the amount of $50,544.55, for 35 projectors. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the West Music bid, in the amount of $6,376.46, for instruments. These will be paid for with Title IV funding. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Central Rivers Area Education Agency invoice, in the amount of $10,660.00, for the 1st Semester Billing - Work Experience. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Elementary Boosters to obtain a gambling license through the school for the carnival. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the additional middle school fundraiser. The MS would like to do a Friend-O-Gram fundraiser for Valentine’s Day. Friend-O-Grams will be sold for $1.00 and will be delivered to students at the MS on Valentine’s Day. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the referral bonus for all staff in the District. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve moving the February 19th Board meeting to February 20th and the April 1st Board meeting to April 2nd. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the transfer of $2,543.15 from the general fund to the activity fund to pay for the reconditioning of football helmets (safety equipment). All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Garling Construction pay application 05, in the amount of $1,247,283.11, for construction services. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Garling Construction pay application 06, in the amount of $60,895.76, for construction services. This is the final payment towards Bid Package 01. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request 23R, in the amount of $5,092.55, for drywall material, labor, and purchased services. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 27, in the amount of $9,432.00, for precision millwork. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request 33R, in the amount of -$36,788.26, for bim work with Young Plumbing. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve Garling Construction change order request 36, in the amount of $115,276.01, for added doors, hardware, and purchased services to bring everything up to code. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 38, in the amount of $14,679.84, for additional subcontractor expenses with Sterling Stone. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Tanager Place invoice, in the amount of $7,500.00, for mental health support services. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the following resolution:
RESOLVED, that the Board of Directors of South Tama community school district, will levy property taxes for fiscal year 2024-2025 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.
All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the first reading of policy 804.05 E1: Parental Authorization and Release form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the final readings of the following policies: 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence (New) and 505.08 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement (revised)). All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Katie Mathern and Mr. Cain spoke and discussed initial thoughts on the Certified Budget with the Board.
The Board discussed Donovan Group and how their services are helping with the Voted PPEL.
Mr. Cain gave the Board a facilities update. The District is currently at a holding point, until the election on March 5th for PPEL. This will determine the next steps in the process and the list of high priorities will be reviewed at that time.
Mr. Cain is hoping to share a timeline with staff in regards to budget restructuring. He asked the Board to process the suggestions and concerns from the work session tonight.
Mr. Cain reported the District received the draw schedule for the Middle School Project, so investing can move forward. Walls in the middle school will be going up soon.
Mr. Cain reviewed the dates and times of the upcoming community meetings for PPEL. March 5th is the actual PPEL vote. Mr. Cain encouraged Board members to identify what their drive and purpose is and to look at this heading into February.
Motion by Hopper, second by Wise to adjourn the meeting at 6:19 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.08 Special and Work Session
2024.02.08 Special and Work SessionSPECIAL & WORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 8, 2024 for a Special Session at the STC Administration Office, Tama, Iowa at 6:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Absent: Jackie Ellenbecker and Megan Thiessen. Quorum present. Also present were: Superintendent John Cain and Katie Mathern.
Motion by Hopper, second by Wiese to approve the agenda with the addition of Action Item #2. Strengthening Center Invoice. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Jerrod Bridgewater - Varsity Baseball Coach (Immediately, pending suitable replacement) and Jerrod Bridgewater - High School Mather Teacher
Motion by Hopper, second by Wiese to approve the Strengthening Center invoice, in the amount of $8,534.94, for professional services. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to adjourn the special session at 6:11 p.m. All Ayes.
The Board of Directors of the Community School District of South Tama County met on February 8, 2024 for a Work Session at the STC Administration Office, Tama Iowa at 6:12 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Absent: Jackie Ellenbecker and Megan Thiessen. Quorum present. Also present were: Superintendent John Cain and Katie Mathern.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
The Board briefly discussed the PPEL vote but then decided to move forward with talking about the 24-25 budget. They reviewed different items and approaches to budget restructure and discussed them further.
Motion by Wiese, second by Hopper to adjourn the work session at 7:13 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.15 Community Meeting
2024.02.15 Community MeetingCOMMUNITY MEETING
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 15, 2024 for a Community Meeting at the Tama Civic Center, Tama, Iowa at 7:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal and Jackie Ellenbecker. Absent: Beth Wiese, Rick Hopper, and Megan Thiessen. Quorum was not present. Rick Hopper joined the meeting at 7:12 p.m. Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, Steve McAdoo, and a member from the community.
Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024. They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate.
Motion by Ellenbecker, second by Hopper to adjourn the work session at 7:44 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.18 Community Meeting
2024.02.18 Community MeetingCOMMUNITY MEETING
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 18, 2024 for a Community Meeting at the South Tama Elementary School, Tama, Iowa at 2:00 p.m.
On call of the roll the following were present: Beth Wiese, Rick Hopper, and Megan Thiessen. Absent: Elizabeth Dolezal and Jackie Ellenbecker. Quorum was present. Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community.
Motion by Hopper, second by Thiessen to approve the agenda.
Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024. They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate.
Motion by Thiessen, second by Hopper to adjourn the community meeting at 2:39 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.20 Regular and Closed Session
2024.02.20 Regular and Closed SessionREGULAR & CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 20, 2024 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Elizabeth Dolezal Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Sam Peska, Mary Fasse - Shaw, Jim Roan, Nancy Smith, Mary Jo Cherveney, Danny Elsbury, Maely Elsbury, Autumn Elsbury, Kinley Jimenez, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda with the addition of a hire under item 7.A. Personnel: Jon Huebner - Elementary Assistant Principal. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the January 31, 2024 Board work session; minutes from the February 5, 2024 regular meeting; minutes from the February 8, 2024 Board work session; bills for payment; Morningside University Agreement, and early graduation request from Jonathan Ebersole - March 1, 2024. Ayes: Wiese, Hopper, and Thiessen. Nays: Ellenbecker. The motion carried.
Public Comment - Several members of the community voiced their concern of reducing the district band/vocal department from 4 to 3 teachers.
The Board recognized the STC Girls Wrestling State Qualifiers: Maely Elsbury, Autumn Elsbury, Abigail Chyma, and Kinley Jimenez.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Parker Noe - High School Night Custodian, Bailey Engelke - 8th Grade Social Studies Teacher (2024-25), Samantha Behounek - Middle School Paraeducator, and Jon Huebner - Elementary Assistant Principal.
Resignations: Vanessa Valdovinos - Elementary ELL Paraeducator and Lon Wilkerson - Head 7th Grade Boys Basketball
Officials: Holly Brown - HS Speech Judge and Adonnis Hill - HS Basketball
Transfers: Angelica Gomez - From Partnership Center Administrative Assistant to Technology Assistant (Effective July 1, 2024)
Volunteer: Roman Hill - HS Esports
Motion by Thiessen, second by Hopper to approve the Garling Construction Change Order 037, in the amount of $8,032.50, for the removal of screen wall, steel support frame and platform on the roof. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the course proposal of Spanish Language and Concepts for Spanish Speakers 3. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Cambium Assessment invoice, in the amount of $7,741.00, for ELPA Testing. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the ThinkSafe quote, in the amount of $8,133.62, for seven AEDs. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve Maker Space Mondays at the Middle School. This is an early out - after school program for grades 5-8. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 budget restructure as presented on the first tab of the budget document. All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Mr. Cain reminded the Board of the community meeting for the Voted PPEL on Sunday, February 25, 4:00-6:00 p.m., at the high school.
The Board discussed the Strengthening Center and plan on revisiting the services in June of 2024.
Mr. Cain reported there are new pictures up on the construction page for the new middle school. Walls are going up inside the building and also outside for the new gym.
Mr. Cain informed the Board Melody Vallente will start on Thursday, February 22, 2024, as she arrived on Saturday, February 17th from the Philippines. Amy Karg, along with other staff, has helped Melody get settled. There have been initial conversations on participation in the WAMAC Conference and this topic will be further discussed. Katie Mathern and John have met with an energy savings group and believe it is a good opportunity to learn more about this potential savings opportunity.
Motion by Hopper, second by Thiessen to enter into Closed Session at 7:21 p.m. pursuant to Iowa Code 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Thiessen, second by Hopper to come out of closed session at 8:03 p.m.
Motion by Hopper, second by Thiessen to adjourn the meeting at 8:04 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.02.25 Community Agenda
2024.02.25 Community AgendaCOMMUNITY MEETING
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 25, 2024 for a Community Meeting at the South Tama Elementary School, Tama, Iowa at 4:00 p.m.
On call of the roll the following were present: Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Elizabeth Dolezal. Quorum was present. Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community.
Motion by Hopper, second by Thiessen to approve the agenda.
Mr. Cain, along with STC staff, presented on the PPEL vote March 5, 2024. They explained the uses for the funding and how the property tax rate would be affected with minimal change, due to the utilization of income surtax and reconfiguring the various levies within the property tax rate.
Motion by Thiessen, second by Ellenbecker to adjourn the community meeting at 5:40 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.03.04 Regular and Closed Session
2024.03.04 Regular and Closed SessionREGULAR & CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 4, 2024 in Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Sam Peska, Paula Graves, Missy Jesina, Joy Schirmer, Victoria Hamilton, Chelsea Ahrens, and members of the community through Google Hangouts.
Motion by Thiessen, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the following consent agenda items: minutes from the February 15, 2024 community meeting, minutes from the February 18, 2024 community meeting, minutes from the February 20, 2024 regular meeting, minutes from the February 25, 2024 community meeting, bills for payment; East Marshall Inter-Agency Contract, and AEA Purchasing Cooperative Purchasing Agreement. All Ayes. The motion carried.
Public Comment - Joy Schirmer expressed the need for the interventionist at the elementary and suggested not rushing into a transitional kindergarten program.
Sam Peska, along with Paula Graves, Missy Jesina, and Victoria Hamilton, presented on the District’s curriculum for literacy and math.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Alexandria Ramirez Houseman - K-4 ELL Paraeducator, Kimberly Meek - Elementary Special Education Paraeducator, Jay Hoskey - Assistant Varsity Football Coach, Phoebe Osgood - K-4 General Music Teacher, and Ashlynne Roberts - Elementary Special Education Paraeducator
Officials: HS Soccer - Cameron Cantrall, Jeffery Blanchard, Tyler Strickler, Chris Weber, Dustin Hughson, Andrew Shivers, Andy Chase, David Abkemeier, Terence Moriarty, Emily Phillips, Greg Cruikshank, Kyle Clark, Theron Hitchman, Robert Scranton, Steve Vermeer, Bryan Foster, Mark McFate, Ibrahim Sabanagic, Miodrag Milosavljevic, Brian Hall, Paul Keller, Christopher Reichert, Mark Odor, Sawyer Loger, Phil Watson, Phillip John Even, Daniel Stuber, Nicholas Wenthe; Track Meet Starter - David Lee; and Speech Judge - Gina Miller
Transfers: Cody Taylor - from high school custodian to high school head custodian, Donnie Gitautis - from middle school custodian to head middle school custodian, and Karl Moeller - from split elementary/high school custodian
Motion by Thiessen, second by Wiese to approve the two additional high school fundraisers: FFA Egg My Yard and Track 5K Fun Run & Meal. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the transfer of $2,279.20 from general fund to activity fund for safety equipment (helmets). All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the SU Insurance Invoice, in the amount of $43,748.50, for the break/fix insurance premium installment. This will be paid out of the management fund. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Frontline Education renewal notice, in the amount of $21,200.27, for the District’s absence & time solution program. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Garling Construction pay application 06, in the amount of $2,097,848.90, for construction services at the new middle school. All Ayes. The motion carried.
Motion by Wiese , second by Hopper to set the public hearing for the 2024-2025 for March 18, 2024, at 5:00 p.m. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Iowa Valley Community College invoice, in the amount of $76,309.25 (career academy - $16,360.00 and contracted - $59,949.25), for the fall 2023 semester. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the JRF Concrete invoice, in the amount of $5,000.00, for two storm sewer intakes to be rebuilt and repair the broken asphalt in front of both intakes at the high school. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the third and final reading of policy 804.05 E1: Parental Authorization and Release form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents. All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Chelsea Ahrens and the Board briefly discussed the District’s participation in the WAMAC Conference.
Mr. Cain discussed with the Board a Curriculum Director position and operational sharing and what that would/could look like for the District.
Mr. Cain reported he toured the new middle school recently looking for free space for possible movement in the District.
Mr. Cain informed the Board he and Katie Mathern met with a company to find more information about solar energy usage for the District and how that could possibly save money for the District. In addition, they have met with an organization about a natural gas risk pool and learned how that program can also provide a savings for the District. There will be more discussion in regards to this at the April 2nd Board meeting. Mr. Cain reminded everyone to go out and vote on March 5th for PPEL.
Motion by Hopper, second by Wiese to enter into Closed Session at 7:24 p.m. pursuant to Iowa Code 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Thiessen, second by Hopper to come out of closed session at 8:38 p.m.
Motion by Ellenbecker, second by Wiese to adjourn the meeting at 8:39 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.03.11 Work and Special Session
2024.03.11 Work and Special SessionWORK SESSION & SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 11, 2024 for a Work Session at the STC Partnership Center, Tama, Iowa at 5:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None. Quorum present. Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts.
Motion by Thiessen, second by Ellenbecker to approve the agenda. All Ayes. The motion carried.
Katie Mathern presented the certified budget numbers to the Board for fiscal year 2025 and discussed different options on adjusting the numbers. Mrs. Mathern discussed how budget parameters and priorities are being fulfilled as part of the proposed certified budget. The Board gave input on the direction they would like the certified budget to take and proceed in the future.
Motion by Thiessen, second by Hopper to adjourn the work session at 5:40 p.m. All Ayes. The motion carried.
The Board of Directors of the Community School District of South Tama County met on March 11, 2024 for a Special Session at the STC Partnership Center, Tama, Iowa at 5:41 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None. Quorum present. Also present were: Superintendent John Cain, Katie Mathern, Mary Mixdorf, and members of the community through Google Hangouts. Beth Wiese left the meeting at 6:18 p.m.
Motion by Wiese, second by Thiessen to approve the agenda with the removal of discussion item letter A. Wamac Conference. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Ryan Cassady - High School Physical Education Teacher
Transfers: Jennifer Hickman - From Elementary Kitchen Worker to Head Kitchen Manager, Janelle Unkrich - From Elementary 2nd Grade Teacher to Elementary 1st Grade Teacher, Taylor Ray - From Elementary Kindergarten Teacher to Elementary 1st Grade Teacher, and Alexandria Ramirez Houseman - From K-4 ELL Paraeducator to Special Education Paraeducator
Motion by Thiessen, second by Wiese to authorize publication of the 2025 Budget and to set the first Public Hearing regarding the FY25 Budget on April 8, 2024 at 5:00, at the STC Partnership Center. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve setting the second Public Hearing regarding the FY25 Budget on April 15, 2024 at 5:00 p.m. at the STC Middle School. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve setting a Public Hearing for the 2023-2024 School Calendar change on March 18, 2024 at 5:00 p.m. at the STC High School. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to post for a Curriculum Director position on Iowa Works. Ayes: Dolezal, Wiese, Hopper, and Thiessen. Nays: Ellenbecker. The motion carried.
The Board discussed operational sharing and what kind of savings that could bring the District.
Mr. Cain brought all of the different ideas that were brought up with the 2024-2025 calendar and also the concerns for the Board to understand. The Calendar Public Hearing will be on March 18, 2024 at 5:00 p.m., at the STC High School.
Motion by Ellenbecker, second by Hopper to adjourn at 6:41 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.03.18 Public Hearings and Regular Session
2024.03.18 Public Hearings and Regular SessionPUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on March 18, 2024 for a Public Hearing on the 2023-2024 and 2024-2025 School Calendar at the STC High School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried.
Public Hearing - 2023-2024 School Calendar Amendment
President Dolezal opened the Public Hearing for the amendment to the 2023-2024 School Calendar at 5:00 p.m. Superintendent Cain explained the amendment would reflect plans to make up instructional hours due to this winter’s weather. The last day for students will now be Wednesday, May 29th with a three hour early dismissal at 12:25 p.m. The last day for staff will be Thursday, May 30th. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Thiessen, second by Hopper to close the Public Hearing at 5:02 p.m. All Ayes. The motion carried.
Public Hearing - 2024-2025 School Calendar
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried.
President Dolezal opened the Public Hearing for the 2024-2025 School Calendar at 5:03 p.m.
Superintendent Cain explained the school calendar and changes made from previous years. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Thiessen, second by Hopper to close the Public Hearing at 5:04 p.m. All Ayes. The motion carried.
The regular session was called to order at 5:05 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Allison Graham with the Tama-Toledo News Chronicle, Audrey Roth, Dixie Forcht, Seth Koch, Kathy Wilkerson, Chelsea Ahrens, Amy Karg, Rob Boley, Gustav Ojenholt, Keiler Alvarado, Tim Kerns, Patty Kerns, Betty Hayes, Diane Novak, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the following consent agenda items: minutes from the March 4, 2024 regular session, minutes from the March 11, 2024 work session and special meeting, and bills for payment. All Ayes. The motion carried.
Public Comment - Seth Koch expressed concern with the Board on looking at current successes within the District and staff retainage. Audrey Roth also expressed concern with valuing staff working in the District currently.
The Large Group Speech Team, consisting of Gustav Ojenholt, Keiler Alvarado, and Nadia Onichimowska (absent), presented their All-State recognized short film, “Without You.”
Mr. Boley and Mrs. Karg presented an update on the high school’s safety drills and student discipline.
Mrs. Ahrens presented the Board with an update on participation numbers and program growth. She also gave the Board an update on the WAMAC.
Each Board member reflected on their Board purpose and what their why is in relation to their Board role.
The Board took a five minute recess.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Resignations: Vanessa Rivera - Elementary At-Risk Liaison (End of 2023-2024 school year), Lori Dvorak - High School Special Education, and Alison Brezina - Bus Driver
Motion by Ellenbecker, second by Thiessen to approve the 2023-2024 School Calendar Amendment. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the 2024-2025 School Calendar. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the following operational sharing agreements with the North Tama Community School District, effective July 1, 2024: Superintendent (60%/40%), Operations and Maintenance Director (80%/20%), and Other Business Official (80%/20%). All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the Sterling quote, in the amount of $104,580.00 less the amount paid for the Chromebook lab already purchased, for Dell Chromebooks for grades 9-12. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the HD Supply quote, in the amount of $9,565.50, for hand dryers for the new middle school. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Kay Chapman, CPA PC invoice, in the amount of $7,250.00, for the final payment for the FY23 audit and additional hours for work associated with the Single Audit. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Cornelius Seed invoice, in the amount of $5,600.65, for seed for the FFA program. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve Terracon invoice, in the amount of $6,188.25, for concrete observation and testing. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 health insurance renewal at an increase of $149,556.00. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the TLC Lawn Care estimate, in the amount of $19,450.00, to mow, spray, and fertilize the baseball, football, softball, and practice fields. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the BSN Sports order, in the amount of $6,287.86, for volleyball uniforms. The volleyball team will fundraise for $4,467.86 and $1,820.00 will come from the general activities fund. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to maintain the same benefit bucks and cash in lieu amounts for 2024-2025 as they were in 2023-2024. In addition, benefit bucks will only be allowed to be used towards health, dental, and vision insurance. All Ayes. The motion carried.
President Dolezal brought up the Iowa Association of School Board Summit on Student Success on Tuesday, June 11th and encouraged Board members to attend.
The Board reviewed the current Iowa Works postings.
The Board discussed the status of the budget restructure for the District.
Superintendent Cain reported pictures of the progress of the new middle school project will be posted on the website soon. The walls of the gym are currently going up.
Mr. Cain explained the Board will be getting back into reviewing policy by series again in future meetings. On the evening of March 12, 2024, the Toledo-Tama Kiwanis Club hosted the Middle School Golden Achievement Awards Banquet at the Tama-Toledo Country Club. Sixteen students, two girls and two boys each from grades 5 through 8, were honored for their outstanding scholarship and citizenship.
Motion by Thiessen, second by Hopper to adjourn the meeting at 7:55 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.04.02 Regular and Exempt Sessions
2024.04.02 Regular and Exempt SessionsREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 2, 2024 in regular session at the STC Partnership, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Allison Graham with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Motion by Ellenbecker, second by Thiessen to approve the agenda with the removal of the word “not” in Item 8. Exempt Session per Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees not covered by a Collective Bargaining Agreement . All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the following consent agenda items: minutes from the March 18, 2024 regular session, bills for payment, WC Financial School Spirit Check Permission Agreement, and early graduation request - Larry Davenport, Jr. (April 2024). All Ayes. The motion carried.
Public Comment - None.
Motion by Hopper, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Carlie Herdlicka - Assistant Middle School Boys Soccer Coach, John Loos - 7-12 Music Teacher, Janelle Pirkl - Director of Curriculum, Jayden Terrill - Health/Physical Education, and Shawn Arey - Bus Driver
Resignations: Chris Drummer - Varsity Football and Wrestling Cheer Coach, Rashell Mendoza - High School Paraeducator, Rashell Mendoza - Concessions Manager (End of 23-24 School Year), Irene Benda - Transportation Paraeducator, and Kerry Kucera - Elementary Kitchen Staff (End of 23-24 School Year)
Officials: Middle School Boys and Girls Soccer - Ashley Castanon, Jesus Castanon, and Brooklyn Dvorak; Middle School Track and Field - David Lee; and High School Soccer - Kurt Slouha, Rich Hudnut, and Xander Wellman
Volunteers: Amanda Husak - MS/HS Soccer Coach
Motion by Thiessen, second by Hopper to approve the 100 Series Policy review, and the first reading of Policy 106 - Title IX - Discrimination and Harassment Based on Sex Prohibited and Policy 501.03 - Compulsory Attendance. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the 5-2-1-0 Grant Funding Proposal. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to accept the donation from Iowa Premium Beef, in the amount of $5,000, to use towards the high school gym sound system. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Apple Inc. Education Price Quote, in the amount of $163,257.00, for a staff device refresh. This will be paid for by ESSER funding. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction Pay Application #07, in the amount of $1,176,929.82, for construction services. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Pan-O-Gold bread bid for the 2024-2025 school year. All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
The Board discussed the Local Government Risk Pool and what benefits it could provide.
Superintendent Cain briefly spoke about the continuation of restructuring the budget and explained the last few items will be brought back to the Board on April 15th for approval.
Superintendent Cain reported the Middle School project is moving along nicely.
Mr. Cain explained he applied for two grants this week, totaling $160,000 to support summer school and after school programming next year for students in grades K-6th. We will learn if we qualify and receive the funding in mid-April. A very good meeting was held with 12 teacher leaders this week in regards to the revisions to the District Teacher Leadership & Compensation program. Prior to this, the coaches and the administrative team have spent a considerable amount of time on revisions.
Jackie Ellenbecker clarified her reasoning for being on the Board and what drives her passion. She stated she chose to be on the Board because of her advocacy and passion for kids.
Motion by Ellenbecker, second by Thiessen to adjourn the meeting at 6:14 p.m. The Board went into an exempt session per Iowa Code 21.9 to discuss strategy in matters relating to employment conditions of employees covered by a Collective Bargaining Agreement.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.04.08 Public Hearing
2024.04.08 Public HearingOF THE BOARD OF EDUCATION OF THE
COMMUNITY SCHOOL DISTRICT OF SOUTH TAMA COUNTY
The Board of Directors of the Community School District of South Tama County met on April 8, 2022 for a Public Hearing on the 2024-2025 Proposed Property Tax Levy at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen Absent: Elizabeth Dolezal. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf and members of the community through Google Hangouts.
Motion by Ellenbecker, second by Thiessen to approve the agenda. All Ayes.
Public Hearing – Vice President Wiese opened the Public Hearing for the 2024-2025 Proposed Property Tax Levy at 5:00 p.m. Vice President Wiese asked for public comments. Hearing none, Vice President Wiese asked for a motion to close the Public Hearing.
Motion by Ellenbecker, second by Thiessen to close the Public Hearing at 5:02 p.m. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to adjourn the meeting at 5:03 p.m. All Ayes.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.04.15 Public Hearing, Regular and Closed Session
2024.04.15 Public Hearing, Regular and Closed SessionPUBLIC HEARING, REGULAR, AND CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 15, 2024 for a Public Hearing on the 2024-2025 Certified Budget at the STC Middle School, Toledo, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Darvin Graham, Chelsea Ahrens, Ben Adams, and members of the community through Google Hangouts.
Motion by Thiessen, second by Ellenbecker to approve the agenda. All Ayes. The motion carried.
Public Hearing - 2024-2025 Certified Budget
President Dolezal opened the Public Hearing for the 2024-2025 Certified Budget at 5:02 p.m. The published tax rate of $14.47 was explained compared to last year. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Ellenbecker, second by Hopper to close the Public Hearing at 5:03 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:04 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Beth Wiese joined the meeting at 5:07 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Darvin Graham, Chelsea Ahrens, Ben Adams, and members of the community through Google Hangouts.
Motion by Thiessen, second by Ellenbecker to approve the agenda with the change of moving discussion item B. Risk Pool to the end of reports as item b. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the April 2, 2024 regular session, minutes from the April 8, 2024 Public Hearing, bills for payment, the Cooperative Sharing Agreement with Meskawki for high school and middle school baseball and softball, the Cooperative Sharing Agreement with Meskwaki for high school girls soccer, and the following early graduation requests: Dominick Ochoa (April 2024), Taylor Slifer (December 2024), Cristal Fonseca (December 2024), Evelyn Fonseca ( December 2024), Mariah Gilbert (December 2024), Adrian Valle (December 2024), Kimberly Alonso (December 2024), Estrella Fonseca (December 2024), Sofia VanDeWalle (December 2024), Brodie Chamberlin (December 2024), Paola Castanon (December 2024), Valery Avalos (December 2024), Yeraldin Valle-Cervantes (December 2024), and Eyan Weitzell (May 2024). All Ayes. The motion carried.
Public Comment - None
Mr. Adams presented on student behavior at the middle school and also the Fellowship of Christian Athletes.
Athena Simpson with Wood River Energy provided information to the Board on the Local Government Risk Pool and how it works.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes, except for Wiese, who abstained. The motion carried.
Hires: Jason Castor - Middle School Custodian, Valarie Piper - Transportation Paraeducator, and David Wiese - Head Varsity Baseball
Resignations: Rachel Davis - High School English Teacher, Rachel Davis - Individual Speech Head Coach, Cecilie Harrison - Middle School TAG Teacher, Charlie Shuckahosee - 8th Grade Basketball Coach, David Wiese - Assistant Varsity Boys Basketball Coach, Allisyn DeFields - 6th Grade Literacy Teacher, Marsha Keahna - Assistant High School Girls Basketball Coach, Baron Davis - High School Assistant Cross Country Coach, and Anna McBride - Elementary Art Teacher
Officials: High School Soccer - Miranda Woodcock, Charles Woodcock, and Xander Wellman
Transfer: Rhonda Ricker - ESSER Interventionist to Title IIA Class Size Reduction Teacher and Callie Hillman - Middle School Paraeducator to Partnership Administrative Assistant
Motion by Wiese, second by Hopper to approve having a head coach and two assistant coaches for high school girls wrestling. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve paying a stipend for coaches who drive yellow school buses to activities. The amount will be $50.00 for any events less than 60 miles away and $75.00 for any events 60 miles or greater away. This will be added to the handbook in a future meeting. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the FY2025 Certified Budget as published. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the first reading of the following policies: 200.01 - Organization of the Board of Directors (FKA 201), 200.01 R1 - Organization of the Board of Directors - Organizational Meeting Procedures (FKA 207.02), 200.02 - Powers of the Board of Directors (FKA 201.03), 200.03 - Responsibilities of the Board of Directors (FKA 201.04), 201 - Board of Directors’ Elections (FKA 202), 202.01 - Qualifications (Revised), 202.02 - Oath of Office (FKA 202.03), 202.03 - Term of Office (FKA 202.02), 202.04 - Vacancies (Revised) and discussion of policy 202.05 - Student School Board Representatives (New). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the second reading of the following policies: 106 - Title IX - Discrimination and Harassment Based on Sex Prohibited and 501.03 - Compulsory Attendance. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the resolution to allocate funds to the Central Rivers Area Education Agency for 2024-25. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the resolution authorizing the Issuance of Not to Exceed $5,000,000 General Obligation School Bonds and Levying a Tax for the Payment Thereof. Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen. Nays: None The motion carried.
Motion by Thiessen, second by Wiese to accept the donation from K&M Sanitation towards the high school sound system, in the amount of $1,000.00. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Mystery Science quote, in the amount of $12,245.00 for mystery science kits for grades 2nd - 5th for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the HD Supply quote, in the amount of $99,011.40, for cleaning equipment. This will be purchased using ESSER funds. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request 48R, in the amount of $8,225.06, for demolition of handrails at the new middle school. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request 53, in the amount of $6,202.42, for demolition of existing wood panels, framing a ceiling, and drywalling. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Iowa Association of School Boards invoice, in the amount of $5,654.00, for IASB Membership Dues FY 2024-2025. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for construction administration/close-out. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the SHI pricing proposal, in the amount of $19,247.12, for the JAMF Pro - subscription license renewal for one year. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Tama County Auditor invoice, in the amount of $5,831.31, for the STC special election March 5, 2024. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Scanlan Center for School Mental Health invoice, in the amount of $5,498.25, for services. This will be paid out of the Stronger Connections Grant funding. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the JMC invoices, in the amounts of $8,972.94 (elementary), $7,254.96 (middle school), and $7,496.08 (high school), for software site licenses for the 24-25 school year. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the FY2023 Audit. All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Superintendent Cain spoke to the Board about posting for a Family Consumer Sciences position, along with the current math opening and only filling one or the other position.
Chelsea Ahrens spoke about the possibilities of purchasing athletic trainer services for the District.
The Board discussed a request from a representative of the Meskwaki Nation to utilize our property as an access point to their land they are looking to develop. The Board felt the Meskwaki Nation will need to find a separate access point at this time.
Superintendent Cain reported the middle school project continues to move along in a good direction. He referred to the change order requests previously approved during the meeting. Additionally, the landscaping budget and plan is up for discussion. Time has been spent looking at some potential issues related to visual appeal and electrical access points. Mr. Adams and his team are making the decision on the electrical needs. Mr. Cain stated if any Board member is interested in a tour, they could schedule a walkthrough during their one to one meeting with him.
Mr. Cain explained last week, the District submitted their request for joining the NICL, as well as informed the WAMAC of the District’s intentions. The NICL will have their end of year meeting in April and the District’s request will be on their agenda. We should know more in the coming weeks. The District has crossed a few more barriers with the $150,000.00 Homeland Security Grant, provided as part of the Governor’s School Safety Initiative. It has been discovered the District is not allowed to utilize all of the funding in one building. The District will move forward with this grant, reviewing its highest needs for each building as it relates to safety.
Board member Hopper gave a shout out on the high school play, Little Women. He stated everyone involved did a fantastic job.
The Board took a recess from 7:53 p.m. to 8:00 p.m., before going into the Closed Session.
Motion by Wiese, second by Hopper to enter into Closed Session at 8:00 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
Motion by Thiessen, second by Wiese to come out of Closed Session at 8:26 p.m.
Motion by Wiese, second by Hopper to adjourn the meeting at 8:27 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.05.06 Exempt, Regular, and Work Session
2024.05.06 Exempt, Regular, and Work SessionEXEMPT, REGULAR, AND WORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 6, 2024 for a regular session at the Partnership, Toledo, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts. This regular session followed an exempt session from 4:45 p.m. to 5:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Allison Graham, Rob Boley, Steve McAdoo, Ben Adams, Paula Graves, Finn Miller, Lilith Duncan, Gustav Ojenholt, Brooks Baier, Emily Carnahan, Mike Carnahan, Patty Kerns, Tim Kerns, and members of the community through Google Hangouts.
Motion by Thiessen, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the April 15, 2024 public hearing, regular meeting & closed session minute, bills for payment, financials, the Central Rivers MOC Contract, and the following early graduation request: Anthony FlyingHawk (May 2024). All Ayes. The motion carried.
Public Comment - None
The Board recognized the performers who participated in the Iowa High School Music Association State Solo and Ensemble Festival on March 23, 2024 in Grinnell. Out of nine entries, the band came home with seven Division Ones and two Division Twos.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Doug Kaloupek - Maintenance, Rollanda Puentes - K-4 ELL Paraeducator, Leah Fonua - Head 8th Grade Volleyball Coach, Suzanne Lux - Part-time Preschool ELL Paraeducator
Resignations: Michelle Kalinay - Director of Food Service & Nutrition, Rubi Pesina - High School ELL Paraeducator, Jason Castor - Middle School Custodian (12:00-8:00 p.m.), Stephanie Lane - Middle School Art Teacher, Andrea Asmussen - Middle School Kitchen Staff, Morgan McFate - Basketball Cheerleading Coach, Jeff Niedermann - Industrial Arts Teacher, and Regina Gill - Middle School Special Education Teacher
Officials: Soccer - Danilo Obradovic, Uros Cukic, Luke Fischer, Jesus Castanon; Middle School Softball & Baseball - James Hall; Middle School Softball - Maeley Elsbury and Tiffany Thiessen; and Middle School Baseball - Tyrus Clegg
Transfer: Jason Arp from Girls Varsity Wrestling Co-Head Coach to Girls Head Varsity Wrestling Coach, Danny Elsbury from Girls Varsity Wrestling Co-Head Coach to Girls Assistant Varsity Wrestling Coach, Maci Fritz from 5th Grade Teacher to 6th Grade Literacy Teacher, and Morgan McFate from Assistant Football Cheerleading Coach to Head Football Cheerleading Coach
Motion by Thiessen, second by Hopper to approve adding the stipend for coaches who drive yellow school buses to activities in the handbook. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the 2024-2025 Budget Restructure recommendations of TLC Structure and Building Administrative Assistants. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve either the dollar amount to get to the state minimums or $1,400.00 for certified teaching staff. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve $0.60/hour increase for all classified staff, except $0.30/hour increase for bus routes and $1,400.00 increase for Administrative Assistants. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the increase of $2,000.00 for Administrators & Directors. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the extra duty schedule with possible level movements. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the resolution approving the participation by the School District in a joint agreement establishing local government risk pools. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the ISG invoice, in the amount of $15,000.00, for construction administration. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Schools PLP quote, in the amount of $2,220.00, for six user licenses and setup, training, and support. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Phillips Floors invoice, in the amount of $6,415.00, for contracted work scheduled for maintenance as per contract dated 2/9/2021. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the CEC invoice, in the amount of $5,123.00, for annual fire protection inspection. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request #0049, in the amount of $5,391.41, to bring the striping and logo on the gym floor up to code. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Garling Construction change order request #0044, in the amount of $9,369.10, for capping water service for the tunnel, removing valves, and consolidating to one valve for water service on the east side of the existing building. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Garling Construction change order request #0058, in the amount of $16,298.54, for repurposing an area for a teacher/learning space. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request #0060, in the amount of $5,966.34, for connections to electrical changes. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Garling Construction change order requests #0061 and #0062, in the amounts of $20,156.73 and $8,742.62 respectively, to add wall furring. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction pay application 08, in the amount of $1,394,435.65, for general construction services. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Bridges materials order, in the amount of $8,190.00 (plus shipping), for Bridges curriculum material for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Really Great Reading quote, in the amount of $5,709.00, for student workbooks for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the A&E Dairy milk bid. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Bond Counsel and Disclosure Counsel Engagement Agreement with Ahlers & Cooney, P.C. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the SHI pricing proposal, in the amount of $8,598.00, for the iBoss content filter renewal. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Software Unlimited invoice, in the amount of $9,150.00, for the District’s annual accounting software. Katie Mathern stated she would ask them to remove the Negotiations Module fee, as it is not utilized. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Thomas Company proposal, in the amount of $40,568.60, to install Trane HVAC units in the elementary cafeteria area. The 20-ton unit has a leak in stage 2 and they do not make coils for it anymore. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Key Cooperative sales ticket and worksheet, in the amounts of $5,834.50 and $10,831.08, for dry fertilizer, nitrogen preemerge herbicide, and post herbicide for the FFA farm ground. This will come out of the farm funds. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to set the public hearing date for the certified budget amendment to Wednesday, May 29th, 2024, at the Administration Office, at 7:15 a.m. All Ayes. The motion carried.
The Board held a 5 minute recess.
Motion by Wiese, second by Thiessen to approve the first reading of the following policies: 205 - Board Member Liability (FKA 204.03), 206.01 - President (FKA 203.01), 206.02 - Vice President (FKA 203.02), 206.03 - Secretary (FKA 203.03), 206.04 - Treasurer (FKA 203.02), 207 - Board of Directors’ Legal Counsel (FKA 206.04), 208 - Ad Hoc Committees (206.03), 208 E1 - Ad Hoc Committees - Exhibit (new), 209.1 - Development of Policy (FKA 205.02), 209.02 - Adoption of Policy (FKA 205.03), 209.03 - Dissemination of Policy (FKA 205.05), 209.04 - Suspension of Policy (FKA 205.04), 209.05 - Administration in the Absence of Policy (FKA 205.06), 209.06 - Review and Revision of Policy (FKA 205.07). All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the second reading of the following policies: 200.01 - Organization of the Board of Directors (FKA 201), 200.01 R1 - Organization of the Board of Directors - Organizational Meeting Procedures (FKA 207.02), 200.02 - Powers of the Board of Directors (FKA 201.03), 200.03 - Responsibilities of the Board of Directors (FKA 201.04), 201 - Board of Directors’ Elections (FKA 202), 202.01 - Qualifications (Revised), 202.02 - Oath of Office (FKA 202.03), 202.03 - Term of Office (FKA 202.02), and 202.04 - Vacancies (Revised). All Ayes. The motion carried.
Mr. Cain recognized the Board for Board Appreciation Month with certificates and refreshments.
The Board reviewed the current Iowa Works postings.
Superintendent Cain encouraged the Board to participate in the Iowa Association of School Boards Summit on Student Success on Tuesday, June 11, 2024 at the FFA Enrichment Center in Ankeny.
The 2024-2025 School Board Meeting dates will be on the 2nd and 4th Monday of each month starting in July 2024. In July 2024, there will only be one Board meeting on July 22, 2024.
The Board discussed policy 202.05 - Student School Board Representatives (new) and what that could potentially look like.
Katie Mathern presented the 5-year PPEL/SAVE Plan document to the Board and explained how it worked and would be revisited frequently.
Superintendent Cain reviewed the 2023-2024 handbook language with the Board. “Involuntary absences not provided for in this handbook may be excused by the superintendent. The employee shall make an application to the superintendent through the employee's building administrator immediately to be excused for such an absence. The application needs to be in writing, a simple email outlining the details will work. All unpaid absences may be subject to a “salary freeze” for the following academic school year. Situations will be addressed by the superintendent on a case by case situation. Leave related to FMLA does not apply.”
The Board will have a training session on June 25, 2024.
STC will be having a garage sale on June 6th and 7th, from 8:00 a.m. to 1:00 p.m. at the New Middle School wrestling room (701 S. Church Street, Toledo IA) and at the High School, under the home football bleachers. There will be tables, chairs, desks, filing cabinets, etc. for sale.
The Highway 63 closure through October 2024 will impact a couple of bus routes.
Superintendent reviewed the current procedures for school permits for middle school students. School permits will be available for students who complete their 8th grade academic year and meet the qualifications required by the Iowa Department of Transportation.
Superintendent Cain reported the middle school project continues to move along in a good direction.
Superintendent Cain gave a “thank you” to Boosters and Administrators for making Teacher Appreciation Week special. The District was recently asked to write a letter of support for the Tama County Housing Development. Superintendent Cain sees the possibility of the expansion of housing opportunities as a benefit for the District. On May 7th is STC Middle School Band & Choir Night, and on May 8th is the STC High School Band & Choir Night.
Motion by Wiese, second by Thiessen to adjourn the regular meeting at 7:13 p.m.
The Board of Directors then met in a Work Session at 7:20 p.m., following the regular meeting.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None. Quorum Present. Also present were: John Cain, Katie Mathern, Rob Boley, and Ben Adams. Jon Huebner, Brad Schweppe, Sam Peska, Scott Bolen, and Janelle Pirkl were present through Google Hangouts.
Each administrator provided a one - two minute overview of their Every Student Succeeds Act Plan for next year, followed by the Board asking follow up questions. The Board also shared their hopes for this work as it relates to student achievement. This set the stage for the August 2024 Board and Administration Retreat.
Motion by Wiese, second by Hopper to adjourn the meeting at 8:19 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.05.20 Regular and Closed Session
2024.05.20 Regular and Closed SessionREGULAR AND CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 20, 2024 for a regular session at the Elementary School, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Jackie Ellenbecker, and Rick Hopper. Absent: Megan Thiessen. Quorum Present. Beth Wiese joined the meeting at 5:02 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Dixie Forcht, Rob Boley, Kris Collins, Brad Schweppe, Sam Peska, Ben Adams, Steve McAdoo, and members of the community through Google Hangouts.
Motion by Ellenbecker, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the following consent agenda items: minutes from the May 6, 2024 regular and work session minutes, bills for payment, the Mid-Iowa Community Action, Inc. Memorandum of Understanding, and acceptance of the Darling Ingredients donation of $3,000, for the high school sound system. All Ayes. The motion carried.
Public Comment - Dixie Forcht thanked the School Board and staff for showing up to the graduation ceremony and putting the time and effort into supporting the students. This makes it special for the students.
Mr. Schweppe gave the Board an Iowa Statewide Assessment of Student Progress (ISASP) data update.
Sam Peska presented the District Developed Service Delivery Plan (DDSDP) to the Board and also updated the Board on student services and district data.
Mr. Adams gave a report on behalf of the Wellness Committee. This committee is geared towards supporting people in need. This coming year, the Wellness Committee is looking at hosting a basketball fundraiser.
Mr. Schweppe gave a report on behalf of the Safety Committee. He gave a shout out to the community on participation with this committee. This committee has worked on the consistency with wording and terminology for safety procedures across the district.
Motion by Wiese, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Kristen Waltemyer - 5th Grade Teacher, Laura Ridout - High School Special Education Teacher, Rachel Asche - Elementary Art Teacher, Kelly Thompson - Middle School Art Teacher, Logan Arp - Assistant High School Girls Wrestling Coach, Stephanie Taylor - Wrestling Cheerleading Coach, Seth Koch - Baseball Grounds Keeper, Seth Jawitz - High School Special Education Teacher, Maci Fritz - Assistant 7th & 8th Grade Girls Basketball Coach, Justin Gates - Assistant Middle School Baseball Coach, and Jenny Schlabaugh - Elementary Family Liaison
Resignations: Rollanda Puentes - Elementary ELL Paraeducator, Tiffany Fouts - Part-time Elementary Special Education Paraeducator, Ashley Raue - 8th Grade Girls Head Track Coach, Samantha Behounek - Middle School Special Education Paraeducator, and Stephanie Lane - Graphic Designer
Officials: High School Baseball - Tim Odle, Dylan Longley, Pete Hansen, Blake Buhr, Adam Foreman, Dave Nitz, Joshua Baxter, Trent Powers, Anthony McClendon, Bill Yuska, David Shemanski, Daniel Hawkins and High School Softball - Dave Mohr, Daniel Miller, John Hopkins, Tim Vandenberg, Julie Foglesong, Myron Jack, Jed Hammen, Justin Wells, Brian Hazelton, Eric Gilson, Keith Rath, Andy Versendaal, Justin Hadsall, Steve Conrad, Richard Sebring, Mike Spurlin, Mike Vint, Daniel Schriever, and John Yates
Transfer: Leticia Babinat from Middle School Interventionist to Middle School Special Education Teacher, Cami Vajgrt from 6th Grade Math Teacher to 5th Grade Teacher, and Bailey Chyma from 5th Grade Teacher to 6th Grade Math Teacher
Instructional Coaches - Joy Schirmer, Seth Koch, and Kathy Wilkerson
Motion by Wiese, second by Ellenbecker to approve the updated TLC positions. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the change in the 2024-2025 School Board meeting dates to the 2nd and 4th Mondays of each month. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the 5-Year PPEL/SAVE Plan as presented. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Scharnweber bid, in the amount of $9,000.00, for replacing the air conditioning unit for the data room closet at the high school. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Stein-Hrabak Flooring estimate, in the amount of $75,820.79, to replace the carpet in the 1st and 2nd grade pods. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the Iowa Audio estimate, in the amount of $48,306.49, for a new sound system for the high school gym. Donations received will be applied towards this purchase as well. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Scharnweber bid, in the amount of $27,650.00, to replace two water heaters at the elementary building. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve $15,000.00 towards concrete work at the elementary school through JRF Concrete. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the resolution directing the advertisement for sale of not to exceed $5,000,000 general obligation school bonds series 2024, approving electronic bidding procedures and approving official statement. Ayes: Dolezal, Wiese, Ellenbecker, and Hopper Nays: None The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Garling Construction change order request #0050, in the amount of $12,136.70, for electrical changes. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request #0064, in the amount of $8,215.14, to upsize the transfer ducts. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order requests #0066 and #0068, in the amounts of $6,945.18 and $38,459.68 respectively, for architectural and electrical changes. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Inchy’s Bookworm Vending Machine quote, in the amount of $14,998.00, for two custom book vending machines. This will be paid for out of the “Beyond the Bell” Grant. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the 95 Percent Group quote, in the amount of $5,042.40, for phonics products. This will be paid for out of the “Beyond the Bell” Grant. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the CDW-G quote, in the amount of $13,420.00, for Chromebook cases. This will be paid for out of ESSER 3 funds. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Kajeet quote, in the amount of $6,165.83, for 25 SmartSpot renewals. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the interventionist and liaison alignment as presented. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the first reading of the following policies: 202.05 - Student School Board Representatives (new), 209.07 - Review of Administrative Regulations (FKA 205.08), 210.01 - Annual Meeting (FKA 207.01), 210.02 - Regular Meeting (FKA 207.03), 210.03 - Special Meeting (FKA 207.04), 210.04 - Work Session (FKA 207.06), 210.06 - Quorum (FKA 207.06), 210.07 - Rules of Order, 210.07 R1 - Rules of Order (FKA 207.12), 210.08 - Board Meeting Agenda (FKA 207.13), 210.08E1 - Board Meeting Agenda - Example (new), 210.08E2 - Board Meeting Agenda - Example (with closed session) (new), 210.09 - Consent Agenda (FKA 207.13), 211 - Open Meetings (new), 212 - Closed Sessions (FKA 207.07), and 212.01 - Exempt Meetings (FKA 207.08). All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the second reading of the following policies: 205 - Board Member Liability (FKA 204.03), 206.01 - President (FKA 203.01), 206.02 - Vice President (FKA 203.02), 206.03 - Secretary (FKA 203.03), 206.04 - Treasurer (FKA 203.02), 207 - Board of Directors’ Legal Counsel (FKA 206.04), 208 - Ad Hoc Committees (206.03), 208 E1 - Ad Hoc Committees - Exhibit (new), 209.1 - Development of Policy (FKA 205.02), 209.02 - Adoption of Policy (FKA 205.03), 209.03 - Dissemination of Policy (FKA 205.05), 209.04 - Suspension of Policy (FKA 205.04), 209.05 - Administration in the Absence of Policy (FKA 205.06), 209.06 - Review and Revision of Policy (FKA 205.07). All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Superintendent Cain reported South Tama’s request to join the NICL Conference was denied.
Superintendent Cain reviewed the updated Extra Curricular Schedule with the Board. This was previously approved at the May 6, 2024 meeting under the knowledge that a few changes may be made. Those changes were made after having conversations with the individuals impacted.
Superintendent Cain reported the middle school project continues to move along in a good direction. There will be four tours on May 29th for staff.
Superintendent Cain thanked Dixie Forcht and the high school team for the graduation ceremony being such a great event. There were great speeches by students and staff. Last day of school is May 29th. The retirement brunch will be on May 30th at 9:00 a.m. All contracts are due back to the administration office by May 31, 2024. A video clip from Iowa Decision Week highlighted some of the South Tama 2024 graduates. The District was featured on May 13th. The District Office will be open to the public Monday - Thursday 8:00 a.m. to 3:00 p.m. during the summer. Fridays will be closed to the public but available for scheduled appointments only.
The Board took a seven minute recess.
Motion by Wiese, second by Ellenbecker to enter into Closed Session at 7:23 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Hopper, second by Wiese to come out of closed session at 7:47 p.m.
Motion by Ellenbecker, second by Wiese to approve the superintendent contract for three years, beginning 2024-2025. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to adjourn the meeting at 7:48 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.05.29 Public Hearing and Special Session
2024.05.29 Public Hearing and Special SessionPUBLIC HEARING AND SPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on May 29, 2024 for a Public Hearing on the 2023-2024 Certified Budget Amendment at the District Administration Office, Tama, Iowa at 7:15 a.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members of the community through Google Hangouts.
Motion by Ellenbecker, second by Thiessen to approve the agenda. All Ayes. The motion carried.
Public Hearing - President Dolezal opened the Public Hearing for the 2023-2024 Certified Budget Amendment at 7:16 a.m. Director of Finance Katie Mathern reviewed the budget amendment for $690,000. Mrs. Mathern explained the amendment was due to the underestimated amount of expenditures in instruction and support services. Mrs. Mathern stated the budget amendment would have zero impact on property taxes. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Thiessen, second by Ellenbecker to close the Public Hearing at 7:19 a.m. All Ayes. The motion carried.
The Special Session was called to order at 7:20 a.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: None Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, and members of the community through Google Hangouts.
Motion by Wiese, second by Hopper to approve the 2023-2024 Certified Budget Amendment as presented. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to adjourn the meeting at 7:21 a.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.06.03 Regular Session
2024.06.03 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 3, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal (via Google Hangouts), Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Absent: Beth Wiese. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jonathan Koshak and Mike Zmolek with State Bank of Toledo, and members of the community through Google Hangouts.
Motion by Ellenbecker, second by Thiessen to approve the agenda. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the following consent agenda items: minutes from the May 20, 2024 Regular Session minutes; May 29, 2024 Public Hearing minutes; bills for payment; Dunn Custom Masonry estimate, in the amount of $2,650.00, for the bell base tuckpointing; the Contract Between Iowa Valley Community College District and South Tama Community School District for Summer College Credit Program 2024; the Contract Between Iowa Valley Community College District and South Tama Community School District for 2024-2025 Academic Year; and early graduation request for Ty Troxell - December 2025). All Ayes. The motion carried.
Public Comment - None
Travis Squires, with Piper Sandler, gave an overview of the Bond Sale Results.
Motion by Thiessen, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Joseph Hoskey - 8th Grade Social Studies, Ellen Moran - Head Individual Speech Coach, Laura Ridout - Assistant High School Girls Basketball Coach, Kailee Meek - Assistant 7th & 8th Grade Volleyball Coach, and Darion Lefwich - Main Dish Cook
Resignations: Kristin Ebel - Middle School Special Education Teacher, Tiffany Bridgewater - Elementary K-4 ELL Teacher, Michelle Ankrum - 4th Grade Teacher, Tayler Bovenmyer - 7th Grade Writing Teacher, Valarie Piper - Transportation Paraeducator (5/31/2024), and Javier Brockschink - High School Science Teacher
Officials: Mike Vint - Middle School Softball
Motion by Thiessen, second by Ellenbecker to approve a 6-month CD with State Bank of Toledo for the $5 million bond proceeds. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Riverside Technologies, Inc. quote without the optional RTI Engineering Services, in the amount of $29,568.30, for 15 UPS Units. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Apple proposal, in the amount of $22,488.75, for 225 iPad cases. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the resolution opening and considering sealed bids by the Superintendent of Schools, Secretary of the Board, and Municipal Advisor for the School District and referring same to the Board of Directors. Ayes: Dolezal, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Ellenbecker, second by Hopper to approve the resolution of consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board, and the Municipal Advisor and the resolution directing the sale. Ayes: Dolezal, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Frontline Education invoice, in the amount of $21,200.27, for Absence & Time Solution. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction pay application 09, in the amount of $2,277511.00, for general construction. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the first reading of the following policies with changes as discussed: 213 - Public Participation in Board Meeting (FKA 207.10), 213.01 - Public Complaints (new), 214 - Public Hearings (FKA 207.05), 215 - Board of Directors’ Records (new), 215E1 - Board of Directors’ Records - Board Meeting Minutes (new), 216.01 - Association Membership (FKA 208.03), 216.03 - Board of Directors’ Member Compensation and Expenses (I, II) (FKA 208.01), and 217 - Gifts to Board of Directors (FKA 204.02). All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the second reading of the following policies: 202.05 - Student School Board Representatives (new), 209.07 - Review of Administrative Regulations (FKA 205.08), 210.01 - Annual Meeting (FKA 207.01), 210.02 - Regular Meeting (FKA 207.03), 210.03 - Special Meeting (FKA 207.04), 210.04 - Work Session (FKA 207.06), 210.06 - Quorum (FKA 207.06), 210.07 - Rules of Order, 210.07 R1 - Rules of Order (FKA 207.12), 210.08 - Board Meeting Agenda (FKA 207.13), 210.08E1 - Board Meeting Agenda - Example (new), 210.08E2 - Board Meeting Agenda - Example (with closed session) (new), 210.09 - Consent Agenda (FKA 207.13), 211 - Open Meetings (new), 212 - Closed Sessions (FKA 207.07), and 212.01 - Exempt Meetings (FKA 207.08). All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
The Board discussed Voted PPEL and the possibility of having a special election for it in September 2024.
The Board reviewed STC’s current guest teacher pay and looked at other District’s guest teacher pay. This will be brought back as an action item next meeting.
Superintendent Cain stated there might be another possibility of Operational Sharing available with STC and another District.
Superintendent Cain reported the middle school project continues to move along in a good direction. Mr. Adams and Mr. Bolen provided some tours to staff members of the new Middle School. Mr. Adams indicated there was immense excitement in the air.
Superintendent Cain stated the end of year celebration was a success. He gave thanks to Amber Robson for managing and organizing the event and to Mary Mixdorf and Michelle Kalinay for their support and prep work for the event. Mr. Cain also praised the high school custodial team for their excellent job in preparing and setting up. Finally, he thanked Brenda Youngbear and her team for providing an excellent brunch. Sam Peska, Jenelle Pirkl, the instructional coaches, and the administrative team have been reviewing data and analyzing the District’s educational performance.
Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 6:43 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.06.17 Regular and Closed Session
2024.06.17 Regular and Closed SessionREGULAR AND CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 17, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal , Rick Hopper, and Megan Thiessen. Quorum Present. Beth Wiese joined the meeting at 5:03 p.m. and Jackie Ellenbecker joined the meeting at 5:05 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, SRO Vern Jefferson, Toledo Chief of Police Dan Quigley, Jonathan Meyer with the Tama-Toledo News Chronicle, Kathy Wilkerson, Sam Peska, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the June 3, 2024 Regular Session, bills for payment, Services Agreement for Networking Support Services between Central Rivers AEA and South Tama CSD, Gear Up Grant, and McKinney-Vento Subgrant. All Ayes. The motion carried.
Public Comment - None
Sam Peska gave an end of year data report to the Board.
Vern Jefferson gave a School Resource Officer end of year report to the Board.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Christine Kasal - Kitchen Staff, Misty Dewitt - Sign Language Interpreter, Zachary Pfantz - 4th Grade Teacher, Madison Cole - K-4 Special Education Paraeducator, and Ashley Steele - PK - 4 Special Education Paraeducator
Resignations: Danielle Davenport - Title VI Liaison, Kimberlee Benson - Dance Team Coach, and Crystal Hass - Individual Speech Assistant Coach
Transfers: Naomi Chyma from Middle School Head Cook to Director of Nutrition & Food Service
Mentor Contracts: Katie Schuett, Jennifer Anderson, Sarah Klopping, Travis McBride, Emily Chyma, Seth Koch, Dustin Peska, Nate Doran, Taylor Brown, Lon Wilkerson, Janelle Unkrich, Jeanette Stacey, Paula Graves, Steve Bearden, Morgan McFate, Kelle Johannsen, Gretchen Taylor, Audrey Roth, Mike Carnahan, Kenadie Geiger, Nate VanDyke, and Denise Danker
Motion by Ellenbecker, second by Wiese to approve the Community Eligibility Provisions Monthly Federal Reimbursement Program for STC Elementary and Middle School. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the ISG invoice, in the amount of $15,000.00, for Construction Administration and Close-Out. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Amendment to the Professional Services Agreement (AIA Document G802-2017), in the amount of $98,700.00, for ISG to provide commissioning services for the Middle School Addition and Renovation project. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the RESOLUTION APPOINTING UMB BANK, N.A. OF WEST DES MOINES, IOWA TO SERVE AS PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, BOND REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME.” Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the form of Tax Exemption Certificate. Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Wiese, second by Thiessen to approve the Continuing Disclosure Certificate. Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Thiessen, second by Wiese to approve the RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2024, OF THE SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT, STATE OF IOWA, IN THE AMOUNT OF $5,000,000, AND LEVYING A TAX FOR THE PAYMENT THEREFORE ADOPTED APRIL 15, 2024.” Ayes: Dolezal, Wiese, Ellenbecker, Hopper, and Thiessen Nays: None The motion carried.
Motion by Thiessen, second by Wiese to approve the Assured Partners invoice, in the amount of $26,000.00, for 2024-2025 service fee. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Iowa Public School Insurance Program (IPSIP) invoice, in the amount of $134,702.54, for worker’s compensation premium. All Ayes. The motion carried
Motion by Thiessen, second by Wiese to approve the IPSIP invoice, in the amount of $524,567.65, for property and casualty insurance premiums. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Lexia quote, in the amount of $19,644.00, for 47 LETRS Participant Materials Bundles and 9 LETRS Online Course Extensions. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Really Great Reading quote, in the amount of $9,907.20, for Word Plus materials. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Key Cooperative Invoice, in the amount of $6,597.81, for fertilizer, chemicals, and other applications. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the SU Insurance Company invoice, in the amount of $43,748.50, for the break/fix insurance premium. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the One Way Education estimate, in the amount of $11,111.00, for a 6-year subscription and materials for heritage class. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to give the business office authorization to pay additional vendor payments during June 2024, as are due and payable prior to the fiscal year end. In addition, the Board approves for the Board president to review any checks cut prior to the July 22nd Board meeting before being sent out. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve $140/day for guest teacher pay. One hundred fifty-five dollars ($155) per day for long-term guest teacher pay, ten consecutive days, in the same position. After twenty-five (25) days of guest teaching, the guest teacher will be paid $250 and then the number of days will restart. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the first reading of the following policies: 300 - Role of School District Administration (new), 301.01 - Management (new), 302.01 - Superintendent Qualifications, Recruitment, Appointment (FKA 301, 301.01), 302.02 - Superintendent Contract and Nonrenewal (FKA 301.02), 302.03 - Superintendent Salary and Other Compensation, 302.04 - Superintendent Duties (FKA 301.04), 302.05 - Superintendent Evaluation (FKA 306.01), 302.06 - Superintendent Professional Development (FKA 301.03), 302.07 - Superintendent Civic Activities (new), and 302.08 - Superintendent Consulting/Outside Employment (new). All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the second reading of the following policies: 213 - Public Participation in Board Meeting (FKA 207.10), 213.01 - Public Complaints (new), 214 - Public Hearings (FKA 207.05), 215 - Board of Directors’ Records (new), 215E1 - Board of Directors’ Records - Board Meeting Minutes (new), 216.01 - Association Membership (FKA 208.03), 216.03 - Board of Directors’ Member Compensation and Expenses (I, II) (FKA 208.01), and 217 - Gifts to Board of Directors (FKA 204.02). All Ayes. The motion carried.
The Board took a thirteen-minute recess.
The Board briefly reviewed the Classified, Certified, Preschool, Parent-Student, and Activities Handbooks. These will be brought back for action at July 22nd’s Board meeting.
The Board had a conversation about Dual Credit Classes and qualifications. The Iowa Department of Education will be contacted in regards to the rules and regulations with this, and the information will be brought back to the Board.
The Board discussed Voted PPEL and the possibility of having a special election for it in September 2024.
Superintendent Cain reported the middle school project continues to move along in a good direction. The District remains with a good contingency balance at this point in the project.
Superintendent Cain thanked the White House Team and the Buildings and Grounds Team for their work on the District Garage Sale. Beth Wiese, Rick Hopper, and Mr. Cain experienced some good learning opportunities at the Summit of Student Success. On June 25th, the Board will have a Board Retreat with Lou from the Iowa Association of School Boards. They will look at Eight Traits of Effective School Boards and the District’s current strategic goals.
Motion by Thiessen, second by Ellenbecker to enter into Closed Session at 7:28 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All Ayes.
Motion by Ellenbecker, second by Thiessen to come out of closed session at 9:20 p.m.
Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 9:21 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.06.25 Special and Work Session
2024.06.25 Special and Work SessionSPECIAL SESSION AND WORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on June 25, 2024 for a Special Session at 219 W 3rd Street, Tama, Iowa at 4:30 p.m.
On call of the roll the following were present: Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum present. Elizabeth Dolezal joined the meeting at 4:32 p.m. Also present were: Superintendent John Cain, Katie Mathern, Steve McAdoo, Mary Mixdorf, and Amber Robson.
Motion by Thiessen, second by Hopper to approve the agenda with the addition of Action Item H. Change Order Request 075. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following personnel requests. All Ayes. The motion carried.
Hires: Jessica Axler - Middle School Special Education Paraeducator
Transfers: Laura Wall from Middle School Kitchen Main Dish Cook to Middle School Kitchen Lead
Officials: Keely Upah - Middle School Softball
Motion by Thiessen, second by Dolezal to approve a full cell phone stipend of $360 for the Administrative Assistant to the Superintendent. All Ayes. The motion carried.
Motion by Dolezal, second by Thiessen to approve $15,000.00 towards the high school greenhouse improvement. This will be paid for out of the farm account. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction change order request 0072, in the amount of $17,690.57, for hanging and finishing drywall per the owner’s request. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction change order request 0073, in the amount of $19,223.00, for playground changes. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the 2024-2025 Technology Loan Agreement. All Ayes. The motion carried.
Motion by Dolezal, second by Hopper to approve the RC Systems quotes, in the amounts of $61,649.54, $106,891.36, and $106,744.85, for Elementary, Middle School, and High School cameras. One hundred fifty thousand dollars of this will be paid for out of the Safety Grant. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the Garling Construction change order request 0075, in the amount of $14,321.92, for lower level furring and drywall. All Ayes. The motion carried.
The Board discussed the possibility for a PPEL vote in September.
Motion by Thiessen, second by Ellenbecker to adjourn the special session at 5:10 p.m. All Ayes.
The Board of Directors of the Community School District of South Tama County met on June 25, 2024 for a Work Session at 219 W 3rd Street, Tama, Iowa at 5:11 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum present. Also present were: Superintendent John Cain, Katie Mathern, and Lou Gvist with the Iowa Association of School Boards.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Lou worked with the Board on developing a governance mindset, including the role of the Board and the role of the Superintendent and what that looks like. They reviewed the Eight Traits of Effective School Boards and picked out of the traits they believe are strengths of the board/superintendent team. Then they picked the traits they believe would be powerful next steps for the board/superintendent team to focus on in the future.
The Board reviewed the District’s current strategic goals and strategic plan and decided it might be good to rework and recreate this plan during the 2024-2025 school year for 2025-2026 school year.
Motion by Thiessen, second by Ellenbecker to adjourn the work session at 7:53 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024-25 Board Meeting Minutes
2024-25 Board Meeting Minutes kmathern@s-tam… Wed, 07/31/2024 - 15:082024.07.22 Regular Session
2024.07.22 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on July 22, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jonathan Meyer with the Tama-Toledo News Chronicle, and members of the community through Google Hangouts.
Public Comment - Board member, Rick Hopper, voiced his concern on the District’s goals for proficiency.
Motion by Ellenbecker, second by Thiessen to approve the agenda. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the June 17, 2024 Regular Session, minutes from the June 25, 2024 Special & Work Session, bills for payment, District Career and Academic Plan (DCAP), Care Coordination Agreement for Certified Community Behavioral Health Center Services, and Scharnweber donation, in the amount of $1,000.00 for the high school sound system. All Ayes. The motion carried.
Superintendent Cain reviewed the year’s attendance and referral information with the Board.
Chelsea Ahrens, on Google Hangouts, gave the 2023-2024 annual activities report for the high school and middle school, including participation.
The Board reviewed the open positions within the District.
Superintendent Cain asked the Board to review the Rural School Advocates of Iowa (RSAI) and Iowa Association of School Boards (IASB) 2025 Legislative Issues Survey, as it will be brought back to the Board in August.
Superintendent Cain provided the updated Extra & Co-Curricular Salary Schedule to the Board.
An area of current focus is on the landscaping at the new middle school. Denise Fletcher is heading up this area and the District would like to get the community involved.
Superintendent Cain noted the Administration and Board Team will have a retreat on August 6th with Lou from IASB. Teams from the high school and middle school have attended training July 17th & 19th related to student engagement. Director of Curriculum, Janelle Pirkl and building administrators also attended this training. At this time, we have not generated enough interest in moving forward with another PPEL vote in September 2024. Our plan is to table these efforts until the middle school project is complete.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Pam Fowler - Middle School Main Dish Kitchen Staff, Donald Weiermann - Bus Route Driver, Tyler Fulks - Summer Help, Kallee Wall - Middle School Custodian, Amanda Husak - Cross Country Assistant Coach, and David Hanus - High School Custodian
Resignations: Seth Jawitz - High School Special Education and Maria Aguilera - Elementary Paraeducator
Transfers: Jenna Plum from Middle School Special Education Paraeducator to Middle School Interventionist
Officials: Ryne Christopher - High School Softball
Motion by Wiese, second by Hopper to approve the volleyball overnight request for July 23-25 to the Wisconsin Dells. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Activities Transportation Procedures, with the change of the definition of out of season. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the District-Developed Special Education Service Delivery Plan. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Certified Handbook as presented. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Classified Handbook as presented. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Parent/Student Handbook as presented, with anticipation of changes to the cell phone policy to be brought back to the Board. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Activities Handbook as presented. All Ayes. The motion carried.
The Board took a 5-minute recess.
Motion by Thiessen, second by Ellenbecker to approve the following as Level I Investigators for 2024-2025: Brad Schweppe, Jon Huebner, Anita Townsley, Ben Adams, Scott Bolen, Crystal Hass, Blake Wedeking, Robert Boley, Amy Karg, Dan Lopez, Dina Keahna, Samantha Peska, and John Cain (Level I Alternate). All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Savvas quote, in the amount of $17,683.76, for Spanish curriculum. All Ayes. The motion carried
Motion by Wiese, second by Hopper to approve the Tanager invoice, in the amount of $7,500.00, for mental health support services. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Garling Construction COR #0076, in the amount of $15,040.15, for paging system revisions. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Garling Construction COR #0078, in the amount of $6,310.54, for power to the sump pump controllers. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction COR #0079, in the amount of $33,899.93, for fire alarm and strobe light changes. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Garling Construction COR #0080, in the amount of $13,705.55, for adding brake metal at precast for the aluminum windows. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction COR #0081, in the amount of $5,011.13, for power to the elevator video phones and changes to the kiln disconnect switch. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Piper Sandler invoice, in the amount of $29,000.00, for municipal advisory services. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Central Rivers Area Education Agency invoice, in the amount of $10,660.00, for 2nd semester work experience. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction pay application 10, in the amount of $1,113,150.64, for contractor services. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the ISG invoice, in the amount of $15,000.00, for construction administration/close-out. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Norton’s Greenhouse bid, in the amount of $6,448.00, for the new middle school landscaping (plants). All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the operational sharing agreement of the Director of Curriculum, with Grinnell - Newburg Community School District, for 20% of time. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve Lincoln Savings Bank, State Bank of Toledo, ISJIT, and WCF Financial as the District’s depositories for 2024-2025, with upper limits of $30,000,000, $10,000,000, $15,000,000, and $5,000,000 respectively. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Tama-Toledo Chronicle as the official District publication for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Navigate360 quote, in the amount of $8,600.00, for curriculum and behavioral intervention for students and annual service and support fees for curriculum subscriptions. This will be paid for out of the Stronger Connections Grant for two years. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the first reading of the following policies: 303.01 - Administrator/Director Positions, 303.02 - Administrator/Director Qualifications, Recruitment, and Appointment (formerly known as (FKA) 302.01, 303.01, 304.01, 305.01), 303.03 - Administrator/Director Contract and Contract Renewal (new), 303.04 - Administrator/Director Salary and Other Compensation, 303.05 - Administrator Duties (FKA 304.04), 303.06 - Administrator/Certified Director Evaluation (FKA 306.01), 303.07 - Administrator/Director Professional Development (FKA 304.03), 303.08 - Administrator/Director Civic Activities (new), 303.09 - Administrator/Director Consulting/Outside Employment ( FKA 306.02), 304.01 - Development and Enforcement of Administrative Regulations (new), 304.02 - Monitoring of Administrative Regulations (new), 306 - Succession of Authority to the Superintendent (FKA 306.04), and 705.04 R1 - Expenditures Public Purpose - Use of Public Funds Regulation. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the second reading of the following policies: 300 - Role of School District Administration (new), 301.01 - Management (new), 302.01 - Superintendent Qualifications, Recruitment, Appointment (FKA 301, 301.01), 302.02 - Superintendent Contract and Nonrenewal (FKA 301.02), 302.03 - Superintendent Salary and Other Compensation, 302.04 - Superintendent Duties (FKA 301.04), 302.05 - Superintendent Evaluation (FKA 306.01), 302.06 - Superintendent Professional Development (FKA 301.03), 302.07 - Superintendent Civic Activities (new), and 302.08 - Superintendent Consulting/Outside Employment (new). All Ayes. The motion carried.
Upcoming Events and Community Update: On August 5, 2024 the Summer School Program kicks off.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, August 12, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Wiese to adjourn the meeting at 8:28 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.08.06 Work Session
2024.08.06 Work SessionWORK SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 6, 2024 for a work session at the Wieting Theatre Community Room, Toledo, Iowa at 4:30 p.m.
On call of the roll the following were present: Elizabeth Dolezal , Jackie Ellenbecker, and Rick Hopper. Quorum Present. Beth Wiese arrived at 4:35 p.m. and Megan Thiessen was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Jon Huebner, Janelle Pirkl, Amber Robson, Amy Karg, Ben Adams, Rob Boley, Scott Bolen, Chelsea Ahrens, Brad Schweppe, Sam Peska, Lou Ann Gvist (Iowa Association of School Boards) and Siobhan Schneider (Iowa Association of School Boards).
Motion by Ellenbecker, second by Hopper to approve the agenda. All Ayes. The motion carried.
The Board, superintendent, district directors and school administration met to discuss three essential and timely topics the district is facing: student discipline, chronic absenteeism, and student cell phone usage. The Board-administrative staff team approached the discussion through the lens of policy development. The Board discussed the big picture, key things they cared about, what they wanted to see in Board policy related to student discipline and student cell phone usage. Then, the Board listened as administrative staff shared thoughts and questions related to implementation of Board policy in these areas. Lastly, the Board and staff heard and discussed an update related to legislative requirements on chronic absenteeism. The team briefly reviewed DE policy and talked through sections of the policy that are required by law and sections where the district could modify language to suit local needs.
Motion by Thiessen, second by Wiese to adjourn the meeting at 7:10 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.08.12 Regular Session
2024.08.12 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 12, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Jonathan Meyer with the Tama-Toledo News Chronicle, Dixie Forcht, Sam Peska, and members of the community through Google Hangouts.
Public Comment - None
Motion by Wiese, second by Hopper to approve the agenda with the addition of Internal Transfer of Sheri Berry from At-Risk Liaison to Title VI Liaison to action item J1. Personnel and action item J20. COR 82R. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the following consent agenda items: minutes from the July 22, 2024 Regular Session; bills for payment; iJAG Memorandum of Understanding; and Memorandum of Understanding between Child, Adolescent, & Parent Support and South Tama School District. All Ayes. The motion carried.
Superintendent Cain summarized the work session with the Administration and Board in regards to discipline, attendance, and cell phones. The Board reviewed Lou Ann Gvist’s (IASB) letter summarizing the Board workshop.
Sam Peska, Brad Schweppe (via Google Hangouts), Ben Adams (via Google Hangouts), and Rob Boley (via Google Hangouts), gave the Board updates on personnel and handbooks for each of their buildings.
The Board reviewed the open positions within the District.
Superintendent Cain asked the Board to review the Rural School Advocates of Iowa (RSAI) and Iowa Association of School Boards (IASB) 2025 Legislative Issues Survey and select their options via electronic survey, as it will be brought back to the Board at the August 26th Board meeting for approval.
The District is partnering with community volunteers to beautify the new middle school campus with landscaping designed by our own community member, Denise Fletcher. To support this initiative, the District is asking if community members are interested in sponsoring plants.
Superintendent Cain told the Board to mark November 21, 2024 on their calendars for the IASB (Iowa Association of School Board) Annual Convention. He reviewed the Administrative Team Problem Solving Protocol (Culturize Protocol): Champion for Students, Expect Excellence, Carry the Banner, and Merchant of Hope. The Administrative Team has crafted their beginning steps for ESSA (Every Student Succeeds Act) to roll out smoothly in every building.
Motion by Thiessen, second by Wiese, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Andrew Walton - Assistant 8th Grade Football Coach, Ryan Cassady - Assistant 7th Grade Football Coach, Jeff Niedermann - Head 8th Grade Football Coach, Nathan Doran - Head 8th Grade Boys Basketball Coach, Angelica Gomez - High School Concession Stand Manager (Fall/Winter/Spring), Margarita De la Torre - Middle School Kitchen Staff, Josie Purk - Partnership High School Behavior Interventionist/Liaison, and Amber Porter - Partnership High School Behavior Interventionist
Resignations: Danielle Stubbs - K-6 Behavioral Interventionist, Lon Wilkerson - Head Varsity Girls Softball Coach, and Angela Bair - High School Special Education Teacher
Transfers: Sheri Berry from At-Risk Liaison to Title VI Liaison
Volunteers: Laura Ridout - Volleyball Coach
District PLC Leads: Taylor Brown - CTE, Victoria Hamilton - ELL/World Language, Teresa Smith - Performing Arts, Nate VanDyke - PE/Health, Anita Townsley - School Counselors, and Nate Doran - Visual Arts
High School PLC Leads: Deanna Zmolek - English Language Arts, Robert Tyynismaa - Mathematics, and Audrey Roth - Science
Middle School PLC Leads: Amy Stotts - Literacy, Ashley Steven - Math, Paula Graves - Science, Travis McBride - Social Studies, and Ashley Raue - 5th Grade
Elementary School PLC Leads: Maggie Jesina - Preschool, Jennifer Anderson - Kindergarten, Emeri Krueger - 1st Grade, Missy Jesina - 2nd Grade, Hana Kucera - 3rd Grade, and Hilary Port - 4th Grade
ESSA Elementary Leads: Bailey Barnes, Emma Johnson, Kelli Smith, Samantha Boldt, Kelsea Anderson, Megan Rosenberger, and Madison Winkelman
ESSA Middle School Leads: Amy Stotts, Ashley Steven, Paula Graves, Ashley Raue, and Jeanette Stacey
ESSA High School Leads: Nate Doran, Dixie Forcht, Dustin Peska, Audrey Roth, and Deanna Zmolek
BLT Elementary Leads: Jill Dilly, Natasha Becker, Amy Parizek, Leah Fonua, and Dawn Henley
BLT Middle School Leads: Leti Babinat, Jessica Wilrkeson, Morgan McFate, Crystal Hass, and Ashley Steven
BLT High School Leads: Emily Chyma, Dixie Forcht Kelle Johannsen, Dustin Peska, and Tammy Weiss
BLT Partnership High School Lead: Brintley Elsbury
Elementary Building Data & Assessment Lead: Rhonda Ricker
Middle School Building Data & Assessment Leads: Leti Babinat and Levi Klopping
High School Building Data & Assessment Lead: Dixie Forcht
District Special Education Leads: Amy Wyatt, Jeanette Stacey, Kelle Johannsen, and Dustin Peska
Coach in Training: Missy Jesina, Amy Wyatt, Megan Rosenberger, Emily Chyma, and Danny Mayo
Trojan Way Leads: Anita Townsley, Paula Graves, and Emily Chyma
Motion by Thiessen, second by Ellenbecker to approve the Tyler Technologies invoice, in the amount of $20,977.60, for the annual transportation software subscription. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve S&P Global Ratings invoice, in the amount of $18,525.00, for analytical services rendered. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the Garling Construction pay application #11, in the amount of $2,603,401.37, for general contractor services. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Preschool and Substitute Teacher Handbooks. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Cambium Assessment invoice, in the amount of $7,567.50, for English Language Proficiency Assessments. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the overnight trip requests for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the anticipated high school fundraisers for the 2024-2025 school year. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the ISG invoice, in the amount of $18,028.08, for construction administration, commissioning - construction, and commissioning - reimbursables. All Ayes. The motion carried
Motion by Thiessen, second by Ellenbecker to deny the open enrollment request of K.B. due to not meeting state-mandated deadlines or good cause. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to table the Park Planet quote, in the amount of $150,223.00, for new playground equipment at the new middle school. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Imagine Learning quote, in the amount of $12,825.00, for Imagine Language & Literacy Reusable License. The motion carried.
Motion by Thiessen, second by Hopper to approve the Extra Duty/Co-Curricular Schedule Updates as presented. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the Administrative Assistant mentorship, in the amount of $500 per semester. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to table the special education caseloads until they are completed after the start of school. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve a bonus for the special education teacher position at the Partnership that is shared with the Partnership High School Program and Trojan Academy Program and pay for the additional alternative assessments completed. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to appoint Katie Mathern as Board Secretary. All Ayes. The motion carried.
President Dolezal administered the Oath of Office to Secretary Katie Mathern.
Motion by Ellenbecker, second by Hopper to approve Superintendent Cain putting together RSAI and IASB Legislative Recommendations for 2024-2025, sending a survey to Board members, and compiling the highly favored recommendations to bring back for approval at the August 26th Board meeting. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Grant Procedures forms and documents. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve Garling Construction’s COR 82R, in the amount of $9,853.20, for landscape edging and amend soil installation. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the first reading of the following policies: 501.03 - Compulsory Attendance, 501.09 - Chronic Absenteeism and Truancy, 501.09 R1 - Chronic Absenteeism and Truancy Regulation, 502.06 - Weapons, 502.07 - Student Substance Use, 503.01 - Student Conduct, 503.01 R1 - Student Conduct Regulation, 503.02 - Expulsion, 503.08 - Discipline Policy, and 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the second reading of the following policies: 303.01 - Administrator/Director Positions, 303.02 - Administrator/Director Qualifications, Recruitment, and Appointment (formerly known as (FKA) 302.01, 303.01, 304.01, 305.01), 303.03 - Administrator/Director Contract and Contract Renewal (new), 303.04 - Administrator/Director Salary and Other Compensation, 303.05 - Administrator Duties (FKA 304.04), 303.06 - Administrator/Certified Director Evaluation (FKA 306.01), 303.07 - Administrator/Director Professional Development (FKA 304.03), 303.08 - Administrator/Director Civic Activities (new), 303.09 - Administrator/Director Consulting/Outside Employment ( FKA 306.02), 304.01 - Development and Enforcement of Administrative Regulations (new), 304.02 - Monitoring of Administrative Regulations (new), and 705.04 R1 - Expenditures Public Purpose - Use of Public Funds Regulation. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the second reading of the following policies: 300 - Role of School District Administration (new), 301.01 - Management (new), 302.01 - Superintendent Qualifications, Recruitment, Appointment (FKA 301, 301.01), 302.02 - Superintendent Contract and Nonrenewal (FKA 301.02), 302.03 - Superintendent Salary and Other Compensation, 302.04 - Superintendent Duties (FKA 301.04), 302.05 - Superintendent Evaluation (FKA 306.01), 302.06 - Superintendent Professional Development (FKA 301.03), 302.07 - Superintendent Civic Activities (new), and 302.08 - Superintendent Consulting/Outside Employment (new). All Ayes. The motion carried.
Upcoming Events and Community Update: On August 13, 2024 new teachers have orientation. August 19th is the all-staff “Welcome Back.” August 20, 2024 is parent night/open house. August 23, 2024 is the first day of school.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, August 26, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Hopper to adjourn the meeting at 7:23 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.08.26 Regular Session
2024.08.26 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on August 26, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Sam Peska, Jill Kienzle, and members of the community through Google Hangouts.
Public Comment - None
Motion by Thiessen, second by Wiese to approve the agenda with the removal of action item #7. City of Toledo Invoice. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the August 6, 2024 Work Session, August 12, 2024 Regular Session; bills for payment; Alliant Energy Commercial New Construction Rebate Proposal for South Tama Community School, Memorandum of Understanding Between Al Exito and South Tama Community School, and the 2024-2025 College Access & Success AmeriCorps Host Site Memorandum of Agreement. All Ayes. The motion carried.
The Board had a final Student/Parent Handbook Discussion with administrators through Google Hangouts.
Jill Kienzle, with Partners in Education (PIE), spoke about the Meskwaki Nation Apprenticeship Program, as they were unable to attend the meeting for the PIE plaque presentation. She will give them the plaque personally.
The Board reviewed the open positions within the District.
Chelsea Ahrens, Activity Director, spoke via Google Hangouts, in regards to the “One Team” Campaign. With this campaign, students embrace the support and commit to pursuing success. They exhibit a willingness to spread support among their peers in all student activities. South Tama has been selected as one of the 2025 Girls Wrestling Qualifying Sites for Class 2A. Mrs. Ahrens will be meeting with Mayor of Toledo, Brian Sokol, as they are interested in utilizing the old middle school tennis courts for future projects, such as pickle ball courts and mini-pitches.
The District is partnering with community volunteers to beautify the new middle school campus with landscaping designed by our own community member, Denise Fletcher. To support this initiative, the District is asking if community members are interested in sponsoring plants.
Superintendent Cain told the Board to mark November 21, 2024 on their calendars for the IASB (Iowa Association of School Board) Annual Convention. Beth Wiese was appointed to attend the delegate session at the Convention. He reviewed preliminary enrollment numbers with the Board. Lots of energy and learning occurred the first week of school. Teachers and administrators were leading.
Motion by Thiessen, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Tristan Henle - Elementary Kitchen, Amanda Husak - Assistant Individual Speech Coach, Alexia Hoffman - K-4 ELL Paraeducator, and Brooke Dollen - Dance Team Coach
Resignations: Shawn Arey - Preschool Transportation Route and Karl Moeller - High School Custodian
Officials: MS/HS Volleyball - Tiffany Thiessen, Keely Upah, Kennedy Thiessen, Eugene Ubben; High School Cross Country Starter - David Lee; HS Volleyball - Deidra Mohr, Dave Mohr, Gregory Davies, Daniel Rhine, Donald Anderson, Amy Dolash, Peter Cruz, Adonis Hill; MS/HS Football - David Nitz, Dan Johnson, Brian Murphy and Tyler Heeren; HS Football - Tom Kemper, Jay Freese, Craig Harrison, Joe Fontenot, Tim Frake, Dan Thomas, Mark Kenny, Logan Vannega, Norm Granger, Tracy Richmond, Stacy VanArsdale, Terrance Campbell, Mike Meyerhoff, Dave Roberts, Mike Vint, Chris Stimson, Joe Otten, Sam DeVilder, Kyle Bergmann, Terry Schneekloth, Ron Peiffer, Scott Fritz, Doug Yanacek, Dave Yanacek, Scott Zahnle, Tom Velky, Sean Bucheit, Chuck McNally, and Dustin Lutterman
Volunteers: HS Volleyball - Laura Ridout; Speech, Play & Musical - Jowanda Love, Mary Fasse-Shaw, Jeff Shaw, Colleen Probasco, Dan Quigley, Tyler Moran, Taylor Moran; HS Band - Chris Link and Candi Link; HS/MS Wrestling - Dalton Rosenburg and Travis Smith; HS Boys Basketball - Mike Wedmore and Larry Fletcher; HS Gamers Night - Gustavo Chavarria; D&D Roleplaying Club & Esports - Nickolas Seitz; and Esports - Roman Hill
High School PLC Leads: Craig Harrison
Motion by Thiessen, second by Wiese to approve the updated Tuition Reimbursement Form. Ayes: Dolezal, Wiese, Ellenbecker, and Thiessen Nays: Hopper The motion carried.
Motion by Ellenbecker, second by Hopper to approve the updated Land Advancement Form. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to table the Park Planet quote, in the amount of $150,223.00, for new playground equipment at the new middle school. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the MOC Position. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the IXL Learning quote, in the amount of $5,900.00, for IXL site license Grades 5-6 Math and Science and Grades 7-8 Math. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve Garling Construction COR #0084, in the amount of $9,166.68, to add LVT to area B. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Garling Construction COR #0086R, in the amount of $27,078.71, for changes to stairway ceilings. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Garling Construction COR #0083R2, in the amount of $26,959.87, for adding concrete ramp detail, including railing. All Ayes. The motion carried
Motion by Ellenbecker, second by Hopper to approve the CDW Education estimate, in the amount of $7,785.00, for Google Workspace for Education Plus for students and staff. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the Project Lead the Way, Inc. summary, in the amount of $6,909.75, for Project Lead the Way Gateway (6th-8th grade) consumables. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Middle School Clothing Fundraiser. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve Ahlers and Cooney as the District’s legal counsel. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Board’s selections for RSAI’s legislative priorities. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the Board’s selections for IASB’s legislative priorities. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve a special education activity paraeducator position. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the first reading of the following policies: 405.02 - Licensed Employee Qualifications, Recruitment, Selection, 411.02 - Classified Employee Qualifications, Recruitment, Selection, 501.01 - Resident Students, 501.02 - Nonresident Students, 501.04 - Entrance - Admissions, 501.05 - Attendance Center Assignment, 501.06 - Student Transfers In, 501.07 - Student Transfers Out or Withdrawals, 501.08 - Student Attendance Records, 501.11 - Student Release During School Hours (Option I or II). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the second reading of the following policies: 501.03 - Compulsory Attendance, 502.06 - Weapons, 502.07 - Student Substance Use, 503.01 - Student Conduct, 503.01 R1 - Student Conduct Regulation, 503.02 - Expulsion, 503.08 - Discipline Policy, and 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the third reading of policy 306 - Succession of Authority to the Superintendent (FKA 306.04). All Ayes. The motion carried.
Upcoming Events and Community Update: Activities are starting this week.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, September 9, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Ellenbecker to adjourn the meeting at 7:24 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.09.09 Regular Session
2024.09.09 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 9, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Rick Hopper, and Megan Thiessen. Jackie Ellenbecker was absent. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Skyler Steveson, Taylor Brown, Desiray Popelka, Payton Aguilar, Berleen Wobeter, and members of the community through Google Hangouts.
Public Comment - Berleen Wobeter spoke in regards to the STC football athletes and coaches, as well as the STC FFA leaders and members, and how they attended a funeral visitation. She stated our students are caring, thoughtful, and capable of great compassion. Kathy Wilkerson spoke about South Tama students having diversity in cultures, languages, and poverty levels and that realizing our students come from different backgrounds is a necessity. STC’s diversity is our strength.
Motion by Thiessen, second by Hopper to approve the agenda with the addition of action items #6. Change Order Request 087 and #7. Change Order Request 088, while moving those original items 6-13 to follow. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the August 26, 2024 Regular Session, bills for payment, Athletic Trainer Contract, and $2,000 donation from the Clothes Closet for 4th grade snacks. All Ayes. The motion carried.
Members of the Future Farmers of America group and their leaders presented on the District’s vocational agriculture program.
The Board reviewed the open positions within the District.
Superintendent Cain informed the Board the plants at the middle school will be planted on October 2, 2024. The new basketball court at the new middle school was poured incorrectly, so that will be removed and redone correctly.
The Board touched briefly on future Board presentations and what those would look like.
The Board reviewed Bereavement Leave in the handbooks and will bring it back at a later date for changes.
Superintendent Cain told the Board to mark November 21, 2024 on their calendars for the IASB (Iowa Association of School Board) Annual Convention. Mr. Cain pulled the RSAI and IASB results together for legislative priorities, and they have been submitted. The state is currently involved with the Waverly - Shell Rock requesting admittance to the WAMAC. The state has yet to make the decision. With the initial review of enrollment numbers, STC’s enrollment has declined from last year.
Motion by Thiessen, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Madison Henriquez - Bus Driver Preschool Transportation Route & PM Route and Natasha Klar - Special Education Paraeducator
Resignations: Shawn Arey - Preschool Transportation Route & PM Route, Tonia McBride - Color Guard Sponsor, David Wiese - Head Baseball Coach, and Dale Cruikshank - Middle School Assistant Boys Wrestling Coach
Transfer: Troy Wanatee from Middle School Paraeducator to Transportation Paraeducator
Officials: Middle School Football - Jon Reed and Michael Spurlin and High School Volleyball - Galen Hoodjer
Volunteers: High School Football - Josh Bly and Marching Band Volunteer - Jessica Wilson Healy
Motion by Hopper, second by Thiessen to approve the City of Toledo invoice, in the amount of $4,543.20, for School Resource Officer expenses and Overtime expenses. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Lexia quote (option #4), in the amount of $8,800.00, for 200 Lexia Core5 Reading/PowerUp Literacy Student Subscription Renewals. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Nagle Signs Inc. proposal, in the amount of $2,160.01, for converting the ID sign to LED lighting. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction Change Order Request #0087, in the amount of $12,553.38, for smoke detection for magnetic hold opens. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the Garling Construction Change Order Request #0088, in the amount of $16,829.40, for added smoke detectors. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction Change Order Request #0089, in the amount of $27,835.08, for site lighting revisions. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to table the Garling Construction Change Order Request #0090, in the amount of $5,348.81, for power to the existing well field sump pump, per owners’ request. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to table the Garling Construction Change Order Request #0091, in the amount of $20,476.80, to replace lights in the existing tunnel, per owners’ request. All Ayes. The motion carried
Motion by Thiessen, second by Hopper to approve Garling Construction Change Order Request #0094, in the amount of $28,040.64, for ADA toilets and insulation. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve JRF Concrete, LLC. estimate, in the amount of $10,924.31, for concrete by concession stands. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction Pay Application #12, in the amount of $1,188,278.53, for contractor services. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the SU Insurance Company invoice, in the amount of $43,748.50, for quarterly break/fix premiums. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the additional high school fundraisers: Girls & Boys Soccer - Kickball Tournament (similar to the dodgeball tournament). All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the Trio overnight trips to UNI and Omaha. All Ayes. The motion carried.
The Board took a two-minute recess.
Motion by Thiessen, second by Hopper to approve the first reading of the following policies: 503.01 - Education Records (FKA 505.01), 506.01 R1 - Education Records Access - Regulation (FKA 505.01 R1), 506.01 E2 - Education Records Access - Authorization for Release of Education Records (FKA 505.01 E3), 506.01 E3 - Education Records Access - Request for Hearing on Correction of Education Records (FKA 505.01 E4), 506.01 E4 - Education Records Access - Request for Examination of Education Records (FKA 505.01 E2), 506.01 E5 - Education Records Access - Notification of Transfer of Education Records (FKA 505.01 E6), 506.01 E6 - Education Records Access - Letter to Parent Regarding Receipt of A Subpoena (new), 506.01 E7 - Education Records Access - Juvenile Justice Agency Information (FKA 505.01 E8), 506.01 E8 - Education Records Access - Annual Notice (FKA 505.01 E9), 506.02 - Student Directory Information (FKA 505.02), 506.02 E1 - Student Directory Information - Authorization for Releasing Student (FKA 505.02 E1), 506.02 R1 - Student Directory Information - Use of Directory Information (new), 506.04 - Student Library Circulation Records (FKA 502.08), 503.09 R1 - Student Use of Personal Electronic Devices - Regulation (new), 505.08 - Parent and Family Engagement District-Wide Policy, 505.08 R1 - Parent and Family Engagement District-Wide Policy - Building Level Regulation, and 103.00 - Long Range Needs Assessment. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the second reading of the following policies: 405.02 - Licensed Employee Qualifications, Recruitment, Selection, 411.02 - Classified Employee Qualifications, Recruitment, Selection, 501.01 - Resident Students, 501.02 - Nonresident Students, 501.04 - Entrance - Admissions, 501.05 - Attendance Center Assignment, 501.06 - Student Transfers In, 501.07 - Student Transfers Out or Withdrawals, 501.08 - Student Attendance Records, 501.11 - Student Release During School Hours. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the third reading of the following policies: 501.09 - Chronic Absenteeism and Truancy and 501.09 R1 - Chronic Absenteeism and Truancy Regulation. All Ayes. The motion carried.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, September 23, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Hopper to adjourn the meeting at 6:57 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.09.20 Special Session
2024.09.20 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 20, 2024 for a special session at the STC Administration Office, Tama, Iowa at 2:00 p.m.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain and Amber Robson, as stand in as Board Secretary.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Superintendent provided information about decisions that needed to be made for Monday, September 23, 2024. He opened the floor for questions and discussion.
Wiese asked about the AEA Crisis Team. The AEA Crisis Team was notified and brought in immediately. The AEA sent three counselors to the high school. There was discussion about sending one additional person to the middle school but it was decided to see if this service would be needed at a later time. Mr. Cain reached out to faith-based groups to also go to the high school for additional support. Monday attendance for school guidance counselors is not required, so the AEA Crisis Team will be in attendance following the Celebration of Life for students and staff as needed.
Discussion was held pertaining to Monday, and Mr. Cain asked for guidance on the next set of decisions that needed to be made. All activities will be canceled on Monday - no practices will be held. The Monday night Board meeting will be rescheduled to Tuesday, September 24th, at 4:30 p.m. Certified staff will need to make up this day. Classified staff will not be paid. Twelve-month employees will have to choose to work, take bereavement, vacation day, make up hours or take the day unpaid. Baby-sitting services were going to be provided on Monday for staff that wanted to attend the funeral; however, with school canceled for Monday, the 20th, baby-sitting services will not be available. Custodial staff and Chelsea Ahrens will need to come in to help with the service set up and clean up. Chelsea will run the sound.
Motion by Thiessen, second by Wiese to adjourn the meeting at 2:15 p.m.
Elizabeth Dolezal, Board President Amber Robson, Acting Board Secretary for
Katie Mathern, Board Secretary
2024.09.24 Regular Session
2024.09.24 Regular SessionREGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on September 24, 2024 for a regular session at the Partnership Center, Tama, Iowa at 4:30 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Jackie Ellenbecker, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Steve McAdoo, Sam Peska, Amber Robson, and members of the community through Google Hangouts.
Public Comment - Anita Townsley via Google Hangouts thanked the Board for giving the District time to grieve and recited a poem. She also is sending thoughts to those having difficult days.
Motion by Hopper, second by Thiessen to approve the agenda with switching action items #10. Z Line Quote and #11. Plow Truck Quotes around. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the following consent agenda items: minutes from the September 9, 2024 Regular Session, bills for payment, Windstream Service Agreement, Girls Wrestling Cooperative Sharing Agreement for 2024-2025, and Cleaver Brooks Annual Boiler Inspection Proposal. All Ayes. The motion carried.
The Board reviewed the open positions within the District.
Superintendent Cain informed the Board he didn’t have much for a Middle School update. Progress is continuing. The landscape project will take place on October 2nd. Chelsea Ahrens is setting up student volunteers and Denise Fletcher is working on community groups for the project.
The District received an additional bill from lawyers for the WAMAC situation and Waverly-Shell Rock appealing. This bill is being split evenly among all of the schools in the conference. The District was able to host the celebration of life for Sydney Culbertson. Superintendent Cain gave a special “thank you” to Steve McAdoo and his crew for preparing the facility and grounds. He also thanked Chelsea Ahrens for her help with the service.
Motion by Thiessen, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Madison Cole - 1:1 Aide for Student in Special Education involved in activities and Jessica Wilson - Healy - High School Color Guard Sponsor
Resignations: Kelly Thompson - Middle School Art Teacher
Transfer: Jim Hala - From Preschool Bus Route Driver to High School Custodian
Motion by Hopper, second by Ellenbecker to approve compensating those special education teachers with extra in their caseloads $25.00 per point over 110 points in their caseloads. This will be re-evaluated each semester. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the Garling Construction change order request 090, in the amount of $5,348.81, for owner’s request for power to the existing well field sump pump. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the Garling Construction change order request 091, in the amount of $20,476.80, for owner’s request to replace lights in the existing tunnel. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Cornelius invoice, in the original Board-approved amount, for seed. This will be paid for out of the farm account. All Ayes. The motion carried.
Motion by Ellenbecker, second by Thiessen to approve the ISG invoice, in the amount of $15,000.00, for construction administration and close-out. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the CST quote, in the amount of $15,276.15, for boring fiber to the new middle school. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the Cleave Brooks proposal, in the amount of $17,567.13, for (4) boilers annual inspection. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the Thys Chevrolet price summary, in the amount of $50,763.00, for a 2024 Ram 2500 plow truck. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried.
Motion by Thiessen, second by Ellenbecker to approve the Z Line LTD quote, in the amount of $6841.00, for a snow plow and installation. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried
Motion by Hopper, second by Thiessen to approve the Traffic and Transportation Products, Limited quote (option #2), in the amount of $9,200.00, to upgrade the flashers on the highway, in front of the high school, to wireless. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried.
The District is coming off homecoming week. There is a home volleyball game tonight.
Director Ellenbecker spoke about Board member code versus Iowa Code and asked Board members to review resources.
The next Board meeting will be on Monday, October 14, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Hopper to adjourn the meeting at 5:20 p.m.
Elizabeth Dolezal, Board President Amber Robson, Acting Board Secretary for Katie Mathern, Board Secretary
2024.10.04 Special Session
2024.10.04 Special SessionSPECIAL SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 4, 2024 for a special session at the STC Administration Office, Tama, Iowa at 3:30 p.m. with availability of members of the community to attend electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal , Beth Wiese, Rick Hopper, and Megan Thiessen. Jackie Ellenbecker was absent. Quorum Present. Also present were: Superintendent John Cain, Katie Mathern, and Steve McAdoo.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Thomas Company quote, in the amount of $8,438.00, for the installation of a Rudd water heater at the current middle school. All ayes. The motion carried.
Motion by Thiessen, second by Wiese to adjourn the meeting at 3:34 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.10.14 Regular and Closed Session
2024.10.14 Regular and Closed SessionREGULAR AND CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 14, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal via Google Hangouts, Beth Wiese, Jackie Ellenbecker, and Megan Thiessen. Quorum Present. Rick Hopper arrived at 5:23 p.m. and Jackie Ellenbecker left at 5:14 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Amber Robson as Acting Board Secretary, Jill Kienzle, Robert Boley, Amy Karg, and members of the community through Google Hangouts.
Public Comment - Jackie Ellenbecker read a letter of resignation from her Board position.
Motion by Thiessen, second by Dolezal to approve the agenda with an amendment to the name of Garling Construction to Darling Ingredients under F. Consent Agenda - 4. Gifts, Grants & Bequests #2 and to Action Item #1. Personnel - changing the hiring of Jill Kienzle as MOU from 1 year of experience to 5 years. All Ayes. The motion carried.
Motion by Thiessen, second by Dolezal to approve the following consent agenda items: minutes from the September 20, 2024 Special Session, September 24, 2024 Regular Session, October 4, 2024 Special Session, bills for payment, City of Toledo Reinig Center Rental Agreement for November 19, 2024 Pre ACT Testing, City of Toledo Reinig Center Rental Agreement for November 21, 2024 Pre ACT Testing, Vikin Inspection Agreement, $15,000.00 Activity Booster Donation for the High School sound system, a $1,500.00 donation from Darling Ingredients to FFA, and authorization for the Board President and/or Superintendent to Issue and Approve Special Education Contracts and Open Enrollment Applications. All Ayes. The motion carried.
Mr. Boley and Mrs. Karg presented on behalf of the high school. Ms. Karg presented on how the year has gone so far in relation to attendance and discipline. Mr. Boley discussed the Post-Secondary Readiness Report.
STC was asked to host the girls wrestling district meet on January 31st. A public hearing will be held at the next Board meeting for changes in dismissal for this day.
Superintendent Cain discussed the recommendation of changes to Bereavement Leave in the handbooks. This will be brought back as an action item at a future Board meeting.
The Board discussed the advantages and disadvantages of recording the online Board meetings and posting them on the website. This will be brought back as an action item at a future Board meeting.
Superintendent Cain discussed the IASB School Improvement Needs Assessment with the Board and how one of the Board’s goals this year is to update the Strategic Plan. Mr. Cain will get a cost from IASB to run a needs assessment and bring it back as an action item at a future Board meeting.
Superintendent Cain informed the Board he visited the new middle school today. Steve McAdoo’s crew has been watering the plants. Carpet, tile, and cabinets have been installed. Mr. Cain has been searching for funding for the playground at the new middle school. He proposed using some of the Lauderdale funds that were donated previously. This will be brought back as an action item at a future Board meeting.
Certified enrollment is down 40+ students. The District graduated a large class in 2024 and brought in a class with fewer students. We were predicting this trend. The SafeTrack app is not working as effectively as we need it to be. The District’s landscaping project was an excellent display of community and school involvement. Mr. Cain has heard nothing but positives about it. Recent professional development efforts have been moving along well. Janelle Pirkl will provide us with more updates in this area at our October 28th Board meeting.
Motion by Thiessen, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Brenon Chyma - Assistant Middle School Boys Wrestling Coach, Madison Cole - Basketball Cheerleading Coach, Jill Kienzle - District MOC Coordinator, and Amy McCabe - Middle School Library Management
Resignations: Steve Chyma - High School Assistant Softball Coach
Officials: Middle School Girls and Boys Basketball - Tom Kemper and David Nitz; Middle School Girls & Boys Wrestling - Patrick Kopsa, John Bartello, Brandon Defoe, and Curt Hilmer; MS Boys Wrestling - Bob Yilek and Dave Litterer; Middle School Boys Basketball - Eugene Ubben, Seth Koch, and Tiffany Thiesen
Motion by Thiessen, second by Hopper to approve Garling Construction’s pay application 013, in the amount of $1,695,621.50, for contractor services. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the ISG invoice, in the amount of $26,444.31, for construction administration/closeout, commissioning - construction, and additional services - retaining wall. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Iowa Valley College District invoice, in the amounts of $13,676.00 for career academy and $78,464.75 for Spring 2024 contracted classes. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the Garling Construction change order request 98, in the amount of $19,786.72, for paving/landscaping of the south entrance of the new middle school. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Ahlers & Cooney invoice, in the amount of $20,544.03, for professional services rendered in regards to the 2024 General Obligation Bonds. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the CST quote, in the amount of $5,990.66, for labor and material to splice into the existing fiber going to the middle school. This will be paid for out of PPEL/SAVE funds. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the first reading of the following policies: 502.10 - Use of Motor Vehicles (FKA 508.01), 603.01 - Basic Instruction Program (FKA 602.01), 605.04 - Technology and Instructional Materials (FKA 605.05), 700 - Purpose of Non-Instructional and Business Services, 701.05 R1 - Fiscal Management, 802.04 - Capital Assets, and 802.07 - Energy Conservation (New). All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the second reading of the following policies: 506.01 - Education Records (FKA 505.01). 506.01 R1 - Education Records Access - Regulation (FKA 505.01 R1), 506.01 E2 - Education Records Access - Authorization for Release of Education Records (FKA 505.01 E3), 506.01 E3 - Education Records Access - Request for Hearing on Correction of Education Records (FKA 505.01 E4), 506.01 E4 - Education Records Access - Request for Examination of Education Records (FKA 505.01 E2), 506.01 E5 - Education Records Access - Notification of Transfer of Education Records (FKA 505.01 E6), 506.01 E6 - Education Records Access - Letter to Parent Regarding Receipt of a Subpoena (New), 506.01 E7 - Education Records Access - Juvenile Justice Agency Information (FKA 505.01 E8), 506.01 E8 - Education Records Access - Annual Notice (FKA 505.01 E9), 506.02 - Student Directory Information (FKA 505.02), 506.02 E1 - Student Directory Information - Use of Directory Information (New), 506.04 - Student Library Circulation Records (FKA 505.03), 505.08 - Parent and Family Engagement District-Wide Policy - Building Level Regulation, and 103.00 - Long Range Needs Assessment. Policy 503.09 - Student Use of Personal Electronic Devices (FKA 502.08) and 503.09 R1 - Student Use of Personal Electronic Devices - Regulation (New) will be brought back for a third reading. All Ayes. The motion carried.
Upcoming Events and Community Update: Donuts with Dudes will be on October 17, 2024. There is a RSAI meeting coming up within the next couple of weeks. On October 18th, a small group will have a meeting with ISG to go over furniture for the new middle school and what will need to be purchased. Conferences are October 22nd and 24th and can be scheduled for virtual or in-person.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, October 28, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
The Board took a recess from 6:50 p.m. to 6:59 p.m., before going into the Closed Session.
Motion by Thiessen, second by Hopper to enter into Closed session at 6:59 p.m. pursuant to Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property, or in case of a sale reduce the price the Board could receive for the property.
Motion by Hopper, second by Thiessen to come out of Closed Session at 7:31 p.m.
Motion by Thiessen, second by Hopper to adjourn the meeting at 7:32 p.m.
Elizabeth Dolezal, Board President Amber Robson, Acting Board Secretary for
Katie Mathern, Board Secretary
2024.10.28 Regular and Closed Session
2024.10.28 Regular and Closed SessionREGULAR AND CLOSED SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on October 28, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Rick Hopper, and Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Janelle Pirkl, Dan Lopez, April VanDee, Graci Zeiger with Gear Up, Sarah Novotny, Sam Peska, Rob Boley, and members of the community through Google Hangouts.
Public Comment - None
Motion by Wiese, second by Thiessen to approve the agenda with the addition to Action Item 1. Personnel - After School Program Teachers of Cami Vajgrt, Addison Krueger, and Michelle Wiegand and the addition of action item #8. Lauderdale/Mansfield funds for playground. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the October 14, 2024 Regular Session; bills for payment; Safety-Kleen quote, in the amount of $250.00, for services; Memorandum of Understanding between VU, LLC and STC; and the Tyr Energy Development donation, in the amount of $3,750.00 towards negative lunch balances. All Ayes. The motion carried.
Mr. Lopez presented on the District’s Gear Up program. Janelle Pirkl, South Tama’s Director of Curriculum, presented the District’s Fall Data to the Board.
Public Hearing - Calendar Change: President Dolezal opened the Public Hearing for the calendar change of releasing two (2) hours early on January 31, 2024 for hosting a district girl wrestling tournament. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Wiese, second by Thiessen to close the Public Hearing at 6:19 p.m.
Superintendent Cain gave an update on the new Middle School construction.
Parent/Teacher Conferences are wrapping up. They were held in person on October 22nd and 24th. The production of The Sting will be shown on November 7, 8, and 9 at 7:00 p.m., with the matinee performance November 9 at 2 p.m., at the Wieting Theatre. Tama County Veterans Day Celebration will be on Monday, November 11th, with a reverse parade at 8:45 a.m. at the South Tama County Elementary School. Breakfast will be at 9:00-9:30 a.m. for veterans, with a program from 9:30 a.m. - 10:30 a.m. at the South Tama County High School.
Motion by Thiessen, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Reece Abbott - Middle School Special Education Paraeducator
Resignations: Courtney Welton - High School Special Education Paraeducator and Corey Upah - JV & Assistant Varsity Baseball Coach
Officials: High School Basketball - Mark Watts, Terry Schneekloth, Steve Wise, Cedric Edwards-Thomas, Steven Klein, Jeff Bermel, John Woodward, Rod Kolder, Mike Schmidt, Michael Gretzmacher, Dereck Klaassen, Scott Zahnle, Ryan Dixon, Stacy O’Hare, Loren Wood, John Koehn, Max Matthias, Mike Bonwell, Nik Hahn, Deidra Mohr, Steve Allman, Cody Oakes, Chris Shaw, Daniel Dyrland, Richard Ripley, Jonathan Morrow, Clint Tisdale, Todd Donels, Scott VanBeck, Daniel Wilson, Michael Joensen, Tom Kemper, Stephanie Kaftan, Seth Koch, Dave Nitz, Eugene Ubben Tiffany Theissen; High School Basketball/Wrestling - Kaden Timm; and High School Wrestling - Craig Bencke, Curt Hilmer, Dewey Huple, Andrew Shivers, Bob Yilek, Patrick Kopsa, Bryan Foster, Joe Fontenot, Brendan Schott, and Brandon Dufoe.
After School Program Teachers (Beyond the Bell Grant): Katie Schuett, Cassie Sokol, Emma Johnson, Emeri Krueger/Taylor Ray (sharing 1 position), Tasha Becker, Amy Wyatt, Carley Bolhuis, Rebecca Talk - After School Program Sub, Kelli Smith - After School Program Sub, Cami Vajgrt, Addison Krueger, and Michelle Wiegand.
Motion by Hopper, second by Thiessen to approve the calendar change of dismissing two (2) hours early on January 31st, 2024. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve using the Lauderdale and Mansfield funding towards the new middle school playground. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the ISG Professional Services Proposal for Middle School Furniture, in the amount of $500,000.00. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the IASB School Improvement Needs Assessment. All Ayes. The motion carried.
Motion by Wiese, second by Thiessen to approve the Hudl invoice, in the amount of $8,500.00, for hardware components, AD package essential, Hudl Streaming, and Hudl Sideline Premium Software. STC Activities Booster will be paying $4,000.00 towards it and high school activities will be paying $4,000.00 and middle school activities will be paying $500.00. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to table the bus purchase quotes until next meeting, when more information is provided. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the new following positions: Middle School ELL Paraeducator, High School ELL Paraeducator, and Elementary Special Education Paraeducator. All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the first reading of the following policies: 501.16 - Homeless Children and Youth, 900 - Principles and Objectives for Community Relations, 902.01 - News Media Relations (FKA 1001.02), 902.03 - News Releases, 902.04 - Live Broadcast or Recording, 903.03 - Visitors to School District Buildings & Sites (FKA 1003.01), 903.04 - Public Conduct on School Premises (FKA 1003.02), 903.05 - Distribution of Materials (FKA 1003.04), 903.05 R1 - Distribution of Materials - Regulation (IFKA 1003.04 R1), 904.02 - Advertising and Promotion (FKA 1003.05), 905.02 - Nicotine/Tobacco-Free Environment (FKA 1003.03), 1002.01 - School Community Groups (903.01), and 1002.02 - Community Volunteers (903.02). All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the second reading of the following policies: 502.10 - Use of Motor Vehicles (FKA 508.01), 603.01 - Basic Instruction Program (FKA 602.01), 605.04 - Technology and Instructional Materials (FKA 605.05), 700 - Purpose of Non-Instructional and Business Services, 701.05 R1 - Fiscal Management, 802.03 - Emergency Repairs, 802.04 - Capital Assets, and 802.07 - Energy Conservation (New). All Ayes. The motion carried.
Motion by Thiessen, second by Wiese to approve the third reading of the following policies: 503.09 - Student Use of Personal Electronic Devices (FKA 502.08) and 503.09 R1 - Student Use of Personal Electronic Devices - Regulation (new). All Ayes. The motion carried.
Upcoming Events and Community Update: The STC HS Student Council will hold a Blood Drive for the American Red Cross on Tuesday, October 29th from 9 a.m. - 2 p.m. in the STC HS gym. Mr. Boley received information from an opposing team on what great sportsmanship our football team exhibited. Mr. Boley also thanked the Dolezals for the eggs and Seth Koch for making the omelets for a professional development day.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, November 11, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
The Board took a recess from 7:02 p.m. to 7:08 p.m., before going into the Closed Session.
Motion by Thiessen, second by Wiese to enter into Closed session at 7:08 p.m. pursuant to Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
Motion by Hopper, second by Wiese to come out of Closed Session at 7:57 p.m.
Motion by Hopper, second by Wiese to adjourn the meeting at 7:58 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.11.11 Public Hearing, Regular, and Closed Session
2024.11.11 Public Hearing, Regular, and Closed SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 11, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Megan Thiessen was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Chelsea Ahrens, Brad Schweppe, Ben Adams, Steve Baier, Brooks Baier, Steve Chyma, Shawn Baier, Kristina Levchuk, Brian Sokol, Jon Huebner, Cody Blocker, Maddalyn Brown, Chad Brown, Jennifer Brown, Kylie Husak, Janette Cervantes, and members of the community through Google Hangouts.
Motion by Hopper, second by Wiese to approve the agenda. All Ayes. The motion carried
Public Hearing - Use May 30th, 2024 as a make-up day for no school on September 20th, 2024, with an early release. President Dolezal opened the Public Hearing for the calendar change at 5:02 p.m. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Motion by Wiese, second by Hopper to close the Public Hearing at 5:05 p.m.
The regular session was called to order at 5:06 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Megan Thiessen was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Chelsea Ahrens, Brad Schweppe, Steve Baier, Brooks Baier, Steve Chyma, Shawn Baier, Kristina Levchuk, Brian Sokol, Jon Huebner, Cody Blocker, Maddalyn Brown, Chad Brown, Jennifer Brown, Kylie Husak, Janette Cervantes, and members of the community through Google Hangouts.
Public Comment - None
Motion by Hopper, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the October 28, 2024 Regular Session; bills for payment; Services Agreement with the University of Iowa on behalf of the Scanlan Center for School Mental Health; and donations from the STC Activity Boosters - high school sign ($1,000.00), stencil ($800.00), volleyball trainer ($1,125.00) and Hudl ($4,000.00). All Ayes. The motion carried.
The Board celebrated the following students and their achievements: Janette Cervantes - Senior Captain Volleyball and 1st Team WaMaC All Conference for Volleyball, Cody Blocker - Senior Captain Football and 1st Team Class 3A District 6 for Football, Brooks Baier - Junior, one of the leads in the Fall Play “The Sting,” and All State for Trombone, Kylie Husak - Senior, All State for Saxophone, and Maddalyn Brown - Junior, one of the leads in the Fall Play “The Sting,” and letter winner for Football Cheer.
Mr. Schweppe and Mr. Huebner presented data to the Board on the elementary attendance, discipline, curriculum and ESSA action plan.
Mr. Adams presented data to the Board on the middle school attendance, behavior, cell phones, safety, response to FAST data, and the ESSA Leadership Team.
Public Hearing - Calendar Change: President Dolezal opened the Public Hearing for the calendar change of releasing two (2) hours early on January 31, 2024 for hosting a district girls wrestling tournament. President Dolezal asked for public comments. Hearing none, President Dolezal asked for a motion to close the Public Hearing.
Chelsea Ahrens gave the Board an activity update and also stated boys golf will remain in the Spring. Esports will offer Overwatch 2 this Winter.
Superintendent Cain gave an update on the new Middle School construction. Concerns with the minor leaks in the glass atrium have been addressed. The Board discussed the projection system in the gymnasium.
The 2024 Iowa School Performance Profile for districts have been released but are currently embargoed. They will be available to the public this week. Mr. Cain discussed the calendar change updates. The Board will move forward with IASB’s School Improvement Survey to support strategic planning.
Work Based Learning now has an impact on the new Iowa School Performance Profile.
The Board discussed some of the pros and cons of offering an early retirement package.
The Board discussed utilizing the Education Support Personnel Salary Supplement for classified staff making less than $18.01 per hour and also possibly looking at attendance and years of service as additional factors to consider.
One interested candidate, Joe Hanus, was given the opportunity to answer three questions in front of the STC Board of Education to fill the District 2 vacancy on the Board. He was asked the following questions: Tell us about yourself and your desire to serve on the Board. What are a couple of important issues facing our District? What are a couple points of pride you have regarding our District?
The Board discussed the qualities of this candidate.
Motion by Hopper, second by Wiese to appoint Joe Hanus for the District 2 position on the Board. All Ayes. The motion carried. President Dolezal gave Hanus the Oath of Office.
Motion by Wiese, second by Hopper, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Kodi Hillman - Head Varsity Softball Coach, David Nitz - Head Varsity Baseball Coach, and Rubi Pesina - Middle School ELL Paraeducator
Resignations: Tracy Everts - High School Special Education Paraeducator
Officials: Tatin Sorensen - High School Football
Motion by Hopper, second by Wiese to approve the calendar change of using May 30th, 2024 with an early release as a makeup day for September 20th, 2024. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the changes to Bereavement Leave in the Certified and Classified handbooks. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to keep Board meetings “as is” - offered for online viewing via Google Hangouts. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Archery Fundraiser to obtain business sponsorships for signs for their two home tournaments on December 7th and February 1st. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Flinn Scientific, Inc. quote, in the amount of $6,327.99, for microscopes. This will be paid for with Gear Up funds. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the application to the School Budget Review Committee in the amount of $4,459.17 for special education administrative costs associated with the River Hills Consortium program for the 2025-2026 school year. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Impact Aid Indian Policies and Procedures for the 2025-2026 school year. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Hoglund Bus Company quote, in the amount of $164,000.00, for a 2026 handicap bus. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve Garling Construction, Inc.’s pay application #14, in the amount of $1,212,152.81, for contractor services. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Park Planet quote, in the amount of $150,223.00, for the new middle school playground equipment. This will be paid for out of the Lauderdale donation and Mansfield funding. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Lied Center driver position from STC to North Tama and back. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the K-12 Migrant Tutor position. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the first reading of the following policies: 407.06 - Employee Early Retirement, 210.08 E1 - Board Meeting Agenda (Public Hearing), 507.03 - Communicable Diseases - Students (FKA 507.05), 507.04 - Student Illness or Injury at School (FKA 507.06), 507.05 - Emergency Plans and Drills (FKA 507.08), 507.06 - Student Insurance (FKA 507.09), 507.07 - Custody and Parental Rights (new), 507.08 - Student Special Health Services (FKA 507.02), 507.08 R1 - Student Special Health Services - Regulation (new), 508.01 - Class or Student Group Gifts (FKA 504.11), 508.02 - Open Night (new), 605.03 E3 - Objection to Instructional and Library Materials - Sample Letter to Individual Challenging Instructional Materials (new), and 705.02 - Credit Card and Procurement Cards (FKA 803.02 R1). All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the second reading of the following policies: 501.16 - Homeless Children and Youth, 900 - Principles and Objectives for Community Relations, 902.01 - News Media Relations (FKA 1001.02), 902.03 - News Releases, 902.04 - Live Broadcast or Recording, 903.03 - Visitors to School District Buildings & Sites (FKA 1003.01), 903.04 - Public Conduct on School Premises (FKA 1003.02), 903.05 - Distribution of Materials (FKA 1003.04), 903.05 R1 - Distribution of Materials - Regulation (IFKA 1003.04 R1), 904.02 - Advertising and Promotion (FKA 1003.05), 905.02 - Nicotine/Tobacco-Free Environment (FKA 1003.03), 903.02 - School Community Groups (FKA 1002.01), and 903.01 - Community Volunteers (FKA 1002.02). All Ayes. The motion carried.
Upcoming Events and Community Update: The play was great and a big “thanks” to Dixie Forcht and all of those involved.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, November 25, 2024, at 5:00 p.m., at the Partnership Center, Tama IA.
The Board took a recess from 7:45 p.m. to 7:51 p.m., before going into the Closed Session.
Motion by Wiese, second by Hanus to enter into Closed session at 7:51 p.m. pursuant to Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property, or in case of a sale reduce the price the Board could receive for the property.
Motion by Wiese, second by Hopper to come out of Closed Session at 8:25 p.m.
Motion by Wiese, second by Hopper to adjourn the meeting at 8:26 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.11.25 Regular and Closed Session
2024.11.25 Regular and Closed SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on November 25, 2024 for a regular session at the Partnership Center, Tama, Iowa at 5:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Joe Hanus, and Rick Hopper. Megan Thiessen was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Seth Koch, Scott Bolen, Sam Peska, and members of the community through Google Hangouts.
Motion by Hopper, second by Wiese to approve the agenda. All Ayes. The motion carried
Motion by Wiese, second by Hanus to approve the following consent agenda items: minutes from the November 11, 2024 regular session, bills for payment as presented, financials, and the Midwest Alarm Services Basic Agreement. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to adjourn the meeting at 5:05 p.m.
Ms. Mathern called the Organizational Meeting to order at 5:06 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Joe Hanus, and Rick Hopper. Megan Thiessen was absent. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Seth Koch, Scott Bolen, Sam Peska, and members of the community through Google Hangouts.
Ms. Mathern accepted nominations for Board President. Board member Beth Wiese nominated Elizabeth Dolezal, which was seconded by Joe Hanus. Receiving no other nominations, the motion passed to unanimously elect Elizabeth Dolezal as Board President for the next year.
Ms. Mathern administered the Oath of Office to Elizabeth Dolezal as Board President.
President Dolezal accepted nominations for Board Vice President. Board member Beth Wiese nominated Rick Hopper, which was seconded by Joe Hanus. Receiving no other nominations, the motion passed to unanimously elect Rick Hopper as Board Vice President for the next year.
President Dolezal administered the Oath of Office to Rick Hopper as Board Vice President.
Public Comment - Seth Koch presented benefits of offering Early Retirement this year.
Motion by Wiese, second by Hopper to approve the agenda, with the addition of personnel as the first action item (list was included in agenda but not as an individual item for approval). All Ayes. The motion carried.
Sam Peska presented on the Partnership Center and District Student Services.
The Board discussed the new middle school gymnasium projection system. The current plans include a sound system.
Katie Mathern discussed the tentative timeline associated with the certified budget.
The Education Support Personnel Salary Supplement (classified staff only) was discussed. The District qualified for just over $38,000 (net).
The Board discussed offering a CDL reimbursement similar to other reimbursement packages the District offers. This will align with similar District reimbursement packages.
The Board discussed the possibility of a 2024-2025 Early Retirement Package. The Board had a lengthy discussion relating to Board Policy 407.06 and options related to an early retirement package.
The middle school update included a discussion related to Board members taking a tour of the current middle school and new middle school. This is scheduled to begin at 4:45 p.m. on Monday, December 9th.
A couple of Board members and Superintendent Cain attended the IASB conference last week. They participated in a cell phone panel discussion, as well as attended numerous sessions.
Motion by Hopper, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Todd Anderson - High School Special Education Paraeducator and David Reisner - High School Special Education Paraeducator
Resignations: Cort Ahrens - High School Assistant Football Coach, David Nitz - Middle School Baseball Coach, and Stacy Leach - Transportation
Transfers: Jenniffer Gross from PHS Special Education Paraeducator to High School Special Education Paraeducator, Ellen Moran from Musical Technical Director to Musical Director, and John Loos from Musical Director to Musical Technical Director
Officials: High School Basketball - Jay Freese, Tim Zaputil, Cody Boozell, Paul Elser, and Kyle Clark and High School Wrestling - Fabian Brandenburg and Travis Smith
Volunteers: Taylor Moran and Tyler Moran
Motion by Wiese, second by Hopper to approve the ISG invoice, in the amount of $9,050.75, for construction administration/close-out, furniture, and commissioning-construction. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Johnson Controls Fire Protection LP Quote, in the amount of $8,540.00, for the additional wrestling room upgrade to software and adding microphone and switches, with off-site monitoring. All Ayes. The motion carried.
Motion by Hopper, second by Hanus to table the Middle School Gym Projection System until an updated quote is received. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve application to the SBRC for Open Enrollment Out not in Fall 2023, in the amount of $133,800.00. All Ayes. The motion carried.
Motion by Hopper, second by Hanus to approve the application to the SBRC for ELL Beyond 5 Years, in the amount of $120,285.00. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve FY 2024 Treasurer’s Annual Settlement. All Ayes. The motion carried.
Motion by Wiese, second by Hanus to approve the RC Systems invoice, in the amount of $50,000.00, for equipment and installation of cameras at the middle school. This will be paid for with the Safety Grant funds. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the first reading of the following policies: 103 R1 - Long-Range Needs Assessment - Regulation, 105 - Assistance Animals, 106.01 E1 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Notice of Discrimination, 106.01 R1 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Education on Title IX Purpose and Requirements, 106.01 R2 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Nondiscrimination in Pregnancy and Related Conditions, 106.01 R3 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Responding to Complaints of Sex Discrimination, 106.01 R4 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Grievance Procedure, 106.01 R5 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Informal Resolution Procedure, 501.13 - Students of Legal Age, 503.06 - Physical Restraint and Seclusion of Students, 503.06 E1 - Physical Restraint and Seclusion of Students - Documentation Form, 503.06 E2 - Physical Restraint and Seclusion of Students - Debriefing Letter to Guardian of Student Involved in and Occurrence Where Physical Restraint was Used, and 503.06 R1 - Physical Restraint and Seclusion of Students - Regulation. All Ayes. The motion carried.
Motion by Wiese, second by Hanus to approve the second reading of the following policies: 210.08 E1 - Board Meeting Agenda (Public Hearing), 507.03 - Communicable Diseases - Students (FKA 507.05), 507.04 - Student Illness or Injury at School (FKA 507.06), 507.05 - Emergency Plans and Drills (FKA 507.08), 507.07 - Custody and Parental Rights (new), 507.08 - Student Special Health Services (FKA 507.02), 507.08 R1 - Student Special Health Services - Regulation (new), 508.01 - Class or Student Group Gifts (FKA 504.11), 508.02 - Open Night (new), 605.03 E3 - Objection to Instructional and Library Materials - Sample Letter to Individual Challenging Instructional Materials (new), and 705.02 - Credit Card and Procurement Cards (FKA 803.02 R1). Also, to bring back policy 407.06 - Employee Early Retirement and 507.06 - Student Insurance (FKA 507.09) for a third reading. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the fourth reading of the following policies: 503.09 - Student Use of Personal Electronic Devices and 503.09 R1 - Student Use of Personal Electronic Devices - Regulation (new). All Ayes. The motion carried.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, December 9, 2024, at 6:00 p.m., at the Partnership Center, Tama IA.
The Board took a recess from 8:05 p.m. to 8:12 p.m., before going into the Closed Session.
Motion by Hanus, second by Wiese to enter into Closed session at 8:13 p.m. pursuant to Iowa Code subsection 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
Motion by Wiese, second by Hopper to come out of Closed Session at 8:54 p.m.
Motion by Wiese, second by Hanus to adjourn the meeting at 8:55 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.12.03 Special Session
2024.12.03 Special SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 3, 2024 for a special session at the STC Administration Office, Tama, Iowa at 7:30 a.m. with some members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Rick Hopper, Joe Hanus, Megan Thiessen, and Beth Wiese. Megan Thiessen left at 8:15 a.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Micki Stonewall, Kelle Johannsen, Dixie Forcht, Paula Graves, Amy Stotts, Katie Hulin, and members of the community through Google Hangouts.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried
The Board, along with individuals present discussed the Early Retirement Policy. The discussion focused on both the benefits and also concerns associated with the Policy. Potential updates to the policy, including changes to eligibility criteria, were also considered. No decisions were made at this time, but further review and consideration are planned.
Motion by Wiese, second by Hopper to adjourn the meeting at 8:31 a.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary
2024.12.09 Work and Regular Session
2024.12.09 Work and Regular SessionOF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on December 9, 2024 for a work session starting at the STC Middle School, Toledo, Iowa at 4:45 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Rick Hopper, Joe Hanus, Megan Thiessen, and Beth Wiese. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, and Ben Adams.
Motion by Thiessen, second by Hopper to approve the agenda. All Ayes. The motion carried
The Board toured the old middle school to explore the potential future uses of the space. The Board then moved on to the new middle school to review the construction progress made so far. Afterward, they toured the Partnership Center gymnasium.
Motion by Thiessen, second by Hanus to adjourn the meeting at 5:55 p.m.
The Board of Directors of the Community School District of South Tama County met on December 9, 2024 for regular session at the Partnership Center, Tama, Iowa at 6:00 p.m. with some members of the community attending electronically through Google Hangouts.
The Board and guests stated the “Pledge of Allegiance” and the District’s mission statement.
On call of the roll the following were present: Elizabeth Dolezal, Rick Hopper, Joe Hanus, Megan Thiessen, and Beth Wiese. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Seth Koch, Lon Wilkerson, Kevin Nelson, Steve McAdoo, Janelle Pirkl, and members of the community through Google Hangouts.
Public Comment - Seth Koch and Kevin Nelson addressed the Board regarding early retirement and shared their views.
Motion by Thiessen, second by Wiese to approve the agenda. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes of the November 25, 2024 regular meeting, minutes of the December 3, 2024 special meeting, bills for payment, financials, CEC Proactive Maintenance Inspection Proposal, Scharnweber donation in the amount of $2,500.00 for the high school drumline equipment, Iowa Premium Beef donation in the amount of $2,500.00 for the high school drumline, and multiple free-will donations totaling $1,100.89 from the intersquad wrestling meet for the wrestling program. All Ayes. The motion carried.
Janelle Pirkl presented to the Board on the Iowa School Performance Profile.
Superintendent Cain gave the Board a School Improvement Advisory Committee (SIAC) update.
The Board discussed current open positions in the District.
The Board provided feedback on the new middle school based upon the tour taken during the work session.
Mr. Cain and the Board recognized and congratulated the STC high school band director, Mike Carnahan, for receiving the Post 6607 National Citizenship Education Teacher Award for 2024. This award is given to outstanding teachers who go above and beyond in instilling the values of patriotism, citizenship, and service in our youth.
Motion by Thiessen, second by Wiese to approve the following personnel requests. All Ayes. The motion carried.
Hires: Dave Cantonwine - Assistant Varsity Softball Coach, Kodi Hillman - Head 7th Grade Boys Basketball Coach, Andrew Walton - Assistant 7th/8th Grade Boys Basketball Coach, Estrella Fonseca - K-4 ELL Paraeducator, Brianna Morrison - 7th Grade Writing Teacher, and Sue Kaloupek - Lied Center Driver
Resignations: Robert Boley - High School Principal (effective 6/30/2025) and Tracy Glockl - Elementary Special Education Paraeducator
Transfers: Carly Bolhuis from Trojan Academy Teacher to Elementary ELL Teacher
Officials: Wayne Ritscher - High School Basketball, Brandon Dufoe - Middle School Wrestling, and Travis Smith - Middle School Wrestling
Volunteers: Taylor Moran and Tyler Moran
Motion by Thiessen, second by Hanus to approve the Education Support Personnel Salary Supplement to be distributed as presented. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to table the middle school gym projection system quote until an updated quote is received. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve TFD Photo & Film’s contract for elementary, middle, and high school portraits, along with sports and activities portraits. All Ayes. The motion carried.
Motion by Thiessen, second by Hanus to approve the Vikin Inspection Agreement, in the amount of $8,600.00 over 5 years, for annual fire sprinkler inspections. All Ayes. The motion carried.
Motion by Thiessen, second by Hanus to approve the Garling Construction COR #0112, in the amount of $8,729.16, to change locks on doors per the owner’s request. Ayes: Hanus, Thiessen, and Wiese. Nays: Hopper The motion carried.
Motion by Wiese, second by Thiessen to approve the Garling Construction COR #0108R, in the amount of $7,699.12, for changes to engineered breakers, which resulted from discrepancies between the shop drawings. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the Garling Construction pay application #15, in the amount of $1,640,640.14, for contractor services. All Ayes. The motion carried.
Motion by Wiese, second by Hanus to approve the Kay L. Chapman invoice, in the amount of $6,691.39, for the fieldwork portion of the fiscal year 2024 audit. All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to authorize the business office to pay additional vendor payments during December 2024, as are due and payable prior to the January 13, 2025 Board meeting. All Ayes. The motion carried.
Motion by Thiessen, second by Hanus to approve the first reading of the following policies: 401.03 - Nepotism (FKA 402.10), 401.05 - Employee Records (FKA 404.01), 401.05 R1 - Employee Records - Regulation ( FKA 404.01 R1), 401.06 - Limitations to Employment References (New), 401.07 - Employee Travel Compensation (FKA 404.03), 401.08 - Recognition for Service of Employees (FKA 404.05), 401.09 - Employee Political Activity (FKA 402.08), 401.11 - Employee Orientation (New), 401.12 - Employee Use of Cell Phones (New), 401.12 R1 - Employee Use of Cell Phones - Regulation (New), 402.01 - Release of Credit Information (FKA 404.02), 402.03 - Abuse of Students by School District Employees, 402.04 - Gifts to Employees (FKA 402.11), 402.06 - Employee Outside Employment (FKA 402.05), 403.01 - Employee Physical Examinations (FKA 405.01), 4036.05 - Substance-Free Workplace (FKA 405.05), 403.05 R1 - Substance-Free Workplace - Regulation (New), 403.05 E1 - Substance-Free Workplace - Notice to Employees (FKA 405.05 E1), and 403.06 - Drug and Alcohol Testing Program (FKA 405.06). All Ayes. The motion carried.
Motion by Hopper, second by Thiessen to approve the second reading of the following policies: 103 R1 - Long-Range Needs Assessment - Regulation, 105 - Assistance Animals, 106.01 E1 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Notice of Discrimination, 106.01 R1 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Education on Title IX Purpose and Requirements, 106.01 R2 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Nondiscrimination in Pregnancy and Related Conditions, 106.01 R3 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Responding to Complaints of Sex Discrimination, 106.01 R4 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Grievance Procedure, 106.01 R5 - Title IX - Discrimination and Harassment Based on Sex Prohibited - Informal Resolution Procedure, 501.13 - Students of Legal Age, 503.06 - Physical Restraint and Seclusion of Students, 503.06 E1 - Physical Restraint and Seclusion of Students - Documentation Form, 503.06 E2 - Physical Restraint and Seclusion of Students - Debriefing Letter to Guardian of Student Involved in and Occurrence Where Physical Restraint was Used, and 503.06 R1 - Physical Restraint and Seclusion of Students - Regulation. All Ayes. The motion carried.
Motion by Thiessen, second by Hopper to approve the third reading of the following policies: 407.06 - Employee Early Retirement (FKA 407.06) and 507.06 - Student Insurance (FKA 507.09). All Ayes. The motion carried.
Mr. Cain reviewed upcoming events with the Board.
Each Board member presented a “positive” they have witnessed in the District or their role as a Board member.
The next Board meeting will be on Monday, January 13, at 5:00 p.m., at the Partnership Center, Tama IA.
Motion by Thiessen, second by Hanus to adjourn the meeting at 8:26 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary