BOARD POLICIES

BOARD POLICIES

POLICY MANUAL:

This site contains the official board policies for the board of directors of the South Tama County Community School District. Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones. 

How To Use This Policy Manual
The South Tama County Community School District operates according to policies established by its board of directors.  The board develops policies after careful deliberation, and the school administration implements them through specific regulations and procedures.  The board reviews and evaluates its policies and makes revisions as necessary.

The manual is organized according to a numeric codification system.  There are nine major classifications bearing a numeric Series Code.

        100    EDUCATIONAL PHILOSOPHY
        200    BOARD OF DIRECTORS
        300    ADMINISTRATION
        400    EMPLOYEES
        500    STUDENT PERSONNEL
        600    EDUCATIONAL PROGRAM
        700    AUXILIARY SERVICES
        800    BUSINESS PROCEDURES
        900    BUILDINGS AND SITES
       1000   SCHOOL-COMMUNITY RELATIONS

How To Find A Policy
There are two ways to find a policy.  The first is to click on "Board Policies" header to expand the list, and then navigate to a particular Series and then review the list of policies included under each Series.  To view the policy, just click on the policy name in the menu on the left.

The second way to find a policy is to search for a policy number, keyword or phrase in the Search box in the upper right hand corner of this site.  It will show results that may match your search word or phrase.  Then click on an individual policy or item to review.

Inquiries
Inquires about the policies included in this manual may be directed to the board members or to the superintendent by telephone at (641) 484-4811 or by email at mboege@s-tama.k12.ia.us or by writing the school district at South Tama County Community School District, 1702 Harding Street, Tama, Iowa, 52339.

 

 

Jen@iowaschool… Thu, 09/19/2019 - 12:29

100 - EDUCATIONAL PHILOSOPHY

100 - EDUCATIONAL PHILOSOPHY Jen@iowaschool… Tue, 05/12/2020 - 08:56

100.00 - Philosophy Statement

100.00 - Philosophy Statement

We believe that excellence in education means success for all students.  It is the philosophy of the district to identify student outcomes, to organize the instructional program to help students achieve those outcomes, and to assess attainment of those outcomes.

We believe that students must be active participants in the learning process.  That students helping students is a powerful educational force.  That students need to apply the knowledge and skills they are learning.  That students must think globally, but act locally.  And that students are responsible for learning while teachers help to make it happen.

We believe that students of today are in preparation for the future and will:  acquire, comprehend, and apply knowledge which will be necessary for fulfillment and achievement in life; develop and establish skills, attitudes and concepts which will enable the student to become a life-long learner, initiate and sustain relationships based on respect and a sense of mutual responsibility, adapt to and create change, and build an awareness of and confidence in self.

We believe that students will use acquired skills through a variety of settings for assessment including:  writing samples, observations in realistic situations, self-assessment, standardized tests, individual and group demonstrations, and teacher-made tests over content.  We believe that students will show progress through assessment which:  will be an important part of every day learning, involves student performances that demonstrate progress toward specific goals, clearly states expectations to each student, and creates a picture of what each student knows, what each student can do, and what each student can be.

We believe that students will possess knowledge, skills, and abilities in Language Arts, Science, Social Studies, Math, Reading, Fine Arts, Motor Skills, Guidance, Special Education, Vocational, and Communication.  For all these areas, the teachers and administrators are working to:  identify the most critical skills each child needs to acquire, identify the level at which each child learns the skills and abilities, identify the areas of knowledge essential for each child to know, create a curriculum that meets all of the State of Iowa guidelines, and create a curriculum that allows each student at STC to develop to their fullest potential. 

 

 

(June 15, 1992, September 20, 2010; June 18, 2012, June 20, 2016, February 4, 2019)

 

Jen@iowaschool… Tue, 05/12/2020 - 08:57

101.00 - Mission Statement

101.00 - Mission Statement

The South Tama County Community School District faculty, staff, and administration in partnership with the parents, students, and community, will strive to provide a rich academic and student centered education, support our multicultural environment, and encourage success for all students.

 

 

 (April 17, 1989, May 17, 2010, September 20, 2010; June 18, 2012, June 20, 2016, February 4, 2019, July 8, 2019)

 

Jen@iowaschool… Tue, 05/12/2020 - 08:57

101.01 - Vision of Learning & Learning Principles

101.01 - Vision of Learning & Learning Principles

Through the dedication of students, staff, families & community, all learners at South Tama will tackle complex problems and effectively communicate information and ideas so students can successfully complete post-secondary goals.  In order to achieve this, staff and students will improve the quality of their work through feedback and reflection, and experience the confidence and accomplishment that comes through the production of meaningful, challenging work.

 

Learning Principles

  • Learning is not a given – it is an active process that requires the learner to ask questions, make connections, and apply learning to existing knowledge and new situations.
  • Engaged and sustained learning requires that learners constantly see the value of their work and how it contributes to personal success.
  • Learning requires the right blend of challenge and comfort where learners know that success is attainable but they must persist in order for it to happen.
  • Learners need clarity about what the learning goals are and the criteria for success to inform the development of their work.
  • Learners require regular, timely, and meaningful feedback with opportunities for revision and improvement to produce quality work.
  • Learners periodically question assumptions and habits based on new evidence and experiences, which often leads to change.

 

 

(May 17, 2010; September 20, 2010; June 18, 2012, June 20, 2016, February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:07

102.00 - Equal Educational and Employment Opportunity

102.00 - Equal Educational and Employment Opportunity

It is the policy of the South Tama County Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, socioeconomic status (for programs), and genetic information (for employment) in its educational programs and its employment practices.  There is a grievance procedure for processing complaints of discrimination.  If you have questions or a grievance related to this policy, please contact Shauna Smith, Equity Coordinator, 1702 Harding Street, Tama, IA 52339, 641-484-4811, ssmith@s-tama.k12.ia.us

The board requires all persons, agencies, vendors, contractors and other persons and organizations doing business with or performing services for the school district to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal opportunity.

The board is committed to the policy that no otherwise qualified person will be excluded from educational activities on the basis of race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, socioeconomic status, or marital status.  The board is committed to the policy that no employee or applicant for employment will be subject to discrimination on the basis of race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information.  Further, the board affirms the right of all students and staff to be treated with respect and to be protected from intimidation, discrimination, physical harm, and harassment.

 

 

(November 15, 2010; March 21, 2011; June 18, 2012, June 20, 2016, January 8, 2018, February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:08

102.00 R1 - Equal Educational and Employment Opportunity Grievance Procedure

102.00 R1 - Equal Educational and Employment Opportunity Grievance Procedure

Students, parents of students, employees, and applicants for employment in the school district will have the right to file a formal complaint alleging discrimination under federal or state regulations requiring non-discrimination in programs and employment.

 

Level One - Principal, Immediate Supervisor, or Personnel Contact Person
(Informal and Optional - may be bypassed by the grievant)

Employees with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information are encouraged to first discuss it with their immediate supervisor, with the objective of resolving the matter informally.  An applicant for employment with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information are encouraged to first discuss it with the personnel contact person.

A student, or a parent of a student, with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, socioeconomic status, or marital status are encouraged to discuss it with the instructor, counselor, supervisor, building administrator, program administrator or personnel contact person directly involved.

 

Level Two - Compliance Officer

If the grievance is not resolved at level one and the grievant wishes to pursue the grievance, the grievant may formalize it by filing a complaint in writing on a Grievance Filing Form, which may be obtained from the Compliance Officer.  The complaint will state the nature of the grievance and the remedy requested.  The filing of the formal, written complaint at level two must be within 15 working days from the date of the event giving rise to the grievance, or from the date the grievant could reasonably become aware of such occurrence.  The grievant may request that a meeting concerning the complaint be held with the Compliance Officer.  A minor student may be accompanied at that meeting by a parent or guardian.  The Compliance Officer will investigate the complaint and attempt to resolve it.  A written report from the Compliance Officer regarding action taken will be sent to the involved parties within a reasonable time after receipt of the complaint.

 

Level Three - Appeal to Board

If the grievant is not satisfied with the Compliance Officer’s decision, the grievant can file an appeal with the board within 5 working days of the decision.  It is within the discretion of the board to determine whether it will hear the appeal.

 

The Compliance Officer is:

Name:  Shauna Smith

Office
Address:  1702 Harding Street, Tama, IA  52339

Phone
Number:  641-484-4811

Office Hours:  8:00 - 4:00 pm

These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Iowa Civil Rights Commission; the Equal Employment Opportunity Commission; the U.S. Department of Education, Office for Civil Rights; the U.S. Department of Education, Office of Special Education Programs; or the Iowa Department of Education.  Any inquiry or complaint to a state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

 

 

(February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:09

102.00 E1 - Equal Educational and Employment Opportunity Grievance Form

102.00 E1 - Equal Educational and Employment Opportunity Grievance Form

I, __________________________________________, am filing this grievance because
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
(Attach additional sheets if necessary)

 

Describe incident or occurrence as accurately as possible:

_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
(Attach additional sheets if necessary)

 

Signature:  ______________________________________________________________________________

Address:  _______________________________________________________________________________

Phone Number:  __________________________________________________________________________

If student, name:  __________________________________________________  Grade Level:  __________

Attendance center:  _______________________________________________________________________

 

 

(February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:11

102.00 E2 - Equal Educational and Employment Opportunity Grievance Documentation

102.00 E2 - Equal Educational and Employment Opportunity Grievance Documentation

Name of Individual Alleging Discrimination or Non-Compliance

Name: _________________________________________________________________________

Grievance Date:  _________________________________________________________________

 

State the nature of the complaint and the remedy requested. 

_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

 

Indicate Principal’s or Supervisor’s response or action to above complaint.

_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

Signature of Principal or
Supervisor                            ________________________________________________________

 

 

(February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:16

102.00 E3 - Notice of Nondiscrimination

102.00 E3 - Notice of Nondiscrimination

The South Tama County Community School District offers career and technical programs in the following areas of study:  Agricultural Sciences, Business, Food and Consumer Sciences, Industrial Technology.

It is the policy of the South Tama County Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, socioeconomic status (for programs), and genetic information (for employment)  in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Shauna Smith, Equity Coordinator, 1702 Harding Street, Tama, IA 52339, 641-484-3999, ssmith@s-tama.k12.ia.us

 

 

(January 8, 2018, February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:19

103.00 - Section 504 Student and Parental Rights

103.00 - Section 504 Student and Parental Rights

The South Tama County Community School District does not discriminate in its educational programs and activities on the basis of a student’s disability.  It has been determined that your child has a qualifying disability for which accommodations may need to be made to meet his or her individual needs as adequately as the needs of other students. 

As a parent, you have the right to the following:

  • Participation of your child in school district programs and activities, including extracurricular programs and activities, to the maximum extent appropriate, free of discrimination based upon the student’s disability and at the same level as students without disabilities;
     
  • Receipt of free educational services to the extent they are provided students without disabilities:
     
  • Receipt of information about your child and your child’s educational programs and activities in your native language;
     
  • Notice of identification of your child as having a qualifying disability for which accommodations may need to be made and notice prior to evaluation and placement of your child and right to periodically request a re-evaluation of your child;
     
  • Inspect and review your child’s educational records including a right to copy those records for a reasonable fee; you also have a right to ask the school district to amend your child’s educational records if you feel the information in the records is misleading or inaccurate; should the school district refuse to amend the records, you have a right to a hearing and to place an explanatory letter in your child’s file explaining why you feel the records are misleading or inaccurate; and
     
  • Hearing before an impartial hearing officer if you disagree with your child’s evaluation or placement; you have a right to counsel at the hearing and have the decision of the impartial hearing officer reviewed.

 It is the policy of the South Tama County Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, socioeconomic status (for programs), and genetic information (for employment)  in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Shauna Smith, Equity Coordinator, 1702 Harding Street, Tama, IA 52339, 641-484-4811, ssmith@s-tama.k12.ia.us

 

 

(November 15, 2010; June 18, 2012, June 20, 2016, January 8, 2018, February 4, 2019)

 

dawn@iowaschoo… Tue, 05/12/2020 - 18:21

200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS Jen@iowaschool… Tue, 05/12/2020 - 08:58

200.00 - Statement of Guiding Principles

200.00 - Statement of Guiding Principles

The Board of Directors is responsible to the people and, therefore, should attempt to reflect the opinion of the community.  However, members of the Board of Directors may need to look to the future more than other citizens.  The results of many of the decisions and actions of the Board of Directors may not be realized at once, but set the course of education for future years.  The Board of Directors shall fearlessly support those educational philosophies and procedures needed to promote an adequate education for this community based upon the needs of the pupil population. 

 

 

(April 23, 1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:06

200.01 - Code of Ethics

200.01 - Code of Ethics

Board members’ actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district.  Therefore, board members must conduct themselves professionally and in a manner fitting to their position.

Each board member shall follow the code of ethics stated in this policy.

 

AS A SCHOOL BOARD MEMBER

  1. I will listen.
  2. I will respect the opinion of others.
  3. I will recognize the integrity of my predecessors and associates and the merit of their work.
  4. I will be motivated only by an earnest desire to serve my district and the children of my community in the best possible way.
  5. I will not use the schools or any part of the school program for my own personal advantage or for the advantage of my friends or supporters.
  6. I will vote for a closed session of the board if the situation requires it, but I will consider “star chamber” or “secret” sessions of board members unethical.
  7. I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered, is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
  8. I will expect, in board meetings, to spend more time on educational programs and procedures than on business details.
  9. I will recognize that authority rests with the board in legal session, and not with individual members of the board, except as authorized by law.
  10. I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions.
  11. I will express my honest and most thoughtful opinions frankly, in board meetings, in an effort to have all decisions made for the best interests of the children and the schools.
  12. I will insist that all members of the board participate fully in board action, and recommend that when special committees are appointed, they serve only in an investigating and advisory capacity.
  13. I will abide by majority decisions of the board.
  14. I will carefully consider petitions, resolutions, and complaints, and will act upon them in the best interests of the schools.
  15. I will not discuss the confidential business of the board in my home, on the street, or in my office; the place for such discussion being the school board meeting.
  16. I will endeavor to keep informed on all local, state, and national education developments of significance so that I may become a better school board member.

 

IN MEETING MY RESPONSIBILITY TO MY COMMUNITY

  1. I will consider myself a trustee of public education and will do my best to protect, conserve, and advance it, giving to the children of my community effective educational facilities.
  2. I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the schools to the community.
  3. I will earnestly try to interpret the needs and attitudes of the community and do my best to translate them into the educational program of the schools.
  4. I will attempt to procure adequate financial support fro the schools.
  5. I will represent the entire district rather than individual electors, patrons, or groups.
  6. I will not regard the schools as my own private property, but as the property of the people.

 

IN MY RELATIONSHIP WITH SUPERINTENDENT AND STAFF

  1. I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
  2. I will recognize that it is my responsibility, together with that of my fellow board members, to see that the schools are properly run – not to run them myself.
  3. I will expect the schools to be administered by the best-trained technical and professional people it is possible to procure.
  4. I will recognize the Superintendent as executive officer of the board.
  5. I will work through the administrative employees of the board, not over or around them.
  6. I will expect the Superintendent to keep the school board adequately informed through oral and written reports.
  7. I will vote to employ personnel only after the recommendation of the Superintendent has been received.
  8. I will insist that contracts be equally binding on the teacher and the school board.
  9. I will give the Superintendent power commensurate with his responsibility and will not in any way interfere with or seek to undermine, his/her authority.
  10. I will give the Superintendent friendly counsel and advice.
  11. I will present any personal criticism of employees to the Superintendent.
  12. I will refer complaints to the proper administrative officer.

 

TO COOPERATE WITH OTHER SCHOOL BOARDS

  1. I will not help to employ a superintendent, principal, or teacher who is already under contract with another school without first securing assurance from the proper authority that the person can be released from contract.
  2. I will consider it unethical to bid for the services of a teacher or pursue any procedure calculated to embarrass a neighboring board or superintendent.
  3. I will not recommend a teacher for a position in another school unless I would employ said teacher under similar circumstances.
  4. I will answer all inquiries about the standing and ability of a teacher to the best of my knowledge and judgment, with complete frankness, being careful not to over praise nor to be unduly critical.
  5. I will associate myself with school board members of other districts, both personally and in conferences, for the purpose of discussing school problems and cooperating in the improvement of public school conditions.

 

 

 (November 17, 1986; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:09

201.00 - Organization of the Board of Directors

201.00 - Organization of the Board of Directors dawn@iowaschoo… Tue, 05/19/2020 - 19:10

201.01 - Organization-Name of District

201.01 - Organization-Name of District

This school district is organized and known as The Community School District of South Tama County, located in the counties of Tama and Poweshiek.

 

 

 (April 23, 1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:10

201.02 - Organization-Legal Basis

201.02 - Organization-Legal Basis

The legal basis for education in the Community School District of South Tama County is vested in the will of the people as expressed in The Constitution of Iowa, The Statutes of Iowa, and The Rules of the Department of Education and in related interpretations by State and Federal Court Decisions, Opinions of the Attorney General, and administrative decisions made clearly applicable to the District.

 

 

 (April 23, 1980; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:12

201.03 - Powers of the Board of Directors

201.03 - Powers of the Board of Directors

The board, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the school district.

The board is organized for the purpose of setting policy and providing general direction for the school district.  The board is empowered to make policy for its own governance, for employees, for students and for school district facilities.  The board is also empowered to enforce its policies.  The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

Because all powers of the board derived from the state statutes are granted in terms of action as a group, individual board members exercise authority over district affairs only as they vote to take action at a legal meeting of the board.  In other instances, an individual board member, including the president, will have power only when the board, by vote, has delegated authority.  The board will make its members, the district staff, and the public aware that only the board acting as a whole has authority to take official action.  Therefore, the board may transact business only with a quorum present during a regular or special meeting. 

Pursuant to the state statutes, any board member shall not seek individually to influence the official functions of the district.  The board and its members will deal with administrative services through the superintendent and will not give orders to any subordinates of the superintendent either publicly or privately, but may make suggestions and recommendations.

 

 

(April 23, 1980, September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:13

201.04 - Responsibilities and Duties of Members of the Board of Directors

201.04 - Responsibilities and Duties of Members of the Board of Directors

The board is authorized to govern the school district which it oversees.  As the governing board of the school district, the board has three duties to perform:  legislative duty, executive duty and evaluative duty.

As a representative of the citizens of the school district community, the board is responsible for legislating policy for the school district.  As a policy making body, the board has jurisdiction to enact policy with the force and effect of law for the management and operation of the school district.

It is the responsibility of the board, under the board’s executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board’s behalf.  The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with board policy.

The board has a responsibility to review the education program’s performance under its evaluative duty.  The board regularly reviews the education program and ancillary services.  The review includes a careful study and examination of the facts, conditions and circumstances surrounding the amount of funds received or expended and the education program’s ability to achieve the board’s educational philosophy and goals for the school district.

The duties and obligations of an individual member of the Board of Directors are:

  1. To become familiar with the School Laws of Iowa, The School Rules of Iowa, the Regulations of the Department of Education, and the Policies, Rules, and Regulations of the District.
  2. To have a general knowledge of educational aims and objectives of the District.
  3. Insist that all members of the board participate fully in board action, and recommend that when special committees are appointed, they serve only in an investigating and advisory capacity.
  4. To vote and act at meetings of the Board of Directors impartially for the good of the District.
  5. Abide by majority decisions of the board.
  6. Respect the opinion of others.
  7. To refer complaints to proper District authorities and to abstain from individual counsel and action.

 

 

(April 23, 1980; September 18, 1991; June 15, 1992; September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:14

202.00 - Elections

202.00 - Elections dawn@iowaschoo… Tue, 05/19/2020 - 19:17

202.01 - Qualifications and Elections

202.01 - Qualifications and Elections

The regular school election shall be held on the first Tuesday after the first Monday in November in odd-numbered years.  Each school election is used to elect citizens to the Board of Directors to maintain a 5 member board and for the purpose of submitting to the voters any matter authorized by law.

Serving on the board of directors is an honor and privilege.  Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community.  Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board.

Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision.  The board believes an individual considering a position on the school board should possess these characteristics.

Citizens wanting to run for a position on the board must be a citizen of the school district, eighteen (18) years of age or older, an eligible elector of the district, and free from a financial conflict of interest with the position.

Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary’s designee, consistent with the deadlines provided in Iowa law.  If a vacancy occurs on the board it may be filled by appointment or by a special election consistent with Iowa law.

All elections will be held as provided in Iowa law. It is the responsibility of the county commissioner of elections to conduct school elections.

 

 

(April 23, 1980; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:17

202.02 - Term of Office

202.02 - Term of Office

Board members elected for a full term at a regularly scheduled school election in September of odd-numbered years serve for four years.  Board members appointed to fill a vacant position will serve until the next scheduled school election.  A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district.  Eligible board members are encouraged to consider running for more than one term.

 

 

(April 23, 1980; July 18, 2008; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:18

202.03 - Oath of Office

202.03 - Oath of Office

Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the board member’s ability.

Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected at the school election at or before the organizational meeting of the board.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent, the oath is administered by another board member.

“Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of                                (naming the office) in                                  (naming the district) as now and hereafter required by law?”

 

 

(April 23, 1980, December 21, 1987; September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:19

202.04 - Vacancies

202.04 - Vacancies

A vacancy occurs when a board member resigns, forfeits, or otherwise leaves the office.  A vacancy also includes, but is not limited to, the following:  failure to be properly elected, failure to qualify within the time fixed by law, failure to reside in the school district or director district, a court order declaring the seat vacant, conviction of a felony, three violations of the open meetings law, or conviction of a public offense in violation of the oath of office.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy and consistent with the requirements of Iowa law.  The newly-appointed board member will hold the position until the next scheduled school election.  At that time the appointed board member may run for a three year term, if one is available, or run for the remainder of the unexpired term.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs, the board secretary will call a special election to be held consistent with the requirements of Iowa law.  A board member elected at the special election will serve the remaining portion of the unexpired term.

 

 

 (April 23, 1980; July 19, 1993; September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:20

203.00 - Board of Direcctors' Officers

203.00 - Board of Direcctors' Officers dawn@iowaschoo… Tue, 05/19/2020 - 19:22

203.01 - President

203.01 - President

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting in even-numbered years, to serve a one year term of office. A member may be elected to successive one-year terms as president.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board.  The board president will appear on behalf of the school corporation in causes of action involving the school district, unless the board president must appear individually as a party, in which case, this duty shall be performed by the board secretary.

 

 

(April 23, 1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:22

203.02 - Vice-President

203.02 - Vice-President

The vice-president shall serve in the absence of the president and shall perform such other duties as may be assigned by the president or by the board.  If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president’s term of office, and a new vice-president will be elected.

The vice-president of the board is elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting in even-numbered years, to serve a one year term of office.  A member may be elected to successive one-year terms as vice-president.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

(April 23,1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:23

203.03 - Secretary-Treasurer

203.03 - Secretary-Treasurer

It shall be the responsibility of the board to annually appoint a board secretary-treasurer.

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.  It is the responsibility of the board to evaluate the board secretary-treasurer annually.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the board secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.  It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the board will appoint a protem secretary-treasurer to assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount set by the board.  The cost of the bond will be paid by the school district.

 

 

(April 23, 1980; December 19, 1988; September 18, 1989; September 17, 2001; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:24

204.00 - Security and Protection

204.00 - Security and Protection dawn@iowaschoo… Tue, 05/19/2020 - 19:27

204.01 - Conflict of Interest for Board Members

204.01 - Conflict of Interest for Board Members

Board members must be able to make decisions objectively.  It shall be a conflict of interest for a board member to receive direct compensation from the school district for anything other than the actual and necessary expenses, including travel, incurred in the performance of official duties.

A board member will not act as an agent for a school textbook or school supply company during the board member’s term of office.  It will not be a conflict of interest for board members to receive compensation from the school district for contracts to purchase goods or services if the benefit to the board member does not exceed $6,000 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.

The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract.  The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively bid.

It will also be a conflict of interest for a board member to engage in any outside employment or activity which is in conflict with the board member’s official duties and responsibilities.  In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not "similarly situated" merely by being related to a board member.
  2. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the board member or a member of the board member’s immediate family from anyone other than the state or the school district for the performance of any act that the board member would be required or expected to perform as part of the board member’s regular duties or during the hours in which the board member performs service or work for the school district.
  3. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member’s duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity.  If the activity or employment falls under (3), then the board member must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It is the responsibility of each board member to be aware of an actual or potential conflict of interest.  It is also the responsibility of each board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a board member should not participate in any action relating to the issue from which the conflict arose.

 

 

(April 23, 1989; December 21, 1987; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019, November 5, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:27

204.02 - Gifts to Board Members

204.02 - Gifts to Board Members

Board members may receive a gift on behalf of the school district.  Board members shall not, either directly or indirectly, solicit, accept or receive any gift, series of gifts or an honorarium unless the giver does not meet the definition of a “restricted donor” as outlined in Iowa law or the gift does not meet the definition of “gift” or “honorarium” as outlined in Iowa law.

Board members may receive nonmonetary gifts of a value less than $3.00 if the donor does not intend to influence the board member’s professional judgment.

It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or honorariums.

 

 

(November 16, 1992; September 19, 1994; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:29

204.03 - Board Member Liability Exposure

204.03 - Board Member Liability Exposure

Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community.  In carrying out the duties and responsibilities of their office, Board members will act in good faith.

The District believes that it has an obligation to protect the Board of Directors while acting within their official capacity or on a committee established by the Board.  The District will defend, save harmless and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless it constitutes a willful or wanton act or omission.  However, the school district will not save harmless or indemnify board members for punitive damages.

 

 

 (June 23, 1986; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:30

205.00 - Board of Directors' Management Procedures

205.00 - Board of Directors' Management Procedures dawn@iowaschoo… Tue, 05/19/2020 - 19:31

205.01 - Formulation of Policy

205.01 - Formulation of Policy

The policy-making authority of the Community School District of South Tama County rests with the Board of Directors.  The board shall develop and maintain a policy manual that provides a codification of its policy actions.  Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.  Policies shall be reviewed on a regular basis to ensure relevance to current practices and compliance with the law.

The primary responsibility for proposing board policies rests with the Superintendent.  However, policies may be proposed by any member of the Board of Directors, by school personnel, or by any citizen or group of citizens in the District.

Policy proposal shall be submitted in writing to the Board of Directors, through the Superintendent, prior to a regularly-scheduled meeting.  Final action on new policies or amended policies shall be taken no earlier than the next regular meeting following the one at which the proposal is made.

The Superintendent and a designated Board member shall review the policies in accordance with board policy and make any suggestions in writing for new policies or changes at any work session.

 

 

 (April 23, 1980; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:32

205.02 - Development of Policy

205.02 - Development of Policy

The board has jurisdiction to legislate policy for the school district with the force and effect of law.  Board policy shall provide the general direction as to what the board wishes to accomplish while allowing the Superintendent the professional prerogative to implement board policy.

The written policy statements adopted by the board provide guidelines and goals to the citizens, administration, staff, and students in the school district community.  The policy statements shall be the basis for the information of regulations by the administration.  The board shall determine the effectiveness of the policy statements by evaluating periodic reports from the administration in the area of the policy statement.

Policy statements may be proposed by a member of the board, administration, school district personnel, students, or any other member of the district community.  Proposed policy statements or ideas must be submitted to the board through the office of the superintendent in order to be placed on the agenda of a school board meeting.  It shall be the responsibility of the superintendent to bring these proposals to the attention of the board. 

 

 

(April 17, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:33

205.03 - Adoption of Policy

205.03 - Adoption of Policy

The board shall give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two board meetings.  The proposed policy changes shall be distributed, and public comments may be allowed, at both meetings prior to final board action.  However, if the motion to approve a policy is passed with the stipulation that the second reading is waived, the motion will become effective when passed in one meeting.  Dispensing of the second reading of a policy will result only when there is a stated emergency (as determined by the Board), or because the policy change or adoption is considered routine.

The final action taken to adopt the proposed policy shall be approved by a simple majority vote of the board at two separate board meetings, except when the second reading is waived according to the above procedure.  The policy will be effective on the later of the date of passage or the date stated in the motion.

The superintendent will notify all employees whenever revisions, additions or amendments are made. This notice procedure shall be required except for emergency situations, which shall be determined solely by the Board.

 

 

(April 17, 1989; June 15, 1992; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:34

205.04 - Suspension or Waiver of Policy

205.04 - Suspension or Waiver of Policy

The Board may suspend or waive an established policy for a particular instance without rescinding policy.  Reasons for suspension or waiver of board policy will be documented in board minutes.

 

 

(June 15, 1992; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:35

205.05 - Dissemination of Policy

205.05 - Dissemination of Policy

A board policy manual is available electronically.  Persons wishing to inspect the board policy manual shall contact the board secretary, who shall have a board policy manual available for public inspection.

It shall be the responsibility of the Superintendent’s secretary to ensure that copies of new and revised policy statements are made available consistent with this policy within ten working days of the change or addition to the manual.  Copies of changes in board policy shall also be attached to the minutes of the meeting at which the final action was taken to adopt the new or changed policy.

It shall be the responsibility of each board member, during their term of office, to keep the manual up-to-date and to surrender the manual to the board secretary at the conclusion of their term of office. 

 

 

(April 17, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:35

205.06 - Administration in Absence of Policy

205.06 - Administration in Absence of Policy

When there is no board policy in existence to provide guidance on a matter before the administration, the Superintendent is authorized to act appropriately under the circumstances surrounding the situation, keeping in mind the educational philosophy of the school district.

It is the responsibility of the Superintendent to inform the Board of the situation and the action taken and to document the action taken when necessary.  If needed, the Superintendent shall draft a policy recommendation if deemed appropriate.

 

 

 (April 17, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:37

205.07 - Review and Revision of Policy

205.07 - Review and Revision of Policy

The Board shall, at least once every three years, review the policy statements in the board policy manual.  For all policies being reviewed, the Board shall follow the procedures outlined in board policy relating to adoption of policy.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review shall be made in the policy manual.

It is the responsibility of the Superintendent to keep the Board informed as to legal changes at both the federal and state levels.  The Superintendent will also be responsible for bringing proposed policy statement revisions to the Board’s attention.

If a policy is revised because of a legal change over which the Board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

 

 

(April 17, 1989; June 15, 1992; June 17, 1995; May 18, 1998; September 20, 2010; June 18, 2013, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:37

205.08 - Review of Administrative Regulations

205.08 - Review of Administrative Regulations

Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations to implement them.

It shall be the responsibility of the Superintendent to develop administrative regulations, where necessary, to implement the board policies.  All regulations will be provided to the Board at a regular board meeting under “Correspondence” prior to their use in the school district.

Once the regulations have been submitted to the Board, they shall become effective unless a board member requests the regulation as an agenda item for the next regularly scheduled meeting.

 

 

(April 17, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:38

206.00 - Committees of the Board of Directors

206.00 - Committees of the Board of Directors dawn@iowaschoo… Tue, 05/19/2020 - 19:39

206.01 - Board of Directors’ Committees

206.01 - Board of Directors’ Committees

The Board of Directors may authorize such special committees as are deemed necessary.  A special committee shall be dissolved when its report is considered by the Board of Directors or as otherwise determined by the Board.

If the Board creates or appoints a committee, the Board and the committee will strive to follow all applicable federal and state laws.  The Board and the committee will strive to follow state open meetings and public records requirements.

In no case shall a committee constitute a quorum of the Board of Directors.

 

 

(April 23, 1980; August 16, 1993; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:40

206.02 - School Improvement Advisory Committee

206.02 - School Improvement Advisory Committee

In accordance with Code of Iowa Section 280.12, the Superintendent shall convene an advisory committee comprised of representatives of the school district community and the school district.  The advisory committee shall make recommendations for the goals and objectives of the education program.

The Board shall ultimately establish the short-term and long-term goals and objectives.  These goals and objectives shall take into account the recommendations of the advisory committee, from recommendations from the superintendent, and the changes in law.  The Board will require that an annual report be developed regarding the goals and objectives of the education program.

 

 

 (June 15, 1992; September. 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:42

206.03 - Ad Hoc Committees

206.03 - Ad Hoc Committees

Whenever the Board deems it necessary, the Board may appoint a committee composed of citizens, employees or students to assist the Board.  Committees formed by the Board are ad hoc committees.

An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee.  The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the Board or upon completion of the duties outlined in the board resolution.  The Board will receive the report of the committee for consideration.  The Board retains the authority to make a final decision on the issue. 

The method for selection of committee members will be stated in the board resolution.  When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue.  The Board may designate a board member and/or the superintendent to serve on an ad hoc committee.  The committee will select its own chairperson, unless the board designates otherwise.

 

 

(March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:44

206.04 - Legal Counsel

206.04 - Legal Counsel

It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district.  The board may appoint legal counsel at its annual meeting.

The superintendent will have the authority to contact the board’s legal counsel on behalf of the board when the superintendent believes it is necessary for the management of the school district.  The board president may contact and seek advice from the school board’s legal counsel.  Board members may contact legal counsel upon approval of a majority of the board.  It is the responsibility of each board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.

The board’s legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent. 

It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.

 

 

(April 23, 1980; November 21, 1988, September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:43

207.00 - Board of Directors' Meetings

207.00 - Board of Directors' Meetings dawn@iowaschoo… Tue, 05/19/2020 - 19:45

207.01 - Annual Meeting

207.01 - Annual Meeting

Each year after August 31 and prior to the organizational meeting of the board in election years, the board will hold its annual meeting. 

At the annual meeting, the board will examine the financial books and settle the secretary’s and treasurer’s statements for the fiscal year ending the preceding June 30 and transact such other business as may properly come before it.  As part of the annual reports, the treasurer will present affidavits from depository banks.  The board may also appoint the board’s legal counsel at the annual meeting.

 

 

 (April 23, 1980; June 15, 1992; September 17, 2001; September 20, 2010; February 21, 2011; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:46

207.02 - Organizational Meeting

207.02 - Organizational Meeting

The board will hold its organizational meeting annually at the first regular meeting following the canvass of votes in odd-numbered years.  Notice of the meeting’s place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board.  At the meeting, the board will elect a president who will hold office for one year.  Once elected, the president will be entitled to vote on all matters before the board.

 

 

(March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:47

207.03 - Regular Meeting

207.03 - Regular Meeting

The regular meeting time and date will be set by the Board of Directors at its annual or organizational meeting.  In general, the regular meetings will occur on the third Monday of each month at 5:00 P.M. unless otherwise specified by law or changed by the Board. 

The public shall be notified of all Board Meetings consistent with Iowa law and board policy.  Meetings will be held in the meeting place officially designated by the board, which will be accessible to the public. 

 

 

(October 13, 1980; June 18, 1987; December 16, 1991; September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019, March 16, 2020)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:47

207.04 - Special Meeting

207.04 - Special Meeting

It may be necessary for the Board to conduct a special meeting in addition to the regularly scheduled board meeting.  Special meetings may be called by the Board of Directors, or called by the President, the Superintendent, or the Secretary upon the written request of a majority of the members of the Board of Directors.  Any request to call a special meeting may be made by oral, electronic, or written notice and must specify the purpose, time, and place of the meeting and be delivered to each member (attendance at said special meeting shall be waiver of notice).

Should a special meeting be called, public notice will be given.  If the special meeting called is an emergency meeting and the Board cannot give public notice in its usual manner, the Board will give public notice of the meeting as soon as practical and possible in light of the situation.  Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting.  The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting.  The Board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.

 

 

(April 23, 1980; June 15, 1992; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:48

207.05 - Public Hearing

207.05 - Public Hearing

Public hearings may be held on school district matters at the discretion of the board.  Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so or the law requires otherwise.

At public hearings, citizens of the district who register at the door will be allowed to speak on the issue for which the public hearing is being held.  Others may be allowed to speak at the board’s discretion.  Speakers are asked to keep their remarks as brief as possible.  Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals.  In no event will a speaker be allowed to take the time of another speaker.

The board will conduct public hearings in an orderly fashion.  At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president.  The board president will recognize the speakers.  A board member may ask questions of the speakers after receiving permission from the board president.  Only those speakers recognized by the chair will be allowed to speak.  Comments by others are out of order.  Individuals who interfere with or interrupt speakers, the board or the proceedings will be asked to leave.

The board may take action on the subject at the public hearing, after all presentations have been made, or at a later meeting.

 

 

(March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:49

207.06 - Work Session

207.06 - Work Session

The Board may use work sessions as a method to review or study information.  In general, work sessions are scheduled for the first Monday of each month except that July and August work sessions may be canceled if no need is pressing.  Due to Labor Day, there is no work session scheduled for September.  These work sessions are open to the public (except negotiations strategy) and the following conditions shall be fulfilled:

  1. Notice to the Public
           
    (a)  Included on the agenda of a regular or special meeting.

                                                    -OR-
    (b) 
    A separate notice of the work session is posted stating the time, location, date and reason for the work session.
  1. Record of the meeting

    (a) 

    A record of the meeting will be kept, stating:  time the meeting started, who was present, topic discussed and time the meeting ended.
    (b)  At the nest regular board meeting, when the minutes for the previous meetings are approved, the record of the work session will be entered into the official board minutes.
  1. Open Meetings Law

    (a) 

    The work session shall be in full compliance of Iowa’s Open Meetings Law.
  1.          Public Comment

The Board may hear comments from the public at or near the beginning of work sessions.  The Board President shall have the authority to end public comments at any time or limit the amount of time allocated to individuals.  The Board welcomes the opportunity to listen to comments from citizens, but is not able to take action on issue raised by citizens in a work session, and Board members do not intend to make an immediate response.

 

 

(June 23, 1986; October 21, 1991; June 15, 1992; June 16, 1997; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:50

207.07 - Closed Session

207.07 - Closed Session

Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law.  The board will hold a closed session or exempt meeting only when a closed session or exempt meeting is permitted under Iowa.

Closed sessions take place as part of an open meeting.  The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice.  The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting.  A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote.  Final action on matters discussed in the closed session will be taken in an open meeting except as otherwise permitted under the law. 

Except for negotiation strategy meetings, detailed minutes will be kept of all discussion, persons present, and action occurring during a closed session with the minutes of a regular open meeting showing the date, time and place of the closed meeting, the members present, and action, if any, taken following the closed session and the vote recorded on that action.  Except for negotiation strategy meetings, a tape recording for each closed session will be made.  Both the minutes and taped record of a closed session will be stored for at least one (1) year from the date of the closed meeting except as otherwise required under Iowa law.

The detailed minutes and tape recording will be sealed and will not be public records open to public inspection.  The minutes and tape recording will only be available to board members or opened upon court order in an action to enforce the requirements of the open meetings law.  The board has complete discretion as to whom may be present at a closed session.

 

 

(June 15, 1992; September 20, 201; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:53

207.08 - Exempt Meeting

207.08 - Exempt Meeting

Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law.  The board will hold a closed session or exempt meeting only when a closed session or exempt meeting is permitted under Iowa.

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements.  The board may also hold an exempt session for the reasons outlined in Iowa law.

Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion.

 

 

(March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:53

207.09 - Notice of Meetings

207.09 - Notice of Meetings

Unless specified otherwise by law, the Superintendent shall give notice of the time, date, and place of each meeting of the Board of Directors, and the tentative agenda, in a manner reasonably calculated to appraise the public of the information.  Reasonable notice shall include advising the news media who have filed a written request for notice with the District and posting the notice on the window by the northeast entrance of the Central Administration Office.  Attendance at a special meeting or emergency meeting by board members, the media, or other members of the public will constitute a waiver of notice.

The notice of a meeting of the Board of Directors shall be given at least twenty-four hours prior to the commencement of the meeting unless for good cause such notice is impossible or impractical, in which case as much notice as is reasonably accessible to the public, and at a time reasonably convenient to the public, unless for good cause such a place or time is impossible or impractical.  Special access to the meeting may be granted to handicapped or disabled individuals.

When it is necessary to hold a meeting on less than twenty-four hours notice, or at a place that is not reasonably accessible to the public, or at a time that is not reasonably convenient to the public, the nature of the good cause justifying that departure from the normal requirements shall be stated in the minutes of the meeting.

When necessary, the Board of Directors or the Superintendent may delegate the responsibility for giving notice to the Secretary. 

 

 

(April 23, 1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:54

207.10 - Publication of Meeting Proceedings

207.10 - Publication of Meeting Proceedings

The Board shall keep the members of the school district community informed about the actions taken at board meetings.  The proceedings of each open board meeting shall be submitted to a newspaper designated as a newspaper for official publication within two weeks of the date of the meeting.  The Board shall designate the newspaper for official publication during its annual meeting.  If not otherwise designated, it shall be the Tama-Toledo News Chronicle.

It shall be the responsibility of the board secretary to publish in concert with this policy. 

 

(December 21, 1987; September 18, 1989; June 15, 1992; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019, June 15, 2020)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:56

207.11 - Quorum for Meeting

207.11 - Quorum for Meeting

A majority of the Board of Directors shall constitute a quorum for the transaction of business.  Unless specified otherwise by law, a majority vote of those members present shall be necessary and sufficient to pass any motion or to take any action of the Board of Directors.

A meeting shall be adjourned by a majority vote of members present.  A meeting shall also be considered adjourned in the absence of a quorum. 

 

 

(December 21, 1987; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:57

207.12 - Rules of Order

207.12 - Rules of Order

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district.  Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board.  They also allow the board to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert’s Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

  • To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
  • To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
  • To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,
  • To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

The Board shall adhere to the following rules, which are consistent with Robert’s Rules of order:

  1. Board members may speak while seated without being recognized by the presiding officer.
  2. All motions will be made as a positive action.
  3. A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast.  Only “yes” and “no” votes are counted in this calculation.  It should be noted that some motions require larger numbers of affirmative votes, such as to move into a closed session.
  4. Informal discussion of a subject is permitted while no motion is pending.
  5. The board president may decide the order in which board members will be recognized to address an issue.  An attempt should be made to alternate between pro and con positions.
  6. The board president shall rule on all motions that come before the board.
  7. The board president may rule on points of order brought before the board.
  8. The board president shall have complete authority to recognize a member of the audience regarding a request to participate in the board meeting.  Members of the public may speak on any agenda item at the time that item is present for board discussion prior to that discussion, provided they have indicated a desire to do so on a sign-in sheet provided at the entrance to the board meeting room.
  9. If an agenda item is discussed, and a majority of the board members present wishes to have additional information from the public, the board has the right to ask any person or persons for that information.
  10. If an agenda item is discussed, and the board president wishes to have additional information from the public, the board president has the right to ask any person or persons for that information.
  11. The board president has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.
  12. The presiding officer may speak in discussion, make and second motions, and vote on all questions without rising or leaving the chair.

The Board shall further adhere the following rules:

  1. Motions before the Board:
  • Any person not a member of the Board attempting to discuss any motion pending before the Board is out of order unless the presiding officer calls for discussion from the staff or audience, or unless the Board votes to hear such discussion.
  • The Board shall receive reports and/or presentations, if applicable, from designated members of the staff prior to opening the floor to discussion.
  • All motions may be made or seconded by any member of the Board.
  • All motions shall be seconded before being considered for action by the board.
  1. Postponement of Action:
  • When less than the full Board is present at any meeting, any member, absent or present, who feels that any item to be presented should have attention of the full Board, may request that consideration of the item be postponed.  It will be the policy of the Board to determine the merit of postponement of each item by a consensus of the membership

 

 

(June 15, 1992; September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:57

207.13 - Agenda and Consent Agenda

207.13 - Agenda and Consent Agenda

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.  The superintendent and/or board president shall include the tentative agenda in the public notice of the meeting as required by law. The tentative agenda for a special meeting shall accompany the required notice for that meeting. 

The superintendent and/or board president shall be responsible for preparing a tentative agenda.  The superintendent and/or board president shall submit to the board, for its consideration, at least two days before a regular meeting, the tentative agenda.  These documents are the private property of the board member.  Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The agenda for each meeting shall be adopted by a majority vote of members of the Board of Directors present at the meeting.  An addition to the agenda, with less than twenty-four hours notice to the public, must be approved by a majority vote of members of the Board of Directors present at the meeting and the nature of the good cause justifying the addition shall be stated in the minutes.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda.  The person making the request must state the person’s name, address, purpose of the presentation, action desired and pertinent background information.  Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president.  Requests received after the deadline may only be added to the agenda for good cause.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature.  Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.

The superintendent in consultation with the board president shall place items on the consent agenda.  By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

(December 21, 1987, September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 19:59

207.14 - Order of Business

207.14 - Order of Business

Regular Meetings

The order of business at all regular meetings insofar as practicable, except as otherwise directed by the Board President when not objected to or by the majority vote of members of the Board of Directors present, shall be as follows:

  1. Call to Order
  2. Roll Call and Declaration of Quorum
  3. Adoption of Agenda
  4. Approval of the Minutes of Previous Meetings, Work Session, Bills, Financial Statements.
  5. Action Items
    (A)
    (B)
    (C)
  6. Routine Action Items (May be referred to discussion)
  7. Public Comment
    The Board will hear comments from the public during Regular Meetings.  Each person speaking will only be allowed to speak for a specified period of time during public comment.  The Board welcomes the opportunity to listen to comments from citizens, but is not able to take action on issues raised by citizens in public comments, and Board members do not intend to make an immediate response.
  8. Discussion Items
    (A)
    (B)
    (C)
  9. Old and/or New Business
    Correspondence
  10. Superintendent’s Report
  11. Adjournment

Special Meetings

The order of business at all special meetings insofar as practicable, except as otherwise directed by the President when not objected to or by the majority vote of members of the Board of Directors present, shall be as follows:

  1. Call to Order
  2. Roll Call and Declaration of Quorum
  3. Adoption of Agenda
  4. Purpose(s) of Meeting
  5. Announcements
  6. Adjournment

 

 

(April 23, 1980; June 23, 1986; December 17, 1990; October 21, 1991; June 15, 1992; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:00

207.15 - Public Participation in Board Meetings

207.15 - Public Participation in Board Meetings

The board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board may set time aside for citizen participation, either at a specific time during the meeting or during the discussion of agenda items.  The board has the discretion to limit the amount of time set aside for public participation.  If the pressure of business or other circumstances dictate, the board president may decide to not set time aside for citizen participation or to eliminate this practice.

Citizens wishing to address the board on a certain agenda item must notify the superintendent or board president prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

If the board has set time aside for citizen participation and citizens wish to address the board, the board president will recognize these individuals to make their comments at the appropriate time.  The orderly process of the board meeting will not be interfered with or disrupted.  Only those speakers recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual making the comments or any other individual causing disruption may be asked to leave the board meeting.

Individuals who have a complaint about employees should bring their complaint to the board only after they have followed board policy addressing citizens’ complaints.  Students who have a complaint should only bring their complaint to the board after they have followed board policy addressing students’ complaints.

 

 

(March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:02

207.16 - Meeting Minutes

207.16 - Meeting Minutes

The board shall keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings, and other required records received by the board.  These records shall be created and preserved in accordance with state law and board policy relating to “School District Records.”

It shall be the responsibility of the board secretary to keep a complete and accurate set of minutes of the school board meetings.  The minutes of each meeting shall include as a minimum the following items:  a record of date, time, place, members present, action taken, information sufficient to indicate the votes of each member present, with financial records of receipts and expenditures attached.  The vote of each member present shall be public at the open session.

Minutes waiting approval at the next board meeting will be available for inspection after the board secretary transcribes the notes and has made them available to board members. 

 

 

(April 23, 1980; April 17, 1989; August 16, 1993; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:03

207.17 - Closed Session Minutes

207.17 - Closed Session Minutes

The Board shall keep detailed minutes of all discussion, persons present, and action occurring at a closed session, and shall also record the closed session.

The detailed minutes of a closed session shall be read by each member of the Board of Directors individually prior to or at the next scheduled regular meeting, at which time the secretary shall secure from each member of the board of Directors present at the closed session a written statement of agreement or objection to the detailed minutes.  In the event that there is not agreement of a majority of the members present at the closed session, the secretary, at the next closed session of the Board of Directors shall ask for corrections.  Then, in open session, the detailed minutes shall be approved by a majority vote of members present.

The detailed minutes and tape recording of a closed session shall be sealed and shall not be public record open to public inspection.  The detailed minutes and tape recording of any closed session shall be kept on file for a period of one year from the date of that meeting except as otherwise required by law.  One year after the date of a closed session, the secretary shall systematically destroy the detailed minutes and tape recording of that session, unless the Board of Directors or the law directs otherwise.  The secretary shall act as custodian of the minutes of closed session.   

 

 

 (April 23, 1980; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:03

208.00 - Board of Directors' Member Services

208.00 - Board of Directors' Member Services dawn@iowaschoo… Tue, 05/19/2020 - 20:04

208.01 - Compensation of Expenses

208.01 - Compensation of Expenses

Members of the Board of Directors shall serve without pay unless the State of Iowa authorizes and subsidizes pay.  Board members shall be reimbursed for actual and necessary expenses incurred in the performance of their duties as members of the Board of Directors. 

Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item.  A credit card receipt is generally not considered a detailed receipt.  Failure to provide a detailed receipt will make the expense non-reimbursable.  In exceptional circumstances, the board may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances will be maintained as part of the school district’s record of the claim.

 

 

(April 23, 1980; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:05

208.02 - Media Releases from the Board of Directors

208.02 - Media Releases from the Board of Directors

It is the policy of the South Tama County Board of Education that all official inquiries be directed to the Superintendent and/or the President of the Board of Education.

Individual board members, when discussing issues outside of a board meeting, are functioning individually unless acting in pursuant of other board policy. 

 

 

(April 17, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:05

208.03 - Membership in State and National Associations

208.03 - Membership in State and National Associations

The Board of Directors will maintain active membership in the Iowa Association of School Boards and the National School Boards Association. 

 

 

(April 23, 1980; September 18, 1989; September 20, 2010; June 18, 2012, June 20, 2016, March 4, 2019)

 

dawn@iowaschoo… Tue, 05/19/2020 - 20:06

300 - ADMINISTRATION

300 - ADMINISTRATION Jen@iowaschool… Tue, 05/12/2020 - 08:58

300.00 - Statement of Guiding Principles

300.00 - Statement of Guiding Principles

The Superintendent shall be the executive officer of the Board of Directors and shall be directly responsible to it for the execution of its policies, for the faithful and efficient observance of its rules by all employees throughout the system, and for the enforcement of all provisions or the law relating to the operation for the school. 

The building principals and other administrators shall assist the superintendent and the board in the daily operation of the school district.

In this series of the board policy manual, the board defines the role and the employment of school district administrators.  Policies in the 400 Series, “Employees,” also apply to administrators unless a more specific policy exists in the 300 Series, “Administration.”

 

 

(December 12, 1979; September 20, 2010; July 9, 2012, June 20, 2016, April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:27

301.00 - Superintendent

301.00 - Superintendent dawn@iowaschoo… Wed, 05/27/2020 - 12:28

301.01 - Qualifications-Superintendent

301.01 - Qualifications-Superintendent

The Superintendent shall meet the certification requirements as designated by the Iowa Department of Education and shall include sufficient educational background and experiences to warrant recommendation for employment. 

 

 

(December 12, 1979; September 20, 2010; July 9, 2012, June 20, 2016, April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:29

301.02 - Employment-Superintendent

301.02 - Employment-Superintendent

The Board of Directors may employ a Superintendent of schools. The contract will state the length of the contract and the terms of employment. The Board has complete discretion to set the salary of the Superintendent. The salary is set at the beginning of each contract term.

The Board, as needed, may engage in a search for applicants for the position of Superintendent of schools.  The services of a consultant may be engaged to assist in screening and/or selecting candidates to be interviewed by the Board.

 

 

(June 15, 1992; September 20, 2010; July 9, 2012, June 20, 2016, April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:30

301.03 - Professional Development-Superintendent

301.03 - Professional Development-Superintendent

The board encourages the Superintendent to continue professional growth by becoming involved in professional organizations, attending conferences, continuing the superintendent’s education, and participating in other professional activities.  The board may pay dues to professional organizations and professional activities for the Superintendent

It shall be the responsibility of the superintendent to arrange their schedules in order to enable superintendent’s attendance at various conferences and events.  If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight traveling, or involves unusual expense, the superintendent shall bring it to the attention of the board prior to attending the event.

The superintendent shall report to the board about each event attended.

 

 

 (April 17, 1989; September 20, 2010; July 9, 2012, June 20, 2016, April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:30

301.04 - Responsibilities and Duties-Superintendent

301.04 - Responsibilities and Duties-Superintendent

The Board employs a Superintendent to serve as the chief executive officer of the school district.  The Board delegates to the Superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The Superintendent shall:

  1. Be in all respects the chief executive officer of the Board of Directors except as otherwise provided by law; have the power to make rules not in conflict with law or the policies of the Board of Directors and decide all matters of administrative and supervisory detail in connection with the operation and maintenance of the schools.
  2. Be directly responsible to the Board of Directors and be expected to initiate and direct the development of policies for the approval of the Board of Directors and to delegate such responsibility to associates and subordinates as may be deemed desirable.
  3. In order to assist the Board of Directors in reaching sound judgments, establishing policies, and approving those matters which the law requires the Board of Directors to approve, be responsible for placing before the Board of Directors necessary and helpful facts, comparisons, investigations, information, and reports and for making available at the proper time the personal advice on special or technical matters of those persons who, in the opinion of the Superintendent or that of the Board of Directors or the President, are particularly qualified to furnish it.
  4. Interpret and implement all policies established by the Board and state and federal laws relevant to education.
  5. Have the power to recommend the appointment, assignment, transfer, promotion, demotion, discharge, and/or suspension of all employees of the Board of Directors as provided by law and the policies of the Board of directors, with such recommendations reported to the Board of Directors for final approval and confirmation.
  6. Through the staff, direct, assign, and assist all teachers and all other educational employees in the performance of their duties; classify, assign, and control the promotion of students; and perform such other duties as the Board of Directors determine.
  7. Direct the work of the professional staff in the evaluation of curriculum and textbooks and, upon the basis of such study, make recommendations for consideration and judgment.
  8. Supervise the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the Board of Directors.
  9. Direct and preparation of an annual budget showing the estimated receipts and disbursements necessary to cover the total needs of the district for the ensuing year and submit the estimate to the Board of Directors in accordance with the requirements of the law.
  10. Approve and direct, in accordance with the law and rules of the Board of Directors, purchases and expenditures, within the limits of the detailed budget approved by the Board of Directors.
  11. Direct the formulation of salary programs and make recommendations regarding same to the Board of Directors and after their adoption by the Board of Directors, assign salaries to personnel on the basis of said program.
  12. Exercise leadership in directing necessary studies of sites and buildings, taking into consideration the population trend and the educational and cultural needs of the district to assure timely decisions by the Board of Directors and electorate regarding construction and renovation projects.
  13. Represent the district as its chief executive officer in all dealings with other school systems, social institutions, business firms, agencies of government, and the general public.
  14. Keep the public informed about educational practices, educational trends, and the practices and problems in the school district.
  15. Develop alternatives for education of all personnel and inform them of the plan and procedures to be involved.
  16. Assist the management team and Board of Directors in establishing the strategies for collective bargaining.
  17. Attend and participate in all meetings of the Board of Directors, except when the Superintendent has been excused, and makes recommendations affecting the school district.
  18. Perform all other duties which may be necessary to insure the proper functioning of the educational program of the district and which are incident to the position of district Superintendent and the chief executive officer of the Board of Directors.

Specific enumeration of the duties of the Superintendent as detailed above shall not limit the Board of Director’s authority and responsibility of the office of Superintendent. 

 

 

(December 17, 1979; June 15, 1992; May, 2002; September 20, 2010; July 9, 2012, June 20, 2016, April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:32

301.05 - Professional Liability Exposure-Superintendent

301.05 - Professional Liability Exposure-Superintendent

The South Tama County School District agrees, as a further condition of the Superintendent’s employment contract, that it shall defend, hold harmless, and indemnify the Superintendent from any and all demands, claims, suits, actions, and legal proceedings brought against the Superintendent in his individual capacity, or in his official capacity as agent and employee of the District, provided the incident arose while the Superintendent was acting within the scope of his employment and provided such coverage is consistent with the District’s insurance policy.

If in the good faith opinion of the Superintendent, a conflict exists as regards the defense to such claim between the legal position of the superintendent and the legal position of the District, the Superintendent may engage counsel in which event the District shall indemnify the Superintendent for the costs of legal defense to the extent such coverage is consistent with the District’s insurance policy.

 

 

 (June 23, 1986; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:33

302.00 - Director of Curriculum

302.00 - Director of Curriculum dawn@iowaschoo… Wed, 05/27/2020 - 12:34

302.01 - Qualifications-Director of Curriculum and Shared Curriculum Personnel

302.01 - Qualifications-Director of Curriculum and Shared Curriculum Personnel

The Director of Curriculum and any Shared Curriculum personnel shall meet the certification requirements as designated by the Iowa Department of Education and shall include sufficient educational background and experiences to warrant recommendation for employment by the Superintendent.

 

 

 (September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:34

302.02 - Employment-Director of Curriculum and Shared Curriculum Personnel

302.02 - Employment-Director of Curriculum and Shared Curriculum Personnel

The Director of Curriculum and any Shared Curriculum personnel may be employed by the Board of Directors upon the recommendation of the Superintendent.  The contract will state the length of the contract and the terms of employment.  In the case of Shared Curriculum personnel, the Board may establish a sharing agreement to provide for shared services with another public entity.

 

 

(September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:35

302.03 - Responsibilities and Duties-Director of Curriculum and Shared Curriculum Personnel

302.03 - Responsibilities and Duties-Director of Curriculum and Shared Curriculum Personnel

The Director of Curriculum shall, subject to the policies of the Board of Directors and regulations set forth by the Superintendent, perform such tasks and assume such responsibilities as designated by the Superintendent.

Any Shared Curriculum personnel shall:

  1. Subject to the policies of the Board of Directors and regulations set forth by the Superintendent, perform such tasks and assume such responsibilities as designated by the Superintendent.
  2. Keep abreast of changes and developments in the profession by attending professional meetings, reading professional journals and other publications and discussing problems of mutual interest with others in the field.
  3. Work with Director of Curriculum to coordinate the development, revision, and alignment of curriculum. 

 

 (December 17, 1979; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:36

303.00 - Director of Business Affairs

303.00 - Director of Business Affairs dawn@iowaschoo… Wed, 05/27/2020 - 12:37

303.01 - Qualifications-Director of Business Affairs

303.01 - Qualifications-Director of Business Affairs

The Director of Business Affairs shall meet the certification requirements as designated by the Iowa Department of Education and shall demonstrate a knowledge and operational expertise in school finance, food service, transportation, personnel administration, and building and grounds management to warrant recommendation for employment by the Superintendent. 

 

 

(December 17, 1979; September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:38

303.02 - Employment-Director of Business Affairs

303.02 - Employment-Director of Business Affairs

The Director of Business Affairs may be employed by the Board of Directors upon recommendation of the Superintendent.  The contract will state the length of the contract and the terms of employment. 

 

 

(December 17, 1979; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:38

303.03 - Responsibilities and Duties-Director of Business Affairs

303.03 - Responsibilities and Duties-Director of Business Affairs

The Director of Business Affairs shall:

  1. Subject to the policies of the Board of Directors and regulations set forth by the Superintendent, be responsible for transportation, food service, building and grounds, and Support Staff personnel and assume responsibility for budget development and administration as determined by the Superintendent.
  2. Develop and administer a program for purchasing supplies and equipment.
  3. Maintain an up-to-date inventory of school property.
  4. Manage the district’s insurance program.
  5. Perform other duties which may be determined by the Superintendent and/or the Board of Directors. 

 

 

 (December 17, 1979; August 21, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:39

304.00 - Principals and Associate Principals

304.00 - Principals and Associate Principals dawn@iowaschoo… Wed, 05/27/2020 - 12:40

304.01 - Qualifications-Principals and Associate Principals

304.01 - Qualifications-Principals and Associate Principals

Principals and Associate Principals shall meet the certification requirements as designated by the Iowa Department of Education and shall include sufficient educational background and experiences to warrant recommendation for employment by the Superintendent. 

 

 

(December 17, 1979; September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:40

304.02 - Employment-Principals and Associate Principals

304.02 - Employment-Principals and Associate Principals

Principals and Associate Principals may be employed by the Board of Directors upon the recommendation of the Superintendent.  The contract will state the length of the contract and the terms of employment. 

 

 

(December 17, 1979; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:41

304.03 - Professional Development-Principals and Associate Principals

304.03 - Professional Development-Principals and Associate Principals

The board encourages the building principals and associate principals to continue their professional growth by becoming involved in professional organizations, attending conferences, continuing their education, and participating in other professional activities.  The board may pay dues to professional organizations and professional activities for the building principals and associate principals.

It shall be the responsibility of the building principals and associate principals to arrange their schedules in order to attend various conferences and events.  Prior to the attendance at events, the building principal and associate principal must have received approval from the Superintendent.

The building principal and associate principal shall report to the Superintendent about each event attended. 

 

 

(April 17, 1989; September 20, 2010; July 9, 2012; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:41

304.04 - Responsibilities and Duties-Principals and Associate Principals

304.04 - Responsibilities and Duties-Principals and Associate Principals

Building Principals shall:

  1. Subject to the policies of the board of Directors and regulations set forth by the Superintendent or other central administrative personnel on behalf of the Superintendent be the administrative leader of each assigned school building and, as such, assume full responsibility for all aspects of the school program for that school building.
  2. Interpret the policies of the Board of Directors and administrative directives and discuss and resolve individual student problems.
  3. Establish and maintain favorable relationships with local community groups and individuals to foster understanding and solicit support for overall school objectives and programs.
  4. Keep abreast of changes and developments in the profession by attending professional meetings, reading professional journals and other publications, and discussing problems of mutual interest with others in the field.
  5. Evaluate and counsel all staff members regarding their individual and group performance (individual performance improvement should be considered a priority during evaluative and counseling periods) and be responsible for monitoring the performance of a teacher whose work is unsatisfactory, according to established procedures.
  6. Assist in the recruiting, screening, hiring, training, and assigning of the professional staff.
  7. Assume responsibility for the safety and administration of the building’s plant.
  8. Be responsible for the development, revision, and evaluation of the curriculum.
  9. Supervise the maintenance of accurate records on the progress and attendance of students.
  10. Be responsible for and coordinate the school’s pupil personnel services.
  11. Promote positive action toward the realization of school district goals through efficient procedures including the involvement of staff, students, and community.
  12. Implement and execute systems of budget-planning, record-keeping, and report-making that serve the needs of the school and the community.
  13. Maintain a program for personal and staff professional growth, cooperation, and self-renewal that stimulates creativity and innovation.
  14. Systematically evaluate and improve programs that enhance student learning, that respond to student and community needs, and that reflect the participation of those affected in their development. 

 

Associate Principals shall:

  1. Subject to the policies of the Board of Directors and regulations set forth by the Superintendent, perform such tasks and assume such responsibilities as designated by the principals.
  2. Serve as Principal in the absence of the Principal.
  3. Assist the Principal in the overall administration of the school.

 

 

(December 17, 1979; August 21, 1989; September 20, 2010; July 9, 2012, June 20, 2016)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:42

305.00 - Activities Director

305.00 - Activities Director dawn@iowaschoo… Wed, 05/27/2020 - 12:43

305.01 - Qualifications-Activities Director

305.01 - Qualifications-Activities Director

The Activities Director shall meet the certification requirements as designated by the Iowa Department of Education and shall include sufficient educational background and experiences to warrant recommendation for employment by the Superintendent.

 

 

(September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:43

305.02 - Employment-Activities Director

305.02 - Employment-Activities Director

The Activities Director may be employed by the Board of Directors upon the recommendation of the Superintendent.  The contract will state the length of the contract and the terms of employment.

 

 

(September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:44

305.03 - Responsibilities and Duties-Activities Director

305.03 - Responsibilities and Duties-Activities Director

The Activities Director shall:

  1. Subject to the policies of the Board of Directors and regulations set forth by the Superintendent, perform such tasks and assume such responsibilities as designated by the Superintendent.
  2. Make recommendations to the Superintendent regarding the appointment, assignment, transfer, discharge or reassignment of all employees involved in activities and paid under supplemental pay of the Master Contract.
  3. Supervise all activities and delegate responsibilities for appropriate supervisor of activities.

 

 

(September 18, 1989; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:45

306.00 - Policy Implementation

306.00 - Policy Implementation dawn@iowaschoo… Wed, 05/27/2020 - 12:48

306.01 - Job Descriptions and Evaluation Instruments

306.01 - Job Descriptions and Evaluation Instruments

The Board will conduct an ongoing evaluation of the Superintendent’s skills, abilities, and competence.  The Board shall adopt an evaluation procedure and instrument to assure that the Superintendent of schools is evaluated annually by the Board of Directors.  The goal of the Superintendent’s formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the Superintendent’s role, clarify the priorities of the Board, and develop a working relationship between the Board and the Superintendent.

The Superintendent will conduct an ongoing evaluation of other administrators’ skills, abilities, and competence.  The goal of any administrator’s formal evaluation process is to ensure that the educational program for the students is carried out, student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator’s role as defined by the Board and the Superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the Superintendent and the administrator.

The superintendent shall develop an evaluation instrument for every district administrative position other than that of Superintendent.  Changes in evaluation instruments shall be provided to the Board at a regular board meeting under correspondence prior to their being effective.  Evaluation instruments reported to the Board will be placed on Board agenda for review if any member desires.  When these evaluation instruments are reported and not requested for review by the Board, they shall be considered accepted by the Board. Items listed on evaluation instruments and accepted by the Board, shall be considered the official evaluation criteria for the position(s).

A binder or other compilation of all administrative job descriptions and evaluations shall be maintained in the central office and copies shall be furnished to members of the Board upon request.

 

 

 (June 23, 1986; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:48

306.02 - Administrator Consulting and/or Outside Employment

306.02 - Administrator Consulting and/or Outside Employment

Any administrative position is considered full-time employment.  The Board expects administrators to give the responsibilities of their positions in the school district precedence over other employment.  An administrator may accept consulting or outside employment for pay as long as, in the judgment of the Board, the work is conducted on the administrator’s personal time and it does not interfere with the performance of the administrator’s duties.

The board reserves the right, however, to request the administrator cease the outside employment as a condition of continued employment.  The board will give the administrator thirty days’ notice to cease outside employment.

 

 

(April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:49

306.03 - Conferences

306.03 - Conferences

The Board of Directors recognizes the importance of in-service education for administrators.  The Board of Directors encourages administrators to attend professional meetings which will relate significantly to the general educational philosophy of the school system.

All requests to attend in-service programs must be approved by the Superintendent.  Attendance limitations may be established based on budget allocation and the relevance of the program agenda as it pertains to the local educational objectives.

The superintendent is encouraged to attend an average of one general national convention each year as well as state and regional meetings.  Other district administrators are encouraged to attend, with superintendent approval, state and regional meetings and approximately one general national convention every other year. 

 

 

(December 17, 1979; August 21, 1989; June 15, 1992; September 20, 2010; July 9, 2012, June 20, 2016; April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:49

306.04 - Administrative Succession of Authority

306.04 - Administrative Succession of Authority

In the absence of the Superintendent, it is the responsibility of the other administrators to assume the Superintendent’s duties.

If the absence of the Superintendent is temporary, the successor shall be that individual or individuals temporarily appointed by the Board President.  If the absence of the superintendent is temporary, the successor will assume only those duties and responsibilities of the Superintendent that require immediate action.

If the Board determines the Superintendent will be absent for an extended period of time, the Board will appoint an acting Superintendent to assume the responsibilities of the Superintendent.  The successor will assume the duties when the successor learns of the Superintendent’s absence or when assigned by the Superintendent or the Board.

References to “Superintendent” in this policy manual will mean the “Superintendent or the Superintendent’s designee” unless otherwise stated in the board policy.

 

 

(April 23, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 12:50

400 - EMPLOYEES

400 - EMPLOYEES Jen@iowaschool… Tue, 05/12/2020 - 08:59

400.00 - Statement of Guiding Principles

400.00 - Statement of Guiding Principles

This series of the board policy manual is devoted to the board’s goals and objectives for employees in the performance of their jobs.  Employees provide a variety of important services for the children of the school district community.  They may be teaching or assisting in the classroom, working in the office, maintaining the facilities, driving or repairing the school buses, or cooking lunches. Each employee plays a vital role in providing an equal opportunity for a qualify education for students. All employees have an impact on the school environment, including students, parents, and community members, by their dedication to their work and their actions. As role models for the students, employees will promote a cooperative, enthusiastic, and supportive learning environment for the students.

In striving to achieve a quality education program, the board’s goal is to obtain and retain qualified and effective employees. The board will have complete discretion to determine the number, the qualifications, and the duties of the positions and the school district’s standards of acceptable performance. It is the responsibility of the superintendent to make recommendations to the board in these areas prior to board action. The board recognizes its duty to bargain collectively with duly certified collective bargaining units.

Board policies in this series relating to general employees will apply to employees regardless of their position as a licensed employee, classified employee, substitute or administrator.  Board policies relating to licensed employees will apply to positions that require a teaching license or administrator’s certificate or other professional license, certificate or endorsement, unless administrative positions are specifically excluded from the policy or a more specific policy is in the 300 series, Administration. Board policies relating to classified employees will apply to positions that do not fall within the definition of licensed employee.

Subject to the financial resources available to the Board of Directors, it shall be the policy of the Board of Directors to recruit and retain the highest caliber of administrators, certified employees, and classified employees.  It shall be the policy of the Board of Directors to appoint or dismiss all employees only upon the recommendation of the Superintendent.  

 

 

(June 9, 1980; April 18, 2011; June 18, 2012; January 19, 2015, June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:24

400.01 - Equal Employment Opportunity

400.01 - Equal Employment Opportunity

It is the policy of The South Tama County Community School District to provide equal opportunity to employees and applicants for employment in accordance with applicable equal employment opportunity and affirmative action laws, directives and regulations of federal, state and local governing bodies.  Opportunity to all employees and applicants for employment includes hiring, placement, promotion, transfer or demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, and layoff or termination.  It is the policy of The South Tama County Community School District not to discriminate on the basis of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information in its employment practices.

Individuals who file an application with the school district will be given consideration for employment if they meet or exceed the qualifications set by the board, administration, and Iowa Department of Education for the position for which they apply.  The school district will take affirmative action in major job categories where women, men, minorities, and persons with disabilities are underrepresented.  In employing individuals, the board will consider the qualifications, credentials, and records of the applicants without regard to the applicants’ age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.  In keeping with the law, the board will consider the veteran status of applicants.

Prior to a final offer of employment for any position, the school district will perform any background check required by law. The district may determine on a case-by-case basis that, based on the duties, some positions within the district will require more thorough background checks. Based upon the results of the background checks, the school district will determine whether an offer will be extended and may withdraw a previously extended offer.

Employees will support and comply with the district’s established equal employment opportunity and affirmative action policies.  Employees will be given notice of this policy annually.  Additionally, all persons, agencies, vendors, contractors and other persons and organizations doing business with or performing services for the school district are required to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal employment opportunity.

Advertisements and notices for vacancies within the school district will contain the following statement: “The South Tama Community School District is an equal employment opportunity employer.”  The statement will also appear on application forms.

There is a procedure for processing complaints of discrimination. If you have questions or a complaint related to this policy, please contact Shauna Smith, Equity Coordinator, STC Elementary, 1611 Country Club Drive, Tama, IA 52339, phone: 641-484-3999, email: ssmith@s-tama.k12.ia.us.  Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa 50309-1004, (515) 281-4121 or 1-800-457-4416, http://www.state.ia.us/government/crc/index.html or to the Director of the Region VII Office of Civil Rights, Department of Education, Kansas City, Missouri.  Such inquiry or complaint to the state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. 

 

 

(Revised June 15,1992; May, 2002; May 14, 2007; April 20, 2009; May 18,2009; March 15, 2010; March 21, 2011; June 18, 2012; July 8, 2013, July 7, 2014; January 19, 2015;September 19, 2016; June 19, 2017, June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:25

400.02 - Employee Discriminatory Harassment Prohibited

400.02 - Employee Discriminatory Harassment Prohibited

I.          Harassment Prohibited

The South Tama Community School District is committed to maintaining an environment that is free from harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.  The district prohibits any and all forms of harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

It shall be a violation of this policy for any teacher, administrator, or other school personnel of the district to harass a teacher, administrator, or other school personnel through conduct or communication of a sexual nature or regarding an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, as defined by this policy.  For purposes of this policy, school personnel include Board members, school employees, agents, volunteers, contractors, or persons subject to the supervision and control of the district.

It shall also be a violation of this policy for any teacher, administrator or other school personnel of this district to tolerate sexual harassment or harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information by a teacher, administrator, other school personnel, or by any third parties who are participating in, observing, or otherwise engaging in activities under the direction of the district.  Any teacher, administrator, or other school personnel who has knowledge or belief that an individual has or may have been the victim of prohibited harassment is required to immediately report the alleged acts to an appropriate district official designated by this policy.  Failure to report the harassing conduct could result in discipline, up to and including termination, for the teacher, administrator, or other school personnel who failed to report.

The district will act to promptly investigate all complaints, either formal or informal, verbal or written, of harassment and to promptly take appropriate action to protect individuals from further harassment.  If the district determines that unlawful harassment has occurred, it shall promptly and appropriately discipline any teacher, administrator or other school personnel who is found to have violated this policy, up to and possibly including termination, and/or take other appropriate action reasonably calculated to end the harassment.

 

II.        Definitions

  A.  Sexual Harassment:  Sexual harassment consists of unwelcome and unsolicited sexual advances, requests for sexual favors, sexually motivated physical conduct, or
             other verbal, physical, or written conduct or communication of a sexual nature when:

  1. submission to that conduct or communication by an individual is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment;
  2. submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting the individual’s employment; or
  3. that conduct or communication has the purpose or effect of substantially or unreasonably interfering with an individual’s employment or education, or creating an intimidating, hostile or offensive employment environment.   

 

Examples of conduct that may constitute sexual harassment may include, but are not limited to:

  1. unwelcome verbal harassment or abuse, or unwelcome written harassment or abuse, including through the Internet or e-mail;
  2. unwelcome sexual advances or pressure for sexual activity;
  3. unwelcome, sexually motivated or inappropriate patting, pinching, or physical contact, other than necessary restraint of students by teachers, administrators or other school personnel to avoid physical harm to persons or property;
  4. unwelcome sexual behavior or words, including demands for sexual favors, accompanied by implied or overt threats concerning an individual’s employment status or implied or overt promises of preferential treatment with regard to an individual’s employment status;
  5. unwelcome behavior or words directed at an individual because of gender;
  6. coercing, forcing or attempting to coerce or force the touching of anyone’s intimate parts;
  7. coercing, forcing or attempting to coerce or force sexual intercourse or a sexual act on another;
  8. threatening to force or coerce sexual acts, including the touching of intimate parts or intercourse, on another;
  9. graffiti of a sexually offensive nature;
  10. sexual gestures or jokes; or
  11. spreading rumors about or rating other individuals as to sexual activity or performance.

   B.  Harassment:  Other forms of harassment consist of physical, verbal, or written conduct relating to an individual’s age, race, creed, color, sex, sexual orientation, gender
              identity, national origin, religion, disability, or genetic information when the conduct: 

  1. has the purpose or effect of creating an intimidating, hostile or offensive employment environment;
  2. has the purpose or effect of substantially or unreasonably interfering with an individual’s employment performance; or
  3. otherwise adversely affects an individual’s employment opportunities. 

Examples of conduct that may constitute harassment based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information include, but are not limited to:

  1. threatening or intimidating conduct directed at others because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, including through the Internet or e-mail;
  2. slurs, negative stereotypes and hostile acts based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
  3. graffiti containing offensive language that is derogatory to others because of their age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
  4. written or graphic material containing comments or stereotypes which is posted or circulated (including through e-mail or the Internet) and which is aimed at degrading individuals because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information; or
  5. a physical act of aggression or assault upon another because of, or in a manner reasonably related to, the individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

 

III.       Reporting Procedures

Any individual who believes he or she has been the victim of harassment by a teacher, administrator or other school personnel of the district, or by any other person who is participating in, observing, or otherwise engaging in activities under the direction of the district, is encouraged to report the alleged act immediately to the individual’s building principal or the district’s Equity Coordinator.

Any teacher, administrator, or other school personnel who has knowledge or belief that an individual has or may have been the victim of prohibited harassment is required to immediately report the alleged acts to the individual’s building principal or the district’s Equity Coordinator.  Failure to report the harassing conduct could result in discipline, up to and including termination, for the teacher, administrator, or other school personnel who failed to report.

Any other person with knowledge or belief that an individual has or may have been the victim of prohibited harassment is encouraged to immediately report the alleged acts to the appropriate building principal or the district’s Equity Coordinator.

The district encourages the reporting party or complainant to use the report form available from the principal of each building and available from the district office, but oral reports shall be considered complaints as well.  Nothing in this policy shall prevent any person from reporting harassment or violence directly to the district’s Equity Coordinator.

The Board hereby designates the Equity Coordinator as the individual responsible for identifying, investigating, preventing, and remedying harassment within the district.  The district shall conspicuously post the name of the Equity Coordinator, including mailing addresses and telephone numbers.

 

IV.       Investigation Procedures

By authority of the Board, the Equity Coordinator, upon receipt of a report or complaint alleging prohibited harassment, shall immediately undertake or authorize an investigation.  The investigation may be conducted by district officials or by a third party designated by the district.

The district may take immediate steps, at its discretion, to protect the complainant, students, teachers, administrators or other school personnel pending completion of an investigation of alleged harassment.

The investigation will be completed as soon as practicable.  The investigator shall make a written report to the Equity Coordinator or designee upon completion of the investigation, which shall include a determination of whether the allegations have been substantiated as factual and whether they appear to be violations of this policy.  Whether a particular action or incident constitutes a violation of this policy requires a determination based on all the facts and surrounding circumstances.

 

V.        District Action

The district will take appropriate action following a finding that a violation of this policy has occurred.  Such action may include, but is not limited to:  warning, suspension, exclusion, expulsion, transfer, remediation, reprimand, termination or discharge, counseling, training, or mentoring.  District action taken for violation of this policy will be consistent with requirements of applicable collective bargaining agreements, state and federal law, and district policy.

 

VI.       Prohibition on Retaliation

Retaliation against an individual because the individual has filed a harassment complaint or assisted or participated in a harassment investigation or proceeding is prohibited.    Any teacher, administrator, or other school personnel shall not engage in reprisal, retaliation, harassment, or false accusation against a victim, witness, or an individual who has reliable information, about such an act of harassment.  The superintendent/designee has the right to discipline individuals who knowingly file false harassment complaints or otherwise act in bad faith during a complaint/investigative process.  An individual who is found to have retaliated against another in violation of this regulation will be subject to disciplinary action, up to and possibly including termination.

 

VII.     Right to Alternative Complaint Procedures

These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Iowa Civil Rights Commission, 211 E. Maple, Des Moines, Iowa, 50309, (515) 281-4121, or the U.S. Department of Education, Office for Civil Rights, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-4544, (312) 730-1560.  Any inquiry or complaint to a state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

 

 

(Adopted April 29, 2009; March 21, 2011; June 18, 2012; July 8, 2013, July 7, 2014; January 19, 2015; September 19, 2016, January 8, 2018; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:26

400.02 E1 - Employee Discrimination and/or Harassment Complaint Form

400.02 E1 - Employee Discrimination and/or Harassment Complaint Form

                                                    COMPLAINT FORM
                                  
(Anti-Discrimination and Anti-Harassment)

 

Date of complaint: _____________________________________________________

Name of Complainant: _____________________________________________________

Are you filling out this form for yourself or someone else (please identify the individual if you are submitting on behalf of someone else): _______________________________________________________________________

Who or what entity do you believe discriminated against, harassed, or bullied you (or someone else)? ________________________________________________________________________

Date and place of alleged incident(s): ______________________________________________  

Names of any witnesses (if any): __________________________________________________

In the space below, please describe what happened and why you believe that you or someone else has been discriminated against and/or harassed. Please be as specific as possible and attach additional pages if necessary.
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature: ___________________________________ Date: ___________________________

 

 

(1/8/2018)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:30

401.00 - Employees and Internal Relations

401.00 - Employees and Internal Relations dawn@iowaschoo… Wed, 05/27/2020 - 15:36

401.01 - Employee Defined

401.01 - Employee Defined

Employees are those individuals who are employed by the school district on an ongoing basis who are not independent contractors.  The district may give employees individual contracts or letters of assignment or may not issue any form of written document to employees, as required by law and in the discretion of the district.  Any contracts for employment must be signed by the Board President

Licensed employees, including administrators, are those employees required to hold an appropriate license from the Iowa Department of Education for their position as required by the Board of Educational Examiners or others with professional licenses.  Licenses required for a position will be considered met if the employee meets the requirements established by the Iowa Department of Education.

Licensed employees must present evidence of current license to the Board Secretary prior to payment of salary each year.  It is a licensed employee’s sole obligation to maintain licensure and renew licensure prior to the expiration date.  An employee’s failure to maintain or renew a license that expires during the contract year will result in suspension of duty and pay until the license is reissued or renewed and may result in discipline up to and including termination of contract.

Classified employees are employees who are not administrators or employees in positions which require an Iowa Department of Education teaching license and who are employed to fulfill the duties listed on their job description on a monthly or hourly basis.  Classified employees required to hold a license for their position must present evidence of their current license to the Board Secretary prior to payment of wages each year.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:39

401.01 R1 - Substitute Teachers

401.01 R1 - Substitute Teachers

It is the policy of the South Tama County Community School District to hire substitute teachers as needed and consistent with the requirements of the Iowa Board of Educational Examiners. 

Substitute teachers will be paid a daily amount approved by the Board. Each substitute teacher shall have on file, at the Central Administration Office verification of appropriate certification prior to receiving payment for services.  After ten (10) consecutive school days in the same classroom or building substitute teachers will be paid a higher daily rate set by the Board.  Under special circumstances, the superintendent may waive the 10 consecutive school day requirement to permit a substitute to begin an assignment at the higher rate.

Substitute teachers will be granted up to three sick leave days without pay.  Any additional sick leave days will be granted without pay, but may interrupt the continuity of days worked.

 

 

(August 16, 1982; July 18, 1988; April 18, 1994; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:40

401.01 R2 - Student Teachers

401.01 R2 - Student Teachers

It is the policy of the South Tama County Community School District to cooperate with the accredited higher education institutions in the practical preparation of future teachers.  The administration shall have the authority to approve student teaching assignments that are in the best interests of the school district. 

 

 

(November 20, 1995; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:41

401.02 - Job Descriptions

401.02 - Job Descriptions

The Board of Directors shall approve job descriptions for all positions.  The Superintendent or designee shall be responsible for developing and/or revising job descriptions and for submitting these to the Board of Directors for review as changes are appropriate.  A manual of all job descriptions should be maintained on file and kept current by the Superintendent.  Evaluation of employees shall reflect requirements of the position as stated in the job descriptions.

 

 

(June 9, 1980; June 19, 1989; June, 1992; May, 2002; April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:46

401.03 - Employee Qualifications, Recruitment, and Selection

401.03 - Employee Qualifications, Recruitment, and Selection

The Superintendent or designee shall be responsible for recruiting and recommending employees for employment.  Administrators shall be responsible for recommending those employees under their immediate supervision, with the approval of the Superintendent or designee.

Selection of employees shall be based on the following qualifications, as well as any other qualifications the superintendent or administrator deems appropriate:

  1. Training, education, certification, and licensing;
  2. Experience and skill;
  3. Demonstrated professional competency;
  4. Personality;
  5. General suitability for the position;
  6. The needs of the district.

All professional employees shall be properly licensed as required by statutory enactment and the Iowa Department of Education.

Announcement of the position will be posted online, as required; on the school district website; and in each school building. Teaching vacancies identified during the school year that must be filled during the same school year shall be exempt from the five-day internal notice period. Teaching vacancies identified for the following school year after May 15th will be exempt from internal notice. Whenever possible, the preliminary screening of applicants will be conducted by the administrator who will be directly supervising and overseeing the person being hired.

The superintendent shall make a recommendation to the board and the board shall approve any recommendation prior to any individual being employed by the board.  The board may delegate the hiring of teachers to the superintendent.  However, the superintendent will have the authority to employ an employee on a temporary basis until a recommendation can be made and action can be taken by the board on the position.

 

 

(June 15, 1992; April 18, 2011; June 18, 2012; January 19, 2015, July 24, 2017; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:48

401.04 - Employee Professional Development

401.04 - Employee Professional Development

The board encourages employees to attend and participate in professional development activities to maintain, develop, and extend their skills.  The board shall also maintain and support an in-service program for employees. 

Requests for attendance or participation in a development program, other than those development programs sponsored by the school district, shall be made to the superintendent.  Approval of the superintendent must be obtained prior to attendance by an employee in a professional development program.

The superintendent or designee shall have the discretion to allow or disallow employees to attend or participate in the requested event.  When making this determination, the superintendent will consider the value of the program for the employee and the school district, the effect of the employee’s absence, on the education program and school district operations and the school district’s budget as well as other factors deemed relevant in the judgment of the superintendent.  

 

 

(April 17, 1989; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:48

401.05 - Employee Leaves of Absence

401.05 - Employee Leaves of Absence

Employees shall be provided leave as required under federal, state or local law; as specified in board policy; as specified in a collective bargaining unit covering the employee; or as specified in the individual employee’s contract with the district.

Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies. Employees may make requests for unpaid leaves of absence.  Such requests shall be submitted in writing to the superintendent or designee at least five (5) work days in advance except in cases of emergency, in which case authorization must be requested as soon as possible and in no event more than five (5) work days after the absence.  Such requests will be considered individually on their own merits and in accordance with the applicable collective bargaining agreement, if any, and state and federal law. 

The superintendent or designee will have complete discretion to grant or deny the requested unpaid leave.  In making this determination, the superintendent will consider the effect of the employee’s absence on the education program and school district operations, the financial condition of the school district, length of service, previous record of absence, the reason for the requested absence, and other factors the superintendent believes are relevant in making this determination.

If unpaid leave is granted, the duration of the leave period is coordinated with the scheduling of the education program whenever possible, to minimize the disruption of the education program and school district operations.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:49

401.06 - Employee Resignation

401.06 - Employee Resignation

Licensed Employees

A licensed employee who wishes to resign must notify the superintendent in writing prior to May 1 if the resignation is to take place at the end of the current school year/contract period.  The superintendent will refer the resignation to the Board of Directors with recommendations.

Whenever a licensed employee resigns from a signed contract for the following year after May 1, the Board will determine whether or not to grant the release.  The Board may stipulate conditions of such a release such as the need to locate a suitable replacement prior to the granting of a release.

If the Board grants a release, unless otherwise stipulated, a condition for the release will be the employee’s agreement to pay costs related to obtaining and selecting a replacement for the position that ultimately becomes vacant as a result of their resignation.  Costs for seeking a replacement shall be limited to a maximum of $500.00 and may include, but are not limited to:  travel expenses, postage and phone charges, and non-administration staff time used in recruiting, screening, interviewing, and selecting a candidate for replacement.  Upon making the request for a release from contract, the certified employee will be requested to sign a statement designating that they are willing to pay the above replacement costs by either:  (1) Withholding the correct amount from their final payroll check; (2) By making a deposit of the maximum amount with the district with unused portion to be returned when the total is known, or (3) A specified payment plan agreed upon by the administration.  Failure to sign the statement may result in a denial of the release from contract.  At its discretion the Board may elect not to assess a charge.

Whenever a licensed employee resigns from a signed contract for the following year after June 1, the Board will usually not grant a release.  If a release is granted the same replacement cost conditions as listed for after May 1 shall apply.  However, after June 1 the Board will consider resignations on a case-by-case basis, and approval will be granted only to those considered to be in the best interest of the district.

If a licensed employee should fail to fulfill contractual obligations without obtaining a proper release, the Superintendent is authorized to file a complaint with the Iowa Board of Education Examiners.  Should such an instance arise, the resignation of the employee may be accepted under protest, or the employee may be terminated so that replacement staff may be hired without jeopardizing the legal rights of the district while the district continues with its complaint with the Iowa Board of Educational Examiners.  Further, the school district may seek compensation for damages from the employee if an employee fails to perform their contractual obligation having failed to obtain a release. 

 

Classified Employees

Classified employees who wish to resign during the school year must notify the superintendent in writing of their intent to resign and final date of employment and cancel their contract or employment within fourteen (14) days prior to their last working day.  The superintendent will refer the resignation to the Board of Directors with recommendations.

 

 

(September 21, 1992; May 17, 1999; May 21, 2001; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:50

401.07 - Employee Retirement

401.07 - Employee Retirement

Employees who will complete their current contract with the board may apply for retirement.  No employee will be required to retire at a specific age.

Application for retirement will be considered made when the employee states in writing to the superintendent, no later than the date set by the board for the return of the employee’s contract to the board, if applicable, the intent of the employee to retire.  The letter must state the employee’s desire to retire.  Applications for retirement made after the date set by the board for the return of the employee’s contract to the board, if applicable, may be considered by the board if special circumstances exist.  It is within the discretion of the board to determine whether special circumstances exist.

Board action to approve a licensed employee’s application for retirement is final, and such action constitutes nonrenewal and/or termination of the employee’s contract effective the day of the employee’s retirement.

Employees and their spouse and dependents who have group insurance coverage through the school district may be allowed to continue coverage of the school district’s group health insurance program, at their own expense, by meeting the requirements of the insurer.

 

 

(June 15, 1992, November 16, 2009; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:51

401.07 R1 - Employee Retirement Incentive

401.07 R1 - Employee Retirement Incentive

I. PURPOSE

     A. It is the expressed intent of the Board of Directors of the South Tama County School District, through this policy to acknowledge employees who have provided years of service to the School District by offering them a voluntary early retirement incentive subject to the terms and conditions set out in this policy.  

     B. This program provides eligible staff an incentive and voluntary opportunity for retirement.

     C. The program is to provide a means to help meet District budgetary needs and should be cost effective for the district in the long term.

     D. Participation in the program can curtail the need to reduce staff members because of declining enrollment or budget limitations.  

     E. The program provides a means for the district to know vacancies for next year in order to make necessary staffing decisions.

II. STATEMENT OF NON-DISCRIMINATION

The School District will not discriminate against any employee on the basis of age, gender, gender identity, sexual orientation, race, color, creed, religion, national origin, marital status, disability, or any other protected class under state or federal law, through the application or administration of this policy.  

III. ELIGIBILITY 

     a. Employee has reached the age of 55 at the effective date of retirement; 

     b. Employee has worked a minimum of the last six (6) continuous years at the South Tama County School District and is actively employed during the last fiscal year prior to early retirement; 

     c. Employee notifies the Board of his/her intention to seek early retirement benefits by submitting to the Superintendent the required Application for Early Retirement Incentive and Release (“Application”) not later than 4:00 P.M. on January 1, 2021;  

     d. Employee is not under current consideration for contract termination or who has already been discharged or left employment with the District, unless the notice is based upon reasons which are related to staff reduction; 

     e. Employee works through the end of the 2020-2021 school year and retires effective June 30, 2021, in accordance with the terms set forth in the Application, unless an alternative date is agreed to between the Superintendent and eligible employee and approved by the Board;

     f. Employee is not eligible for, applying for, or receiving benefits under a leave of absence or another District plan or policy; and

     g. Employee has not previously received early retirement benefits from the School District.

IV. VOLUNTARY EARLY RETIREMENT BENEFITS

Voluntary early retirement benefits will be determined, as follows:

A. Years at STC

     1. 10 or more years of continuous employment as an employee with STC equals 100% of retirement benefits

     2. Less than 10 years of continuous employment as an employee with STC will be that percentage of 10, i.e. 8 years equals 8/10 or 80% of retirement benefits

     3. Anyone with less than 6 consecutive years as an employee with STC will not qualify for early benefits

     4. Years as an employee with STC will generally be determined by issued contracts.  If, for some reason, no contract was issued an employee must have worked over one-half of the scheduled time for the position they are filling.  Substitute employment will not be considered in determining the time an employee has worked with STC.

B. Retirement and Payment Schedule for all Employees

     1. Employees will be paid 20% or an established percentage rate of their salary per year for a maximum of five years.

     2. The employee’s salary will be calculated by using the average of their last three years.

     3. Shared time employees for which STC holds the contract will be included.

     4. For employees who are participating in the District-sponsored group health plan at the time of retirement, the early retirement benefit will automatically be paid into the Health Reimbursement Arrangement (HRA).  For employees who are not participating in the District-sponsored group health plan at the time of retirement, the early retirement benefit will automatically be paid into the Special Pay Plan on file with the District.

     5. All benefits will be started July 1 with first cash payment on July 20 and July 20 or January 20 for the Special Pay Plan at the employee request.

C. Calculation of Benefits

     1. The amount of the early retirement benefit is calculated by multiplying the % of years as calculated pursuant to Section A by the applicable rate as calculated pursuant to Section B above.

     2. The maximum amount paid to any employee under this policy will be capped at $7,800 per year unless otherwise modified by the Board when they deem it to be in the best interest, or an advantage to, the district.

     3. If adjustments are made to the maximum amount paid to any employee, the Board will formally set this amount no later than January 15 of each year.

     4. No interest shall be paid by the District on temporary delays in the payment of the early retirement incentive.  

     5. Retirement fees and taxes, where applicable, will be deducted from the early retirement benefits detailed in this early retirement incentive policy.

V. APPLICATION 

     1. Employees requesting early retirement benefits must submit the required Application to the Superintendent by 4:00 p.m. on January 1 of each year.  Written acceptance of this offer from the employee shall be considered by the Board of Education as a voluntary resignation and termination of any contract and/or employment with the District effective June 30 of the current school year (unless an alternative date is agreed to between the Superintendent and eligible employee and approved by the Board).

     2. The Board of Education may waive (move to an early date or extend) the application deadline when it deems such a waiver to be in the best interest, or an advantage to, the District.

     3. An employee’s application for early retirement benefits is not, in itself, a resignation of a contract with the School District nor does it require the Board to accept the application. However, acceptance by the Board of an employee’s resignation and request for retirement will be considered a voluntary resignation and termination of the employee’s contract for employment. The Board’s acceptance of the employee’s resignation and request for retirement will be considered final and the employee will be considered terminated on or before June 30, 2020. If the Board does not accept the employee's resignation and request for retirement, the employee’s contract will continue in effect.

VI. OTHER BENEFITS

     1. Health Insurance

Any employee that qualifies for membership in the group health insurance policy may, as permitted under the IRS 125 Cafeteria Plan, or at their own expense, continue to carry that policy to age sixty-five, if the law, IRS Rules, and the insurance carrier permit.  If this provision is contrary to the insurance carrier policy, state and federal regulation and federal law, the benefits provided will remain within their guidelines.

     2. Blue Card Holder

Employees that retire under this policy will qualify for a blue card.

VII. DEFINITIONS

     1. Years at STC – Will generally be determined by issued contracts.  If, for some reason, no contract was issued an employee must have worked over one-half of the scheduled time for the position they are filling each year. Substitute employment will not be considered.

     2. Salary – Salary will be computed as an average of the employee’s last three years salary using the employee’s wages as reported to IPERS.  An employee whose contract was involuntarily reduced during the three years before they retired will have their salary calculated by using the average of their three highest earning STC years.

VIII. BENEFICIARY

In the event of the death of the employee prior to payment of the Special Pay Plan, payment shall be made to a designated beneficiary; or, in the event no beneficiary is named, payment shall be made to the estate of the employee.  In the event of the employee’s death, benefits will be paid only through the then current fiscal year.  (Example:  Death on June 30 = no further payments beyond those already received, but death on July 1 = payments scheduled for the fiscal year just begun.)  An exception is that an employee who is approved for early retirement will be assured of payment of at least their first year’s benefits either to themselves, their beneficiary, or their estate.  Employees who make application for early retirement benefits and are otherwise eligible, but die between the time of their application and approval, will normally be approved for the first year’s benefits to be paid to their known beneficiary or estate.  All payments are subject to applicable state and federal rules and laws.  There is no beneficiary for the Health Reimbursement Arrangement (HRA).

IX. REGULAR EMPLOYMENT

Any employee who has taken advantage of STC’s early retirement program may be employed by the South Tama County Community School District as a regular full-time employee in any position whether contracted or not, and whether in their former job classification or any other classification.

X. NO VESTING RIGHTS/BOARD DISCRETION TO AMEND OR REVOKE

The adoption of this early retirement incentive policy shall not vest any right in any employee whether or not the employee is currently eligible for the early retirement incentive.  The Board shall have the complete discretion to amend or repeal this plan or any provisions thereof at any time with or without notice and shall not be obligated to provide any benefits to any employee after the date of such amendment or repeal, except to those employees whose early retirement pursuant to this plan has commenced prior to amendment or repeal.

XI. BOARD’S RIGHT TO LIMIT OR DENY BENEFITS AND GRANT WAIVERS

     1. The Board reserves the right to pay no early retirement benefits, to limit the number eligible, or adjust the maximum amount paid.  If the Board limits the number eligible, those approved will be on a first apply, first eligible basis.

     2. The Board expressly reserves the right to reject any application for early retirement.

     3. The Board reserves the right to waive any requirement or condition of this policy at its discretion and at any time. Any decision by the Board to waive a requirement or condition which is a part of this policy shall not establish any precedent with regard to any other request for a waiver.

XII. INDEPENDENT ADVICE

Employees are advised to seek independent advice with regard to tax or financial consequences associated with any action taken by them under this plan.

XIII. PLAN INTERPRETATION     

The Board is the final arbiter of all questions of interpretation under this plan, including but not limited to, questions of eligibility or benefit calculations.

 

 

 

(October 20, 1986; March 16, 1987; December 18, 1989; October 21, 1991; June 15, 1992; July 19, 1993; June 17, 1995; May 20, 1996; November 16, 1998; February 21, 2000; January 20, 2003; November 16, 2009; March 21, 2011; June 18, 2012; January 19, 2015; December 19, 2016, December 18, 2017, December 4, 2018; June 10, 2019, October 21, 2019, November 16, 2020)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:52

401.08 - Employee Suspension

401.08 - Employee Suspension

Employees will perform their assigned job, respect and follow board policy, and obey the law.  The superintendent may discipline an employee for violation of the policies, regulations and rules of the school district; for violation of state and/or federal law; and/or for other conduct that impacts job performance.

Warnings, reprimands, or other disciplinary action may be in writing, should be communicated to the teacher or other employee, and may be included in the teacher’s or other employee’s personnel file.

The superintendent is authorized to suspend an employee pending board action on a discharge, for investigation of charges against the employee, for reasons related to staff and student safety, and for disciplinary purposes.  In the event of a suspension, appropriate due process will be followed.  It is within the discretion of the superintendent to suspend an employee with or without pay.

In case of suspension without pay, the superintendent shall give written notice of the reasons for the suspension without pay, and the employee shall have an opportunity to respond to the reasons before action is taken to suspend without pay.  The superintendent shall review the reasons for the suspension and any response by the employee, and make a determination whether there are reasonable grounds to believe the reasons are true and support the suspension without pay.  The superintendent’s determination shall be in writing, should be given to the teacher or other employee, and should be placed in the employee’s personnel file.

 

 

(September 19, 1988; June 15, 1992; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:58

401.09 - Employee Dismissal and Termination

401.09 - Employee Dismissal and Termination

The superintendent or designee has authority to suspend the services of any employee, as permitted under law.  The superintendent or designee shall make a recommendation to the board regarding the employee’s employment with the district.  The board shall take action as to whether or not to terminate the employee’s employment with the district, as required and/or permitted under law.

The superintendent, the superintendent’s designee and the board shall follow all applicable procedures and provide appropriate due process as required under the law and/or as required in a negotiated labor contract, if any.

 

 

(June 9, 1980; June 15, 1992; August 13, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 15:59

402.00 - Employees and Outside Relations

402.00 - Employees and Outside Relations dawn@iowaschoo… Wed, 05/27/2020 - 16:00

402.01 - Employee Conduct and Appearance

402.01 - Employee Conduct and Appearance

Employees are role models for the students who come in contact with them during and after school hours.  The board recognizes the positive effect employees can have on students in this capacity.  To this end, the board expects employees to conduct themselves and to dress and groom themselves in a manner appropriate to the educational environment.

Employees will conduct themselves in a professional manner.  Employees will act appropriately, professionally, and respectful in their roles as employees of the district.  As role models for the students of the district, employees must recognize that their failure to act appropriately reflects negatively upon them and upon the district.

Employees will dress in attire appropriate for their position.  Clothing should be neat, clean, and in good taste.  Discretion and common sense call for an avoidance of extremes which would interfere with or have an effect on the educational process.

Licensed employees of the school district, including administrators, will follow the code of ethics for their profession as established by the Iowa Board of Educational Examiners.

 

 

(January 17, 2005; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:01

402.02 - Employee Responsibility for Student Behavior

402.02 - Employee Responsibility for Student Behavior

In general, administrators and certified employees shall be responsible for direct supervision of students.  Supervision of student conduct should be such that procedures used will assist in advancing the purpose of education and provide an opportunity for all students to benefit from the educational process.

Administrators, certified employees and classified employees do share however, the responsibility for providing the best possible learning situation for the students of the school district.  Therefore, classified employees shall be responsible for supervision of students when assigned direct supervision of an individual student or group of students or when a student is on school property and a classified employee is the only employee present.  In the event that any disciplinary action or student injury occurs, the classified employee shall report this to the immediate supervisor in the manner required. 

 

 

(June 9, 1980; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:03

402.03 - Employee Tutoring

402.03 - Employee Tutoring

Every effort will be made by the licensed employees to help students with learning problems before recommending that the parents engage a tutor.  Since there are exceptional cases when tutoring will help students overcome learning deficiencies, tutoring by licensed employees may be approved by the superintendent.

Licensed employees may only tutor students other than those for whom the teacher is currently exercising teaching, administrative or supervisory responsibility unless approved by the superintendent.  Licensed employees may only tutor students to the extent permitted by any state or federal laws or state or federal regulatory agencies, including the Iowa Board of Educational Examiners.

Tutoring for a fee may not take place within school facilities or during regular school hours unless approved by the superintendent.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:03

402.04 - Employee Performing Summer Curriculum Work

402.04 - Employee Performing Summer Curriculum Work

Except as modified by the negotiated Master Contract, employees hired to work on curriculum and other related areas during the summer will be paid a hourly rate determined on base salary for the succeeding school year.  The hourly rate will be established on a forty-hour week.  Each employee so employed shall complete and submit time cards for hours worked.

The Superintendent shall recommend the number of employees to be employed for each summer and the length of employment of each.  Hours will be regulated by the application and funds available. 

 

 

(June 9, 1980; July 19, 1993; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:04

402.05 - Employee Outside Employment

402.05 - Employee Outside Employment

The primary responsibility of employees of the school district is to the duties of their position within the school district as outlined in their job description.  The board considers an employee’s duties as part of a regular, full-time position as full-time employment.  The board expects such employees to give the responsibilities of their positions in the school district precedence over any other employment.

It is the responsibility of the superintendent to counsel employees, whether full-time or part-time, if, in the judgment of the superintendent and the employee’s immediate supervisor, the employee’s outside employment interferes with the performance of the employee’s duties required in the employee’s position within the school district.

The board may request the employee to cease the outside employment as a condition of continued employment with the school district.  If an employee is on leave from his/her position in the school district and is engaged in outside employment, the board may request the employee to cease the outside employment, provided such request is reasonable.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015, June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:05

402.06 - Employee Publication or Creation of Materials

402.06 - Employee Publication or Creation of Materials

Materials and/or products created by employees and the financial gain therefrom are the sole and exclusive property of the school district if any school funding, school materials, and/or school time were used in their creation and/or if such materials were created in the scope of the employee‘s employment.  The employee must seek prior written approval of the superintendent concerning such activities.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:06

402.07 - Employees Transporting Students

402.07 - Employees Transporting Students

Employees who transport students for school purposes must have the permission of the superintendent.  Generally, transportation of students is in a motor vehicle owned by the school district and driven by an employee.  In some cases, it may be more economical or efficient for the school district to allow an employee of the school district to transport the students in the employee’s motor vehicle.

This policy applies to transportation of students for school purposes in addition to the regular bus route transporting students to and from their designated attendance center.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:07

402.08 - Employee Political Activity

402.08 - Employee Political Activity

Employees will not engage in political activity upon property under the jurisdiction of the board.  Activities including, but not limited to, posting of political circulars or petitions, the distribution of political circulars or petitions, the collection of or solicitation for campaign funds, solicitation for campaign workers, use of district e-mail to originate messages of support for a particular candidate or issue, and the use of students for writing or addressing political materials, or the distribution of such materials to or by students are specifically prohibited.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:07

402.09 - Employee Conflict of Interest

402.09 - Employee Conflict of Interest

Employees’ use of their position with the school district for financial gain is considered a conflict of interest with their position as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain.  No employee may solicit other employees or students for personal or financial gain to the employee without the approval of the superintendent.  If the approval of the superintendent is given, the employee must conduct the solicitations within the conditions set by the superintendent.  Further, the superintendent may, upon five days’ notice, require the employee to cease such solicitations as a condition of continued employment.

Employees will not act as an agent or dealer for the sale of textbooks or other school supplies.  Employees will not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or to parents.  Employees will not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the school district.

It will also be a conflict of interest for an employee to engage in any outside employment or activity which is in conflict with the employee’s official duties and responsibilities.  In determining whether outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist will include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district’s badge, uniform, business card or other evidences of office to give the employee or the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not “similarly situated” merely by being related to an employee who is employed by the school district.
  1. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the employee or a member of the employee’s immediate family from anyone other than the school district for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours during which the employee performs service or work for the school district.
  1. The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the employee during the performance of the employee’s duties.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment of or activity.  If the activity or employment falls under (3), then the employee must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

When procurement is supported by Federal Child Nutrition funds, employees will not participate in the selection, award, or administration of a contract if there is a real or apparent conflict of interest in the contract.  Contract, for purposes of this paragraph, includes a contract where the employee, employee’s immediate family, partner, or a non-school district employer of these individuals is a party to the contract.

It is the responsibility of each employee to be aware of and take the necessary action to eliminate a potential conflict of interest should it arise.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:08

402.10 - Nepotism

402.10 - Nepotism

Nepotism is patronage bestowed or favoritism shown on the basis of family relationship.  More than one family member may be an employee of the district.  The decision to employ more than one individual in a family shall be made on the basis of each individual’s qualifications and credentials.

No district employee shall be involved in hiring a family member.  No district employee shall serve in a supervisory capacity over one of their family members employed by the district.  No district employee shall attempt to influence the evaluation or conditions of employment of the employee’s family member with anyone who serves in a supervisory capacity over that family member.

Family members for purposes of this policy include husbands, wives, mothers, fathers, mothers-in-law, fathers-in-law, sisters, brothers, sisters-in-law, brothers-in-law, daughters, sons, daughters-in-law, and sons-in-law.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:11

402.11 - Gifts to Employees

402.11 - Gifts to Employees

The board understands the desire of students, parents, and others to give gifts to show appreciation of an employee.  Rather than giving gifts, the board encourages, as more welcome and more appropriate, the writing of a letter to express gratitude and appreciation or the donation of a gift to benefit the school district rather than an individual employee.

Employees shall not, either directly or indirectly, solicit, accept or receive any gift, series of gifts or an honorarium unless the donor does not meet the definition of a “restricted donor” stated below or the item does not meet the definition of a “gift” or an “honorarium” stated below.  Employees may receive a gift on behalf of the school district.

A “restricted donor” is defined as a person or other entity which:

  • Is seeking to be or is a party to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
  • Is engaged in activities which are regulated or controlled by the school district;
  • Will be directly and substantially affected financially by the performance or nonperformance of the employee’s official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or,
  • Is a lobbyist with respect to matters within the school district’s jurisdiction.

A “gift” is the giving of anything of value in return for which something of equal or greater value is not given or received.  However, “gift” does not include any of the following:

  • Contributions to a candidate or a candidate’s committee;
  • Information material relevant to a employee’s official function, such as books, pamphlets, reports, documents or periodicals;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the public generally without regard to the official status of the employee;
  • Actual expenses of an employee for food, beverages, travel and lodging for a meeting, which is given in return for the participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public services;
  • Non-monetary items of food and drink with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given for the same purposes to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received as part of a regularly scheduled event that is part of a conference, seminar or other meeting that is sponsored and directed by any state, national or regional organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  • Items received from a charitable, professional, educational or business organizational or business organization to which the board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member’s status or positions held outside of the organization and if the dues are not inconsequential when compared to the items received;
  • Funeral flowers or memorials to a church or nonprofit organization;
  • Gifts which are given to a public official for the public official’s wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by a board member’s employer or the firm in which the board member is a member for the cost of attending a meeting of a subunit or an agency when the board member whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the board member is not entitled to receive compensation or reimbursement of expensed from the school district;
  • Gifts other than food, beverages, travel and lodging received by a board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions.  The costs of food, drink, lodging and travel are not “registration costs” under this paragraph. Meetings or sessions which a public official or public employee attends for personal or professional licensing purposes are not “informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions” under this paragraph.

An “honorarium” is anything of value that is accepted by, or on behalf of, an employee as consideration for an appearance, speech or article.  An honorarium does not include any of the following:

  • Actual expenses of a employee for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • A non-monetary gift or services of non-monetary gifts donated within thirty days to a public body, a bona fide educational or charitable organization or the department of general services; or
  • A payment made to an employee for services rendered as part of a bona fide private business, trade or profession in which the employee is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person’s status as a employee but rather, because of some special expertise or other qualification.

It shall be the responsibility of each employee to know when it is appropriate to accept or reject gifts or an honorarium.  An employee who violates this policy may be subject to disciplinary action.

 

 

(November 16, 1992; September 19, 1994; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:12

403.00 - Abuse of Students

403.00 - Abuse of Students dawn@iowaschoo… Wed, 05/27/2020 - 16:14

403.01 - Child Abuse Reporting

403.01 - Child Abuse Reporting

In compliance with state law and to provide protection to victims of child abuse, the board believes incidents of alleged child abuse should be reported to the proper authorities. Employees are encouraged, and licensed employees are required as mandatory reporters, to report alleged incidents of child abuse they become aware of within the scope of their professional duties.

When a mandatory reporter suspects a student is the victim of child abuse, the mandatory reporter will orally or in writing notify the Iowa Department of Human Services. If the mandatory reporter believes the child is in immediate danger, the local law enforcement agency will also be notified. Within forty-eight hours of the oral report, the mandatory reporter will file a written report with the Iowa Department of Human Services.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and reporting of child abuse, or submit evidence they’ve taken the course within the previous five years. The course will be retaken at least every five years.

 

 

(March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:14

403.02 - Abuse of Students by School District Employees

403.02 - Abuse of Students by School District Employees

Physical or sexual abuse of students, including inappropriate and intentional sexual behavior, by employees will not be tolerated. The definition of employees for the purpose of this policy includes not only those who work for pay but also those who are volunteers of the school district under the direction and control of the school district. Employees found in violation of this policy will be subject to disciplinary action, up to and including discharge.

The school district will respond promptly to allegations of abuse of students by school district employees by investigating or arranging for the investigation of an allegation. The processing of a complaint or allegation will be handled confidentially to the maximum extent possible. Employees are required to assist in the investigation when requested to provide information and to maintain the confidentiality of reporting and investigation process.

The school district has appointed a Level I investigator and an alternate Level I investigator. The school district has also arranged for a trained, experienced professional to serve as the Level II investigator.  The Level I investigator and alternate will be provided training in the conducting of an investigation at the expense of the school district. The names of the investigators are listed in the student handbook published annually in the local newspaper and posted in all school facilities.

The superintendent is responsible for drafting administrative regulations to implement this policy.

 

 

(September 18, 1989; October 21, 1991; June 15, 1992; July, 1995; May 20, 1996; April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:15

403.02 R1 - Abuse of Students by School District Employees Regulation

403.02 R1 - Abuse of Students by School District Employees Regulation

An individual who has knowledge an employee has physically or sexually abused a student may immediately report it to the school district’s Level I investigator.  “Employee” means one who works for pay or as a volunteer under the direction and control of the school district.  The report should be written, signed and witnessed by a person of majority age.  The witness may be the Level I investigator.  The reporter is the individual filing the report. 

The report will contain the following:

  • The full name, address, and telephone number of the person filing.
  • The full name, age, address, and telephone number, and attendance center of the student.
  • The name and place of employment of the employee who allegedly committed the abuse.
  • A concise statement of the facts surrounding the incident, including date, time, and place of occurrence, if known.
  • A list of possible witnesses by name, if known.
  • Names and locations of persons who examined, counseled or treated the student for the alleged abuse, including the dates on which those services were provided, if known.

Upon request, the Level I investigator may assist the reporter in completing the report.  An incomplete report will not be rejected unless the missing information would render the investigation futile or impossible.  An employee receiving a report of alleged abuse of a student by an employee will pass the report to the investigator and will keep the report confidential to the maximum extent possible.

In order for the school district to have jurisdiction over the acts and to constitute a violation of the law, acts of the employee must be alleged to have occurred on school grounds, on school time, at a school-sponsored activity, or in a school-related context.  However, the student need not be a student in the school district.  The student can be from another school district.

To be investigable, the written report must include basic information showing that the victim of the alleged abuse is or was a student at the time of the incident, that the alleged act of the employee resulted in injury or otherwise meets the definition of abuse in these rules, and that the person responsible for the act is currently an employee.  If the report is not investigable due to lack of jurisdiction, the investigator will dismiss the complaint and inform the reporter of other options available.  Other options available to the reporter include contacting law enforcement authorities, private counsel, or the Board of Educational Examiners in the case of a licensed employee.

If the Level I investigator believes the student is in imminent danger if continued contact is permitted between the employee and the student, the Level I investigator may:

  • temporarily remove the student from contact with the employee;
  • temporarily remove the employee from service; or,
  • take other appropriate action to ensure the student’s safety.

The Level I investigator will have access to the educational records of the student and access to the student for purposes of interviewing the student about the report.

Any Level I investigation shall follow all applicable Iowa laws and regulations.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:16

403.02 E1 - Abuse of Students by School District Employees Form

403.02 E1 - Abuse of Students by School District Employees Form

Complaint of Injury to or Abuse of a Student by a School District Employee

Please complete the following as fully as possible.  If you need assistance, contact the Level I investigator in your school.

 

Student’s name and address: __________________________________________________

__________________________________________________________________________

Student’s telephone no.:  ________________________________

Student’s school:  ____________________________________________________________

Name and place of employment of employee accused of abusing student:

__________________________________________________________________________

__________________________________________________________________________

Allegation is of _______________  Physical abuse  _______________  Sexual abuse*

Please describe what happened.  Include the date, time and where the incident took place, if known.  If physical abuse is alleged, also state the nature of the student’s injury:

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Were there any witnesses to the incident or are there students or persons who may have information about this incident?            yes             no

If yes, please list by name, if known, or classification (for example “third grade class,” “fourth period geometry class”):

__________________________________________________________________________

__________________________________________________________________________

*Parents of children who are in pre-kindergarten through sixth grade and whose children are the alleged victims of or witnesses to sexual abuse have the right to see and hear any interviews of their children in this investigation.  Please indicate “yes” if the parent/guardian wishes to exercise this right:

           Yes                  No      Telephone Number                                       

Has any professional person examined or treated the student as a result of the incident?          yes           no           unknown

If yes, please provide the name and address of the professional(s) and the date(s) of examination or treatment, if known

__________________________________________________________________________

__________________________________________________________________________

Has anyone contacted law enforcement about this incident?          yes           no

Please provide any additional information you have which would be helpful to the investigator.  Attach additional pages if needed.

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Your name, address and telephone number:

__________________________________________________________________________

__________________________________________________________________________

Relationship to student:  ______________________________________________________

 

_____________________________________________     __________________________________________________
Complainant Signature                                                                    Witness Signature

_____________________________________________     __________________________________________________
Date                                                                                                 Witness Name (please print)

                                                                                              __________________________________________________
                                                                                                          Witness Address

Be advised that you have the right to contact the police or sheriff’s office, the county attorney, a private attorney, or the State Board of Educational Examiners (if the accused is a licensed employee) for investigation of this incident.  The filing of this report does not deny you that opportunity. 

 

You will receive a copy of this report (if you are the named student’s parent or guardian) and a copy of the Investigator’s Report within fifteen calendar days of filing this report unless the investigation is turned over to law enforcement.

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:17

403.02 E2 - Abuse of Students by School District Employees Form

403.02 E2 - Abuse of Students by School District Employees Form

Report of Level I Investigation

Student’s name:  ____________________________________________________

Student’s age:  _______________________  Student’s grade:  ________________

Student’s address:  __________________________________________________

Student’s school:  ___________________________________________________

Name of accused school employee:  ____________________________________

Building:  __________________________________________________________

Name and address of person filing report: ________________________________
__________________________________________________________________

Name and address of student’s parent or guardian, if different from person filing report:

 __________________________________________________________________

Date report of abuse was filed:  _______________________________

Allegation is of ____________  Physical Abuse  ____________  Sexual Abuse*

Describe the nature, extent and cause of the student’s injury, if any and if known:    (Attach additional pages if needed).

 __________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________

Describe your investigation:  Attach additional pages if needed.  (Please do not use student witnesses’ full names.)

__________________________________________________________________
 __________________________________________________________________
 __________________________________________________________________
 

*Were parent(s) or guardian(s) advised of their right to see and hear any interview of their pre-kindergarten through sixth grade children who are alleged victims of or a witness in a sexual abuse investigation?

Yes            No        Was the right exercised?             Yes               No

Were audio tapes made of any interviews?            yes              no

Were video tapes made of any interviews?            yes              no

Was any action taken to protect the student during or as a result of the investigation?          yes           no

If yes, describe:

        student excused from school          school employee placed on leave

        student assigned to different class                         other (please specify)

 

Level I investigator’s conclusions:

                 The complaint is being dismissed for lack of jurisdiction.

                 Physical abuse was alleged, but no allegation of injury was made.

                 Physical abuse was alleged, but no evidence of physical injury exists and the nature of the alleged incident makes it unlikely an injury, as defined in the rules, occurred.

                 Sexual abuse was alleged, but the alleged actions of the school employee, even if true, would not meet the definition of sexual abuse in the rules.

                 Alleged victim was not a student at the time of the incident.

                 Alleged school employee is not currently employed by this school district.

                 Alleged incident did not occur on school grounds, on school time, at a school-sponsored activity, nor in a school-related context.

                 The complaint has been investigated and concluded at Level I as unfounded.

                      Complaint was withdrawn.

                      Insufficient evidence exists that an incident of abuse, as defined in the rules, took place.

                 The complaint has been investigated at Level I and is founded.

                 The investigation is founded at Level I and is being turned over to Level II for further investigation.

                 Investigation of the complaint was deferred at Level I and referred to law enforcement at this time.

                 The investigation is concluded at Level I because the accused school employee has admitted the violation, has resigned, or has agreed to relinquish any teaching license held.

 

Current status of investigation:

                   No further investigation is warranted.

                 Closed and referred to school officials for further investigation as a personnel matter.

                 Deferred to law enforcement officials.

                 Turned over to Level II investigator.

Other comments:  _____________________________________________________________
____________________________________________________________________________

 

I have given a copy of the report of abuse and of this investigative report to the employee named in the report, the employee’s supervisor, and the student’s parent or guardian and informed the person filing the report of the options of contacting law enforcement, private counsel, or the State Board of Educational Examiners, if the accused school employee holds an Iowa teacher’s certificate or license.

 

____________________________________________________________     ___________________________________________________
Name of Investigator                                                                                               Investigator's place of employment

____________________________________________________________     ___________________________________________________
Signature of Investigator                                                                                          Date

 

 

dawn@iowaschoo… Wed, 05/27/2020 - 16:24

404.00 - Records

404.00 - Records dawn@iowaschoo… Wed, 05/27/2020 - 19:19

404.01 - Employee Records

404.01 - Employee Records

The school district shall maintain personnel records on employees.  The records are important for the daily administration of the educational program, for implementing board policy, for budget and financial planning, and for meeting state and federal requirements.

The records shall include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy.  Employee personnel files are school district records and are considered confidential records and therefore are not generally open to public inspection or accessibility.  Only in certain limited instances, when the employee has given a signed consent or as otherwise authorized and/or required by law, will employee personnel records be accessible to individuals other than the employee or authorized school officials.

Employees may have access to their personnel files, with the exception of letters of reference, and copy items from their personnel files at a time mutually agreed upon between the Superintendent and the employee.  The school district may charge a reasonable fee for each copy made.  However, employees will not be allowed access to the employment references written on behalf of the employee.  Board members will generally only have access to an employee’s file when it is necessary because of an employee related matter before the board.

It shall be the responsibility of the Superintendent to keep employees’ personnel files current.  The board secretary shall be the custodian of employee records. 

 

 

(May 15, 2000; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:20

404.01 R1 - Employee Records Regulation

404.01 R1 - Employee Records Regulation

Employee Personnel Records Contents

  1. Employee personnel records may contain the following information:
  • Personal information including, but not limited to, name, address, telephone number, emergency numbers, birth date and spouse;
  • Application, resume and references, except those that shall be kept confidential according to state and federal law;
  • Educational transcripts;
  • Copy of the employee’s license or certificate, if needed for the position;
  • Individual employment contract;
  • Job description and/or assignment;
  • Salary information;
  • Tax documents, including, but not limited to IRS Form W-4;
  • Written attendance records;
  • Evaluation documents;
  • Complaints;
  • Performance improvement plans;
  • Documents concerning any raise, promotion, pay decrease or demotion;
  • Records of disciplinary matters;
  • Receipts and/or acknowledgements of any employee-related material, including policies and handbooks;
  • Letters of termination and/or resignation;
  • Documentation relating to an employee’s unemployment benefits; and
  • Documentation relating to an employee’s employment ceasing.
  1. Employee health and medical records are kept in a file separate from the employee’s personnel records.  Health and medical records may contain, but are not limited to:
  •     Medical professional signed physical form;
  •     Sick or long-term disability leave days;
  •     Worker’s compensation claims;
  •     Reasonable accommodation made by the school district to accommodate the employee’s disability;
  •     Employee’s medical history, including, but not limited to, medical records and/or notes;
  •     Employee emergency names and numbers; and
  •     Family and medical leave request forms.
  1. Employee immigration forms, specifically Form I-9, are kept separate from employee personnel records, and may be kept in a file that houses all employees’ immigration forms for the U.S. Citizenship and Immigration Services.

 

Applicant File Records Content

Records on applicants for positions with the school district are maintained in the central administration office.  The records will include, but not be limited to:

  • Application for employment;
  • Resume;
  • References, except those that shall be kept confidential according to state and federal law;
  • Evidence of appropriate license or certificate, if necessary for the position for which the individual applied; and
  • Affirmative action form, if submitted.

 

Record Access

The Board shall allow current and former employees access to their files pursuant to state and federal law.

Only authorized school officials will have access to an employee’s records without the written consent of the employee.  Authorized school officials may include, but not be limited to, the superintendent, building principal, or board secretary.  In the case of a medical emergency, the school nurse or other first aid or safety personnel may have access to the employee’s health or medical file without the consent of the employee.  Board members will generally only have access to an employee’s personnel file without the consent of the employee when necessary for the conducting of board business.

The general public may have access to an employee’s personnel records and/or personnel information as permitted by law.  Specifically, the general public may have access to the following information:

  • An employee’s name and compensation, including any written agreement establishing compensation or any other terms of employment excluding any information otherwise protected under the law.
    • Compensation means payment of, or agreement to pay, any money, thing of value, or financial benefit conferred in return for labor or services rendered by an official, officer or employee plus the value of benefits conferred including but not limited to casualty, disability, life, or health insurance, other health or wellness benefits, vacation leave, holiday leave, sick leave, severance payments, retirement benefits, and deferred compensation.
  • The dates the employee was employed by the district.
  • The positions the employee holds or has held with the district.
  • The educational instructions attended by the employee, including any diplomas and degrees earned, and the names of the employee’s previous employers, positions previously held, and dates of previous employment.
  • The fact that the individual resigned in lieu of termination, was discharged, or was demoted as the result of a disciplinary action, and the documented reasons and rationale for the resignation in lieu of termination, the discharge, or the demotion.

 

Employee Record Retention

All employee records, except payroll and salary records, are maintained for a minimum of seven years after termination of employment with the district.  Applicant records are maintained for minimum of seven years after the position was filled.  Payroll and salary records are maintained for a minimum of three years after payment.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:26

404.02 - Release of Credit Information

404.02 - Release of Credit Information

The following information will be released to an entity with whom an employee has applied for credit or has obtained credit:  title of position, income, and number of years employed.  This information will be released without prior written notice to the employee.  Confidential information about the employee will be released to an inquiring creditor with a written authorization from the employee.

It is the responsibility of the Payroll or Superintendent to respond to inquiries from creditors.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:30

404.03 - Reimbursement of Travel Expenses

404.03 - Reimbursement of Travel Expenses

Employees of the District shall be reimbursed for certain expenses incurred for travel authorized by the Superintendent and/or for travel incurred under the policies of the Board of Directors.

Payment of expenses will be made according to the following: Registration fees, transportation expense, and lodging expense for the employee will be paid in full. Receipts showing proof of payment when paid by the employee must be submitted with the claim for reimbursement for registration fees, transportation expense (except taxicabs or buses if less than $5.00) and lodging. Registration, transportation, and lodging shall be approved by the Superintendent. The Superintendent may specify that a particular mode of travel conveyance be used and may specify the type and place of lodging. Except in unusual circumstance approved by the Superintendent, claims for reimbursement must be submitted within 120 days incurring the expense.

Meals shall be reimbursed, when an employee is in ‘overnight status’ per Internal Revenue Service guidelines with reimbursement up to $40 per day with detailed receipt.  The Superintendent may authorize above these limits for unusual circumstances.

 

 

(June 9, 1980; July 21, 1986; January 19, 1997; September 19, 1988; Retroactive February 1,1990; August 19, 1991; June 15, 1992; December 19, 1994, May 18, 2009; March 21, 2011; June 18, 2012; January 19, 2015, August 6, 2018; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:30

404.04 - Reimbursement for Mileage

404.04 - Reimbursement for Mileage

Employees will be reimbursed at the rate consistent with IRS federal amount per mile for use of their personal automobile for approved travel on school business within and outside the District except as follows:

  1. Travel to periodic faculty meetings, curriculum meetings, or programs attended by employees in general.
  2. Travel from the employee’s personal residence to first duty location of the day.
  3. Travel from the employee’s last duty location of the day to personal residence.
  4. Travel for which the employee does not have prior approval of an immediate Supervisor, when required.
  5. Travel in excess of 30 miles (one way) not approved by the Superintendent.
  6. Travel for which the employee does not submit a request for payment in the required manner.

 

 

(February 4, 1985; February 18, 1991; June 15, 1992; May 20, 1996; July, 2006; March 21, 2011; June 18, 2012; January 19, 2015; March 9, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:31

404.05 - Recognition of Employees

404.05 - Recognition of Employees

In order to enhance employee morale and recognize long-term employment with the school district, the South Tama County Community School District will recognize employees and demonstrate appreciation for contributions rendered.

The district specifically may do the following:

A.  Provide a system of awards as appreciation for longevity at five-year intervals.  Awards will be given to all employees who complete 5, 10, 15, 20, 25, 30, 35, 40 years of service
      to the South Tama County Community School District.

B.  Sponsor a ceremony and award a token for appreciation upon retirement after at least three (3) year of service.

C.  Express condolence.  The Business Manager will cause to be delivered, when appropriate under this policy, a memorial or remembrance from the Board of Education in the
      amount of approximately twenty-five ($25.00).  The memorial or remembrance will be made to the family of any employee in the event of the death of the employee, their spouse,
      or their minor child.

 

 

(September 20.1993; November 17, 1997; March 21, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:32

405.00 - General

405.00 - General dawn@iowaschoo… Wed, 05/27/2020 - 19:34

405.01 - Employee Physical Examination

405.01 - Employee Physical Examination

Good health is important to job performance.  Employees may be required to submit to a pre-employment physical examination after an offer of employment has been made and before the beginning of service.  The district will provide the standard examination form to be completed by an appropriately licensed health care provider who performs the physical examination.  If the district requires a physical examination, a written report of the physical examination shall be submitted to the district.  The date by which any such physical examination report shall be submitted to the district shall be determined by the superintendent, but in no case shall be any less than five (5) business days prior to the first working day.

School bus drivers will be required to submit to a pre-employment physical examination and every two (2) years thereafter.  School bus drivers will be required to present evidence of good health in the form of a physical examination report unless otherwise required by law or medical opinion.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job, or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition.  A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.  The district also reserves the right to request additional physical or mental evaluation as deemed by a licensed physician for job performance.

The cost of the initial examination will be paid by the employee.  The cost of bus driver physicals will be paid by the school district up to the actual expense or designated limit for each required medical examination.

Failure to submit written evidence relative to the required medical examinations may be cause for withholding payment of salary.  Refusal to undergo required physical examinations, or failure to provide evidence of physical examinations in a timely manner, will be considered grounds for termination of employment.  

It is the responsibility of the superintendent to write an exposure control plan to eliminate or minimize district occupational exposure to blood borne pathogens.  The plan for designated employees will include, but not be limited to, scope and application, definitions, exposure control, methods of compliance, and post-exposure evaluation and follow-up, communication of hazards to employees, and record keeping.

 

 

(June 9, 1980; June 15, 1992; June 19, 2006; April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:34

405.02 - Employee Injury on the Job

405.02 - Employee Injury on the Job

When an employee becomes seriously injured on the job, the employee’s supervisor will attempt to notify a member of the family or an individual of close relationship as soon as the employee’s supervisor becomes aware of the injury.

If possible, an employee may administer emergency or minor first aid.  An injured employee will be turned over to the care of the employee’s family or qualified medical employees as quickly as possible.  The school district is not responsible for medical treatment of an injured employee.

It is the responsibility of the employee injured on the job to inform the superintendent within twenty-four (24) hours of the occurrence.  It is the responsibility of the employee’s immediate supervisor to file an accident report within twenty-four (24) hours after the employee reported the injury.  An employee who fails to follow this policy may be subject to disciplinary action up to and including termination.

It is the responsibility of the board secretary to file worker’s comp claims.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:35

405.03 - Communicable Diseases - Employees

405.03 - Communicable Diseases - Employees

Employees with a communicable disease will be allowed to perform their customary employment duties provided they are able to perform the essential functions of their position and their presence does not create a direct threat and/or a substantial risk of illness or transmission to students or other employees.

The term “communicable disease” will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.  A “direct threat” occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

Prevention and control of communicable diseases is included in the school district’s blood borne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees, and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

An employee shall notify the superintendent or the school nurse when the employee learns a communicable disease exists.  It shall be the responsibility of the superintendent, when the superintendent or school nurse, upon investigation, has knowledge that a reportable communicable disease is present, to notify the Iowa Department of Public Health.

The health risk to immunodepressed employees is determined by their personal physician.  The health risk to others in the school district environment from the presence of an employee with a communicable disease is determined on a case-by-case basis by the employee’s personal physician, a physician chosen by the school district, and/or public health officials.

Health data of an employee is confidential and it will not be disclosed to third parties.  Employee medical records are kept in a file separate from their personal file.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with employees with a communicable disease.

 

 

(September 19, 1994; May 17, 1999; April 18, 2011; June 18, 2012; January 19, 2015, June 10, 2019))

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:36

405.03 R1 - Communicable Diseases – Universal Precautions Regulation

405.03 R1 - Communicable Diseases – Universal Precautions Regulation

Universal precautions (UP) are intended to prevent transmission of infection, as well as decrease the risk of exposure for employees and students.  It is not currently possible to identify all individuals with communicable diseases, thus precautions must be used with every individual.  UP pertain to blood and other potentially infectious materials (OPIM) containing blood.  These precautions do not apply to other body fluids and wastes (OBFW) such as saliva, sputum, feces, tears, nasal secretions, vomitus and urine unless blood is visible in the material.  However, these OBFW can be sources of other infections and should be handled as if they are infectious.

The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations.  Based on the type of possible contact, employees and students should be prepared to use the appropriate precautions prior to the contact.  Diligent and proper hand washing, the use of barriers, appropriate disposal of waste products and needles, and proper decontamination of spills are essential techniques of infection control.  All individuals should respond to situations practicing UP followed by the activation of the school response team plan.  Using common sense in the application of these measures will enhance protection of employees and students.

 

Hand Washing

Proper hand washing is crucial to preventing the spread of infection.  Textured jewelry on the hands or wrists should be removed prior to washing and kept off until completion of the procedure and the hands are rewashed.  Use of running water, lathering with soap and using friction to clean all hand surfaces is key.  Rinse well with running water and dry hands with paper towels.

The following are general guidelines regarding hand washing: 

  • Hands should be washed before physical contact with individuals and after contact is completed.
  • Hands should be washed after contact with any used equipment.
  • If hands (or other skin) come into contact with blood or body fluids, hands should be washed immediately before touching anything else.
  • Hands should be washed whether gloves are worn or not and, if gloves are worn, after the gloves are removed.

 

Barriers

Barriers anticipated to be used at school include disposable gloves, absorbent materials and resuscitation devices.  Their use is intended to reduce the risk of contact with blood and body fluids as well as to control the spread of infectious agents from individual to individual.  Gloves should be worn when in contact with blood, OPIM, or OBFW.  Gloves should be removed without touching the outside and disposed of after each use.

 

Disposal of Waste

Blood, OPIM, OBFW, used gloves, barriers and absorbent materials should be placed in a plastic bag and disposed of in the usual procedure.  When the blood or OPIM is liquid, semi-liquid or caked with dried blood, it is not absorbed in materials, and is capable of releasing the substance if compressed, special disposal as regulated waste is required.  A band-aid, towel, sanitary napkin or other absorbed waste that does not have the potential of releasing the waste if compressed would not be considered regulated waste.  It is anticipated schools would only have regulated waste in the case of a severe incident.  Needles, syringes and other sharp disposable objects should be placed in special puncture-proof containers and disposed of as regulated waste.  Bodily wastes such as urine, vomitus or feces should be disposed of in the sanitary sewer system.

 

Clean up

Spills of blood and OPIM should be cleaned up immediately.  The employee should:

  • Wear gloves.
  • Clean up the spill with paper towels or other absorbent material.
    • Use a solution of one part household bleach to one hundred parts of water (1:100) or other EPA-approved disinfectant and use it to wash the area well.
  • Dispose of gloves, soiled towels and other waste in a plastic bag.
  • Clean and disinfect reusable supplies and equipment.

 

Laundry

Laundry with blood or OPIM should be handled as little as possible with a minimum of agitation.  It should be bagged at the location.  If it has the potential of releasing the substance when compacted, regulated waste guidelines should be followed.  Employees who have contact with this laundry should wear protective barriers.

 

Exposure

An exposure to blood or OPIM through contact with broken skin, mucous membrane or by needle or sharp stick requires immediate washing, reporting and follow-up.

  • Always wash the exposed area immediately with soap and water.
  • If a mucous membrane splash (eye or mouth) or exposure of broken skin occurs, irrigate or wash the area thoroughly.
  • If a cut or needle stick injury occurs, wash the area thoroughly with soap and water.

The exposure should be reported immediately, the parent or guardian is notified, and the person exposed contacts a physician for further health care.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:36

405.04 - Hazardous Chemical Disclosure

405.04 - Hazardous Chemical Disclosure

The board authorizes the development of a comprehensive hazardous chemical communication program for the school district to disseminate information about hazardous chemicals in the workplace.

Each employee will annually review information about hazardous substances in the workplace.  When a new employee is hired or transferred to a new position or work site, the information and training, if necessary, is included in the employee’s orientation.  When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training is conducted for the appropriate employees.  The superintendent will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place.

Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:38

405.05 - Substance-Free Workplace

405.05 - Substance-Free Workplace

The board expects the school district and its employees to remain substance free.  No employee will unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of, in the workplace, any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcoholic beverage as defined by federal or state law.  “Workplace” includes school district facilities, school district premises or school district vehicle, and also includes non-school property if the employee is at any school-sponsored, school-approved, or school-related activity, event, or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.

If an employee is charged with and/or convicted of a violation of any criminal drug or alcohol offense, the employee will notify the employee’s supervisor of the conviction within five days of the charge and/or conviction.

The superintendent will make the determination whether to require the employee to undergo substance abuse treatment or to discipline the employee.  An employee who violates the terms of this policy may be subject to discipline up to and including termination. An employee who violates this policy may be required to successfully participate in a substance abuse treatment program approved by the board. If the employee fails to successfully participate in and/or complete a program, the employee may be subject to discipline up to and including termination. 

The superintendent is responsible for publication and dissemination of this policy to each employee.  In addition, the superintendent will oversee the establishment of a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment programs.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:39

405.05 E1 - Substance-Free Workplace Notice to Employees and Acknowledgment

405.05 E1 - Substance-Free Workplace Notice to Employees and Acknowledgment

EMPLOYEES ARE HEREBY NOTIFIED it is a violation of the Substance-Free Workplace policy for an employee to unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcohol, as defined in Schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1300.11 through 1300.15 and Iowa Code Chapter 124.  

“Workplace” is defined as the site for the performance of work done in the capacity as a employee.  This includes school district facilities, other school premises or school district vehicles.  “Workplace” also includes non-school property if the employee is at any school-sponsored, school-approved or school-related activity, event or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.

The superintendent retains the discretion to discipline an employee for violation of the Substance-Free Workplace policy.  Employees who violate the terms of the Substance-Free Workplace policy may be required to successfully participate in a substance abuse treatment program approved by the board and/or may be subject to discipline up to and including termination.  If the employee fails to successfully participate in and/or complete such a program, the employee is subject to discipline up to and including termination.

EMPLOYEES ARE FURTHER NOTIFIED it is a condition of their continued employment that they comply with the above policy of the school district and will notify their supervisor of their conviction of any criminal drug or alcohol statute no later than five (5) days after the conviction.

I,                                       , have read and understand the Substance-Free Workplace policy.  I understand that if I violate the Substance-Free Workplace policy, I may be subject to discipline up to and including termination or I may be required to participate in a substance abuse treatment program.  If I fail to successfully participate in and/or complete a substance abuse treatment program, I understand I may be subject to discipline up to and including termination.  I understand that if I am required to participate in a substance abuse treatment program and I refuse to participate, I may be subject to discipline up to and including termination.  I also understand that if I am convicted of a criminal drug or alcohol offense, I must report that conviction to my supervisor within five days of the conviction.

_______________________________________________________________     _________________________________________________
(Signature of Employee)                                                                                               (Date)

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:40

405.06 - Drug and Alcohol Testing Program

405.06 - Drug and Alcohol Testing Program

Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver’s license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand one pounds or more.  For purposes of the drug and alcohol testing program, the term “employees” includes applicants who have been offered a position to operate a school vehicle.

The employees operating a school vehicle as described above are subject to pre-employment drug testing and random, reasonable suspicion, and post-accident, drug and alcohol testing pursuant to state and federal law.  Pre-employment alcohol tests are not authorized by law, but drug testing in required.

Employees governed by this policy shall be subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate school vehicles and continue to be subject to the drug and alcohol testing program as long as they may be required to perform a safety-sensitive function as it is defined in the administrative regulations.  Employees with questions about the drug and alcohol testing program may contact South Tama County Community School District Business Office at 1702 Harding Street, Tama, Iowa 52339.

Employees operating school vehicles shall not perform a safety-sensitive function within four hours of using alcohol or at any time if the employee is impaired and unable to safely perform their safety-sensitive functions. 

Employees who violate the terms of this policy are subject to discipline up to and including termination.

It is the responsibility of the superintendent to develop administrative regulations to implement this policy.  The superintendent shall also inform applicants of the requirement for drug and alcohol testing in notices or advertisements for employment, in the application form, and personally at the first interview with the applicant. 

The superintendent shall also be responsible for publication and dissemination of this policy and its supporting administrative regulations to employees operating school vehicles.  The superintendent shall also oversee a substance-free awareness program to educate employees about the dangers of substance abuse. 

 

 

(December 18, 1995; June 16, 1997; July 17, 2000; June 18, 2012, February 18, 2015; January 19, 2015; March 9, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:41

405.06 E1 - Drug and Alcohol Testing Program Notice to Employees

405.06 E1 - Drug and Alcohol Testing Program Notice to Employees

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE HEREBY NOTIFIED they are subject to the school district’s drug and alcohol testing program for pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing as outlined in the Drug and Alcohol Testing Program policy, its supporting documents and the law.

Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver’s license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs 26,001 pounds or more.  For purposes of the drug and alcohol testing program, “employees” also includes applicants who have been offered a position to operate a school vehicle.   The employees operating a school vehicle are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate a school vehicle and continue to be subject to the drug and alcohol testing program until such time employment is terminated or the employee will no longer operate, at any time, a commercial motor vehicle for the school.

It is the responsibility of the superintendent to inform employees of the drug and alcohol testing program requirements.  Employees with questions regarding the drug and alcohol testing requirements will contact the school district’s contact person.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED it is a condition of their continued employment to comply with the Drug and Alcohol Testing Program policy, its supporting documents, regulations and the law.  It is a condition of continued employment for employees operating a school vehicle to notify their supervisor of any prescription medication they are using.  Drug and alcohol testing records about a driver are confidential and are released in accordance with this policy, its supporting documents, regulations or the law.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:42

405.06 E2 - Drug and Alcohol Testing Program Acknowledgment Form

405.06 E2 - Drug and Alcohol Testing Program Acknowledgment Form

I, (____________________), have received a copy, read and understand the Drug and Alcohol
            Name of Employee

Testing Program policy of the South Tama Community School District and its supporting documents.

I also understand that I must inform my supervisor of any prescription medication I use.

I understand that if I violate the Drug and Alcohol Testing Program policy, its supporting documents, or the law, I may be subject to discipline up to and including termination.

In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.

Furthermore, I know and understand that I am required to submit to a controlled substance (drug) test, the results of which must be received by this employer before being employed by the school district and before being allowed to perform a safety-sensitive function.  I also understand that if the results of the pre-employment test are positive, that I will not be considered further for employment with the school district.

I further understand that drug and alcohol testing records and information about me are confidential, and may be released at my request or in accordance with the district’s drug and alcohol testing program policy, its supporting documents or the law.

_________________________________________________________     _________________________________________________
(Signature of Employee)                                                                                       (Date)

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:43

405.07 - Family and Medical Leave

405.07 - Family and Medical Leave

Unpaid family and medical leave will be granted up to twelve (12) weeks per year for qualifying leave to assist employees in balancing family and work life.  For purposes of this policy, year is defined as a “rolling” twelve (12) month period measured backward from the date of any FMLA leave usage.  Requests for family and medical leave will be made to the superintendent.

Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.  Employees shall be required to complete all necessary Family and Medical Leave Act documentation prior to any leave being approved as family and medical leave.  The required documentation shall be as outlined in this policy and as required by the Department of Labor.  All documentations and forms shall be available on the district’s website.  If the employee fails to complete and return all necessary Family and Medical Leave Act documentation, and the leave is such that would be covered as approved family and medical leave, administration may designate the leave as approved family and medical leave.

The district may require, or employees may request, to run concurrently applicable paid leave during any family and medical leave by meeting the requirements set out in the family and medical leave administrative rules.  Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.

 

 

(April 18, 2011; June 18, 2012; January 19, 2015; July 10, 2017; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:45

405.07 R1 - Family and Medical Leave Regulations

405.07 R1 - Family and Medical Leave Regulations

A.        School District Notice

  1. The school district will post the notice in this series regarding family and medical leave.
  2. Information on the Family and Medical Leave Act and the board policy on family and medical leave, including leave provisions and employee obligations will be provided annually.  The information will be in the employee handbook.
  3. When an employee requests family and medical leave, the school district will provide the employee with information listing the employee’s obligations and requirements.  Such information will include:
    a. 
    a statement clarifying whether the leave qualifies as family and medical leave and will, therefore, be credited to the employee’s annual 12-week entitlement or 26 week entitlement depending on the purpose of the leave;
    b. 
    a reminder that employees requesting family and medical leave for their serious health condition or for that of an immediate family member must furnish medical certification of the serious health condition and the consequences for failing to do so or proof of call to active duty in the case of military family and medical leave;
    c. 
    an explanation of the employee’s right to run concurrently applicable paid leave for family and medical leave including a description of when the school district requires substitution of paid leave and the conditions related to the substitution; and
    d. 
    a statement notifying employees that they must pay and must make arrangements for paying any premium or other payments to maintain health or other benefits.

B.        Eligible Employees

  1. Employees are eligible for family and medical leave if the following criteria are met:
    a. 
    The employee has worked for the school district for at least twelve (12) months or fifty-two (52) weeks (the months and weeks need not be consecutive); and
    b. 
    The employee has worked at least 1,250 hours within the previous year.  Full-time professional employees who are exempt from the wage and hour law may be presumed to have worked the minimum hour requirement.
  2. If the employee requesting leave is unable to meet the above criteria, the employee is not eligible for family and medical leave.

C.        Employee Requesting Leave (two types of leave)

  1. Foreseeable family and medical leave
    a. 
    Definition - leave is foreseeable for the birth or placement of an adopted or foster child with the employee or for planned medical treatment.
    b. 
    Employee must give at least thirty (30) days notice for foreseeable leave.  Failure to give the notice may result in the leave beginning thirty (30) days after notice was received.  For those taking leave due to military family and medical leave, notice should be given as soon as possible.
    c. 
    Employees must consult with the school district prior to scheduling planned medical treatment leave to minimize disruption to the school district.  The scheduling is subject to the approval of the health care provider.
  2. Unforeseeable family and medical leave.
    a. 
    Definition - leave is unforeseeable in such situations as emergency medical treatment or premature birth.
    b. 
    Employee must give notice as soon as possible but no later than one to two work days after learning that leave will be necessary.
    c. 
    A spouse or family member may give the notice if the employee is unable to personally give notice.

D.        Eligible Family and Medical Leave Determination

  1. The following is a list of the acceptable purposes for family or medical leave:
    a. 
    The birth of a son or daughter of the employee and in order to care for that son or daughter prior to the first anniversary of the child’s birth;
    b. 
    The placement of a son or daughter with the employee for adoption or foster care and in order to care for that son or daughter prior to the first anniversary of the child’s placement;
    c. 
    To care for the spouse, son, daughter or parent of the employee if the spouse, son, daughter or parent has a serious health condition;
    d. 
    Employee’s serious health condition that makes the employee unable to perform the essential functions of the employee’s position;
    e. 
    Because of a qualifying exigency arising out of the fact that an employee’s spouse, son or daughter or parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves; or
    f. 
    Because the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.
  2. The school district may require the employee giving notice of the need for leave to provide reasonable documentation or a statement of family relationship.
  3. Medical certification.
    a. 
    When required:
          i.  Employees shall be required to present medical certification of the employee’s serious health condition and inability to perform the essential functions of the job;
         ii. 
    Employees shall be required to present medical certification of the family member’s serious health condition and that it is medically necessary for the employee
              to take leave to care for the family member; and/or
        iii. 
    Employees may be required to present certification of the call to active duty when taking military family and medical leave.
    b. 
    Employee’s medical certification responsibilities:
          i. 
    The employee must obtain the certification from the health care provider who is treating the individual with the serious health condition;
         ii. 
    The school district may require the employee to obtain a second certification by a health care provider chosen by and paid for by the school district if the school
              district has reason to doubt the validity of the certification an employee submits.  The second health care provider cannot, however, be employed by the school
              district on a regular basis;
        iii. 
    If the second health care provider disagrees with the first health care provider, then the school district may require a third health care provider to certify the
             serious health condition.  This health care provider must be mutually agreed upon by the employee and the school district and paid for by the school district. 
             This certification or lack of certification is binding upon both the employee and the school district.
    c. 
    Medical certification will be required fifteen (15) days after family and medical leave begins unless it is impracticable to do so.  The school district may request recertification every thirty (30) days.  Recertification must be submitted within fifteen (15) days of the school district’s request.
    d. 
    Employees taking military caregiver family and medical leave to care for a family service member cannot be required to obtain a second opinion or to provide recertification.
    e. 
    Family and medical leave requested for the serious health condition of the employee or to care for a family member with a serious health condition which is not supported by medical certification will be denied until such certification is provided.
    f. 
    An employee who fails to complete and return all necessary Family and Medical Leave Act documentation may have the leave designated by administration as approved family and medical leave, provided the leave is such that would be covered as approved family and medical leave.

E.         Entitlement.

  1. Employees are entitled to twelve (12) weeks unpaid family and medical leave per year.   Employees taking military caregiver family and medical leave to care for a family service member are entitled to twenty-six (26) weeks of unpaid family and medical leave but only in a single twelve (12) month period.
  2. Year is defined as a “rolling” twelve (12) month period measured backward from the date of any FMLA leave usage.
  3. If insufficient leave is available, the school district may:
    a. 
    Deny the leave if entitlement is exhausted;
    b. 
    Award leave available; and/or
    c. 
    Award leave in accordance with other provisions of board policy or the collective bargaining agreement.

F.         Type of Leave Requested.

  1. Continuous - employee will not report to work for set number of days or weeks
  2. Intermittent - employee requests family and medical leave for separate periods of time.
    a. 
    Intermittent family and medical leave is available for:
          i. 
    the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;
         ii. 
    the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;
        iii. 
    a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, the employee’s parent is on active duty or call to active
             duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or
        iv. 
    the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.
    b. 
    In the case of foreseeable intermittent leave, the employee must schedule the leave to minimize disruption to the school district operation.
    c.  
    During the period of foreseeable intermittent leave, the school district may move the employee to an alternative position with equivalent pay and benefits.    (For instructional employees, see G below.)
  3. Reduced work schedule - employee requests a reduction in the employee’s regular work schedule.
    a. 
    Reduced work schedule family and medical leave is available for:
          i. 
    the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;
         ii. 
    the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;
        iii. 
    a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, the employee’s parent is on active duty or call to active
             duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or
        iv. 
    the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.
    b. 
    In the case of foreseeable reduced work schedule leave, the employee must schedule the leave to minimize disruption to the school district operation.
    c. 
    During the period of foreseeable reduced work schedule leave, the school district may move the employee to an alternative position with equivalent pay and benefits.  (For instructional employees, see G below.)

 

G.        Special Rules for Instructional Employees.

  1. Definition - an instructional employee is one whose principal function is to teach and instruct students in a class, a small group or an individual setting.  This includes, but is not limited to, teachers, coaches, driver’s education instructors and special education assistants.
  2. Instructional employees who request foreseeable medically necessary intermittent or reduced work schedule family and medical leave greater than twenty percent (20%) of the work days in the leave period may be required to:
    a. 
    Take leave for the entire period or periods of the planned medical treatment; or
    b. 
    Move to an available alternative position, with equivalent pay and benefits, but not necessarily equivalent duties, for which the employee is qualified.
  3. Instructional employees who request continuous family and medical leave near the end of a semester may be required to extend the family and medical leave through the end of the semester.  The number of weeks remaining before the end of a semester does not include scheduled school breaks, such as summer, winter or spring break.
    a. 
    If an instructional employee begins family and medical leave for any purpose more than five weeks before the end of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last at least three weeks and the employee would return to work during the last three weeks of the semester if the leave was not continued.
    b. 
    If the employee begins family and medical leave for a purpose other than the employee’s own serious health condition during the last five weeks of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last more than two weeks and the employee would return to work during the last two weeks of the semester.
    c. 
    If the employee begins family and medical leave for a purpose other than the employee’s own serious health condition during the last three weeks of the semester and the leave will last more than five working days, the school district may require the employee to continue taking leave until the end of the semester.
  4. The entire period of leave taken under the special rules is credited as family and medical leave.  The school district will continue to fulfill the school district’s family and medical leave responsibilities and obligations, including the obligation to continue the employee’s health insurance and other benefits, if an instructional employee’s family and medical leave entitlement ends before the involuntary leave period expires.

 

H.        Employee responsibilities while on family and medical leave.

  1. Employee must continue to pay health care benefit contributions or other benefit contributions regularly paid by the employee unless employee elects not to continue the benefits while on FMLA leave.
  2. The employee contribution payments will be deducted from any money owed to the employee or the employee will reimburse the school district by delivery of cash or check to the employer’s business office by the first day of the month in which premiums are due to the carrier.
  3. An employee who fails to make the health care contribution payments within thirty (30) days after they are due will be notified that their coverage may be canceled if payment is not received within an additional fifteen (15) days.
  4. An employee may be asked to re-certify the medical necessity of family and medical leave for the serious medical condition of an employee or family member once every thirty (30) days and return the certification within fifteen (15) days of the request. 
  5. The employee must notify the school district of the employee’s intent to return to work at least once each month during their leave and at least two (2) weeks prior to the conclusion of the family and medical leave.
  6. If an employee intends not to return to work, the employee must immediately notify the school district, in writing, of the employee’s intent not to return.  The school district will cease benefits upon receipt of this notification.

 

I.          Use of paid leave for family and medical leave.

  1. The district may require, or an employee may request, their unpaid family and medical leave run concurrently with applicable paid leave available to the employee under board policy, individual contracts or the collective bargaining agreement, as outlined in the family and medical leave administrative rules.  When the district determines that paid leave is being taken for an FMLA reason, the district will notify the employee within two (2) business days that the paid leave will be counted as FMLA leave.
  2. The district may require, or an employee may request, to run concurrently paid sick and/or personal leave with unpaid FMLA leave for the serious health condition of the employee only.  Upon the expiration of paid leave, the FMLA leave for the serious health condition of the employee is unpaid.
  3. The district may require, or an employee may request, to run concurrently paid family sick leave and personal leave with unpaid FMLA leave for the serious health condition of an employee’s family member.  Upon the expiration of paid leave, the FMLA leave for the serious health condition of an employee’s family member is unpaid.
  4. The district may require or an employee may request to run concurrently paid sick leave/family illness leave with their unpaid FMLA leave for the birth of their child as follows:  a mother may run concurrently her available paid sick leave for so long as her health care provider certifies that she is unable to perform the essential functions of her job/has a serious health condition; a mother may run concurrently her available paid family illness leave for so long as a health care provider certifies that her newborn infant has a serious health condition; and a spouse may run concurrently his/her available paid family illness leave for so long as a health care provider certifies that the employee is needed  to care for the mother who has a serious health condition or child who has a serious health condition.  Upon the expiration of paid leave, the FMLA leave for the birth of a child or for the placement of a child for adoption or foster care is unpaid.
  5. The district may require, or an employee may request, to run concurrently available paid personal leave with their unpaid FMLA leave for the birth of their child or for placement with the employee of a child for adoption or foster care.  Upon the expiration of paid leave, the FMLA leave for the birth of a child or for the placement of a child for adoption or foster care is unpaid.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:45

405.07 R2 - Family and Medical Leave Definitions

405.07 R2 - Family and Medical Leave Definitions

Active Duty - duty under a call or order to active duty under a provision of law referring to in section 101(a)(13) of title 10, U.S. Code.

Common Law Marriage - according to Iowa law, common law marriages exist when there is a present intent by the two parties to be married, continuous cohabitation, and a public declaration that the parties are husband and wife.  There is no time factor that needs to be met in order for there to be a common law marriage.

Contingency Operation - has the same meaning given such term in section 101(a)(13) of title 10, U.S. Code.

Continuing Treatment - a serious health condition involving continuing treatment by a health care provider includes any one or more of the following:

  • A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days and any subsequent treatment or period of incapacity relating to the same condition that also involves:
    • treatment two or more times by a health care provider, by a nurse or physician’s assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders of, or in referral by, a health care provider; or
    • treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.
  • Any period of incapacity due to pregnancy or for prenatal care.
  • Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.  A chronic serious health condition is one which:
    • requires periodic visits for treatment by a health care provider or by a nurse or physician’s assistant under direct supervision of a health care provider;
    • continues over an extended period of time (including recurring episodes of a single underlying condition); and
    • may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).
  • Any period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective.  The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider.  Examples include Alzheimer’s, a severe stroke or the terminal stages of a disease.
  • Any period of absence to receive multiple treatments (including any period of recovery) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).

Covered Servicemember - a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness.

Eligible Employee - the district has more than 50 employees on the payroll at the time leave is requested.  The employee has worked for the district for at least twelve months and has worked at least 1250 hours within the previous year.

Essential Functions of the Job - those functions which are fundamental to the performance of the job.  It does not include marginal functions.

Employment Benefits - all benefits provided or made available to employees by an employer, including group life insurance, health insurance, disability insurance, sick leave, annual leave, educational benefits, and pensions, regardless of whether such benefits are provided by a practice or written policy of an employer or through an “employee benefit plan.”

Family Member - individuals who meet the definition of son, daughter, spouse or parent.

Group Health Plan - any plan of, or contributed to by, an employer (including a self-insured plan) to provide health care (directly or otherwise) to the employer’s employees, former employees, or the families of such employees or former employees.

Health Care Provider-

  • A doctor of medicine or osteopathy who is authorized to practice medicine or surgery by the state in which the doctor practices; or
  • Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors (limited to treatment consisting of manual manipulation of the spine to correct a subluxation as demonstrated by X ray to exist) authorized to practice in the state and performing within the scope of their practice as defined under state law; and
  • Nurse practitioners and nurse-midwives, and clinical social workers who are authorized to practice under state law and who are performing within the scope of their practice as defined under state law; and
  • Christian Science practitioners listed with the First Church of Christ Scientist in Boston, Massachusetts;
  • Any health care provider from whom an employer or a group health plan’s benefits manager will accept certification of the existence of a serious health condition to substantiate a claim for benefits;
  • A health care provider as defined above who practices in a country other than the United States who is licensed to practice in accordance with the laws and regulations of that country.

In Loco Parentis - individuals who had or have day-to-day responsibilities for the care and financial support of a child not their biological child or who had the responsibility for an employee when the employee was a child.

Incapable of Self-Care - that the individual requires active assistance or supervision to provide daily self-care in several of the “activities of daily living” or “ADLs.”  Activities of daily living include adaptive activities such as caring appropriately for one’s grooming and hygiene, bathing, dressing, eating, cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, using a post office, etc.

Instructional Employee - an employee employed principally in an instructional capacity by an educational agency or school whose principal function is to teach and instruct students in a class, a small group, or an individual setting, and includes athletic coaches, driving instructors, and special education assistants such as signers for the hearing impaired.  The term does not include teacher assistants or aides who do not have as their principal function actual teaching or instructing, nor auxiliary personnel such as counselors, psychologists, curriculum specialists, cafeteria workers, maintenance workers, bus drivers, or other primarily noninstructional employees.

Intermittent Leave - leave taken in separate periods of time due to a single illness or injury, rather than for one continuous period of time, and may include leave or periods from an hour or more to several weeks.

Medically Necessary - certification for medical necessity is the same as certification for serious health condition.

“Needed to Care For” - the medical certification that an employee is “needed to care for” a family member encompasses both physical and psychological care.  For example, where, because of a serious health condition, the family member is unable to care for his or her own basic medical, hygienic or nutritional needs or safety or is unable to transport himself or herself to medical treatment.  It also includes situations where the employee may be needed to fill in for others who are caring for the family member or to make arrangements for changes in care.

Next of Kin - an individual’s nearest blood relative

Outpatient Status - the status of a member of the Armed Forces assigned to one of the following:

  • either a military medical treatment facility as an outpatient; or,
  • a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients.

Parent - a biological parent or an individual who stands in loco parentis to a child or stood in loco parentis to an employee when the employee was a child.  Parent does not include parent-in-law.

Physical or Mental Disability - a physical or mental impairment that substantially limits one or more of the major life activities of an individual.

Reduced Leave Schedule - a leave schedule that reduces the usual number of hours per workweek, or hours per workday, of an employee.

Serious Health Condition - An illness, injury, impairment, or physical or mental condition that involves:

  • Inpatient care (i.e. an overnight stay) in a hospital, hospice or residential medical care facility including any period of incapacity (for purposes of this section, defined to mean inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from), or any subsequent treatment in connection with such inpatient care; or
  • Continuing treatment by a health care provider.  A serious health condition involving continuing treatment by a health care provider includes:
    • A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days, including any subsequent treatment or period of incapacity relating to the same condition, that also involves:
      • Treatment two or more times by a health care provider, by a nurse or physician’s assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders or, or on referral by, a health care provider; or
      • Treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.
    • Any period of incapacity due to pregnancy or for prenatal care.
    • Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.  A chronic serious health condition is one which:
      • Requires periodic visits for treatment by a health care provider or by a nurse or physician’s assistant under direct supervision of a health care provider;
      • Continues over an extended period of time (including recurring episodes of s single underlying condition); and,
      • May cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).
    • A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective.  The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider.  Examples include Alzheimer’s a severe stroke or the terminal stages of a disease.
    • Any period of absence to receive multiple treatments (including any period of recovery from) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).
  • Treatment for purposes of this definition includes, but is not limited to, examinations to determine if a serious health condition exists and evaluation of the condition.  Treatment does not include routine physical examinations, eye examinations or dental examinations.  Under this definition, a regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health condition (e.g., oxygen).  A regimen of continuing treatment that includes the taking of over-the-counter medications such as aspirin, antihistamines, or salves; or bed rest, drinking fluids, exercise and other similar activities that can be initiated without a visit to a health care provider, is not, by itself, sufficient to constitute a regimen of continuing treatment for purposes of FMLA leave.
  • Conditions for which cosmetic treatments are administered (such as most treatments for acne or plastic surgery) are not “serious health conditions” unless inpatient hospital care is required or unless complications develop.  Ordinarily, unless complications arise, the common cold, the flu, ear aches, upset stomach, ulcers, headaches other than migraine, routine dental or orthodontia problems, periodontal disease, etc., are examples of conditions that do not meet the definition of a serious health condition and do not qualify for FMLA leave.  Restorative dental or plastic surgery after an injury or removal of cancerous growths are serious health conditions provided all the other conditions of this regulation are met.  Mental illness resulting from stress or allergies may be serious health conditions, but only if all the conditions of this section are met.
  • Substance abuse may be a serious health condition if the conditions of this section are met.  However, FMLA leave may only be taken for treatment for substance abuse by a health care provider or by a provider of health care on referral by a health care provider.  On the other hand, absence because of the employee’s use of the substance, rather than for treatment, does not qualify for FMLA leave.
  • Absence attributable to incapacity under this definition qualify for FMLA leave even though the employee or the immediate family member does not receive treatment from a health care provider during the absence, and even if the absence does not last more than three days.  For example, an employee with asthma may be unable to report for work due to the onset of an asthma attack or because the employee’s health care provider has advised the employee to stay home when the pollen count exceeds a certain level.  An employee who is pregnant may be unable to report to work because of severe morning sickness.

Serious Injury or Illness - an injury or illness incurred by a member of the Armed forces, including the National Guard or Reserves in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member’s office, grade, rank, or rating.

Son or daughter - a biological child, adopted child, foster child, stepchild, legal ward, or a child of a person standing in loco parentis.  The child must be under age 18 or, if over 18, incapable of self-care because of a mental or physical disability.

Spouse - a husband or wife recognized by Iowa law including common law marriages.

 

 

(June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 19:59

405.07 E1 - Family and Medical Leave Notice to Employees

405.07 E1 - Family and Medical Leave Notice to Employees

LEAVE ENTITLEMENTS - Eligible employees who work for a covered employer can take up to 12 weeks of unpaid, job-protected leave in a 12-month period for the following reasons:

  • The birth of a child or placement of a child for adoption or foster care;
  • To bond with a child (leave must be taken within 1 year of the child’s birth or placement);
  • To care for the employee’s spouse, child, or parent who has a qualifying serious health condition;
  • For the employee’s own qualifying serious health condition that makes the employee unable to perform the employee’s job;
  • For qualifying exigencies related to the foreign deployment of a military member who is the employee’s spouse, child, or parent.

An eligible employee who is a covered servicemember’s spouse, child, parent, or next of kin may also take up to 26 weeks of FMLA leave in a single 12-month period to care for the servicemember with a serious injury or illness.

An employee does not need to use leave in one block. When it is medically necessary or otherwise permitted, employees may take leave intermittently or on a reduced schedule.

Employees may choose, or an employer may require, use of accrued paid leave while taking FMLA leave. If an employee substitutes accrued paid leave for FMLA leave, the employee must comply with the employer’s normal paid leave policies.

BENEFITS & PROTECTIONS - While employees are on FMLA leave, employers must continue health insurance coverage as if the employees were not on leave.

Upon return from FMLA leave, most employees must be restored to the same job or one nearly identical to it with equivalent pay, benefits, and other employment terms and conditions.

An employer may not interfere with an individual’s FMLA rights or retaliate against someone for using or trying to use FMLA leave, opposing any practice made unlawful by the FMLA, or being involved in any proceeding under or related to the FMLA.

ELIGIBILITY REQUIREMENTS - An employee who works for a covered employer must meet three criteria in order to be eligible for FMLA leave. The employee must:

  • Have worked for the employer for at least 12 months;
  • Have at least 1,250 hours of service in the 12 months before taking leave; and
  • Work at a location where the employer has at least 50 employees within 75 miles of the employee’s worksite.

REQUESTING LEAVE - Generally, employees must give 30-days’ advance notice of the need for FMLA leave. If it is not possible to give 30-days’ notice, an employee must notify the employer as soon as possible and, generally, follow the employer’s usual procedures.  Employees do not have to share a medical diagnosis, but must provide enough information to the employer so it can determine if the leave qualifies for FMLA protection. Sufficient information could include informing an employer that the employee is or will be unable to perform his or her job functions, that a family member cannot perform daily activities, or that hospitalization or continuing medical treatment is necessary. Employees must inform the employer if the need for leave is for a reason for which FMLA leave was previously taken or certified.

Employers can require a certification or periodic recertification supporting the need for leave. If the employer determines that the certification is incomplete, it must provide a written notice indicating what additional information is required.

EMPLOYER RESPONSIBILITIES - Once an employer becomes aware that an employee’s need for leave is for a reason that may qualify under the FMLA, the employer must notify the employee if he or she is eligible for FMLA leave and, if eligible, must also provide a notice of rights and responsibilities under the FMLA. If the employee is not eligible, the employer must provide a reason for ineligibility.  Employers must notify its employees if leave will be designated as FMLA leave, and if so, how much leave will be designated as FMLA leave.

ENFORCEMENT - Employees may file a complaint with the U.S. Department of Labor, Wage and Hour Division, or may bring a private lawsuit against an employer.

The FMLA does not affect any federal or state law prohibiting discrimination or supersede any state or local law or collective bargaining agreement that provides greater family or medical leave rights.

 

For additional information or to file a complaint:

1-866-4-USWAGE

(1-866-487-9243)   TTY: 1-877-889-5627

www.dol.gov/whd

U.S. Department of Labor | Wage and Hour Division

 

dawn@iowaschoo… Wed, 05/27/2020 - 20:04

406.01 - Complaints Involving Employees

406.01 - Complaints Involving Employees

The Board recognizes situations may arise in the operation of the District which are of concern to employees.  Employees shall make any complaints in a constructive and professional manner.  Complaints should be presented only to proper authority, who is the supervisor of the activity or function, the principal, or the superintendent.  Employees shall be prudent and cautious in making any complaints in the presence of other employees, students, volunteers, or members of the public.

Complaints of employees against fellow employees should be discussed directly between employees.  If necessary, complaints will be brought directly to the immediate supervisor, principal or superintendent.  If an employee has a complaint regarding another employee or regarding an administrator/supervisor decision, the Board may become involved if the matter is not resolved after discussions with the employee and/or the supervisor.

The following conditions and procedures shall be followed for an employee, or group of employees, to submit a complaint to the Board:

A.  Prior to submitting a request to the Board, the employee(s) requesting further consideration shall consult formally and/or informally with the employee or the supervisor making the decision, that employee’s/supervisor’s supervisor, etc., up through the administrative line of authority to, and including, the superintendent.  For an appeal to the superintendent and beyond to receive full consideration, the employee must submit a written complaint to the superintendent within 20 working days of the date the employee knew, or should have known, of the action subject to the complaint. 

B.  The written complaint to the superintendent must include:

  1. A clear, concise statement of the conduct or administrative decision that is being appealed.
  2. The reasons why the prior decisions are considered to be unreasonable.
  3. Additionally, in the case of an appeal of an administrative decision, the reasons why the decision is considered to be:
    A. 
    beyond the administration’s scope of authority and responsibility, and/or
    B.  is unreasonable, and/or
    C. 
    the specific policy, regulation or rule shall be cited (if there is an allegation of a violation or misapplication of the written policies, regulations and rules of the District).      
  4. A statement that assures that the employee has appropriately consulted with each administrator in the line of authority, up to the superintendent.
  5. In all cases, the remedy being sought shall be written.
  6. Signature(s).  The appeal is available to either an individual employee or more than one employee.  If more than one employee wishes to appeal, the names of each employee requesting the appeal shall appear on the written request.  Appeals will not be considered if only a group(s) is referenced.
     

C.  The superintendent will issue a response.  If the superintendent fails to respond within 15 working days of receiving the complaint, or if the employee(s) remain dissatisfied after receiving the response, the employee may, within 10 working days, request the Board of Education reconsider the prior administrative conclusions by submitting a request in writing to the President of the Board of Education.  The written request for Board reconsideration must contain all the elements as required for the appeal to the superintendent as listed above, and the request must also verify that the superintendent has also been involved in the appeal process.  A copy of the request for reconsideration by the Board shall be provided to the superintendent of schools.

 

D.  Upon receiving a request for the Board to consider an appeal of employee conduct and/or an administrative decision from a school employee (referred here-after as the “request”), the Board President may appoint two members of the Board of Education (referred here-after as the “Board Investigators”) to investigate the request and make recommendations to the Board of Education as to how to process the complaint.

In the course of their investigation, the Board Investigators may review appropriate documents and may meet with the employees seeking the appeal, the administrators involved in the decision, and any other persons they deem appropriate.  They may meet the parties together or separately.

 

E.  Upon the conclusion of their preliminary investigation, the Board Investigators may advise any appropriate action, including but not limited to, a hearing before the entire Board, a hearing before the Board Investigators, a written decision by the Board absent a hearing, and/or taking no action and letting the decision of the superintendent stand. 

 

F.  The Board of Education is not obligated to hear any appeal.  In any hearing before the Board Investigators or the entire Board, the burden of proof shall rest with the employee making the request for a hearing

 

G.  Following any hearing before the Board Investigators or the entire Board, the Board Investigators or the entire Board shall communicate their finding and decision to the other members of the Board of Education, to the employee(s) requesting the appeal, and to the administrators involved in the decision.

 

 

(June 9, 1980; August 18, 1986; November 20, 1995; March 21, 2011; June 18, 2012; January 15, 2015; June 10, 2019)

 

dawn@iowaschoo… Wed, 05/27/2020 - 20:07

500 - STUDENT PERSONNEL

500 - STUDENT PERSONNEL Jen@iowaschool… Tue, 05/12/2020 - 08:59

500.00 - Objectives for Equal Education Opportunities for Students

500.00 - Objectives for Equal Education Opportunities for Students

This series of the board policy manual is devoted to the board’s goals and objectives for assisting the student of the school district in obtaining an education. Each student will have an opportunity to obtain an education in compliance with the policies in this series. It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district. Each student attending school will have the opportunity to utilize the education programs and services as a means for self-improvement and individual growth. In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, national origin, sex, disability, religion, creed, age, marital status, sexual orientation, gender identity, and socio-economic status. This concept of equal education opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, and selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return. Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so. Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school ground if misconduct will directly affect the good order, efficient management and welfare of the school district.

This section of the board policy refers to the term “parents” in many of the policies. Theterm parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student, and students who have reached the age of maturity or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, are directed to Shauna Smith, Equity Coordinator, 1702 Harding Street, Tama, Iowa 52339, Phone: 641-484-4811, email: ssmith@s-tama.k12.ia.us

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII Office of Civil Rights, U.S. Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO. 64114, (816) 268-0550 or Iowa Department of Education, Grimes State Office Building, Des Moines, Iowa, (515) 281-5294.  This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; September 19, 2016; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:35

501.00 - Student Residence

501.00 - Student Residence dawn@iowaschoo… Fri, 05/29/2020 - 11:38

501.01 - Compulsory Education

501.01 - Compulsory Education

Parents within the school district who have children over age four (4) and enrolled in the statewide preschool program, over age five (5) and enrolled in the district’s kindergarten program, or over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board. 

Students will attend school the number of days school is in session in accordance with the school calendar.  Students over age four (4) on September 15 and enrolled in the statewide preschool program and students over age five (5) on September 15 and enrolled in the district’s kindergarten program, may not attend the minimum days only if the student’s parent notifies the district in writing of the parent’s intent to remove the child from the preschool program and/or from enrollment in the district.  Students not attending the minimum days must be exempted by this policy as listed below or, referred to the county attorney.

Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
  • are excused for sufficient reason by any court of record or judge;
  • are attending religious services or receiving religious instruction;
  • are attending an approved or probationally approved private college preparatory school;
  • are attending an accredited nonpublic school; or,
  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child’s mental and physical inability to attend school or of the child’s qualifications for one of the exceptions listed above.

The designated truancy officer will investigate the cause for a student’s truancy.  If the designated truancy officer is unable to secure the truant student’s attendance, the truancy officer should discuss the next step with the Superintendent.  If after school board action, the student is still truant, the truancy officer will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney.  The superintendent or designee will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

 

(June 22, 1981, April 17, 1989; June 15, 1992; July 19, 1993: April 18, 2011; January 19, 2015, August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:39

501.02 - Homeless Children and Youth

501.02 - Homeless Children and Youth

The District shall make reasonable efforts to identify homeless children and youth of school age within the District, shall encourage their enrollment in school, shall eliminate existing barriers in District policies and procedures that may serve as barriers to their enrollment, and shall ensure that homeless children and youth have equal access to the same free public education, including public preschool education, as is provided to other children and youth. 

Definitions.  As used in this policy, “homeless children and youth” means individuals from age five through age 21 who lack a fixed, regular, and adequate nighttime residence, including children and youth who are:

  • sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason;
  • living in motels, hotels, trailer parks, or camping grounds due the lack of alternative adequate accommodations;
  • living in emergency or transitional shelters;
  • abandoned in hospitals;
  • children and youth who have a primary nighttime residence that is a public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings;
  • children and youth who are living in a car, park, public space, abandoned building, substandard housing, bus or train station, or similar setting; or
  • migratory children who qualify as homeless because they are living in circumstances described in this definition.

Incarcerated children and youth and children in foster care are not considered homeless.

School of origin” means the school that the homeless child or youth attended when permanently housed or the school in which the homeless child or youth was last enrolled, including a preschool.

Unaccompanied youth” means a youth not in the physical custody of a parent or guardian, including youth living in runaway shelters, abandoned buildings, cars, on the streets, or in other inadequate housing, youth denied housing by their families, and school-age unwed mothers, living in homes for unwed mothers, who have no other housing available.

Liaison.  The Drop Out Prevention Coordinator shall serve as the District’s liaison for homeless children and youth.  The liaison shall ensure that homeless children and youth are identified by school personnel and through coordination activities with other entities and agencies; that homeless children and youth enroll in school and have a full and equal opportunity to succeed in school; and that the District is meeting all other requirements under state and federal law relating to homeless children and youth.

The liaison shall also assist parents, guardians and unaccompanied youth in enrolling in school and accessing school services, obtaining student records, arranging for immunizations, and shall help to coordinate transportation services.

No Segregation.  Homeless children and youth shall not be separated from the mainstream school environment on the basis of their status as homeless.  Homeless children and youth may be segregated from other students only for short periods of time as necessary for health or safety reasons or to provide temporary, special and supplemental services to meet the unique needs of homeless students.  Homeless children and youth shall not be stigmatized or isolated on the basis of their status or homeless.  Records indicating their status as homeless shall be maintained in accordance with confidentiality requirements.

Immunization Records.  A homeless child or youth will not be denied enrollment for lack of immunization records if the child is transferring from another school and the school confirms the presence of the immunization record.  The District liaison will make a reasonable effort to locate immunization records from the information provided or will arrange for the student to receive immunizations.

Student Records.  Homeless children and youth transferring into the District may provide student records directly to the District.  The District will not require that the records be forwarded from another district or school before the child may enroll.  The District will then request the student’s records from the previous district or school attended by the student.  Homeless children and youth transferring out of the District may be provided directly copies of student records to take with them.

Waiver of School Fees.  School fees shall be waived in accordance with the District’s policy on waiver of fees or if necessary for the homeless child or youth to obtain equal access to a free public education.  The District liaison shall also assist students in accessing resources for appropriate school clothing.

Free and Reduced-Price Meals.  The application process for the free and reduced price meals shall be expedited for homeless children and youth.  The district may determine if a student is homeless and requires free meals without completing the full application process.

School Placement.  School placement determinations for homeless children and youth shall be made on the basis of the best interests of the homeless child or youth.  The District will, to the extent feasible, keep a homeless child or youth in the school of origin, unless the parent or guardian or unaccompanied youth requests another school and the District concurs in attendance at the preferred school.  If the District sends a homeless child or youth to a school other than the school of origin or a school requested by the parent, guardian, or unaccompanied youth, the District will provide a written explanation of its decision with notice of the right to appeal the decision pursuant to State appeal procedures.

The placement determination shall be student centered, individualized determination.  Factors to be considered may include the age of the student, the distance of the commute and the impact on the student’s education, personal safety issues, the student’s need for special education and related services, the length of the anticipated stay in the temporary shelter or other temporary location, and the time remaining in the school year.  Homeless children and youth may be assigned to other schools if necessary to receive a free and appropriate public education accordance with a special education IEP.

Transportation.  If a homeless child or youth continues to live in the District but in a different attendance area than the school the student was previously attending in the District, the District, at the request of the parent, guardian, or at the request of the District liaison on behalf of an unaccompanied youth, shall provide or arrange for transportation to and from the school previously attended.  If the homeless child or youth is no longer living in the District, but is continuing his or her education in the District, the District will apportion the responsibility and costs for providing the child with transportation with the district where the child is currently living in a manner consistent with the law.

Conflicts With Other Policies.  Provisions in this policy shall supersede any conflicting provisions in other District policies, regulations or procedures.

 

 

(July 19, 2004; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:40

501.03 - Enrollment

501.03 - Enrollment

Children in the school district community will be allowed to enroll in the school district’s regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district’s kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district’s education program.  It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student.

 

 

(April 6, 1981; April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:42

501.04 - Attendance Area Assignments

501.04 - Attendance Area Assignments

The board will have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers, and to assign students to the classrooms within the attendance center.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the attendance center boundaries.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

 

(April 6, 1981; November 20, 1995; June 19, 2006; July 21, 2008; April 18, 2011; January 19, 2015; August, 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:43

501.05 - Resident Students

501.05 - Resident Students

Resident students are those whose legal residence is within the boundary of the district.  The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  A student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

 

(April 8, 1981; March 21, 2011; January 19, 2015, August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:45

501.06 - Non-Resident Students

501.06 - Non-Resident Students

Students who are eligible to attend an Iowa public school but who are not legal residents of this district may be admitted to school at the discretion of the Superintendent upon application and payment of tuition.  The tuition rate shall be the current per-pupil cost of the district as computed by the board secretary and as authorized by the State Department of Education.

Resident students whose families move from the school district after the start of a semester, and who wish to complete the semester in the school district, may be permitted to attend without the payment of tuition in the discretion of the Superintendent.  These students, other than students in grades eleven and twelve, must have the recommendation of the principal as well as a resident guardian identified for purposes of administration.

Students in grades eleven and twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students must have a resident guardian identified for purposes of administration.

 

 

(April 6, 1981; December 21, 1987; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:46

501.07 - Student Transfers Out or Withdrawals

501.07 - Student Transfers Out or Withdrawals

If the student’s parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they should notify the principal in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The notice should state the student’s final day of attendance.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc. 

If the student is not enrolling in another school district, the school district will maintain the student’s records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student’s cumulative record sent to the new school district, the parents must notify the principal in writing.  This notice will include the name of the school district and the person at the new school district to whom the student’s cumulative records should be sent.  If the new school district requests the student’s cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

The Board strongly urges teachers, guidance counselors, principals, parents, and citizens to exert influence to keep students in school at least through high school graduation through the following:

  1. The instructional staff should endeavor to recognize students at risk and intervene to give necessary help to such students.
  2. The principal and guidance counselor should attempt to modify the student’s program wherever practical and professionally advisable.
  3. Conferences with parents and guardians should be held.
  4. The principal and guidance counselor should meet with students contemplating withdrawal from school.

 

 

(March 21, 1988; April 18, 2011; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:48

501.08 - Students Transfers In

501.08 - Students Transfers In

A student’s parents or the student may transfer the student into the school district.  Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student’s cumulative records from the previous school district.  School districts do not need parental permission to request student records from previous school districts.  The school district sending the records must notify the parents that the student’s records have been sent.

If the student cannot offer proof of grade level, the superintendent will make the grade level determination.  The superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board and as required by law.

The superintendent will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

 

 

(November 20, 1995; April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:49

501.09 - International Exchange Program

501.09 - International Exchange Program

The Community School District of South Tama County will accept international exchange students recommended by the American Field Service (AFS).  Students recommended by other international exchange organizations will be evaluated by the administration on a case by case basis. The Board of Directors will waive tuition for approved exchange students.

If organizations or agencies working through STC parents wish to enroll exchange students in the Community School District of South Tama County, they will need to notify the administration at least nine weeks in advance of the date of enrollment.  This will allow for necessary arrangements to be made between the individuals involved and the school district’s administration. 

 

 

(February 17, 1986; June 15, 1992; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:49

502.00 - Student Discipline

502.00 - Student Discipline dawn@iowaschoo… Fri, 05/29/2020 - 11:50

502.01 - Student Conduct and Discipline

502.01 - Student Conduct and Discipline

The Board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, and/or presents a threat to the health and safety of students, personnel, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students shall conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while in school, on school property, in school owned and/or operated school or chartered vehicles; attending or engaged in school events, acting as a representative of the school district, or while away from school grounds if misconduct will directly affect the good order, efficient management, and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students will be informed of the building regulations which they must follow.  Students who fail to abide by this policy and the building regulations supporting it, or whose conduct disrupts or interferes with the education program or the efficient operation of the school district or activity, or whose conduct disrupts the rights of other students to obtain their education or participation, or whose conduct is violent or destructive, or whose conduct interrupts the maintenance of a disciplined atmosphere shall be subject to disciplinary measures. 

Discipline will be administered depending on the severity and frequency of the acts of misconduct.  The imposition of discipline will be within the discretion of the individual responsible for imposing the discipline.  In instances where there has been a violation of the law, as well as school rules, appropriate law enforcement officials will be contacted and may become involved in the district’s administration of discipline.  The school reserves the right to seek restitution from the parents/guardians of a student or the student for damage caused by the student.

Discipline may include, but is not limited to, removal from the classroom, detention, restriction from activities, in-school suspension, out-of-school suspension, probation, and expulsion.  These disciplinary measures are defined as follows:

  • Removal from the classroom means a student is sent to the building principal’s office.  It is within the discretion of the person in charge of the classroom to remove the student.
  • Detention means the student’s presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee disciplining the student or the building principal.
  • Suspension means either an in-school suspension, an out-of-school suspension, a restriction from activities, or loss of eligibility.  An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days.  An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten days.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.
  • Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.
  • Expulsion means an action by the board to remove a student from the school environment, which includes but is not limited to, classes and activities, for a period of time set by the board.

The school district may issue discipline beyond what is outlined above.  Additionally, the school district and the student and/or the student’s parent/guardian may mutually agree to alternative discipline beyond what is outlined above.  The Board authorizes the superintendent to consider and approve any discipline that does not rise to the level of a student expulsion, as defined above and under Iowa law.

A student who commits an assault against an employee or against school district property or on property within the jurisdiction of the school district, while on school-owned or school-operated chartered buses, or while attending or engaged in school district activities shall be suspended by the principal.  Notice of the suspension shall be sent to the Board President.  The Board shall review the suspension to determine whether to impose further sanctions against the student which may include expulsion.  Assault for purposes of this section of this policy is defined as:

  • an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or
  • the intentional pointing of any firearm toward another or displaying in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

If a special education student’s suspension(s), either in or out of school, equals ten days on a cumulative basis, a staffing team shall meet to determine whether the Individual Education Plan (IEP) is appropriate.  Alternative educational setting may be made for up to forty-five (45) days if a special education child carries a weapon to school or knowingly possesses or uses illegal drugs or sells or solicits the sale of a controlled substance while in school or attending a school function.  Further, if a student is deemed to be dangerous, a hearing officer may order a change in placement for up to forty-five (45) days. During an alternative setting, or suspension, or expulsion, a student is to continue to participate in instruction and receive special services and modifications to meet the goals set out in the IEP.  This will also occur prior to decisions regarding the expulsion of a special education student.  When a special education student is suspended for reasons related to an assault upon a school employee, an informal evaluation of the student’s placement shall take place and the IEP shall be evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension. 

 

 

(April 6, 1981; January 16, 1989; June 15, 1992; September 19, 1994; November 17, 1997, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:51

502.01 R1 - Suspension

502.01 R1 - Suspension

Students may be suspended from school and school programs and activities for actions which require disciplinary action.  A student may be disciplined by using an in-school suspension, restriction from activities, or out-of-school suspension, for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under administrative supervision.  The student may not participate in a contest of any extracurricular activities in which the student is involved.

A restriction from school activities means a student will attend school and classes but will not attend any school activities including, but not limited to, school-sponsored plays and games.  A restriction from activities will not exceed one calendar year, unless otherwise mutually agreed upon by the school district and the student and/or the student’s parent/guardian.

An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  Out-of-school suspension will not usually exceed ten days for special education students, except that suspension for firearms possession or illegal drug related violations may be for up to l45 days.  A hearing officer may change the placement for up to 45 days for “dangerous students.”  An out-of-school suspension may exceed ten days if mutually agreed upon by the school district and the student and/or the student’s parent/guardian.

The superintendent and the principals shall have the authority to suspend students.  It shall be within their discretion to utilize suspension for disciplinary purposes.  The principal shall keep records of discipline problems and of suspensions.  When a student is suspended, parents shall be notified in writing as soon as practicable as to the length of suspension and the reasons for the suspension.  A copy of the written notice is to be furnished to the superintendent and the President of the Board of Directors.

 

 

(April 6, 1981; January 19, 1987; April 17, 1989; June 15, 1992; July 19, 1993; May, 1995; November 17, 1997, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:53

502.01 R2 - Expulsion

502.01 R2 - Expulsion

Students may be removed from the school environment for an offense or offenses which require disciplinary action.  The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.

It shall be within the discretion of the Board to discipline a student by using an expulsion for a single offence or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.  Any expulsion shall be consistent with the law.

It shall be within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the Board may take action to expel a student and to readmit the student.  The principal shall keep records of discipline problems and of expulsions in addition to the Board’s records.  Students shall be provided appropriate due process in discipline involving expulsion.

When the expulsion of a student with a disability is being contemplated, the child’s IEP Team must forward a determination as to whether the child’s behavior that prompted the discipline is a result of the child’s disability.  If not, the board may make its decision on the same basis as if the child has no disability.  If the behavior leading to the discipline is determined to be a manifestation of the disability, the Board is to consider the IEP Team’s recommendation for alternative placement, special services, and/or modifications.

 

 

(April 6, 1981; January 19, 1987; January 16, 1989; November 17, 1997, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:54

502.02 - Good Conduct Rule

502.02 - Good Conduct Rule

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extra-curricular activities serve as ambassadors of the school district throughout the calendar year whether at or away from school.  Students who wish to have the privilege of participating in school extra-curricular activities and other school sponsored activities must conduct themselves in accordance with board policy, and must refrain from activities which are illegal, immoral, or unhealthy throughout the school year.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  Students disciplined under the conduct rule shall receive appropriate due process in concert with the nature of the misconduct.  It shall be the responsibility of the principal to maintain a record of violations for the good conduct policy and supporting administrative regulations.

Any student declared ineligible under the prior school district’s Good Conduct Rule, and then without having completed the full period of ineligibility at that school transfers to the South Tama County High School, will not be eligible for interscholastic competition at South Tama County High School until the full period of ineligibility has been completed.  Once that time period of ineligibility has been completed, the student is then immediately eligible for interscholastic competition at the South Tama County High School as far as any Good Conduct Rule is concerned.

It shall be the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding conduct for each school activity.  (See Student Handbook and Activities Handbook). 

 

 

(April 17, 1989; July 19, 1993. March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:53

502.03 - Anti-Bullying, Anti-Harassment, and Anti-Hazing

502.03 - Anti-Bullying, Anti-Harassment, and Anti-Hazing

The South Tama County Community School District is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect.  Harassment and bullying of or by students is against federal and state law and District Policy and is not tolerated by the board. To that end, the board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment.  Bullying and harassment of students by other students, school employees, and volunteers who have direct contact with students will not be tolerated in the school or school district.

The board prohibits harassment, bullying, hazing, or any other victimization of students based on any of the following actual or perceived traits or characteristics, including but not limited to age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.  This policy is in effect while students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.

Definitions

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means.  “Electronic” includes, but is not limited to, communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging, or similar technologies.

“Harassment” and/or “bullying” mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

  • Places the student in reasonable fear of harm to the student’s person or property;
  • Has a substantially detrimental effect on the student’s physical or mental health;
  • Has the effect of substantially interfering with the student’s academic performance; or
  • Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities or privileges provided by a school.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

  • Verbal, nonverbal, physical or written harassment, bullying, hazing, or other victimization that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim;
  • Repeated remarks of a demeaning nature that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim;
  • Implied or explicit threats concerning one’s grades, achievements, property, etc. that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim; and/or
  • Demeaning jokes, stories, or activities directed at the student that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim; and/or
  • Unreasonable interference with a student’s performance or creation of an objectively intimidating, offensive, or hostile learning environment.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

  • Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or
  • Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

“Hazing” occurs when the student intentionally or recklessly engages in any act or acts involving forced activity which endanger the physical health or safety of a student for the purpose of initiation or admission into, or affiliation with, any organization operating in connection with the school.  Prohibited acts include but are not limited to, any act of a physical nature such as whipping, kidnapping, holding another student against his/her will, or any forced activity which endangers the physical health or safety of the student. Students who violate this section could be subject to criminal penalties in addition to school discipline.

“Sexual harassment” of a student by an employee may include, but is not limited to, unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

  • Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits;
  • Submission to or rejection of the conduct involving a school employee is used as the basis for academic decisions affecting that student; or
  • The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

“Stalking” and “hate crimes” are defined by state and federal law, and may be reported to the proper legal authorities for prosecution.

 

Submitting and Investigating a Complaint

Any person reporting a violation of this policy may file a written complaint by using the appropriate forms at the end of this policy.  Employees who are aware of harassment or bullying may file a written complaint or report the conduct to a building or District administrator.  The complaint may bypass any step of the complaint procedure where the person to whom the complaint is to be lodged is believed to be involved in the alleged misconduct.  

The school district will promptly and reasonably investigate allegations of bullying or harassment.  The Superintendent or designee will be responsible for handling all complaints alleging bullying or harassment under this policy.

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report.  Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

The right to confidentiality, both of the complainant and of the accused, will be respected consistent with the school district’s legal obligations and to the extent possible in consideration of the need to investigate allegations of misconduct and take corrective action with misconduct has occurred.

Students and their parents may also contact the Iowa Civil Rights Commission and/or the Office of Civil Rights of the United States Department of Education for assistance.

 

Retaliation Prohibited

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Any individual who is found to have retaliated against another in violation of this policy shall be subject to discipline by appropriate measures. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

 

Corrective Actions 

Upon completion of an investigation into a complaint filed under this policy, the school district will take action to halt any improper discrimination, harassment, or bullying and will take other appropriate corrective actions to remedy all violations of this policy.  If a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures up to, and including, suspension and expulsion.  If a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures up to, and including, termination. If a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures up to, and including, exclusion from school grounds.  “Volunteer” means an individual who has regular, significant contact with students who is not an employee.  The school district has full discretion to determine the appropriate corrective action.

Individuals who knowingly file false bullying or harassment complaint and any person who gives false statements in an investigation may be subject to discipline by appropriate measures.

 

Assessment and Training

It is the responsibility of the superintendent, in conjunction with the investigator and principals, to develop procedures regarding this policy.  The superintendent also is responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students.  The training will include strategies for recognizing, handling, and preventing harassment.  The superintendent will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment.

The superintendent shall make regular reports to the Board to progress made toward reducing bullying and harassment.

 

Notification

The board will annually publish this policy.  The policy may be publicized by the following means:

  • Inclusion in the student handbook,
  • Inclusion in the employee handbook,
  • Inclusion in the registration materials,
  • Inclusion on the school or school district’s web site, and
  • A copy shall be provided to any person at the Central Office, 1702 Harding Street, Tama, Iowa 52339.

 

 

(Revised January 17, 2005; July 16, 1007; May 18, 2009, March 15, 2010; March 21, 2011, July 8, 2013, July 7, 2014; January 19, 2015; March 9, 2015, September 19, 2016, January 8, 2018; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:55

502.03 R1 - Anti-Bullying, Anti-Harassment ,and Anti-Hazing Investigation Procedures

502.03 R1 - Anti-Bullying, Anti-Harassment ,and Anti-Hazing Investigation Procedures

I.          General Procedures

Students who feel that they have been bullied or harassed should:

  1. Communicate to the harasser that the student expects the behavior to stop, if the student is comfortable doing so.  If the student wants assistance communicating with the harasser, the student should ask a teacher, counselor, principal or another appropriate school employee to help.
  1. If the harassment does not stop, or the student does not feel comfortable confronting the harasser, the student should:
  • tell a teacher, counselor, principal or another appropriate school employee; andwrite down exactly what happened, keep a copy and give another copy to the teacher, counselor, principal or another appropriate school employee including;
    • what, when and where it happened;
    • who was involved;
    • exactly what was said or what the harasser did;
    • witnesses to the harassment;
    • what the student said or did, either at the time or later;
    • how the student felt; and
    • how the harasser responded.

II.        Complaint Procedure

A student who believes that the individual has been harassed or bullied will notify the appropriate building principal or designee, who will be the designated Level 1 Investigator.  The alternate investigator shall be a building principal from another building within the district.  The investigator may request that the student complete the Harassment/Bullying Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures.  The complainant shall be given a copy of the completed complaint form.   Information received during the investigation is kept confidential to the extent possible.

The investigator has the authority to initiate an investigation in the absence of a written complaint.

III.       Investigation Procedure

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged harasser.  The alleged harasser may file a written statement in response to the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will consider the totality of circumstances presented to determine whether the alleged conduct constituted harassment or bullying, will make written findings and conclusions as to each allegation of harassment, and will report the findings and conclusions to the superintendent.  The investigator will provide a copy of the findings of the investigation to the superintendent.

Remember the following points:

  • Evidence uncovered in the investigation is confidential to the extent possible;
  • Complaints must be taken seriously and investigated;
  • No retaliation will be taken against individuals involved in the investigation process; and
  • Retaliators will be disciplined up to and including suspension and expulsion.

IV.       Conflicts with Investigation

If the primary Level 1 investigator is a witness to the incident, the alternate investigator shall investigate.

V.        Resolution of the Complaint

Following receipt of the investigator’s report, the superintendent may investigate further, if deemed necessary, and make a determination of any appropriate additional steps which may include discipline.

Prior to the determination of the appropriate remedial action, the superintendent may, at the superintendent’s discretion, interview the complainant and the alleged harasser.  The superintendent will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by in law.  The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation.  The superintendent will maintain a log of information necessary to comply with Iowa Department of Education reporting procedures.

 This policy and procedures are to be used for complaints of bullying and harassment directed at students, in lieu of any other general complaint policies or procedures that may be available.

 

 

(January 8, 2018; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 11:58

502.03 E1 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Complaint Form

502.03 E1 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Complaint Form

Date of complaint: _____________________________________________________________

 

Name of Complainant: __________________________________________________________

 

Are you filling out this form for yourself or someone else (please identify the individual if you are submitting on behalf of someone else): __________________________________________

 

Who or what entity do you believe discriminated against, harassed, or bullied you (or someone else)? _______________________________________________________________________

 

Date and place of alleged incident(s): ______________________________________________  

 

Names of any witnesses (if any): __________________________________________________

 

Nature of discrimination, harassment, or bullying alleged (check all that apply):

_____  Age                      _____  Physical Attribute                     _____  Sex
_____  Disability              _____  Physical/Mental Ability           _____  Sexual Orientation
_____  Family Status      _____  Political Belief                         _____  Socioeconomic Background
_____  Gender Identity   _____  Political Party Preference       _____  Other: Please specifiy
_____  Marital Status      _____  Race/Color
_____  National Origin/   _____  Religion/Creed
            Ethnic Background/
            Ancestry

In the space below, please describe what happened and why you believe that you or someone else has been discriminated against, harassed, or bullied. Please be as specific as possible and attach additional pages if necessary.

___________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature: ___________________________________ Date: ___________________________

 

 

(January 8, 2018; August 19, 2019)

 

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:02

502.03 E2 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Witness Disclosure Form

502.03 E2 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Witness Disclosure Form

Name of Witness: _____________________________________________________________

 

Date of interview: _____________________________________________________________

 

Date of initial complaint: _______________________________________________________

 

Name of Complainant (include whether the Complainant is a student or employee): ________
___________________________________________________________________________

 

Date and place of alleged incident(s): ______________________________________________
 

____________________________________________________________________________

 

Nature of discrimination, harassment, or bullying alleged (check all that apply):

_____  Age                      _____  Physical Attribute                     _____  Sex
_____  Disability              _____  Physical/Mental Ability           _____  Sexual Orientation
_____  Family Status      _____  Political Belief                         _____  Socioeconomic Background
_____  Gender Identity   _____  Political Party Preference       _____  Other: Please specifiy
_____  Marital Status      _____  Race/Color
_____  National Origin/   _____  Religion/Creed
            Ethnic Background/
            Ancestry

Description of incident witnessed:  _____________________________________________________________________________

______________________________________________________________________________

_______________________________________________________________________________

_____________________________________________________________________________

______________________________________________________________________________

 

Additional information: _____________________________________________________________________________ _____________________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature: _____________________________________ Date: __________________________

 

 

(January 8, 2018; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:06

502.03 E3 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Disposition of Complaint Form

502.03 E3 - Anti-Bullying, Anti-Harassment, and Anti-Hazing Disposition of Complaint Form

Date:        ___________________________________________________________________

 

Date of initial complaint:    _____________________________________________________

 

Name of Complainant (include whether the Complainant is a student or employee): ________
___________________________________________________________________________

 

Date and place of alleged incident(s) : ______________________________________________
____________________________________________________________________________

 

Name of Respondent (include whether the Complainant is a student or employee): ________
___________________________________________________________________________

  

Nature of discrimination, harassment, or bullying alleged (check all that apply):

_____  Age                      _____  Physical Attribute                     _____  Sex

_____  Disability              _____  Physical/Mental Ability           _____  Sexual Orientation
_____  Family Status      _____  Political Belief                         _____  Socioeconomic Background
_____  Gender Identity   _____  Political Party Preference       _____  Other: Please specifiy
_____  Marital Status      _____  Race/Color
_____  National Origin/   _____  Religion/Creed
            Ethnic Background/
            Ancestry

Summary of Investigation (attach additional sheets, if necessary):
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

 

Allegation(s) of Bullying and/or Harassment, as defined by the law and this policy is:

____________ Founded  ____________ Unfounded ____________ Inconclusive   

 

I agree that all of the information on this form is accurate and to the best of my knowledge.

 

Signature: _______________________________________            Date: _______________

 

 

(January 8, 2018; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:10

502.04 - Possession or Use of Weapons

502.04 - Possession or Use of Weapons

The board prohibits students from bringing to school, possessing, and/or using a weapon, dangerous object, or look-a-like in a school building or on school premises or property.  Students bringing to school, possessing, and/or using weapons, other dangerous objects, and look-a-likes in school district facilities and on school district property causes material and substantial disruption to the school environment and/or presents a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district. 

Any student bringing to school, possessing, and/or using a weapon, look-a-like, other dangerous object, or any instrument used as a weapon onto school district property or onto property within the jurisdiction of the school district may be subject to disciplinary action, including, but not limited to, suspension or expulsion from school. 

In accordance with federal and state law, students bringing or knowingly possessing a “firearm” to school shall be expelled for not less than twelve months.  The superintendent shall have the authority to recommend this expulsion requirement be modified for a student on a case-by-case basis. 

For purposes of this policy, the term “firearm” includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.  Look-alike objects which resemble firearms or weapons may be treated as a firearm or weapon if school personnel consider them to be a threat to an orderly school environment.  Factors to be considered in determining whether an object is to be treated as a look-alike firearm or weapon include, but are not limited to, how the object was represented, appearance of the object, use of the object, and climate or context in which the object was found.

For purposes of this policy, the term “dangerous object” includes any instrument or device designed primarily for use in inflicting death or injury upon a human being or animal, and which is capable of inflicting death upon a human being when used in the manner for which it was designed.  The term “dangerous object” also includes any instrument or device or any sort whatsoever which is actually used in such a manner as to indicate that the individual intends to inflict death or injury upon the other, and which, when so used, is capable of inflicting death upon a human being.  In addition, dangerous objects or any instrument used as a weapon in the school includes any object used to intimidate, coerce, scare or threaten a student, school district employee or visitor.  Dangerous objects therefore include, but are not limited to, clubs, nunchakus, brass knuckles, knives regardless of blade length, stun guns, BB and pellet guns, toy guns used or displayed as real guns, and unloaded guns.

Any student bringing to school, possessing, and/or using a “dangerous weapon,” as defined in the law, on school grounds is violation of school policy that must be reported to local law enforcement agencies.  Additionally, the weapon, look-a-like, other dangerous object, or any instrument used as a weapon may be confiscated by school officials and may be turned over to law enforcement agencies, as necessary and/or appropriate. 

Weapons, including firearms; other dangerous objects; and look-alikes, including hunting rifles or shotguns, are not allowed on school property or at school activities even if they are unloaded and locked in vehicles.  Weapons, other dangerous objects, and look-alikes will be taken from any person who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

The following are specifically excluded from this policy:

  • Weapons under the control of law enforcement officials,
  • Starter pistols under the control of officials hired by the school for this purpose, and/or under the control of the Activity Director or STC Administrators,
  • Weapons under the control of recognized military groups to perform honor guard ceremonies,
  • Weapons or other dangerous objects or look-alikes used by authorized persons for educational purposes, and
  • Weapons (firearms must be look-alike only) under the control of the school employee and used as part of a dramatic production and performance.

Except for weapons under the control of law enforcement, approval for the above exceptions must be sought, IN ADVANCE, from the building principal.

 

 

(December 19, 1994; May 15, 1995; November 20, 1995; November 17, 1997; May 17, 1999; May 21, 2001, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:17

502.05 - Smoking, Drinking, and Drugs

502.05 - Smoking, Drinking, and Drugs

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or “look alike” substances that appear to be beer, wine, alcohol, tobacco, or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district. 

Students distributing, dispensing, manufacturing, possessing, using, or being under the influence of such illegal, unauthorized or contraband materials causes material and substantial disruption to the school environment and/or presents a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

Any student violating this policy may be subject to disciplinary action, including, but not limited to, suspension or expulsion from school.  Use of, purchase of, or being in possession of cigarettes, tobacco, or tobacco products for those under the age of eighteen may be reported to the local law enforcement authorities.  Use of, purchase of, being in possession of, or being under the influence of beer, wine, alcohol and/or a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board.  If such student fails to satisfactorily complete such a program, the student may be subject to disciplinary action, including, but not limited to, suspension or expulsion from school.

The board believes the substance abuse prevention program will include:

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

 

 

(April 6, 1981; April 17, 1989; November 17, 1997; January 18, 1999; March 15, 2010; April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:18

502.06 - Conduct of Indecent or Sexual Nature

502.06 - Conduct of Indecent or Sexual Nature

Students are prohibited from engaging in any conduct of a sexual or indecent nature while on school district property; while on school owned and/or operated buses; while attending or engaging in school sponsored trips or extra and co-curricular activities; and while away from school grounds if the conduct will directly affect the good order and general welfare of the school district.

The development of student self-discipline shall be encouraged, but all employees of the district shall have the authority and responsibility for seeing that student behavior is in compliance with this policy’s standards at all times.  Students who fail to abide by this policy may be disciplined for their conduct.  Disciplinary measures include, but are not limited to, a denial of bus transportation services, removal from participation in school trips or extra and co-curricular activities, detention, suspension and expulsion. 

 

 

(March 20, 2000, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:19

502.07 - Appearance and Dress

502.07 - Appearance and Dress

The board believes inappropriate student appearance causes material and substantial disruption to the school environment and/or presents a threat to the health and safety of students, employees and visitors.  Therefore, to ensure an orderly learning environment, students and parents are responsible for the student wearing clean and appropriate clothing in attendance at school and school activities.

It is inappropriate and a violation of school policy for students to wear apparel promoting products that are illegal for use by minors and clothing displaying obscene material, profanity, or with references to prohibited conduct.  Dress that is a threat to health or safety or is disruptive to the learning environment will not be acceptable.  Further, certain written or spoken words or symbols on clothing or on the person may be prohibited, without being demonstrably disruptive, if the expression conflicts with the schools’ basic educational mission.  The STC educational mission includes, but is not limited to, the goal of establishing a common core of values which support human dignity, self-respect, and responsibility towards self and others.

The presence of gang activity in the school and community has been detected by local law enforcement, school, and consultant personnel.  Such activity has included the selling of controlled substances, violence, and intimidation. 

The term “gang” in this policy is defined as a “criminal street gang’ as defined in Iowa law 723.A.  A criminal street gang means any ongoing organization, association or group of three or more persons, whether formal or informal, having as one of its primary activities the commission of one or more criminal acts, which has an identifiable name or identifying sign or symbol, and whose members individually or collectively engage in or have engaged in a pattern of criminal gang activity.  “Pattern of criminal gang activity” means commission, attempt to commit, conspiring to commit, or solicitation of two or more criminal acts, provided the criminal acts were committed on separate dates or by two or more persons who are members of, or belong to, the same criminal street gang.

To ensure an orderly learning environment, gang related behavior such as signs, symbols, and gestures are prohibited on school property, buses, and school sponsored events.  Prohibited behavior may include apparel, jewelry, accessory, book, or manner of grooming which, by virtue of its color, arrangement, trademark, symbol or any other attribute, denotes membership in a gang and creates a danger of the commission of unlawful acts or violation of school regulations, or the substantial disruption of the orderly operation of the school.  Similarly, behavior is prohibited which is identified as involving gang recruitment, initiation, hazing, wearing of colors with gang affiliations, intimidation, fighting, assault, or establishment of turf on school property or at school functions and school-related activities.  Such behavior is likely to cause physical harm or personal degradation or disgrace which is harmful to self or to others and disruptive of the learning atmosphere of a school. 

School personnel are authorized to cause the removal of gang signs and symbols appearing on personal items as well as those that are on public property.  Persons who refuse to remove signs and symbols, which have gang implications or who behave in a manner which is gang related are subject to discipline up to and including removal from activities, detention, suspension or expulsion from school. 

 

 

(November 18, 1996; June 16, 1997; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:20

502.08 - Possession or Use of Electronic Communication Devices

502.08 - Possession or Use of Electronic Communication Devices

The board generally prohibits the possession and/or use by students of pagers, beepers, cellular phones, laser pointers, other electronic communication devices for receiving and/or transmitting messages, and “look alike” substances that appear to be said devices while on school owned and/or operated school or chartered vehicles; and while attending or engaged in school activities.  A school administrative may grant individual students specific permission to possess and/or use such devices.  Electronic equipment may be brought on school district property during the school day only with administrative approval, so long as it does not cause disruption.

The principal and/or designee will confiscate all such unauthorized devices.  Only a parent or legal guardian of the student may reclaim them from the principal and/or designee.  If unclaimed, the devices will be forfeited at the end of each school year.  In addition to confiscation of the device, any student violating this policy may be subject to disciplinary action, including, but not limited to, suspension or expulsion from school.

 

 

(October 20, 1997: March 15, 2010; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:21

502.09 - Care of School Property/Vandalism

502.09 - Care of School Property/Vandalism

Students will treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:21

502.10 - Search and Seizure

502.10 - Search and Seizure

School district property is held in public trust by the Board.  School district authorities may, without a search warrant, search students, protected student areas, and/or student vehicles based on a reasonable and articulable suspicion that a school district policy, rule, regulation, or law has been violated.  The search shall be in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees, and visitors to the school district facilities. 

School district authorities may also conduct periodic inspections of all, or a randomly selected number of, school lockers, desks, and other facilities or spaces owned by the district and provided as a courtesy to a student.  The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, shall not create a protected student area and shall not give rise to an expectation of privacy with respect to the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized, or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, non-prescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons, stolen property, and any other item of which the possession or use of may violate Board policy or the law.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including, but not limited to, suspension or expulsion and may be reported to local law enforcement officials.  The Board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

 

 

(April 6, 1981; June 15, 1992; November 20, 1995; May 18, 1998, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:22

502.10 R1 - Search and Seizure Regulation

502.10 R1 - Search and Seizure Regulation

I.      Searches, in general.

   A.  Reasonable and Articulable Suspicion:  A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence
        that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.

        Reasonable suspicion may be formed by considering factors such as the following:
        (1)  eyewitness observations by employees;
        (2)  information received from reliable sources;
        (3)  suspicious behavior by the student; or,
        (4)  the student’s past history and school record although this factor alone is not sufficient to provide the basis for reasonable suspicion.

   B.  Reasonable Scope:  A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. 
        Reasonableness of scope or intrusiveness may be determined based on factors such as the following:
        (1)  the age of the student;
        (2)  the sex of the student;
        (3)  the nature of the infraction; and
        (4)  the emergency requiring the search without delay.

II.  Types of Searches

   A.  Personal Searches

  1. A student’s person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.
  2. Personally intrusive searches will require more compelling circumstances to be considered reasonable.
    (a) 
    Pat-Down Search:  If a pat-down search or a search of a student’s garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
    (b) 
    A more intrusive search, short of a strip search, of the student’s person, handbags, book bags, etc., is permissible in emergency situations when the health and safety of students, employees, or visitors are threatened.  Such a search may only be conducted in private by a school official of the same sex as the student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following these procedures.

   B.   Locker and Desk Inspections 

Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times.  The school district has a reasonable and valid interest in insuring the lockers and desks are properly maintained.  For this reason, lockers and desks are subject to unannounced inspections and students have no legitimate expectations of privacy in the locker or desk.  Periodic inspections of all or a random selection of lockers or desks may be conducted by school officials in the presence of the student or another individual.  Any contraband discovered during such searches will be confiscated by school officials and may be turned over to law enforcement officials.

The contents of a student’s locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the contents contains illegal or contraband items or evidence of a violation of law or school policy or rule.  Such searches should be conducted in the presence of another adult witness when feasible.

   C.  Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right.  The school retains authority to conduct routine patrols of the student parking lots.  The interior of a student’s automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that illegal, unauthorized or contraband items are contained inside.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:22

502.11 - Student Lockers

502.11 - Student Lockers

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either the student or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.  Either the student or another individual will be present during the search of lockers.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:31

502.12 - Interviews with Students

502.12 - Interviews with Students

A student may not be interviewed in school unless the building principal gives specific permission.  Generally, individuals other than parents and school district officials and employees may not interview students during the school day.  No interview shall be permitted unless the principal deems it essential to the welfare of the pupil as set forth in regulations, or he is directed to do so by court order.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal’s office.  Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator’s judgment as to whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

No student may be taken from the school without consent of the building principal, except by court order accompanied by a peace officer or a peace officer acting in the line of duty. 

 

 

(April 6, 1981; June 15, 1992; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:32

502.12 R1 - Interviews with Students Regulation

502.12 R1 - Interviews with Students Regulation

I.          Investigation Conducted in the Educational Environment

   A.  Interviews Initiated by School Administrators

  1. Conducted by Administrators
    a. 
    Principals shall have the authority to conduct investigations and to question students pertaining to infractions of school rules, whether or not the alleged conduct is a violation of criminal law.
  1. Conducted by Law Enforcement Officers
    a. 
    The principal/designee shall determine when the necessity exists that law enforcement officers be contacted to conduct an investigation of alleged criminal behavior.
    b. 
    The principal/designee may request that law enforcement officers conduct an investigation of alleged criminal behavior during school hours.  A reasonable attempt shall be made to contact the student's parents, guardian or representative prior to questioning of students by law enforcement officers.  Such contacts or attempted contacts with parents, guardian or representative shall be documented by the administrator involved.  In the absence of a student's parents, guardian or representative during any questioning of such students, the principal or other designated certificated school staff person shall be present.
    c. 
    If the investigation has centered on any particular student suspected of such alleged criminal activity, the procedure of taking students into custody by the police set forth in Section II shall be followed to the extent that they do not interfere with reasonable law enforcement procedures.

   B.  Interviews Initiated by Law Enforcement Officers

  1. Although cooperation with law enforcement officers will be maintained, it should not normally be necessary for law enforcement officers to initiate and conduct any investigation and questioning on the school premises during school hours pertaining to criminal activities unrelated to the operation of the school.  Only in demonstrated emergency situations, when law enforcement officers find it absolutely necessary, will they be voluntarily permitted to conduct such an investigation during school hours.  These circumstances should ordinarily be limited to those in which delay might result in danger to any person, or flight from the jurisdiction of a person reasonably suspected of a crime or destruction of evidence.
  1. In such cases, the officers shall be requested to obtain prior approval of the principal/designee before beginning such an investigation on school premises.  The administrator shall document the circumstances of such investigations as soon as practicable.  Alleged criminal behavior related to the school environment brought to the principal's attention by law enforcement officers shall be dealt with under Iowa law.

   C.  Questioning of Students During Investigation

  1. Violations of School Rules
    a. 
    In instances where school rules have allegedly been violated, the principal/designee may contact the suspected rule violator or potential witness to the infraction.
    b. 
    The suspected student shall be advised orally or in writing of the nature of the alleged offense and of the evidence, if any, against the student.
    c. 
    In questioning a potential student witness to an alleged disciplinary infraction, care should be taken by the administrator to insure that there is a reasonable likelihood that the student was indeed a witness.
     
  2. Violations of Criminal Law
    a. 
    During an investigation of violation of school rules, it may come to the attention of the administrator that the investigated activity may also be a violation of criminal law.  In proceeding with the investigation, the principal/designee can attempt to ascertain whether there is sufficient justification to believe that a criminal offense was committed that warrants contacting law enforcement officials.
    b. 
    Where a suspected violation of criminal law has occurred on the school grounds, involving the operation of the school or during a school-sponsored activity, law enforcement officials may be notified and their presence requested for the questioning of suspected students.  Unless circumstances dictate otherwise, questioning of the student shall not begin or continue until the law enforcement officers arrive.  Reasonable attempts shall be made to contact a student's parents, guardian or representative who, unless an emergency exists, shall be given the opportunity to confer with the student and to be present with the student during such questioning.  The administrator shall document the contact or attempted contact with the student's parents, guardian or representative.  The law enforcement officers may wish to advise the student of his/her legal rights.

 

II.        Taking a Student into Custody

   A.  Students may not be released to law enforcement authorities voluntarily by school officials unless the student has been placed under arrest or unless the parent, guardian or representative and the student agrees to the release.  Administrators shall make reasonable objections to law enforcement authorities who attempt to remove students from school without placing them under arrest or without the acquiescence of the parent, guardian or representative and the student.  When students are removed from school for any reason by law enforcement authorities, reasonable efforts will be made to contact the student's parents, guardian or representative immediately.  Such effort shall be documented.  The superintendent's office shall be notified immediately of any removal of a student from school by law enforcement officers under any circumstances.

   B.  Where it is necessary to take a student into custody on school premises, and the time permits, the law enforcement officer shall be requested to contact the school principal/designee and relate the circumstances necessitating such action.  When possible, the principal/designee shall have the student summoned to the principal's office where the student may be taken into custody.

   C.  When an emergency exists, the school principal/designee may summon law enforcement officials to the school to take a student into custody.

   D.  When a student has been taken into custody or arrested on school premises without prior notification to the principal/designee, the school staff present shall encourage the law enforcement officers to notify the principal/designee of the circumstances as quickly as possible.  In the event that the officers decline to notify the principal/designee, the school staff members present shall immediately notify the principal/designee.

   E.  If possible, parents, guardian or representative of the student shall be notified by the principal or other school administrator before the student is taken into custody by law enforcement officers or as quickly thereafter as can be accomplished.  The administrator shall document such notification or attempted notification.

 

III.       Disturbance of School Environment

   A.  Law enforcement officers may be requested to assist in controlling disturbances of the school environment which the principal or other school administrator has found to be unmanageable by school personnel or has the potential of causing harm to students and other persons or to property.  Such potential of possible harm includes members of the general public who have exhibited inappropriate or illegal conduct on school premises or at a school event held on school property and who have been requested to leave by an administrator, but have refused or failed to do so.

 

IV.       Disseminating and Reviewing Policies

   A.  This policy shall regularly be disseminated to staff members.  School staff members shall be apprised of the contents of these provisions as they are updated, and at least annually.

   B.  School administrators are encouraged to meet at least annually with local law enforcement officials to discuss the district's policy and rules regarding law enforcement contacts with the district.  Law enforcement officials will be asked to instruct their staffs as to the terms of the school's policy and rules.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:33

502.13 - Physical Restraint and Corporal Punishment

502.13 - Physical Restraint and Corporal Punishment

The South Tama County Community School District prohibits the use of corporal punishment as a form of student discipline.  An employee shall not inflict, or cause to be inflicted, corporal punishment upon a student.  For purposes of this section, “corporal punishment” means the intentional physical punishment of a student.  An employee’s physical contact with the body of a student shall not be considered corporal punishment if it is reasonable and necessary under the circumstances and is not designed or intended to cause pain or as otherwise supported by law. 

There are occasions when an employee needs to use physical restraint of a student to protect the student, others, or property from harm.  An employee is permitted to:

  • Use reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
    • To quell a disturbance or prevent an at that threatens physical harm to any person.
    • To obtain possession of a weapon or other dangerous object within a student’s control
    • For the purposes of self-defense or defense of others as provided for in Iowa law.
    • For the protection of property as provided for in Iowa law.
    • To remove a disruptive student from class or any area of school premises or from school-sponsored activities off school premises
    • To protect a student from the self-infliction of harm.
    • To protect the safety of others.
  • Use incidental, minor, or reasonable physical contact to maintain order and control.

Reasonable physical force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force of a student as outlined in this policy:

  • The size and physical, mental, and psychological condition of the student;
  • The nature of the student’s behavior or misconduct provoking the use of physical force;
  • The instrumentality used in applying the physical force;
  • The extent and nature of resulting injury to the student, if any;
  • The motivation of the school employee using physical force.

Upon request, the student’s parents are provided the explanation of the reasons and documentation related to the use of physical force.

 

 

(January 16, 1989; May 17, 1999, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:38

502.13 E1 - Physical Restraint or Physical Confinement Documentation

502.13 E1 - Physical Restraint or Physical Confinement Documentation

Student Name:                                                            Date of Occurrence: ___________________

Building of Attendance: __________________        Time of Occurrence:  _________________

IEP?  (check one)      Yes ______       No ______     Duration of Occurrence: _______________

 

Name of staff members involved:                                                                                                     

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe the actions of the student and employees involved before the occurrence:                                  

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe the actions of the student and the employees involved during the occurrence:                                                                                                                                                                                        

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe the actions of the student and the employees involved after the occurrence:                               

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe student and staff debriefing:                                                                                                                                                                                                                                                                

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

 

Describe alternatives to physical restraint or physical confinement and detention attempted before the occurrence:                                                                                                                                                                                                                                                                                                

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe any injuries to the student, employees or others, and any property damage:                               

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

Describe future approaches to the student’s behavior (including possible IEP meetings to address behavior concerns):                                                                                                                                    

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

                                                                                                                                                           

 

If the occurrence involved a period of physical confinement and detention that exceeded the shorter of 60 minutes or the school’s typical class period, the name of the administrator or designee who authorized any additional period of physical confinement and detention:                                                                 

 

 

Student’s Parent or Guardian Contacted by:                                                                                           

Date:                                         Time:                            Method:                                                         

 

If the parent or guardian is not contacted on the same day of occurrence, describe attempts to notify the parent or guardian that day:                                                                                                                    

                                                                                                                                                           

 

Date that a copy of this documentation was provided to the parent or guardian (must be within 3 school days of the occurrence):                                        

Documentation provided (check one):

By mail (postmarked within 3 school days of occurrence): _____

By electronic mail upon written request of parent/guardian: _____

By facsimile transmission upon written request of parent/guardian: ____

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:39

503.00 - Student Attendance

503.00 - Student Attendance dawn@iowaschoo… Fri, 05/29/2020 - 12:40

503.01 - Student Attendance

503.01 - Student Attendance

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

As part of the school district’s records, the daily attendance of each student is electronically recorded on the district’s student information system and maintained on file with the permanent records of the board secretary.  It is the responsibility of the principals to ensure that the student information system is accurate and such reports are filed with the board secretary, the custodian of school records.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:41

503.02 - Student Absences - Excused

503.02 - Student Absences - Excused

Student absences approved by the principal are excused absences.  Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to illness, medical or legal appointments, attendance at a funeral, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.

Students whose absences are approved will make up the work missed and receive full credit for the missed school work.  It is the responsibility of the student to initiate a procedure with the student’s teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend school full day the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student’s attendance center as soon as the parent knows the student will not be attending school on that day.  The principal may request evidence or written verification of the student’s reason for absence.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:46

503.03 - Student Absences – Unexcused/Truancy

503.03 - Student Absences – Unexcused/Truancy

Truancy is the failure to attend school for the minimum number of days established in the school calendar by the board.  Truancy is the act of being absent without a reasonable excuse.  These absences will include, but not be limited to, tardiness, shopping, hunting, concerts, preparation or participation in parties and other celebrations and employment.  Truancy will not be tolerated by the board.

Students are subject to disciplinary action for truancy including suspension and expulsion.  It is within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.  Students receiving special education services will only be assigned appropriate consequences so that the goals and objectives of the student’s Individualized Education Program are capable of being met.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:46

503.04 - Student Release During School Hours

503.04 - Student Release During School Hours

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student’s attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to illness, family emergencies, medical appointments, religious instruction, classes outside the student’s attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

Open campus will be permissible for students at the high school who meet eligibility criteria.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:47

504.00 - Student Activities

504.00 - Student Activities dawn@iowaschoo… Fri, 05/29/2020 - 12:48

504.01 - Student Organizations and Student Government

504.01 - Student Organizations and Student Government

Student organizations or student government may be formed within any building of the District by working with the building principal.  The purpose of such student groups is to enhance communication between the students and professional staff, enhance school spirit and expand opportunities for enrichment experiences for students.

The board shall approve any student organizations and student government.  The superintendent shall determine qualifications and regulations for student groups and make recommendations to the board for groups seeking approval.  Regulations and policies for student groups shall always remain the province of the board and administration.

Each student group shall be directed or guided by a certified school employee.  Funds collected by any student group shall be deposited in the student activity fund at the earliest opportunity, and shall be controlled similarly to other school funds. 

 

 

(April 6, 1981, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:48

504.02 - Student Publications

504.02 - Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in the journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication may follow the student complaint process.  Students who believe their freedom of expression in a student-produced official school publication has been restricted may follow the student complaint process.

The superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this policy and the student publications code to the students and their parents.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:49

504.02 R1 - Student Publications Code

504.02 R1 - Student Publications Code

Except as limited by law and by school policy and regulations, the students of the South Tama County School District are protected in their exercise of freedom of expression in official school publications.  “Official school publications” means material produced by students in the journalism, newspaper, yearbook, publications, or writing classes and distributed to the student body either free or for a fee.

It is the policy of the South Tama Community School District that all official school publications shall be free from prior restraint by school officials except that – students shall not express, publish, or distribute any of the following:

A.  Materials which are obscene.
B.  Materials which are libelous or slanderous under Chapter 659 of the Code of Iowa.
C.  Materials which encourage students to do any of the following:

  1. Commit unlawful acts.
  2. Violate lawful school regulations.
  3. Cause the materials and substantial disruption of the orderly operation of the school.

Student editors of official school publications shall assign and edit the news, editorial, and feature contents of their publications subject to the limitation of this policy.  Faculty advisors of students producing official school publications shall supervise the production of the students to maintain professional standards of English and journalism, and to comply with Iowa law.  Students and faculty publication advisors shall be responsible for the content of official student publications.  They shall be guided in their judgment by the Iowa Code and by ethical standards adopted by professional associations or societies of journalism and education.  Attention should be paid to the standards of the community.

Student expression in official school publications is not an expression of school policy.  Public school districts and employees or officials are not liable in any civil or criminal action for any student expression made or published by students, unless the school employees or officials have interfered with or altered the content of the student’s speech or expression, and then only to the extent of the interference or alteration of that speech or expression.

It is the policy to encourage the resolution of complaints from anyone who feels aggrieved by student expression in official school publications by having individuals follow the student complaint process outlined in board policy.  The same route of appeal is provided for a student who feels aggrieved by the actions involved in writing or creating the school publication.

Official student publications may be distributed in a reasonable manner on or off school premises. Distribution in a reasonable manner will not encourage students to commit unlawful acts; violate school rules; cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity; disrupt or interfere with the education program; interrupt the maintenance of a disciplined atmosphere; or infringe on the rights of others.

 

 

(February 17, 1992, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:50

504.03 - Freedom of Expression

504.03 - Freedom of Expression

Student expression, other than student expression in student-produced official school publications, made on the school district premises or under the jurisdiction of the school district or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible.  Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible.  The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent, or cause a material and substantial disruption to the educational program.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students’ speech furthers an educational purpose.  Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for insuring students’ expression is in keeping with this policy.

 

 

(April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:51

504.04 - Student Activities

504.04 - Student Activities

The Board believes school activities promote additional interests and abilities in the students during their school years and for their lifetime.  School activities may also contribute to the students’ mental and physical growth as well as provide interaction in group activities.  Participation in school activities is a privilege, and students should have an opportunity to participate in and reap the benefits of them.

All student activities affiliated with the school must be under the direction of school personnel.  Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

Every student shall be encouraged to participate in at least one school-sponsored activity or contest.  Any eligible student may elect to participate in the extra-curricular activities of the student’s choice.  No coercion shall be used to force a student to participate in an activity.  A student shall not be required to participate in one activity in order to be eligible to participate in another activity. 

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons, including behavioral and academic ineligibility.  All students will have a comparable opportunity to participate in student activities.  However, comparable opportunity does not guarantee boys and girls will be allowed to play on each other’s athletic teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities.

Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.  No student shall participate in an athletic practice or contest without filing a doctor’s certificate of good health.

A student participating in interscholastic athletics shall provide evidence of suitable accident insurance, with medical and hospital benefits, before he/she begins practice.  The school will make available to each student an insurance program via an insurance company licensed to provide insurance coverage in Iowa.  Student participation in this program is voluntary.  However, a student who participates in interscholastic athletics shall be adequately insured.  Failure of an athlete to carry school insurance will require a written statement signed by guardian or parent relieving the school district of any and all responsibility due to an injury or death as a direct consequence of interscholastic athletics.  Athlete, as defined here, means all students who participate in interscholastic athletics. 

 

 

(December 21, 1987, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:52

504.05 - Student Performances

504.05 - Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

In determining whether to approve a student performance, the superintendent shall consider the following guidelines:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:53

504.06 - Student Social Events

504.06 - Student Social Events

Students may participate in social events approved by the superintendent that will be of benefit to the student and the education program.  Attendance at such events is a privilege.

All social events shall be under the control and supervision of school personnel.  Approval for an event shall be secured from the principal of the building involved before making any public announcement.  Hours, behavior, and activities related to social events shall be reasonable and proper as determined by the administration.  Only those persons who can be expected to recognize the authority and responsibility of the school personnel shall be permitted to attend social functions.  The school retains the right to require anyone to leave for inappropriate or unacceptable behavior.

 

 

(April 6, 1981, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:54

504.07 - Family Night

504.07 - Family Night

The Board’s belief is that students need a night during the week that is set aside as family night.  During the school year, September 1st to June 1st, Wednesday night shall be set aside as family night. 

School district employees shall not plan, organize or sponsor activities that involve students after 6:00 P.M. on family night.  Exceptions to this practice are limited to the following:

  1. Varsity football practice will be extended to 6:30.  If any varsity football player needs to ride the bus, he will be excused by 6:00 p.m.
  2. Activities that are planned or organized by a control board such as the Girls or Boys Athletic Union are exempt from this restriction.  The policy is also waived when students are on an overnight activity approved by the Board of Education.

 

 

(March 20, 1989; December 16, 1991, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:54

504.08 - Student Travel - Excursions and Overnight Trip

504.08 - Student Travel - Excursions and Overnight Trip

While trips of an educational nature are desirable, it is suggested that trips involving the loss of school time be avoided, unless equal results cannot be achieved by scheduling the trip during vacation or summer.

Excursion trips should be defined as a trip by a school club, class or organization that is educationally justified.  Excursion trips that extend beyond the normal school day, but would not involve overnight lodging, shall be authorized at the discretion of the principal.  Overnight trips involving students of the South Tama County Community Schools are subject to the following procedures and guidelines:

  1. Except in unusual circumstances, each overnight trip must be approved through channels by the Board of Education in advance.  For routine (as defined below) overnight trips in cases where time is a factor approval may be granted by the Superintendent and must be presented to the Board at the next regular board meeting.  To assure timely approval, the approval process should be initiated well in advance so that all channels can be approached and the regular Board meeting pattern is observed.  Insufficient time to process requests may cause otherwise meritorious requests to be turned down.  Requests for approval are to be channeled as follows:
    • Complete a formal request and gain approval from the Building Principal (forms may be developed for trips that are not part of the perennial state series of competitions).  Requests should identify the grade, class, or club organization which must appropriately identify the group.  The number of students should be specified and the trip itinerary shall be completed.
    • Following Principal approval, submit the request to the Activity Director (reminder that fund raising activities for trips and other purposes are to have advanced Activity Director approval).
    • The Activity Director will submit formal request to the Board for approval or may authorize the sponsor/coach to submit the request.  Such requests are to be made through the Superintendent.
    • Board action on perennial requests such as state series competition will normally be acted upon in the meeting in which presented.  Other requests will usually be discussed at one Board meeting and voted for approval at the next regular meeting.
  1. All trips known or reasonably anticipated for the school year should be submitted to the Board during the September or October Board meetings.  This includes all the possible state competitions that might involve over-night stays during the year.
  1. Federal law requires that any trip involving school transportation out-of-state must have an identifiable educational purpose.
  1. Use of school vehicles requires an adult, non-student, driver subject to administrative approval.  Strong preference is that the driver(s) be regular school employees.
  1. A partial listing of criteria for approval of overnight trips includes:
  • Trips which are in-state have priority over out-of-state trips.
  • Routine Activities are Activities sanctioned by the state activities organizations or regents or mainstream collegiate organizations, and have a preference over other activities when part of the state series.
  • A Non-Routine Activities request should include a written statement of:
    • Educational purpose(s) or goals, benefits, an/or expectations.
    • School equipment or transportation requested (out of pocket expenses will be an activity cost).
    • Preparatory or follow-up activities that are planned.
    • Method of financing the trip.
    • Method of selecting participants.
    • Number and tentative identification of adult sponsors.
    • Itinerary.
  • Activities which significantly provide monetary or other rewards for the coach/sponsor(s) will be discouraged.
  • Trips which are inclusive for all members of an identifiable group (team, club, band, etc.) are favored over those which exclude members.
  • Equitable access based upon clearly publicized criteria for exclusion is desired.
  • High cost activities and activities for which lack of financing is a reason for exclusion are discouraged.
  • Regular trips in the “field trip” category are discouraged as overnight trips.
  • Normally Non-Routine trips are not to cause students to miss school for more than one day.

 

 

(June, 1986; November 17, 1997; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:55

504.09 - Student Honors and Awards

504.09 - Student Honors and Awards

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals.  Students are made aware of honors and awards and the action necessary on the part of the student to achieve them.

Any regularly enrolled student may be considered for honors or awards awarded by the school.  Qualifications for such awards shall be established by professional school personnel who have been delegated the responsibility by the superintendent or the building principal.  The superintendent or the building principal shall publish the systems by which awards are determined.

 

 

(April 6, 1981, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:57

504.10 - Commencement

504.10 - Commencement

Students who have successfully completed high school shall be granted diplomas.  If a student desires to be excused from graduation activities, he/she may make application to the high school principal stating the reasons.  Students may be prohibited from attending graduation ceremonies as a matter of discipline or failure to comply with school rules. 

 

 

(April 6, 1981; June 15, 1992, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:58

504.11 - Student or Class Gifts

504.11 - Student or Class Gifts

Student groups may make expenditures for gifts to the district upon securing the recommendation of the building principal and the approval of the superintendent.  Gifts may be accepted and acknowledged by the superintendent or his designated representative acting for the board. 

 

 

(April 6, 1981; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 12:58

505.00 - Student Information

505.00 - Student Information dawn@iowaschoo… Fri, 05/29/2020 - 14:07

505.01 - Student Records

505.01 - Student Records

The board recognizes the importance of maintaining student records and preserving their confidentiality.  For purposes of this policy and other policies relating to student records, student is defined as an enrolled individual in a pre-kindergarten through twelfth grade, including children in school district-sponsored childcare programs. 

Student records containing personally identifiable information are kept confidential at collection, storage, disclosure, and destruction stages.  The board secretary is the custodian of student records.  Student records may be maintained in the central administration office or administrative office of the students’ attendance center.

Parents and eligible students will have access to the student’s records during the regular business hours of the school district.  An eligible student is a student who has reached eighteen years of age or is attending an institution of postsecondary education at the post high school level.  Parents of an eligible student are provided access to the student records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code.  In that case, the parents may be provided access without the written permission of the student.  A representative of the parents or eligible student, who has received written permission from the parents or eligible student, may inspect and review a student’s, including a special education student’s, records.  Parents may be denied access to a student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records.  Parents may inspect an instrument used for the purpose of collection of student personal information prior to the instrument’s use.

A student record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves or be informed of the information.

Parents and eligible students will have a right to access the student’s records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, an eligible student, or an authorized representative of the parents will have the right to access the student’s records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of student records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records.  Fees for copies of the records are waived if it would prevent the parents or student from accessing the records.  A fee may not be charged to search or retrieve information from student records.

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the student records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the student records is inaccurate, misleading or violates the privacy or other rights of the student, the parents or an eligible student may request that the school district amend the student records.  The school district will decide whether to amend the student records within a reasonable time after receipt of the request.  If the school district determines an amendment is made to the student record, the school district will make the amendment and inform the parents of the eligible student of the decision in writing.

If the school district determines that amendment of the student’s record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district.  If the parents’ and the eligible student’s request to amend the student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the student record commenting on the school district’s decision or setting forth the reasoning for disagreeing with the school district.  Additions to the student’s records will become a part of the student record and be maintained like other student records.  If the school district discloses the student records, the explanation by the parents will also be disclosed.

Student records may be disclosed in limited circumstances without parental or eligible student’s written permission.  This disclosure is made on the condition that the student record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be made to the following individuals or under the following circumstances:

  • To school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
  • To officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the student records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
  • To the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;
  • In connection with financial aid for which the student has applied or which the student has received if the information is necessary to receive the financial aid;
  • To organizations and/or their authorized representatives conducting for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if the study does not release personally identifiable information and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is conducted;
  • To accrediting organizations;
  • To parents of a dependent student as defined in the Internal Revenue Code;
  • To comply with a court order or judicially issued subpoena;
  • Consistent with an interagency agreement between the school district and juvenile justice agencies
  • To authorized representatives of the Secretary of Agriculture or authorized representative from the Food and Nutrition Service for the purposes of conducting program monitoring, evaluations, and performance measurements of state and local educational and other agencies and institutions receiving funding for or providing a school lunch program for which the results will be reported in an aggregate form that does not identify any individual, provided that the data collected shall be protected in a manner that will not permit the personal identification of students and their parents to anyone other than those authorized under this paragraph and any personally identifiable data shall be destroyed when the data are no longer needed for program monitoring, evaluations, and performance measurements;
  • To an agency caseworker or other representative of a state or local child welfare agency or tribal organization authorized to access a student’s case plan when such agency or organization is legally responsible for the care and protection of the student, provided that the education records or the personally identifiable information contained in such records of the student will not be disclosed by such agency or organization, except to an individual or entity engaged in addressing the student’s education needs and authorized by such agency or organization to receive such disclosure and such disclosure is consistent with the state or tribal laws applicable to protecting the confidentiality of a student’s education records;
  • In connection with a health or safety emergency; or,
  • As directory information.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education students’ record without the permission of the parents or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student’s written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student’s records, the date access was given, and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s records.  This list for a student record may be accessed by the parents, the eligible student and the custodian of student records.

Permanent student records, including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed may be maintained without time limitation.  Permanent student records will be kept in a fire-safe vault.

When personally identifiable information, other than permanent student records, no longer needs to be maintained by the school district to provide educational services to a special education student, the parents or eligible student are notified.  The notice is normally given after a student graduates or otherwise leaves the school district.  If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records.  Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.  In the absence of parents or an eligible student’s request to destroy the records, the school district must maintain the records for at least three years after an individual is determined to be no longer eligible for special education.

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district may enter into an interagency agreement with the juvenile justice agencies involved.  The purpose of the agreement is to allow for the sharing of information prior to a student’s adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order.  Information contained in a student’s permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy.  Employees will also be informed about the procedures for carrying out this policy.

It is the responsibility of the superintendent to annually notify parents and eligible students of their right to inspect and review the student records.  The notice is given in a parents’ or eligible student’s native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, D.C. 20202-4605.

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:07

505.01 R1 - Student Records Regulation

505.01 R1 - Student Records Regulation

Student records are all official records, files, and data directly related to students, including all material incorporated into each student’s cumulative record folder and intended for school use or to be available to parties outside the school or school system specifically including, but not necessarily limited to:  dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

 

The intent of this regulation is to establish procedures for granting requests from parents for access to their child’s records, use of the data, and procedures for its transmittal within forty-five calendar days.

 

A.    Access to Records

  1. The parent or legal guardian of a student will have access to these records upon written request to the board secretary.

    The parent or legal guardian will, upon written request to the board secretary, have the opportunity to receive an interpretation of the records, have the right to question the data, and, if a difference of opinion is noted, is permitted to file a letter in the cumulative folder stating the dissenting person’s position.  If further challenge is made to the record, the normal appeal procedures established by school policy will be followed.

    A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student’s records without prior permission of the student.

  1. School officials having access to student records are defined as having a legitimate educational interest.  A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks. 

B.    Release of Information Outside the School

  1. To release student records to other school(s) in which the student intends to enroll, the parents, legal guardian, or eligible student must be notified of the transfer and the kinds of information being released unless the school district annually notifies parents that the records will be sent automatically.
  1. Student records may be released to official education and other government agencies only if allowed by state or federal law.
  1. To release student records to other persons or agencies, written consent is given by the parent, legal guardian, or a student of majority age.  This consent form will state which records are released, to whom they are released, and the reason for the release.  A copy of the specific records being released will be made available to the person signing the release form if requested.
  1. Before furnishing student records in compliance with judicial orders or pursuant to any lawfully issued subpoena, the school district will make a reasonable attempt to notify the parents, legal guardian, or eligible student are notified in advance.
  1. Student records may be shared with juvenile justice agencies with which the school district has an interagency agreement.  This information is shared without prior parental consent.  The agreement is a public document available for inspection.

C.    Hearing Procedures

  1. Upon parental request, the school district will hold a hearing regarding the content of a student’s records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
  1. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request.  The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
  1. The hearing officer may be an employee of the school district so long as the employee does not have a direct interest in the outcome of the hearing.
  1. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues.  The parent or eligible student may be represented by an individual at their choice at their own expense.
  1. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
  1. The parents may appeal the hearing officers decision to the superintendent within ten (10) working days if the superintendent does not have a direct interest in the outcome of the hearing.
  1. The parents may appeal the superintendent’s decision, or the hearing officers decision if the superintendent was unable to hear the appeal, to the board within ten (10) working days.  It is within the discretion of the board to hear the appeal.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:09

505.01 E1 - Student Records Checklist

505.01 E1 - Student Records Checklist

Subpoena or Judicial Order                                                    (Lawfully Issued)

  • No Parent Signature Required
  • Parent Notify in Advance

Student Financial Aid                                                             (Written Request)

  • No Parent Signature Required

School or Staff in Same School System                                 (No Written Request Necessary)

  • No Parent Signature Required

Other School System Where Student Plans to Enroll             (506.01E2)

  • Copy to Parent Upon Request
  • User Must Submit Written Request*
  • No Parent Signature Required
  • Parent Notify of Release
  • Request Made Part of Student Records

United States Comptroller General                                         (506.01E2)

  • User Must Submit Written Request*
  • No Parent Signature Required
  • Request Made Part of Student Records

Department of Health Education & Welfare Secretary          (506.01E2)

  • User Must Submit Written Request*
  • No Parent Signature Required
  • Request Made Part of Student Records

National Institute of Education                                              (506.01E2)

  • User Must Submit Written Request*
  • No Parent Signature Required
  • Request Made Part of Student Records

Iowa Department of Education Official                                 (506.01E2)

  • User Must Submit Written Request*
  • No Parent Signature Required
  • Request Made Part of Student Records

Parent Inspection of Student Educational Records                (506.01E5)

  • Copy to Parent Upon Request
  • Parent Signature Required**

Parent Request for Hearing to Challenge Record                  (506.01E4)

  • Parent Signature Required**
  • Scheduled Hearing Followed By Written Decision to Parent

Parent Authorization for School to Release Information       (506.01E3)

  • Copy to Parent Upon Request
  • Parent Signature Required**

Notification of Transfer of Student Records                          (506.01E6)

  • Copy to Parent Upon Request
  • No Parent Signature Required

 

*Such written request is available for inspection by the parents or student and the school official responsible for record maintenance.

**When a student has attained the age of 18 years or is attending an institution of post-secondary education, the permission or consent required of the rights accorded the parent of the student will thereafter be required of and accorded only to the student.

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:11

505.01 E2 - Request of Non-Parent for Examination or Copies of Student Records

505.01 E2 - Request of Non-Parent for Examination or Copies of Student Records

The undersigned hereby requests permission to examine the South Tama County Community School District’s official student records of

 

                                                                                                                                               

(Legal Name of Student)                                                        (Date of Birth)

 

The undersigned requests copies of the following official student records of the above student:

 

 

The undersigned certifies that they are (check one):

(a) An official of another school system in which the student intends to enroll.       (   )

(b) An authorized representative of the Comptroller General of the United States.  (   )

(c) An authorized representative of the Secretary of the U.S. Department of           (   )

      Education or U.S. Attorney General.

(d) An administrative head of an educational agency as defined in Section 408       (   )

     of the Education Amendments of 1974.

(e) An official of the Iowa Department of Education                                                (   )

(f) A person connected with the student’s application for, or receipt of, financial    (   )

     aid (SPECIFY DETAILS ABOVE)

 

The undersigned agrees that the information obtained will only be re-disclosed consistent with the state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

 

                                                                                                                                   
                                                                                    (Signature)

 

                                                                                                                                   
                                                                                    (Title)

 

                                                                                                                                   
                                                                                    (Agency)

 

                                                                        Date:                                                              

                                                                       

                                                                        Address:                                                         

 

APPROVED:

Signature:                                                        City:                                                               

Title:                                                                State:                           Zip:                             

Dated:                                                             Phone Number:                                              

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:13

505.01 E3 - Parent/Student Authorization for Release of Student Records

505.01 E3 - Parent/Student Authorization for Release of Student Records

The undersigned hereby authorizes                                                                                       

 

School District to release copies of the following official student records:

 

                                                                                                                                               

 

                                                                                                                                               

 

concerning                                                                                                                              
                        (Full Legal Name of Student)                        (Date of Birth)

                                                                                                from 20           to 20               
                        (Name of Last School Attended)                   (Year(s) of Attendance)

 

The reason for this request is:                                                                                                

                                                                                                                                                

 

My relationship to the child is:                                                                                              

 

Copies of the records to be released are to be furnished to:

            (   ) the undersigned

            (   ) the student

            (   ) other (please specify)                                                                              

                                                                                                                                    
                                                            (Signature)

 

            Date:                                                                                                              

            Address:                                                                                                         

            City:                                                                                                               

            State:                                                               Zip:                                         

            Phone Number:                                                                                              

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:15

505.01 E4 - Request for Hearing on Correction of Student Records

505.01 E4 - Request for Hearing on Correction of Student Records

To:                                                                   Address:                                                         
            Board Secretary (Custodian)

 

I believe certain official student records of my child,                                                            ,

(full legal name of student),                                                   (school name), are inaccurate,

misleading or in violation of privacy rights of my child.

 

The official education records which I believe are inaccurate, misleading or in violation of

the privacy or other rights of my child are:

                                                                                                                                               

                                                                                                                                                

                                                                                                                                                

 

The reason I believe such records are inaccurate, misleading or in violation of the privacy or

other rights of my child is:

                                                                                                                                               

                                                                                                                                                

                                                                                                                                                

 

My relationship with the child is:                                                                                          

 

I understand that I will be notified in writing of the time and place of the hearing; that I shall

be notified in writing of the decision; and I have the right to appeal the decision by notifying

the hearing officer in writing within ten days after my receipt of the decision or a right to

place a statement in my child’s record stating I disagree with the decision and why.

 

                                                                                                Date:                                      
                        (Signature)

Address:                                                                     

City:                                        State:                                       Zip:                                         

Phone Number:                                                          

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:16

505.01 E5 - Request of Parent for Examination or Copies of Student Records

505.01 E5 - Request of Parent for Examination or Copies of Student Records

To:                                                                   Address:                                                         
            Board Secretary (Custodian)

 

The undersigned desires to examine the following official education needs:

                                                                                                                                                

                                                                                                                                                

                                                                                                                                                

of                                                                                 ,                                                          
            (Full Legal Name of Student)                        (Date of Birth)            (Grade)

 

                                                                                                                                               
(Name of School)

 

My relationship to the student is:                                                                                          

 

(check one)

                                     I do

                                     I do not

desire a copy of such records.  I understand that a reasonable charge may be made for the

copies.

 

                                                                                                                                                
Signature                                                         Parent’s Signature

 

                                                                                                                                               
Title                                                                 Date

 

                                                                                                                                               
Date                                                                Address

 

                                                                                                                                               
                                                                        City

 

                                                                                                                                               
                                                                        State                                        Zip Code

 

                                                                                                                                               
                                                                        Phone Number

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:17

505.01 E6 - Notification of Transfer of Student Records

505.01 E6 - Notification of Transfer of Student Records

To:                                                                                           Date:                                                   Parent/or Guardian

 

            Street Address:                                                                                                          

 

            City/State:                                                                               Zip:                             

 

            Please be notified that copies of the                                                                          

 

            Community School District’s official student records concerning                            

 

                                                            (full legal name of student) have been transferred to:

 

 

           

                                                                                                                                               

            School District Name                                     Address

 

            upon the written statement that the student intends to enroll in said school system.

 

            If you desire a copy of such records furnished, please check here ______ and return

            this form to the undersigned.  A reasonable charge will be made for the copies.

 

            If you believe such records transferred are inaccurate, misleading or otherwise in

            violation of the privacy or other rights of the student, you have the right to a hearing

            to challenge the contents of such records.

 

 

 

                                                                                                                                               

                                                                                    Name

 

 

                                                                                                                                               

                                                                                    Title

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:17

505.01 E7 - Letter to Parent Regarding Receipt of a Subpoena

505.01 E7 - Letter to Parent Regarding Receipt of a Subpoena

Date

 

Dear    (Parent)           :

 

This letter is to notify you that the South Tama County Community School District has

received a                    subpoena or court order          requesting copies of your child’s

permanent records.  The specific records requested are:                                                        .

 

The school district has until                date on subpoena or court order         to deliver the

documents to               (requesting party on subpoena or court order)           .  If you have

any questions, please do not hesitate to contact me at           (phone number)           .

 

 

Sincerely,

 

(Principal or Superintendent)

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:21

505.01 E8 - Juvenile Justice Agency Information Sharing Agreement

505.01 E8 - Juvenile Justice Agency Information Sharing Agreement

Statement of Purpose:  The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student’s adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsion and to support students in successfully completing their education.

Identification of Agencies:  This agreement is between the South Tama Community School District (hereinafter “School District”) and      (agencies listed)        (hereinafter “Agencies).

Statutory Authority:  This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2003).

Parameters of Information Exchange:

  1. The School District may share any information with the Agencies contained in a student’s permanent record which is directly related to the juvenile justice system’s ability to effectively serve the student.
  1. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
  1. Information contained in a student’s permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
  1. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.
  1. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.
  1. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
  1. This agreement only governs a school district’s ability to share information and the purposes for which that information can be used.  Other agencies are bound by their own respective confidentiality policies.

Records’ Transmission:  The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled.  The principal will forward the records within 10 business days of the request.

Confidentiality:  Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent.  Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law.

Amendments:  This agreement constitutes the entire agreement among the agencies with respect to information sharing.  Agencies may be added to this agreement at the discretion of the school district.

Term:  This agreement is effective from (September 1, 2000 or other date).

Termination:  The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.

 

APPROVED:

 

Signature:                                                        Address:                                                        

Title:                                                                City:                                                              

Agency:                                                           State:                          Zip:                             

Dated:                                                             Phone Number:                                             

 

Signature:                                                        Address:                                                        

Title:                                                                City:                                                              

Agency:                                                           State:                          Zip:                             

Dated:                                                             Phone Number:                                             

 

Signature:                                                        Address:                                                        

Title:                                                                City:                                                              

Agency:                                                           State:                          Zip:                             

Dated:                                                             Phone Number:                                             

 

Signature:                                                        Address:                                                        

Title:                                                                City:                                                              

Agency:                                                           State:                          Zip:                             

Dated:                                                             Phone Number:                                             

 

This agreement is optional and can only be used if the board has adopted a policy approving of its use.

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:22

505.01 E9 - Annual Notice

505.01 E9 - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  They are:

  1. The right to inspect and review the student’s education records within 454 days of the day the district receives a request for access.

    Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights.

    Parents or eligible students may ask the school district to amend a record that they believe is inaccurate or misleading.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

    If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  1. The right to inform the school district that the parent does not want directory information, as defined below, to be released.  Directory information can be released without prior parental consent. 

    Any student over the age of eighteen or parent not wanting this information released to the public must make object in writing by the last Friday in September to the principal.  The objection needs to be renewed annually.

    The following is a list of directory information:

    NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, E-MAIL ADDRESS, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

    As with all directory information, military recruiters and postsecondary educational institutions may legally access this information without prior parental consent.  Parents not wanting military recruiters or postsecondary institutions to access the information must ask the school district to withhold the information.  Also, school districts that provide postsecondary institutions and potential employers access to students must provide the same right of access to military recruiters.  Parents not wanting military recruiters to contact their children, have the right to deny permission for this activity.

 

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

                        Family Policy Compliance Office
                        U.S Department of Education,
                        400 Maryland Ave., SW
                        Washington, DC, 20202-4605

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:27

505.01 E10 - (Spanish Version) Annual Notice

505.01 E10 - (Spanish Version) Annual Notice

La Ley de Privacidad y Derechos Educativos de la Familia (FERPA) otorga a los padres y estudiantes mayores de 18 años ("estudiantes elegibles") ciertos derechos con respecto a los registros de educación del estudiante. Son:

  1. El derecho a inspeccionar y revisar los registros educativos del estudiante dentro de los 454 días a partir del día en que el distrito recibe una solicitud de acceso.

    Los padres o los estudiantes elegibles deben presentar al director de la escuela (o al funcionario escolar apropiado) una solicitud por escrito que identifique el registro (s) que desean inspeccionar. El director hará los arreglos para el acceso y notificará a los padres o al estudiante elegible de la hora y el lugar donde se pueden inspeccionar dichos registros.

  1. El derecho a solicitar la modificación de los registros educativos del estudiante que el padre o el estudiante elegible creen que son inexactos o engañosos o que violan los derechos de privacidad del estudiante.

    Los padres o los estudiantes elegibles pueden pedirle al distrito escolar que enmiende un registro que ellos creen que es inexacto o engañoso. Deben escribir al director de la escuela, identificar claramente la parte del registro que desean cambiar y especificar por qué es inexacto o engañoso.

    Si el distrito decide no enmendar el registro como lo solicitan los padres o el estudiante elegible, el distrito notificará a los padres o al estudiante elegible de la decisión y les informará sobre su derecho a una audiencia con respecto a la solicitud de enmienda. Se proporcionará información adicional sobre los procedimientos de audiencia al padre o al estudiante elegible cuando se le notifique el derecho a una audiencia.

  1. El derecho a consentir la divulgación de información de identificación personal contenida en los registros educativos del estudiante, excepto en la medida en que FERPA autorice la divulgación sin consentimiento.

    Una excepción, que permite la divulgación sin consentimiento, es la divulgación a funcionarios escolares con intereses educativos legítimos. Un funcionario escolar es una persona empleada por el distrito como administrador, supervisor, instructor o miembro del personal de apoyo (incluido el personal médico o de salud y el personal de la unidad de cumplimiento de la ley); una persona que sirve en la junta escolar; una persona o compañía con la que el distrito ha contratado para realizar una tarea especial (como un abogado, auditor, empleado de AEA, consultor médico o terapeuta); o un padre o estudiante que preste servicios en un comité oficial, como un comité disciplinario o de quejas o un equipo de asistencia al estudiante, o que ayude a otro funcionario escolar a realizar sus tareas.

    Un funcionario escolar tiene un interés educativo legítimo si el funcionario necesita revisar un registro educativo para cumplir con su responsabilidad profesional.

  1. El derecho a informar al distrito escolar que los padres no desean que se divulgue la información del directorio, tal como se define a continuación. La información del directorio se puede divulgar sin el consentimiento previo de los padres.

    Cualquier estudiante mayor de dieciocho años o un padre que no quiera que esta información se divulgue al público debe presentar un escrito por escrito antes del director del último viernes de septiembre. La objeción debe ser renovada anualmente.

    La siguiente es una lista de información de directorio:

    NOMBRE, DIRECCIÓN, LISTA DE TELÉFONOS, FECHA Y LUGAR DE NACIMIENTO, DIRECCIÓN DE CORREO ELECTRÓNICO, NIVEL DE GRADO, ESTADO DE INSCRIPCIÓN, PRINCIPAL ÁMBITO DE ESTUDIO, PARTICIPACIÓN EN LAS OFICINAS OFICIALES DE ANÁLISIS DE LOS ANIMALES GRADOS Y PREMIOS RECIBIDOS, LA ESCUELA O INSTITUCIÓN ANTERIOR MÁS RECIENTE ASISTIDA POR EL ESTUDIANTE, FOTOGRAFÍA Y PROBABILIDAD Y OTRA INFORMACIÓN SIMILAR.

    Al igual que con toda la información del directorio, los reclutadores militares y las instituciones educativas postsecundarias pueden acceder legalmente a esta información sin el consentimiento previo de los padres. Los padres que no desean que los reclutadores militares o las instituciones postsecundarias accedan a la información deben solicitar al distrito escolar que retenga la información. Además, los distritos escolares que proporcionan instituciones postsecundarias y posibles empleadores de acceso a los estudiantes deben proporcionar el mismo derecho de acceso a los reclutadores militares. Los padres que no quieran que los reclutadores militares se pongan en contacto con sus hijos, tienen derecho a denegar el permiso para esta actividad.

  1. El derecho a presentar una queja ante el Departamento de Educación de los Estados Unidos sobre presuntas fallas del distrito para cumplir con los requisitos de FERPA. El nombre y la dirección de la oficina que administra FERPA es:

 

                        Family Policy Compliance Office
                        U.S Department of Education,
                        400 Maryland Ave., SW
                        Washington, DC, 20202-4605

 

 

(Enero 17, 2005; Marzo 21, 2011; Enero 19, 2015;  ____, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:30

505.02 - Student Directory Information

505.02 - Student Directory Information

Student directory information is designed to be used internally within the school district.  Directory information shall be defined in the annual notice.  It may include the student’s name, address, telephone number, date and place of birth, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photograph and other likeness, and other similar information.

 Prior to developing a student directory or to giving general information to the public, parents will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child’s information in the directory or in the general information about the students.

It shall be the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

 

(New Edition December 15, 1997; May, 2002; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:38

505.02 E1 - Authorization for Releasing Student Directory Information

505.02 E1 - Authorization for Releasing Student Directory Information

The South Tama County Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district’s policy is available for review in the office of the principal of all of our schools.

This law requires the school district to designate as “directory information” any personally identifiable information taken from a student’s educational records prior to making such information available to the public.

The school district has designated the following information as directory information:  student’s name, address and telephone number; date and place of birth; email address, grade level, enrollment status, major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received; and the most recent previous educational institution attended by the student; photograph and other likeness and other similar information. 

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than the first Friday of September of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

 

If you have no objection to the use of student information, you do not need to take any action.

------------------------------------------------------------------------------------------------------------------

Return this Form if You Want to Refuse to Release Student Directory Information

 

South Tama County Community School District Parental Directions to Withhold
Student/Directory Information for Education Purposes, for 20_____ - 20_____ school year.

 

Student Name:                                                            Date of Birth:                                    

 

School:                                                                                                Grade:                        

 

                                                                                                                                               
(Signature of Parent/Legal Guardian/Custodian of Child)                             (Date)

 

This form must be returned to your child’s school no later than the first Friday of September.  Additional forms are available at your child’s school.

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:39

505.03 - Student Library Circulation Records

505.03 - Student Library Circulation Records

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media centers.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student’s parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents.  Parents may not access records, without the student’s permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the teacher-librarian’s responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students’ library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying may be charged.

 

 

 (March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:40

506.01 - Student Fines, Fees, and Charges

506.01 - Student Fines, Fees, and Charges

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.  The superintendent shall inform the board of the dollar amount to be charged to students or others for fines, charges, or fees.

Students may be required to pay a book rental fee which shall be established annually by the board.  Students may be asked to pay a charge for materials or service related to optional activities and projects that are part of the regular school program.  Such charges shall be kept to a minimum and shall be approved annually by the building principal.

Certain items required by students, such as locks for lockers, will be purchased by the district and rented to the student.  When these items are no longer needed, they may be returned to the school, with refund of the rental fee dependent upon their condition.

Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.

 

 

(July 15, 1996; May 20, 1996, March 15, 2010; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:42

506.01 R1 - Student Fees Waiver and Reduction Procedures

506.01 R1 - Student Fees Waiver and Reduction Procedures

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees.  The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student’s parents’ ability to meet the financial criteria.

A.      Waivers -

  1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student’s parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, or transportation assistance under open enrollment.  Students in foster care are also eligible for full waivers.
  1. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student’s parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program.  The reduction percentage will be 50 percent.
  1. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student’s parents are facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.  Temporary waivers will not be applied to fees retroactively.

B.      Application - Parents or students eligible for a fee waiver will make an application on the form provided by the school district.  Applications may be made at any time but must
         be renewed annually.

C.      Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be
          followed.

D.      Appeals - Denials of a waiver may be appealed to the superintendent of schools.

E.       Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

F.       Notice - the school district will annually notify parents and students of the waiver.  The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for temporary financial hardship should contact the district central office for a waiver form.  This waiver does not carry over from year to year and must be completed annually.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:41

507.00 - Student Health and Well-Being

507.00 - Student Health and Well-Being dawn@iowaschoo… Fri, 05/29/2020 - 14:46

507.01 - Student Health Services

507.01 - Student Health Services

The district will provide a comprehensive school health services program for the pre-school through grade twelve, following guidelines recommended by the Iowa State Department of Health and the Iowa Department of Education.  The district’s health services shall be administered by the school nurses under the direction of the building principal.  Medical care and treatment are not within the scope of the school health services, but first aid and temporary emergency services are provided.  The superintendent will provide a written report on the role of health services in the education program to the board annually.

 

 

(October 19, 1987; March 21, 2011; January 19, 2015;August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:46

507.02 - Special Health Services

507.02 - Special Health Services

The Board recognizes that some special education students need special health services during the school day.  These students shall receive special health services in conjunction with their individualized education program (IEP).

 

 

(November 15, 1993; October 16, 2000; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:48

507.02 R1 - Special Health Services Regulation

507.02 R1 - Special Health Services Regulation

A.    Definitions

“Assignment and delegation” - occurs when licensed health personnel, in collaboration with the education team, determine the special health services to be provided and the qualifications of individuals performing the health services.  Primary consideration is given to the recommendation of the licensed health personnel.  Each designation considers the student’s special health service.  The rationale for the designation is documented.  If the designation decision of the team differs from the licensed health professional, team members may file a dissenting opinion.

“Co-administration” - the eligible student’s participation in the planning, management and implementation of the student’s special health service and demonstration of proficiency to licensed health personnel.

“Educational program” - includes all school curricular programs and activities both on and off school grounds.

“Education team” - may include the eligible student, the student’s parent, administrator, teacher, licensed health personnel, and others involved in the student’s educational program.

“Health assessment” - health data collection, observation, analysis, and interpretation relating to the eligible student’s educational program.

“Health instruction” - education by licensed health personnel to prepare qualified designated personnel to deliver and perform special health services contained in the eligible student’s health plan.  Documentation of education and periodic updates are on file at school.

“Individual health plan” - the confidential, written, preplanned and ongoing special health service in the educational program.  It includes assessment, planning, implementation, documentation, evaluation and a plan for emergencies.  The plan is updated as needed and at least annually.  Licensed health personnel develop this written plan with the education team.

“Licensed health personnel” - includes licensed registered nurse, licensed physician, and other licensed health personnel legally authorized to provide special health services and medications.

“Prescriber” - licensed health personnel legally authorized to prescribe special health services and medications.

“Qualified designated personnel” - persons instructed, supervised and competent in implementing the eligible student’s health plan.

“Special health services” - includes, but is not limited to, services for eligible students whose health status (stable or unstable) requires:

  • Interpretation or intervention,
  • Administration of health procedures and health care, or
  • Use of a health device to compensate for the reduction or loss of a body function.

“Supervision” - the assessment, delegation, evaluation and documentation of special health services by licensed health personnel.  Levels of supervision include situations in which licensed health personnel are:   

  • physically present.
  • available at the same site.
  • available on call.

 

B.    Licensed health personnel will provide special health services under the auspices of the school.  Duties of the licensed personnel include the duty to:

  • Participate as a member of the education team.
  • Provide the health assessment.
  • Plan, implement and evaluate the written individual health plan.
  • Plan, implement and evaluate special emergency health services.
  • Serve as liaison and encourage participation and communication with health service agencies and individuals providing health care.
  • Provide health consultation, counseling and instruction with the eligible student, the student’s parent and the staff in cooperation and conjunction with the prescriber.
  • Maintain a record of special health services.  The documentation includes the eligible student’s name, special health service, prescriber or person authorizing, date and time, signature and title of the person providing the special health service and any unusual circumstances in the provision of such services.
  • Report unusual circumstances to the parent, school administration, and prescriber.
  • Assign and delegate to, instruct, provide technical assistance and supervise qualified designated personnel.
  • Update knowledge and skills to meet special health service needs.

 

C.    Prior to the provision of special health services the following will be on file:

  • Written statement by the prescriber detailing the specific method and schedule of the special health service, when indicated.
  • Written statement by the student’s parent requesting the provision of the special health service.
  • Written report of the preplanning staffing or meeting of the education team.
  • Written individual health plan available in the health record and integrated into the IEP or IFSP.

 

D.    Licensed health personnel, in collaboration with the education team, will determine the special health services to be provided and the qualifications of individuals performing the special health services.  The documented rationale will include the following:

  • Analysis and interpretation of the special health service needs, health status stability, complexity of the service, predictability of the service outcome and risk of improperly performed service.
  • Determination that the special health service, task, procedure or function is part of the person’s job description.
  • Determination of the assignment and delegation based on the student’s needs.
  • Review of the designated person’s competency.
  • Determination of initial and ongoing level of supervision required to ensure quality services.

 

E.     Licensed health personnel will supervise the special health services, define the level of supervision and document the supervision.

 

F.     Licensed health personnel will instruct qualified designated personnel to deliver and perform special health services contained in the eligible individual health plan.  Documentation of instruction and periodic updates are on file at school.

 

G.    Parents will provide the usual equipment, supplies and necessary maintenance for such.  The equipment is stored in a secure area.  The personnel responsible for the equipment are designated in the individual health plan.  The individual health plan will designate the role of the school, parents, and others in the provision, supply, storage and maintenance of necessary equipment.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:51

507.03 - Health and Immunization Certificates

507.03 - Health and Immunization Certificates

Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the school district will have a physical examination by a licensed physician and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission.  The district may conduct TB tests of current students.

Students enrolling in kindergarten or any grade in elementary school in the district will have, at a minimum, a dental screening performed by a licensed medical professional (physician, nurse, physician assistant, dentist, dental hygienist) sometime between the student turning three (3) years of age and four (4) months following the student’s enrollment in the district, and will provide proof of such a screening to the district.  Students enrolling in any grade in high school in the district will have, at a minimum, a dental screening performed by a licensed dentist or dental hygienist sometime between one (1) year prior to the student’s enrollment in the district and four (4) months following the student’s enrollment in the district, and will provide proof of such a screening to the district.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

 

 

(June 15, 1992; November 17, 1997; April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:54

507.04 - Administration of Medication to Students

507.04 - Administration of Medication to Students

Some students may need prescription and nonprescription medication to participate in their educational program.  These students shall receive medication concomitant with their educational program.  When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by the licensed health personnel with the student and the student’s parent.

Medication, including over-the-counter medication, shall be administered only when the student’s parent or guardian (hereinafter “parent”) provides a signed and dated written statement requesting medication administration and the medication is in the original container which is labeled by the pharmacy or the manufacturer with the name of the child, name of the medication, the time of the day which it is to be given, the dosage, and the duration.  Written authorization will also be secured when the parent requests student co-administration of medication when competency is demonstrated.  It is the parent’s responsibility to ensure that the medication is current; that all information regarding the medication is current; and that the information provided to the district, including, but not limited to the written authorization, is current.

Students who have demonstrated competence in administering their own medications may self-administer their medication as long as all other relevant portions of this policy have been complied with by the student and the student’s parent or guardian.  A written statement by the student’s parent shall be on file requesting co-administration of medication, when competence has been demonstrated.  By law, students with asthma or other airway constricting diseases may self-administer their medication upon approval of their parents and prescribing physician regardless of competency.

Persons administering medication shall include a parent, the physician, the licensed registered nurse (school nurse), and persons who have successfully completed a medication administration course.  A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion kept on file at the school district.

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

Medication shall be stored in a secured area unless an alternate provision is documented.  The school nurse, or in the nurse’s absence, the nurse’s designee shall have access to the medication which will be kept in a secure area.  Students may carry medication only with the approval of the parents and building principal of the student’s attendance center.  By law, students with asthma or other airway constricting diseases may self-administer their medication upon written approval of their parents and prescribing physician regardless of competency. Students do not have to prove competency to the school district.  Emergency protocols for medication-related reactions shall be posted.  Medication information shall be confidential information.

 

 

 (January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:54

507.04 E1 - Asthma or Airway Constricting Medication Self- Administration Consent and Authorization Form

507.04 E1 - Asthma or Airway Constricting Medication Self- Administration Consent and Authorization Form

________________________________    __________   _______________   ____/____/____
Student’s Name (Last), (First), (Middle)       Birthday              School                     Date

In order for a student to self-administer medication for asthma or any airway constricting disease:

  • Parent/guardian provides signed, dated authorization for student medication self-administration.
  • Physician (person licensed under chapter 148, 150, or 150A, physician, physician’s assistant, advanced registered nurse practitioner, or other person licensed or registered to distribute or dispense a prescription drug or device in the course of professional practice in Iowa in accordance with section 147.107, or a person licensed by another state in a health field in which, under Iowa law, licensees in this state may legally prescribe drugs) provides written authorization containing:
    • purpose of the medication,
    • prescribed dosage,
    • times, or;
    • special circumstances under which the medication is to be administered.
       
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container containing the student name, name of the medication, directions for use, and date.
  • Authorization is renewed annually.  If any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately.  The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease may possess and use the student’s medication while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school operated property.  If the student abuses the self-administration policy, the ability to self-administer may be withdrawn by the school or discipline may be imposed.

Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication by the student.  The parent or guardian of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result of self-administration of medication by the student as established by Iowa law.

 

____________________        ______________        ________________    ________________

Medication                              Dosage                                    Route                          Time

 

Purpose of Medication & Administration/Instructions: __________________________________

______________________________________________________________________________

 

AUTHORIZATION – ASTHMA OR AIRWAY CONSTRICTING MEDICATION SELF-ADMINISTRATION CONSENT FORM

___________________________________              __________________________________
Special Circumstances                                                Discontinue/Re-Evaluate/Follow-up Date

 

___________________________________              _____/_____/_____
Prescriber’s Signature                                                 Date

 

___________________________________              __________________________________
Prescriber’s Address                                                  Emergency Phone

 

I request the above-named student possess and self-administer asthma or other airway constricting disease medication(s) at school and activities according to the authorization and instructions.

I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or for supervising, monitoring, or interfering with a student’s self-administration of medicine.

I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.

I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.

I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy ACT (FERPA).

I agree to provide the school with back-up medication approved in this form.

(Student maintains self-administration record).)

 

_________________________________      _____/_____/_____
Parent/Guardian Signature                              Date                            (agreed to above statement)

 

_________________________________      ________________
Parent/Guardian Address

Home Phone _________________________

Cell/Work Phone______________________

                                                                                                                                               

                                                                                                                                               

                                                                                                                                               

Self-Administration Authorization Additional Information                           

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:55

507.04 E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Student

507.04 E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Student

 

________________________________        ___/___/____  _________________  ___/___/___

Student’s Name (Last), (First), (Middle)        Birthday          School                         Date

 

School medications and health services are administered following these guidelines:

  • Parent has provided a signed, dated authorization to administer medication and/or provide the health service.
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container.
  • The medication label contains the student’s name, name of medication, directions for use, and date.
  • Authorization is renewed annually and immediately when the parent notifies the school that changes are necessary.

 

______________________    __________    ______________________    ________________

Medication/Health Care          Dosage                        Route                                      Time at School

 

 

 

____________________________________________________________________________

 

Administration instructions.

 

____________________________________________________________________________

 

____________________________________________________________________________

 

Special Directives Signs to observe and Side Effects

 

_____/_____/_____

Discontinue/Re-Evaluate/Follow-up Date

 

_________________________________      _____/_____/_____

Prescriber’s Signature                                     Date

_________________________________      ________________

Prescriber’s Address                                      Emergency Phone

 

I request the above-named student carry medication at school and school activities, according to the prescription, instructions, and written record kept.  Special considerations are noted above.  The information is confidential except as provided to the Family Education Rights and Privacy ACT (FERPA).  I agree to coordinate and work with school personnel and prescriber when questions arise.  I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.

 

____________________________________            _____/_____/_____
Parent’s Signature                                                       Date

 

____________________________________            _______________________
Parent’s Address                                                        Home Phone

 

____________________________________            _______________________
Additional Information                                               Business Phone

___________________________________________________________________________

 

____________________________________________________________________________
Authorization Form

 

 

(January 17, 2005; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 14:58

507.05 - Communicable Diseases

507.05 - Communicable Diseases

General Communicable Diseases Procedures

Students with a communicable disease will be allowed to attend school as long as they are physically able to perform the tasks assigned to them and as long as their attendance does not create a substantial risk of transmission of the illness or other harm to the students or the employees.  The term “communicable disease” shall mean an infectious or contagious disease spread from person or animal to person or as defined by law.

A student will be excluded from school when the student’s condition has been determined to be injurious to the health of others or when the student is too ill to attend school.  The health risk to an immuno-depressed student attending school shall be determined by their personal physician.  The health risk to others in the school environment from the presence of a student with a communicable disease shall be determined on a case by case basis by the superintendent working with advice of public health officials.

Since there may be greater risks of transmission of a communicable disease for some persons with certain conditions than for other persons infected with the same disease, these special conditions, the risk of transmission of the disease, the effect upon the educational program the effect upon the student and other factors deemed relevant by public officials or the superintendent shall be considered in assessing the student’s continued attendance at school.  The superintendent may require medical evidence that students with a communicable disease are able to attend school.

Prevention and control of communicable diseases is included in the school district’s bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

A student who is at school and who has a communicable disease which may create a substantial risk of harm to other students, employees, or others at school shall report the condition to the superintendent any time the student is aware that the disease actively creates such risk.  It shall be the responsibility of the superintendent or school nurse when the superintendent or school nurse has knowledge that a communicable disease is present, to notify the State Department of Health.  Rumor and hearsay shall be insufficient evidence for the superintendent to act.

Health data of a student is confidential, and it shall not be disseminated.  The superintendent may request that the Iowa Department of Health provide a review of the case and recommend regarding the permissibility of continued attendance of the student in the regular classroom, with or without restrictions.  If the student is to be excluded from school, it is the responsibility of the superintendent, in conjunction with the parents, to make arrangements for the student’s alternate educational program.

The Board realizes it is important for others to know which students in the district have a communicable disease. However, this must be weighed against the privacy and confidentiality rights of the student.  Health data is regarded as private data, and it is not to be disseminated to the public, to students, or to employees without strict observance of data privacy rights.  Knowledge of a communicable disease will be limited to the Board, superintendent, school nurse, and whomever else the superintendent determines has a need to know in order to properly and safely discharge their duties.

Bloodborne Pathogens Precautions

With or without the known presence of communicable disease, prudent precautions should become routine.  Blood or any other body fluids, including vomit and fecal or urinary incontinence, in ANY child should be treated appropriately.

It is recommended that gloves be used when cleaning up any body fluids.  Spills should be cleaned and the effected area washed with soap and water and disinfected with bleach (one part bleach to ten parts water) or other disinfectant and the mop or other cleaning material should be treated with the same bleach or disinfectant.  All disposable materials including gloves and diapers, should be discarded into a plastic bag before placing in a conventional trash system.  Hypodermic needles require special disposal procedures.  Toys and other personal non-disposable items should be cleaned with soap and water and disinfected before passing to another person.  A normal laundry cycle is adequate for other non-disposable items.  All persons involved in the clean-up should wash their hands thoroughly afterward.

School personnel shall have the responsibility to periodically monitor and check students for head lice.

 

 

(April 6, 1981; April 17, 1989; June 15, 1992; May 17, 1999; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:00

507.05 R1 - Testing for Tuberculosis

507.05 R1 - Testing for Tuberculosis

All students applying for enrollment in the South Tama County Schools who have lived for at least three months of the past year in one of the following countries must provide proof of TB testing prior to attending school:  Bangladesh, Brazil, China, Ethiopia, India, Indonesia, Mexico, Pakistan, Philippines, Russia, South Africa, Thailand, or Zaire.  Tine test is not acceptable, Mantoux test is required.

If a student’s test result is positive, the student will be referred to public health officials, and if the student desires to continue enrollment he/she (and their parents) must provide evidence that the student is receiving timely treatment.

In cases where a student visits one of the above countries for more than three months in a year, repeat TB testing may not be required as long as the negative TB test has been given while attending STC Schools and the student exhibits negative symptoms.  Repeat testing will be based upon signs and symptoms of Tuberculosis such as:  fatigue, persistent cough, weight loss, fever, bloody sputum, and/or chest pain.

 

 

 (September 15, 1997; December 17, 2001; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:00

507.06 - Student Injury or Illness at School

507.06 - Student Injury or Illness at School

The school district and the board assume no responsibility for medical treatment of students.  The building principal shall direct the immediate care of ill or injured persons who come within his/her area of responsibility.  At each school, procedures for the proper handling of such emergencies shall be developed and made known to the staff.

When a student becomes ill or is injured at school, the school district will attempt to notify the student’s parents as soon as possible.  If a parent cannot be reached, the ill or injured child shall be transported home, to the hospital, or to a physician’s office as appropriate and necessary.  Further medical attention is the responsibility of the parent or guardian, or the person designated for emergencies.

The school district, while not responsible for medical treatment of an ill or injured student, will have employees present administer emergency or minor first aid if possible.  An ill or injured child will be turned over to the care of the parents or qualified medical employees as quickly as possible.

It is the responsibility of the principal to file an accident report with the superintendent within twenty-four hours after the student is injured.

Annually, parents are required to complete a medical emergency authorization form indicating the procedures to be followed, if possible, in an emergency involving their child.  The authorization form will also include the phone numbers of the parents and alternative numbers to call in case of an injury or illness.

 

 

(April 6, 1981; December 21, 1987; June 15, 1992; April 18, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:01

507.07 - Student Exposure to Irritants and Allergens

507.07 - Student Exposure to Irritants and Allergens

Students may be exposed to irritants that pose a risk to the student’s health and safety during the school day.  Parents and students shall take all precautions to ensure that they are not exposed to such irritants and/or allergens.

If the parent(s) requests a meeting, the district will meet with the parent(s) and/or student to discuss the student’s exposure to irritant(s) and/or allergen(s), and, if appropriate, develop a plan to limit the above student’s exposure to irritant(s) and/or allergen(s).  Every such plan to avoid exposure shall include a completed Parental Identification of Student Irritant and/or Allergen Form and a completed Parental Authorization and Release Form for the Administration of Medication to Student.

The district cannot guarantee that the student will never be exposed to such irritants and/or allergens.  If a student is exposed to such an irritant and/or allergen and/or suffers from an allergic reaction, the district may administer medication to the student as necessary according to its policies and procedures.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:02

507.07 E1 - Student Exposure to Irritants and Allergens Form

507.07 E1 - Student Exposure to Irritants and Allergens Form

The undersigned(s) are the parent(s), guardian(s), or person(s) in charge of ____________________________________ (student’s full legal name), who is in the ______ grade at the _________________________ building in the South Tama County Community School District.

I am requesting that the above student should not be exposed to or should be minimally exposed to the following irritant(s) and/or allergen(s) because such irritant(s) and/or allergen(s) pose a risk to the student’s health and safety during the school day:  (Attach additional sheets if necessary):

(a) Irritant and/or Allergen: _______________________________________________________

      Why Requesting Limited Exposure (i.e., identified allergy, doctor’s request, other reason):  

      _________________________________________________________________________
      _________________________________________________________________________

 

      Possible Exposure Symptom(s):_______________________________________________
      _________________________________________________________________________

 

      Proposed Plan for Limiting Exposure: ___________________________________________
      _________________________________________________________________________

 

Parental Authorization and Release Form for the Administration of Medication to Student:

_____ I have completed a Parental Authorization and Release Form for the Administration of Medication to Student so that the South Tama County Community School District, or its authorized representative, may administer medicine to the above-named student in the case of exposure to an irritant or an allergic reaction.

-OR-

_____ I have NOT completed a Parental Authorization and Release Form for the Administration of Medication to Student, and do not intend to do such.

 

Meeting with District Regarding Limiting Student Exposure to Irritant(s) and/or Allergen(s):

_____ I wish to request a meeting with the District to discuss the above student’s exposure to irritant(s) and/or allergen(s), and, if appropriate, develop a plan to limit the above student’s exposure to irritant(s) and/or allergen(s).

-OR-

_____ I DO NOT wish to request a meeting with the District to discuss the above student’s exposure to irritant(s) and/or allergen(s).

 

___________________________________                                                  _________________
(Signature of Parent/Guardian)                                                                       (Date)

 

___________________________________                                                  _________________
(Printed Name of Parent/Guardian)                                                                (Phone Number)

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:03

507.08 - Student Emergency and Safety Plans and Drills

507.08 - Student Emergency and Safety Plans and Drills

Students will be informed of the appropriate action to take in an emergency.  Emergency drills for fire, weather, other disasters, and school safety issues are conducted each school year.  At least one of each type of drill should be held as early in the school year as possible so that all children will be thoroughly familiar with emergency procedures.

Each attendance center will develop and maintain a written plan containing emergency, disaster, and school safety procedures.  The plan will be communicated to and reviewed with employees.  Employees will participate in emergency and school safety drills.  Licensed employees are responsible for instructing the proper techniques to be followed in the drill.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:04

507.09 - Student Insurance

507.09 - Student Insurance

The school district may offer the parents of students in the district a health and accident insurance plan covering students.  The Board of Directors, upon recommendation of the superintendent and the administrative staff, shall select an insurance company to issue such policies for all schools in the district.

The purchase of student insurance shall be voluntary with the entire cost being paid by the student or their parents or guardian.  Participation in the insurance health and accident plan is not a contract with the school district, but rather, a contract between the insurance company and the student.

Students participating in intramural or extracurricular athletics are required to have health and accident insurance.  The student will bring written proof of insurance or participate in the health and accident insurance program selected by the school district.

 

 

(April 6, 1981; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:05

508.00 - Student Transportation

508.00 - Student Transportation dawn@iowaschoo… Fri, 05/29/2020 - 15:07

508.01 - Student Use of Motor Vehicles

508.01 - Student Use of Motor Vehicles

The Board recognizes the convenience of families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking at the school attendance center is a privilege rather than a right.

Students that drive to and park at their school attendance center shall only drive to and park at their designated attendance center.  Students may not loiter around or be in their vehicle nor leave the school grounds in their vehicle during the school day without permission from the principal of their designated attendance center.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center. 

Student vehicles may be parked at the high school in the northeast or northwest parking lot.  Students may not park in the drives, along the curb around the school, in the visitors parking area, in the area west of the two portable buildings, or in the loading dock or the shop entrance areas.

Driving to school and parking at school are privileges and will be revoked any time the student willfully violates driving laws, parking regulations, board policy, or any of the governing driving as set forth by the school.  Additionally, a student may be subject to discipline including, but not limited to, suspension and expulsion for any violations.

 

 

(April 6, 1981; December 21, 1987; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:09

508.02 - Student Use of Bicycles

508.02 - Student Use of Bicycles

Students within easy walking distance of school are encouraged to walk to school rather than ride bicycles to school.  Compliance will eliminate hazards around the school grounds during very congested times.

Although the Board recommends students walk to school, those students who desire to ride bicycles may do so unless there is concern regarding student safety and welfare.  Bicycle parking racks are provided for bicycle parking.  Students may lock or chain their bicycles to the parking racks if they so desire.  The school is not responsible for lost or damaged bicycles.

The principal of each building shall make regulations concerning the riding of bicycles to and from school.  The privilege of riding a bicycle to school may be withdrawn from a student for failure to observe these regulations.

 

 

 (April 6, 1981; March 21, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:10

509.00 - Student Rights

509.00 - Student Rights dawn@iowaschoo… Fri, 05/29/2020 - 15:12

509.01 - Parental Involvement

509.01 - Parental Involvement

The South Tama County Community School District recognizes that parent/family involvement is essential as we partner to educate school district students to prepare them to be successful in life. The term “parent” refers to any caregiver who assumes responsibility for nurturing and caring for children, and includes parents, grandparents, aunts, uncles, foster parents, stepparents, and others.  Parents and families provide the primary educational environment for children; consequently, parents are vital and necessary partners with the educational communities throughout their children’s school careers. Although parents come to the schools with diverse cultural backgrounds, primary languages, and needs, universally, all parents want what is best for their children.

The South Tama County Community School District, in collaboration with parents, teachers, students, and administrators, must establish and develop efforts to enhance parent involvement and reflect the needs of students, parents, and families in the communities, which they serve.

Parent involvement means the participation of parents in regular, two way, and meaningful communication involving student academic learning and other school activities, ensuring:

  • Parents play an integral role in assisting their child’s learning. 
  • Parents are encouraged to be actively involved in their child’s educational school.
  • Parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child. The carrying out of other activities, such as those described in Section 1118 of the Elementary Secondary Education Act (ESEA).

The District will put into operation programs, activities, and procedures for the involvement of parents in all of its schools with Title I programs, consistent with Section 1118 of the ESEA. Those programs, activities, and procedures will be planned and operated with meaningful consultation with parents of participating children.  The South Tama County Community School District believes that improved academic achievement is a responsibility shared by the entire school community, including the administration, schools, community members, support staff, students, and parents. 

 

 

 (January 17, 2005; April 4, 2011; January 19, 2015; August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:12

509.02 - Student Complaints

509.02 - Student Complaints

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student’s teacher or another licensed employee, other than the administration, for resolution of the complaint.  It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within five calendar days of the employee’s decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within five calendar days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

 

 

(August 19, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:13

600 - EDUCATIONAL PROGRAM

600 - EDUCATIONAL PROGRAM Jen@iowaschool… Tue, 05/12/2020 - 08:59

600.00 - Goals and Objectives of the Educational Program

600.00 - Goals and Objectives of the Educational Program

The goals and objectives of the delivery of the education program for the school district are designed to achieve the philosophy statement of the school district.  The board’s objective in the design, contents and the delivery of the education program is to provide an equal opportunity for students to pursue an education free of discrimination on the basis of sex, race, color, national origin, religion, creed, age (except for permitting/prohibiting students to engage in certain activities), marital/parental status, sexual orientation, gender identity, genetic information, disability or socioeconomic status

An advisory committee of representatives of the school district community and the school district may be appointed to make recommendations for the goals and objectives of the education program.  Short-term and long-term objectives for the education program are established annually by the board.  These objectives will reflect the results of the needs assessment, recommendation of the advisory committee, recommendations from the superintendent, and changes in law.  Annually, the board will report to the committee regarding progress toward the achievement of the goals and objectives of the education program.

 

 

(April 20, 1981; July 7, 2003; February 21, 2011, July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:18

600.01 - Long-Range Instructional Needs Assessment

600.01 - Long-Range Instructional Needs Assessment

Long-range needs assessment enables the school district to analyze assessment data, get feedback from the community about its expectations of students and determines how well students are meeting student learning goals.  The board shall conduct ongoing and in-depth needs assessment, soliciting information from business, labor, industry, higher education and community members, regarding their expectations for adequate student preparation as responsible citizens and successful wage earners.  Long-range needs assessment will include collecting, analyzing and reporting information from local, state, and national sources.  This information will include state and local indicators, and student learning goals.

 

In conjunction with the in-depth needs assessment of the school district, the board shall authorize the appointment of a committee, representing administrators, employees, parents, students and community members, to make recommendations and assist the board in determining the priorities of the school district in addition to the basic skills areas of the education program.  This School Improvement Advisory Committee will be coordinated with the staff committees that produce a Comprehensive School Improvement Plan that describes the process to develop, implement, and assess student achievement.  The complete School Improvement Advisory Committee will meet annually to analyze achievement information and to prepare recommendations for the Board of Education.

 

It shall be the responsibility of the superintendent to ensure the Board of Education and school district community is informed of students’ progress on state and locally determined indicators.  The superintendent shall report annually to the board of progress in this matter.

 

As a result of the Board and committee work, the Board shall determine major educational needs and rank them in priority order; develop long-range goals and plans to meet the needs; establish and implement short-range and intermediate-range plans to meet the goals and to attain the desired levels of student performance; evaluate progress toward meeting the goals and maintain a record of progress under the plan that includes reports of student performance and results of school improvement projects; and annually report the school district’s progress made under the plan to the committee, community and Iowa Department of Education.

 

(May 15, 2000; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; <October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:19

601.00 - General Organization

601.00 - General Organization dawn@iowaschoo… Fri, 05/29/2020 - 15:31

601.01 - School District Instruction Organization

601.01 - School District Instruction Organization

The school district offers an education program for grades Kindergarten through twelve.  The school district may offer an education program for preschool and/or Alternative Kindergarten (AK).  The levels of instruction are organized by the following levels:

  • Grades preschool through fourth shall be considered the Elementary School students;
  • Grades fifth through eighth shall be considered the Middle School students;
  • Grades nine through twelve shall be considered High School students.

Students may attend different attendance centers to meet individual learning needs such as accelerated learning or alternative education.

 

 

(April 20, 1981; April 17, 1989; May, 2002; July 7, 2003; September 20, 2010; January 17, 2011, July 9, 2012, August 18, 2014; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:31

601.02 - School Calendar

601.02 - School Calendar

The school calendar will accommodate the education program of the school district.  The school calendar is for a minimum of one-hundred eighty (180) days or 1080 hours and includes, but is not limited to, the days for student instruction, staff development, in-service days, and teacher conferences.

The academic school year for students is for a minimum of one-hundred eighty (180) days or 1080 hours, as outlined in the school calendar.  The academic school year for students shall begin no sooner than August 23 and no later than the first Monday in December.  Special education students may attend school on a school calendar different from that of the regular education program consistent with their Individualized Education Program.  Employees may be required to report to work at the school district prior to the start date for the academic school year.

The board, in its discretion, may excuse graduating seniors from up to five days (30 hours) of instruction after the school district requirements for graduation have been met.  The board may also excuse graduating seniors from making up days missed due to inclement weather if the student has met the school district’s graduation requirements.

It is the responsibility of the superintendent to develop the school calendar for recommendation, approval, and adoption by the board annually.  A multi-year calendar may be developed and approved. The board may amend the official school calendar when the board considers the change to be in the best interests of the school district’s education program and consistent with Iowa law.

 

 

(April 20, 1981; December 21, 1987; September 19, 1988; July 15, 1991; May 17, 1993; May 20, 1996; July 7, 2003: January 17, 2011, July 9, 2012; August 18, 2014; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:34

601.03 - School Day

601.03 - School Day

If the board adopts a school calendar using a minimum of 180 school day calendar, the student school day for grades one through twelve will consist of a minimum of six hours, not including the lunch period. The school day consists of the schedule of class instruction and class activities as established and sponsored by the school district.  For a 180 day calendar, any time permitted to be considered student instructional time under Iowa law may be counted as student instructional time.  The minimum school day will meet the requirements as established for the operation of accredited schools.

If the board adopts a school calendar using a minimum of 1080 instructional hours, the length of the school day will meet the requirements as established for the operation of accredited schools.

The board may define the number of days kindergarten will be held and the length of each school day for the students attending kindergarten.  The school day for kindergarten will consist of a schedule as recommended by the superintendent and approved by the board.

When the school is forced to close due to weather or other emergencies, that part of the day during which school was in session will constitute a school day.

It is the responsibility of the superintendent to inform the board annually of the length of the school day.

 

 

(April 17, 1989; July 15, 1991; June 16, 1997; July 7, 2003; January 17, 2011; July 9, 2012; August 18, 2014; January 19, 2015; March 9, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:36

601.04 - Class Size

601.04 - Class Size

It is within the sole discretion of the board to determine the size of classes and to determine whether class grouping will take place.  The size of each class shall depend upon the type of instruction needed to assist each student to develop academic and occupational capacities to the utmost.  Effective staff utilization shall also be considered in organizing and scheduling classroom instruction.

The superintendent of schools with the administrative staff is instructed and directed to investigate new approaches and techniques in organizing and scheduling classroom instruction.

 

(April 20, 1981; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; <October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:37

601.04 R1 - Student Building and Classroom Placement

601.04 R1 - Student Building and Classroom Placement

A.        Building Placement

It is the responsibility of the South Tama County School District to enroll students in the closest appropriate attendance center. The only exceptions to this placement will be as follows:

  1. An emergency where the building cannot be used and the children need to be assigned to another building.
  2. An overcrowding of a building that requires students to be transported to another building that would have adequate space.
  3. A program is offered only at one site and in order for the child to be involved in that program they would have to attend that building.
  4. Any form of court ordered placement or change in student numbers.
  5. Board approved programs for voluntary transfer between centers.

B.        Room (Teacher) Assignment

It is the philosophy of the South Tama County School District to leave room (teacher) assignment up to the individual building principal.

Some of the guiding principles that will be used in student placement are as follows:

  1. Needs of the child.  Both social and academic.
  2. Recommendation from the previous years teacher.
  3. Other students assigned to a classroom therein dividing up problem groups and drawing from the strengths of each child.
  4. Parent Input – This will be sought as often as possible but the needs of all children will be considered when developing a class list.

 

 

(December 15, 1986; June 20, 1994; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:37

601.05 - Open Enrollment Procedures

601.05 - Open Enrollment Procedures

I.          Procedures as a Sending District

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student shall notify the school district no later than March 1 in the school year preceding the first year desired for open enrollment.  The notice shall be made on forms provided by the Department of Education.  The forms are available at the central Administration office.

Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline.  Parents of children who will begin kindergarten shall file in the same manner set forth above by September 1 of the beginning of the child’s kindergarten year.  Parents who have good cause as defined by law for failing to meet the deadline may make an open enrollment request in the same manner set forth above.

The superintendent will consider and has the authority to approve appropriately submitted applications filed by March 1 or, only for kindergarten applications, by September 1.  The board will consider and may approve all other open enrollment requests according to the timelines established by law.  The school district may waive the timelines at its discretion, but will consider waiving timelines only when the other district involved has exhibited a willingness to do the same.  The parents may withdraw the open enrollment request. 

The superintendent shall notify the parents by mail within five days of the board’s or superintendent’s action to approve or deny the open enrollment request.  Approved open enrollment requests shall be transmitted by the superintendent to the receiving district within seven days after the board’s or superintendent’s action on the open enrollment request. 

The board will also consider and may approve an alternative open enrollment request, where the student is open enrolled into this school district and submits an open enrollment request to a different public school district within the time period the original open enrollment request is effective.  Any such open enrollment request to an alternative receiving school district will be effective the following semester or at the beginning of the next school year, but may be effective immediately in exceptional situations and with the mutual agreement of the alternative receiving school district.

Application for open enrollment as a sending district can be denied if:

  • The application is not filed in a timely fashion,
  • The application does not meet the definition of good cause after the deadline,
  • The student is under expulsion or suspension, and/or
  • There is no appropriate special education program in the receiving district.

The board will not normally approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation.

An open enrollment request out of the school district from parents of a special education student shall be reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student’s needs.  The area education agency director of special education serving the receiving district shall determine whether the program is appropriate.  The special education student shall remain in the school district until the final determination is made.

It shall be the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It shall also be the responsibility of the superintendent to develop appropriate office procedures necessary for open enrollment requests.

 

II.        Procedures as a Receiving District

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the requirements set by the board, to open enroll into the school district.  The board shall have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

Parents requesting open enrollment into the school district for their student shall notify the resident (sending) school district and this school district as required by law.  The superintendent will consider and has the authority to approve appropriately submitted applications filed by the timelines established by law.  The board will consider and may approve all other open enrollment requests.  The school district may waive the timelines at its discretion, but will consider waiving timelines only when the other district involved has exhibited a willingness to do the same.  The parents may withdraw the open enrollment request. 

The superintendent shall notify the sending school district within five days of the board’s or superintendent’s action to approve or deny the open enrollment request.  The superintendent shall notify the parents within fifteen days of the board’s or superintendent’s action to approve or deny the open enrollment request.  The superintendent shall also forward a copy of the board’s or superintendent’s action with a copy of the open enrollment request to the Iowa Department of Education.

The board will also consider and may approve an alternative open enrollment request, where the student is open enrolled into another public school district and submits an open enrollment request to this school district within the time period the original open enrollment request is effective.  Any such open enrollment request from an alternative sending school district will be effective the following semester or at the beginning of the next school year, but may be effective immediately in exceptional situations and with the mutual agreement of the alternative sending school district.

Application for open enrollment as a receiving district can be denied if:

  • The application is not filed in a timely fashion,
  • The application does not meet the definition of good cause after the deadline,
  • The student is under expulsion or suspension,
  • There is no appropriate special education program in the receiving district and/or
  • Insufficient classroom space exists.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district shall be considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades ten through twelve open enrolling into the school district shall not be eligible for participation in interscholastic athletics during the first ninety (90) days of open enrollment into the school district.  Such students may be eligible to participate if:

  • The school district and the sending district participate jointly in the sort;
  • The sport in which the pupil wishes to participate is not offered in the sending district;
  • The sending district was dissolved and merged with one or more contiguous school districts for failure to meet the accreditation standards;
  • The student is open enrolling because the sending district has entered into a whole grade sharing agreement with another school district for the student’s grade;
  • The student’s parent is an active member of the armed forces and resides in permanent housing on government property provided by a branch of the armed services;
  • The student paid tuition for one or more years to the school district prior to open enrolling into the school district; or
  • The student attended the school district under a sharing or mutual agreement between the school district and the sending district for one or more years prior to open enrolling into the school district.

Parents of students whose open enrollment requests are approved by the district shall be responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance.

An open enrollment request into the school district from parents of a special education student shall be reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student’s needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district shall determine whether the program is appropriate.  The special education student shall remain in the sending district until the final determination is made.

The policies of the school district shall apply to students attending the school district under open enrollment.

It shall be the responsibility of the superintendent to develop appropriate office procedures necessary for open enrollment requests.

 

III.       Insufficient Classroom Space Considerations

Insufficient classroom space exists when conditions adversely affect the implementation of the school district’s educational philosophy and the instructional program.  The board shall determine whether there exists insufficient classroom space on a case-by-case basis. 

Criteria to be used by the board in its determination may include, but not be limited to:  Board policy on class size guidelines, available personnel, grade level, educational program, instructional method, physical space, equipment and material available, finances available, facilities either being planned or currently under construction, sharing agreements in force, bargaining agreements in force, state recommended guidelines on special education programs, the existence of a special education program to meet the needs of a transferring student, and district goals and objectives.  The board will not normally hire additional staff in order to accommodate open enrollment students.  It shall be within the sole discretion of the board to determine the size of classes and to determine whether class grouping shall take place,

 

 

(June 15, 1992; June 20, 1994; May 20, 1996; June 16, 1997; May, 2000; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015, June 20, 2016; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:39

602.00 - Instructional Education

602.00 - Instructional Education dawn@iowaschoo… Fri, 05/29/2020 - 15:42

602.01 - Basic Instruction Program

602.01 - Basic Instruction Program

The basic instruction program will include the courses required for each grade level by the State Department of Education.  The instructional approach will be gender fair and multicultural.

The basic instruction program of students enrolled in kindergarten is designed to develop healthy emotional and social habits, language arts and communication skills, the capacity to complete individual tasks, character education, and the ability to protect and increase physical well-being with attention given to experiences relating to the development of life skills and human growth and development.

The basic instruction program of students enrolled in grades one through six will include English-language arts, reading, social studies, mathematics, science, health, human growth and development, physical education, traffic safety, music, character education, and visual art.

The basic instruction program of students enrolled in grades seven and eight will include English-language arts, social studies, mathematics, science, health, human growth and development, family and consumer, career, technology education, physical education, music, and visual art.

The basic instruction program of students enrolled in grades nine through twelve will include English‑language arts (6 units), social studies (5 units), mathematics (6 units), science (5 units), health (1 unit), physical education (1 unit), fine arts (3 units), world language (4 units), and vocational education (12 units).  Specific courses shall include instruction in the subjects for college preparatory, comprehensive, and vocational training approved annually by the board.

The curriculum established for each grade level shall meet or exceed the educational requirements as established by state statute and the State Department of Education.  The board may, in its discretion, offer additional courses in the instruction program for any grade level.

Each instruction program is carefully planned for optimal benefit taking into consideration the financial condition of the school district and other factors deemed relevant by the board or superintendent.  Each instruction program’s plan should describe the program, its goals, the effective materials, the activities and the method for student evaluation.

It is the responsibility of the superintendent to provide information regarding the required courses and optional courses for kindergarten, grades one through six, grades seven and eight, and grades nine through twelve.

 

 

(April 17, 1989; July 15, 1991; June 20,1994; June 17, 1995; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:42

602.02 - Multicultural and Gender Fair Education

602.02 - Multicultural and Gender Fair Education

The education program of the South Tama County Community School District revolves around a philosophy of equal educational opportunities and non-discrimination in educational programs and activities.  Students will have an equal opportunity for a quality education without discrimination, regardless of their sex, race, color, national origin, religion, creed, age (except for permitting/prohibiting students to engage in certain activities), marital/parental status, sexual orientation, gender identity, genetic information, disability or socioeconomic status.  The education program is free of discrimination and provides equal opportunity for the students. 

The education program will foster knowledge of and respect and appreciation for the historical and contemporary contributions of diverse cultural groups, as well as men and women, to society.  Special emphasis is placed on Asian-Americans, African-Americans, Hispanic-Americans, American Indians, European Americans, and persons with disabilities.  It will also reflect the wide variety of roles open to both men and women and provide equal opportunity to both sexes. 

 

 

(April 17, 1989; June 15, 1992; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:56

602.03 - Global Education

602.03 - Global Education

Because of our growing interdependence with other nations in the world, global education is incorporated into the education program for grades kindergarten through twelve so that students have the opportunity to acquire a perspective on world issues, problems, and prospects for an awareness of the relationship between an individual’s self-interest and the concerns of people elsewhere in the world.  Global education, in the education program, focuses on the lifelong growth in understanding through the study and participation of the world community and the interdependency of its people and systems - social, cultural, racial, economic, linguistic, technological, and ecological.

 

 

(June 15, 1992; May 15, 2000; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 15:59

602.04 - Career Education

602.04 - Career Education

Preparing students for careers is one goal of the education program.  Career education will be written into the education program for grades kindergarten through twelve.  This education will include, but not be limited to, awareness of self in relation to others and the needs of society, exploration of employment opportunities, experiences in personal decision-making, and experiences of integrating work values and work skills into their lives.

It is the responsibility of the superintendent to assist licensed employees in finding ways to provide career education in the education program.  Special attention should be given to courses of vocational education nature.  The board, in its review of the curriculum, will review the means in which career education is combined with other instructional programs.

 

 

 (June 15, 1992; May 15, 2000; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:01

602.05 - Citizenship Education

602.05 - Citizenship Education

Educating students for responsible citizenship is a role of public schools.  As part of the education program, students will have an opportunity to learn about significant components of responsible citizenship including, but not limited to, the following:

  • the history of the United States of America;
  • the democratic principles of freedom, justice, and equality;
  • the development of our democratic form of government;
  • the necessity of citizen participation in political process to maintain a democratic form of government;
  • our heritage – including customs, traditions, rituals, and symbols of allegiance to our country (including proper etiquette);
  • our nation’s responsibilities in a global society.

This knowledge is reinforced by appropriate ceremonies and observances which aid students in the development of their interpretations of patriotism and citizenship.  The opportunity to participate in patriotic ceremonies should be available on a regular basis to all students. 

 

 

(December 18, 1989; July 7, 2003, January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:03

602.06 - Physical Education

602.06 - Physical Education

Students in grades one through twelve are required to participate in physical education courses unless they are excused by the principal or school nurse of their attendance center.  Students may be excused from physical education courses if the student presents a written statement from a doctor stating that such activities could be injurious to the health of the student or the student has been exempted because of a conflict with the student’s religious beliefs.

Students in grades 9-12 may also be excused from physical education courses if:

  • the student is enrolled in academic courses not otherwise available, or
  • the student has obtained a physical education waiver for a semester because the student is actively involved in an athletic program.

Twelfth grade students may also be excused from physical education courses if the student is enrolled in a cooperative, work study, or other educational program authorized by the school which requires the student’s absence from school.

Students who will not participate in physical education must have a written request or statement from their parents.

 

 

(April 17, 1989; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:03

602.07 - Health Education

602.07 - Health Education

Students in grade levels kindergarten through twelve shall receive, as part of their health education, instruction about personal health, food and nutrition, environmental health, safety and survival skills, consumer health, family life, substance use and non-use, including the effects of alcohol, tobacco, drugs and poisons on the human body, human sexuality, self-esteem, stress management, interpersonal relationships, emotional and social health, health resources, prevention and control of disease, including characteristics of communicable disease.  While the areas stated above shall be included in health education, the instruction shall be adapted at each grade level to aid understanding by the students.  Beginning no later than in grade seven, characteristics of communicable disease shall include information about sexually transmitted diseases.

The purpose of the health education program is to help each student protect, improve and maintain physical, emotional and social well-being.  The health/human growth and development instruction shall be research-based, which means that the curriculum is verified or supported by the weight of the research conducted in compliance with accepted scientific professional organizations and agencies with relevant expertise in the field. 

Parents who object to health education or other curricular areas of instruction in human growth and development may file a written request that the student be excused from the instruction.  The school will furnish the materials used in class or alternate activities so that the content can be covered at home if the parents so desire.  The written request shall include a proposed alternate activity or study acceptable to the superintendent.  The superintendent shall have the final authority to determine the alternate activity or study. 

 

 

(April 17, 1989; June 15, 1992; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:04

602.08 - Driver Education

602.08 - Driver Education

It is the policy of the South Tama County Community School District to offer a course in Driver Education.  A Driver Education fee will be charged to students for the course, but the fee will not exceed the actual cost to provide the program.  The Board of Education will designate the amount of the fee and review the amount on a regular basis.

Students will be given priority to enroll in Driver Education sessions based upon age within grade level.  Grade level status will be determined at the beginning of the most recent fall or winter (January) terms.  A student with priority may be bypassed if they fail to sign up for, or are not readily available to accept, an opening in a particular session.

Students recently completing grade eight are the lowest eligible grade level and may be registered by age priority within grade for summer registration.

 

 

(November 17, 1997; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:05

602.09 - Student Guidance & Counseling Program

602.09 - Student Guidance & Counseling Program

The board shall provide guidance and counseling programs for the students enrolled by a guidance counselor licensed with the State of Iowa and holding the qualifications required by the board.  The guidance counseling services will serve grades kindergarten through twelve. The program will assist students with their personal, educational, and career development. The program shall be designed to coordinate with the education program and to involve school district personnel.

 

 

(April 17, 1989; May 15, 2000; July 7, 2003, January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:05

602.10 - Talented and Gifted Program

602.10 - Talented and Gifted Program

The board recognizes some students require qualitative differentiated programming beyond the regular education program. The board shall identify programming beyond the regular education program.  The board shall identify students with special abilities and provide educational programming.

It shall be the responsibility of the principal to develop a talented and gifted program.  It shall be the responsibility of the principal to develop procedures for identifying students, for program evaluation, and for in-service of school district personnel on their building TAG program.

 

 

(April 17, 1989; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:06

602.11 - Alternative Education Program

602.11 - Alternative Education Program

Alternative education is a perspective not a procedure or a program and is based upon a belief that there are many ways to become educated, as well as many types of environments and structures within which this may occur.  Alternative education programs could include a class or environment established within the regular educational program and designed to accommodate specific student educational needs such as, but not limited to, work-related training; reading, mathematics or science skills; communication skills; social skills; physical skills; employability skills; study skills; or life skills.

 A decision to place a student in an alternative education program will be based on a review of all student records and a meeting of the parent or guardian with appropriate school representative to review the records fully and to discuss the matter.

The district will require students in alternative education programs to meet requirements established by a written personal education program (PEP).  The district will maintain evidence of student accomplishments and progress in the programs.  Students who attend an alternative high school in another school district may elect to receive a high school diploma from the South Tama County Community School District instead of from that school district, provided that they meet all South Tama County High School requirements for graduation.

 

 

(March 21, 1988; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:07

602.12 - Program for Students At-Risk

602.12 - Program for Students At-Risk

The board recognizes some students require additional assistance in order to graduate from the regular education program.  The board shall provide a program to encourage and provide an opportunity for students at risk to achieve their potential and obtain their high school diploma.

It shall be the responsibility of the superintendent and principal to develop a program for students at risk, which shall identify students, for program evaluation, and for the training of school district personnel. 

 

 

(April 17, 1989; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:07

602.13 - English Learners (EL) Instruction

602.13 - English Learners (EL) Instruction

The district will provide instruction for English Learners (EL) students whose primary home language is other than English and who have not yet become proficient in English.  The district program for EL will include identification of students, assessment of proficiency and needs of students, provision of appropriate instruction, employment of staff to provide needed services, provisions for students to exit the program according to identified criteria, periodic review and evaluation of the program, provisions for parental notice, and provisions for proper identification and services for special education programs.  It shall be the responsibility of the superintendent to make such assignments as necessary for administrative support and coordination of the English Learner program. 

 

 

(June 17, 1996; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015, October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:08

602.14 - Summer School Program

602.14 - Summer School Program

Summer school may be conducted in such buildings, on such grade levels, for such length of time, as the Board, upon the recommendation of the superintendent of schools, may determine is appropriate.

The program offered during the summer school shall be designed so that the following purposes or objectives may be met:

  1.   Remedial for those students who need and can profit from further work in the basic subject matter areas, and
  2.   Enrichment experiences that would add educational benefits for each student may be provided.

 

 

(April 20, 1981; July 7, 2003; January 17, 2011, July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:08

602.15 - Special Education

602.15 - Special Education

The board recognizes some students have different educational needs than other students.  The board shall provide a free appropriate public education program and related services to students identified in need of special education.  The special education services will be provided from birth until the appropriate education is completed, age twenty-one or to maximum age allowable in accordance with the law.

Students requiring special education shall attend general education classes, participate in nonacademic and extracurricular services and activities, and receive services in a general education setting to the maximum extent appropriate to the needs of each individual student.  The appropriate education for each student shall be written in the student’s Individualized Education Program (IEP).

Special education students shall be required to meet the requirements stated in board policy or in their IEPs for graduation.  It shall be the responsibility of the superintendent and the area education agency director of special education to provide or make provisions for appropriate special education and related services.

Children from birth through age 2 and children age 3 through age 5 shall be provided comprehensive special education services within the public education system.  The school district shall work in conjunction with the area education agency to provide services, at the earliest appropriate time, to children with disabilities from birth through age 2.  This shall be done to ensure a smooth transition of children entitled to early childhood special education services.

 

 

(June 15, 1992; October 16, 2000; January 17, 2011, July 9, 2012; January 19, 2015; October  21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:09

602.15 E1 - Provisions for Students with Disabilities Under Section 504

602.15 E1 - Provisions for Students with Disabilities Under Section 504

Section 504 of the Rehabilitation Act of 1973 prohibits discrimination against persons with a disability in any program receiving federal financial assistance.  The Americans with Disabilities Act of 1990 (ADA) and its subsequent amendments, also require that program services and activities provided by the South Tama County Community School District may not discriminate on the basis of disability for students in the educational program.

A person with a disability is defined as anyone who:

  1. has a mental or physical impairment which substantially limits one or more major life activities such as caring for one’s self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working;
  2. has a record of such impairment; or
  3. is regarded as having such an impairment.

The South Tama County Community School District acknowledges its responsibility under Section 504 and the ADA to avoid discrimination in policies and practices regarding its programs, activities, students, and personnel.  Therefore, the South Tama County Community School District prohibits discrimination against any person with a disability because of that person’s disability in any program, activity, or other educational benefit.  This prohibition applies to all students, employees, volunteers, and others contractors with the school district.

Under Section 504, the school district has the responsibility to identify, evaluate, and, if the student is determined to be eligible under Section 504, to afford access to appropriate educational services.  If the parent or person in parental relationship disagrees with the determination made by the professional staff of the school district, he/she has a right to a hearing with an impartial hearing officer.

The superintendent of schools shall serve as the STC District Section 504 and the ADA Coordinator.  The superintendent shall have authority to make regulations and procedures to implement the intent of this policy.

 

 

(April 18, 1994; July 7, 2003; January 17, 2011, July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:10

603.00 - Curriculum

603.00 - Curriculum dawn@iowaschoo… Fri, 05/29/2020 - 16:11

603.01 - Curriculum Materials

603.01 - Curriculum Materials

The curriculum of South Tama County Community School District shall be sufficiently broad to serve both the general and specialized needs of its students.  Provisions shall be made for students of different talents, economic and cultural backgrounds, intellectual, emotional and physical capacities and future interests. 

 

 

(April 20, 1981; July 21, 1986; June 15, 1992; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:11

603.02 - Curriculum Development

603.02 - Curriculum Development

Curriculum development is an ongoing process in the school district and consists of both research and design.  Research is the studious inquiry and critical investigation of the various content areas for the purpose of revising and improving curriculum and instruction based on relevant information pertaining to the discipline.  This study is conducted both internally (what and how we are currently doing at the local level) and externally (what national standards, professional organizations, recognized experts, current research, etc. tell us relative to the content area).  Design is the deliberate process of planning and selecting the standards and instructional strategies that will improve the learning experiences for all students.

The superintendent shall be responsible for curriculum development and for determining the most effective method of conducting research and design activities.  A curriculum framework shall describe the processes and procedures that will be followed in researching, designing, and articulating each curriculum area.  This framework will, at a minimum, describe the processes and procedures for the following curriculum development activities to:

  • Study the latest thinking, trends research and expert advice regarding the content/discipline;
  • Study the current status of the content/discipline (what and how well students are currently learning);
  • Identify content standards, benchmarks, and grade level expectations for the content/discipline;
  • Describe the desired learning behaviors, teaching and learning environment related to the content/discipline;
  • Identify differences in the desired and present program and develop a plan for addressing the differences;
  • Communicate with internal and external publics regarding the content area;
  • Involve staff, parents, students, and community members in curriculum development decisions;
  • Verify integration of local, state, and/or federal mandates (MCNS, school-to-work, etc);
  • Verify how the standards and benchmarks of the content/discipline support each of the broader student learning goals and provide a K-12 continuum that builds on the prior learning of each level.

 

 

(May 15, 2000; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:12

603.03 - Curriculum Adoption

603.03 - Curriculum Adoption

All course offerings and curriculum included in the instructional program of the school district must be approved by the Board of Education.  The Board will approve only those course offerings that have been reviewed and recommended by the superintendent and that conform to the standards established by the State Department of Education.

The Board of Education establishes the following minimum criteria to be used in adopting a new course offering:

  1. It must be relevant to the goals established by the Board of Education.
  2. It must contain a list of objectives that the course is designed to achieve and methods by which progress, towards these, objectives can be evaluated.
  3. It must incorporate techniques and technology that has been demonstrated to be effective.
  4. If the proposed course offering is to replace an existing course, it must describe sound reasons as to why it should result in improvement.
  5. The proposed course offering must contain a list of curricular materials that are available for student and teacher usage.
  6. The recommended course offering must indicate what student population it is intended to serve.

A copy of each course offering approved will be placed in the central Board file.

 

 

(July 13, 1987; July 7, 2003; January 17, 2011, July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:13

603.03 R1 - Curriculum Development and Adoption Cycle

603.03 R1 - Curriculum Development and Adoption Cycle

The following is a recommended reference for the school district to consider curriculum development and adoption:

Year One

  • Review standards/benchmarks, along with level I and II
  • Review research, current trends and practices
  • Review trend line assessment data
  • Bring in speakers, attend conferences – if money is available
  • Develop and carry out action plan
  • Identify needs of students, department, and materials
  • Review assessments and revise as needed
  • Work on action plan and annual goals

Year Two

  • Preview materials that meets the needs of students and teachers
  • Selects materials
  • Administer assessments and analyze data
  • Work on action plan and annual goals

Year Three

  • Implement material and monitor usage
  • Review current research
  • Administer and analyze assessments
  • Set action plan and annual goals
  • Review MCGF Infusions

Year Four

  • Implement material and monitor usage
  • Modify materials as needed
  • Review current research
  • Administer assessment and collect data
  • Set action plan and annual goals

Year Five

  • Evaluate assessment procedure
  • Review current research
  • Review philosophy
  • Reevaluate departmental needs
  • Continue to monitor materials use
  • Administer and analyze assessments
  • Set action plan and annual goals

Year Six

  • Monitor materials use
  • Administer and analyze assessments
  • Set action plan annual goals
  • Prepare for year one

 

 

(October 1, 1984; April 17, 1989; July 15, 1991; June 20, 1994; May 17, 1999; July 7, 2003; July 16, 2007; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:13

603.04 - Curriculum Implementation

603.04 - Curriculum Implementation

The school district shall strive to efficiently and properly implement the curriculum selected by the school district.  Curriculum implementation includes the provision of organized assistance to staff in order to ensure that the curriculum and instructional strategies are actually delivered at the classroom level.

There are two components of any implementation effort that must be present to guarantee the planned changes in curriculum and instruction succeed as intended:

  • Understanding the conceptual framework of the content/discipline being implemented; and,
  • Organized assistance to understand the theory, observe exemplary demonstrations, have opportunities to practice, and receive coaching and feedback focused on the most powerful instructional strategies to deliver the content at the classroom level.

The superintendent shall be responsible for curriculum implementation and for determining the most effective way of providing organized assistance and monitoring the level of implementation.  A curriculum framework shall describe the processes and procedures that will be followed to assist all staff in developing the knowledge and skills necessary to successfully implement the developed curriculum in each content area.  This framework will, at a minimum, describe the processes and procedures for the following curriculum implementation activities to:

  • Study the best instructional practices and materials to deliver the content;
  • Describe procedures for the purchase of instructional materials and resources;
  • Identify/develop exemplars that demonstrate the learning behaviors, teaching, and learning environment to deliver the content;
  • Study the current status of instruction in the content area (how teachers are teaching);
  • Compare the desired and present delivery system, identify differences (gap analysis), and develop a plan for addressing the differences;
  • Organize staff into collaborative study teams to support their learning and implementation efforts (address the gaps);
  • Provide ongoing professional development related to instructional strategies and materials that focuses on theory, demonstration, practice and feedback;
  • Regularly monitor and assess the level of implementation;
  • Communicate with internal and external publics regarding curriculum implementation; and
  • Involve staff, parents, students, and community members in curriculum implementation decisions.

It shall be the responsibility of the superintendent to keep the board apprised of curriculum implementation activities, progress of each content as related to curriculum implementation activities, and to develop procedures for curriculum implementation, including recommendations to the board.

 

 

(May 15, 2000; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:14

603.05 - Curriculum Evaluation

603.05 - Curriculum Evaluation

Regular evaluation of the total curriculum is necessary to ensure that the written and delivered curriculum is having the desired effect for students.  Curriculum evaluation refers to an ongoing process of collecting, analyzing, synthesizing, and interpreting information to aid in understanding what students know and can do.  It refers to the full range of information gathered in the school district to evaluate and make judgments about student learning and program effectiveness in each content area.

Curriculum evaluation must be based on information gathered from a comprehensive assessment system that is designed for accountability and committed to the concept that all students will achieve at high levels, is standards-based, and informs decisions which impact significant and sustainable improvements in teaching and student learning.

The superintendent shall be responsible for curriculum evaluation and for determining the most effective way of ensuring that assessment activities are integrated into instructional practices as part of school improvement with a particular focus on improving teaching and learning.  A curriculum framework shall describe the procedures that will be followed to establish an evaluation process that can efficiently and effectively evaluate the total curriculum.  This framework will, at a minimum, describe the procedures for the following curriculum evaluation activities:

  • Identify specific purposes for assessing student learning;
  • Develop a comprehensive assessment plan;
  • Select/develop assessment tools and scoring procedures that are valid and reliable;
  • Identify procedures for collecting assessment data;
  • Identify procedures for analyzing and interpreting information and drawing conclusions  based on the data (including analysis of the performance of various sub-groups of students);
  • Identify procedures for establishing at least three levels of performance (specific to the content standard and the assessment tool when appropriate) to assist in determining whether students have achieved at a satisfactory level (at least two levels describe performance that is proficient of advanced and at least one level describes students who are not yet performing at the proficient level);
  • Identify procedures for suing assessment information to determine long-range and annual improvement goals;
  • Identify procedures for using assessment information in making decisions focused on improving teaching and learning (data-based decision making);
  • Provide support to staff in using data to make instructional decisions;
  • Define procedures for regular and clear communication about assessment results to the various internal and external publics (mandatory for communication about students receiving special education services);
  • Define data reporting procedures;
  • Verify that assessment tools are fair for all students and are consistent with all state and federal mandates;
  • Verify that assessment tools measure the curriculum that is written and delivered;
  • Identify procedures for deciding when multiple assessment measures are necessary for making good decisions and drawing appropriate conclusions about student learning;
  • Identify roles and responsibilities of key groups;
  • Involve staff, parents, students, and community members in curriculum evaluation;
  • Ensure participation of eligible students receiving special education services in district-wide assessments.

It shall be the responsibility of the superintendent to keep the board apprised of curriculum evaluation activities, the progress of each content area related to curriculum evaluation activities, and to develop procedures for curriculum evaluation including recommendations to the board.

 

 

(May 15, 2000; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:15

604.00 - Instructional Materials

604.00 - Instructional Materials dawn@iowaschoo… Fri, 05/29/2020 - 16:16

604.01 - Instructional Materials Selection

604.01 - Instructional Materials Selection

The board has sole discretion to approve instructional materials for the school district.  This authority is delegated to certified personnel to determine which instructional materials, other than textbooks, will be utilized by and purchased by the school district.  The certified personnel shall work closely together to ensure vertical and horizontal articulation of materials and textbooks in the education program.

In reviewing current instructional materials for continued use and in selecting additional instructional materials, certified personnel shall consider the current and future needs of the school district as well as the changes and the trends in education and society.  Additionally, licensed employees are to select instructional materials that are free from discrimination, regardless of sex, race and color, national origin, religion and creed, age, marital/parental status, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, or socioeconomic status or familial status.  It shall be the responsibility of the superintendent to report to the board the action taken by certified personnel.

Educational materials given to the school district must meet the criteria for selection of instructional materials.

 

 

(April 20, 1981; April 17, 1989; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:16

604.01 R1 - Instructional Materials Selection Regulation

604.01 R1 - Instructional Materials Selection Regulation

I.      Responsibility for Selection of Instructional Materials

   A.  The board is responsible for matters relating to the operation of the South Tama County Community School District.

   B.  The responsibility for the selection of instructional materials is delegated to the professionally trained and licensed employees of the school system.  For the purpose of this
         rule the term “instructional materials” includes printed and audiovisual materials (not equipment), whether considered text materials or media center materials.  The board
         retains the final authority for the approval of textbooks.

   C.  While selection of materials may involve many people including principals, teachers, students, parents, community members and media specialists, the responsibility for
         coordinating the selection of most instructional materials and making the recommendation for the purchase rests with licensed employees.  For the purpose of this rule the
         term “media specialist” includes librarians, school media specialists or other appropriately licensed persons responsible for the selection of media equipment and materials.

   D.  Responsibility for coordinating the selection of text materials for distribution to classes will rest with the licensed employees, principal and superintendent.  For the purpose of
         this rule the term ‘text materials’ includes textbooks and other printed and nonprinted material provided in multiple copies for use of a total class or major segment of a class.

 

II.    Material selected for use in media centers and classrooms will meet the following guidelines:

   A.  Religion - Material will represent the major religions in a factual, unbiased manner.  The primary source material of the major religions is considered appropriate, but material
        which advocates rather than informs, or is designed to sway reader judgment regarding religion, will not be included in the school libraries or classrooms.

   B.  Racism - Material will present a diversity of race, custom, culture, and belief as a positive aspect of the nation’s heritage and give candid treatment to unresolved intercultural
         problems, including those which involve prejudice, discrimination, and the undesirable consequences of withholding rights, freedom, or respect of an individual.

   C.  Sexism - Material will reflect a sensitivity to the needs, rights, traits and aspirations of men and women without preference or bias.

   D.  Age - Material will recognize the diverse contributions of various age groups and portray the continuing contributions of maturing members of society.

   E.  Ideology - Material will present basic primary and factual information on an ideology or philosophy of government which exerts or has exerted a strong force, either favorably
        or unfavorably, over civilization or society, past or present.  This material will not be selected with the intention to sway reader judgment and is related to the maturity level of
        the intended audience.

   F.  Profanity and Sex - Material is subjected to a test of literary merit and reality by the media specialists and licensed staff who will take into consideration their reading of public
        and community standards of morality.

   G.  Controversial issues materials will be directed toward maintaining a balanced collection representing various views.

The selection decision should be made on the basis of whether the material presents an accurate representation of society and culture, whether the circumstances depicted are realistically portrayed, or whether the material has literary or social value when the material is viewed as a whole.

These guidelines will not be construed in such a manner as to preclude materials which accurately represent the customs, morals, manners, culture, or society of a different time or a different place.

 

III.   Procedure for Selection

   A.  Material purchased for media centers and classrooms is recommended for purchase by licensed employees, in consultation with administrative staff, media center staff,
        students or an ad hoc committee as appointed by the board.  The material recommended for purchase is approved by the appropriate building administrator.

  1. The materials selected will support stated objectives and goals of the school district.  Specifically, the goals are:
    a. 
    To acquire materials and provide service consistent with the demands of the curriculum;
    b. 
    To develop students’ skills and resourcefulness in the use of libraries and learning resources;
    c. 
    To effectively guide and counsel students in the selection and use of materials and libraries;
    d. 
    To foster in students a wide range of significant interests;
    e. 
    To provide opportunities for aesthetic experiences and development of an appreciation of the fine arts;
    f.  
    To provide materials to motivate students to examine their own attitudes and behaviors and to comprehend their own duties and responsibilities as citizens in a
         pluralistic democracy;
    g. 
    To encourage life-long education through the use of the library; and,
    h. 
    To work cooperatively and constructively with the instructional and administrative staff in the school.
  1. Materials selected are consistent with stated principles of selection.  These principles are:
    a. 
    To select material, within established standards, which will meet the goals and objectives of the school district;
    b. 
    To consider the educational characteristics of the community in the selection of materials within a given category;
    c. 
    To present the sexual, racial, religious and ethnic groups in the community by:
          1. 
    Portraying people, both men and women, adults and children, whatever their ethnic, religious or social class identity, as human and recognizable, displaying a
               familiar range of emotions, both negative and positive.
          2. 
    Placing no constraints on individual aspirations and opportunity.
          3.
      Giving comprehensive, accurate, and balanced representation to minority groups and women - in art and science, history and literature, and in all other fields of
               life and culture.
          4. 
    Providing abundant recognition of minority groups and women by showing them frequently in positions of leadership and authority.
    d.  To intelligently, quickly, and effectively anticipate and meet needs through awareness of subjects of local, national and international interest and significance; and,
    e. 
    To strive for impartiality in the selection process.
  1. The materials selected will meet stated selection criteria.  These criteria are:
    a. 
    Authority-Author’s qualifications - education, experience, and previously published works;
    b. 
    Reliability:
         1. 
    Accuracy-meaningful organization and emphasis on content, meets the material’s goals and objectives, and presents authoritative and realistic factual material.
         2. 
    Current-presentation of content which is consistent with the finding of recent and authoritative research.
    c. 
    Treatment of subject-shows an objective reflection for the multi-ethnic character and cultural diversity of society.
    d. 
    Language:
         1. 
    Vocabulary:
              a. 
    Does not indicate bias by the use of words which may result in negative value judgments about groups of people;
              b. 
    Does not use “man” or similar limiting word usage in generalization or ambiguities which may cause women to feel excluded or dehumanized.
         2. 
    Compatible to the reading level of the student for whom it is intended.
    e. 
    Format:
         1. 
    Book
              a. 
    Adequate and accurate index;
              b. 
    Paper of good quality and color;
              c. 
    Print adequate and well spaced;
              d. 
    Adequate margins;
              e. 
    Firmly bound; and,
              f.  
    Cost.
         2. 
    Nonbook, including software and electronically available materials
              a. 
    Flexibility, adaptability;
              b. 
    Curricular orientation of significant interest to students;
              c. 
    Appropriate for audience;
              d. 
    Accurate authoritative presentation;
              e. 
    Good production qualities (fidelity, aesthetically adequate);
              f. 
    Durability; and,
              g. 
    Cost.
         3. 
    Illustrations of book and nonbook materials should:
              a. 
    Depict instances of fully integrated grouping and settings to indicate equal status and non-segregated social relationships.
              b. 
    Make clearly apparent the identity of minorities;
              c. 
    Contain pertinent and effective illustrations;
         4.  Flexible to enable the teacher to use parts at a time and not follow a comprehensive instructional program on a rigid frame of reference.
    f. 
    Special Features:
         1. 
    Bibliographies.
         2. 
    Glossary.
         3. 
    Current charts, maps, etc.
         4. 
    Visual aids.
         5. 
    Index.
         6. 
    Special activities to stimulate and challenge students.
         7. 
    Provide a variety of learning skills.
    g. 
    Potential use:
         1. 
    Will it meet the requirement of reference work?
         2. 
    Will it help students with personal problems and adjustments?
         3. 
    Will it serve as a source of information for teachers and librarians?
         4. 
    Does it offer an understanding of cultures other than the student’s own and is it free of racial, religious, age, disability, ethnic, and sexual stereotypes?
         5. 
    Will it expand students’ sphere of understanding and help them to understand the ideas and beliefs of others?
         6. 
    Will it help students and teachers keep abreast of and understand current events?
         7. 
    Will it foster and develop hobbies and special interest?
         8.  
    Will it help develop aesthetic tastes and appreciation?
         9. 
    Will it serve the needs of students with special problems?
       10. 
    Does it inspire learning?
       11. 
    Is it relevant to the subject?
       12. 
    Will it stimulate a student’s interest?
  1. Gifts of library or instructional materials may be accepted if the gift meets existing criteria for library and instructional materials.  The acceptance and placement of such gifts is within the discretion of the board.
  1. In order to provide a current, highly usable collection of materials, media specialists will provide for constant and continuing renewal of the collection, not only the addition of up-to-date materials, but by the judicious elimination of materials which no longer meet school district needs or find use.  The process of weeding instructional materials will be done according to established and accepted standards for determining the relevance and value of materials in a given context.

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:17

604.01 R2 - Instructional Materials Request from Public

604.01 R2 - Instructional Materials Request from Public

Periodically the South Tama County School District receives requests from various organizations or individuals for materials to be distributed by grade level, building levels, or even district-wide.  In addition, the school district receives requests from various organizations to implement their materials into the instructional program, either in a given subject area or otherwise by grade level or building level.  Consequently, the South Tama County School District has a need for policies and procedures to guide it in its determination of whether to accept or reject these requests from various organizations or individuals (hereinafter they shall be called the public).

The initial decision will be made by the administration based upon whether there is any perceived disruptions and on whether the information is desired by staff to support the current curricular goals.  The administration will rely upon the instructional selection criteria outlined in applicable school district policy and regulations.  If the public disagrees with the decision of the administration regarding the instructional materials, the public may pursue the process outlined in the policy and subsequent regulations related to Objection of Instructional Materials.

 

 

(June 18, 1984; June 20, 1994; May 15, 2000; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:30

604.02 - Instructional Materials Inspection

604.02 - Instructional Materials Inspection

Parents and other members of the school district community may view the instructional materials used by the students.  All instructional materials, including teacher’s manuals, DVDs, tapes or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any federally funded programs must be available for inspection by parents. 

The instructional materials must be viewed on school district premises.  Copies may be obtained according to board policy.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:30

604.03 - Objection to Instructional Materials

604.03 - Objection to Instructional Materials

Members of the school district community may object to the instructional materials utilized or not utilized in the school district and ask for their use or non-use to be reconsidered.

 

 

(April 20, 1981; December 19, 1994; July 7, 2003: January 17, 2011; April 18, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:31

604.03 R1 - Objection to Instructional Materials Regulations

604.03 R1 - Objection to Instructional Materials Regulations

A.    A member of the school district community may raise an objection to instructional materials used in the school district’s education program despite the fact that the individuals selecting such material were duly qualified to make the selection and followed the proper procedure and observed the criteria for selecting such material.

  1. The school official or employee receiving a complaint regarding instructional materials will try to resolve the issue informally.  The materials will remain in use pending the outcome of the reconsideration procedure.

    a. 

    The school official or employee initially receiving a complaint will explain to the individual the board’s selection procedure, criteria to be met by the instructional materials, and qualifications of those persons selecting the material.

    b. 

    The school official or employee initially receiving a complaint will explain to the individual the role of the objected material in the education program, its intended educational purpose, and additional information regarding its use.  In the alternative, the employee may refer the individual to the media specialist who can identify and explain the use of the material.
  1. The employee receiving the initial complaint will advise the building principal of the initial contact no later than the end of the school day following the discussion with the individual, whether or not the individual has been satisfied by the initial contact.  A written record of the contact is maintained by the principal in charge of the attendance center.  Each building principal shall inform employees of their obligation to report complaints.
  1. In the event the individual making an objection to instructional materials is not satisfied with the initial explanation, the individual is referred to the principal or to the media specialist of the attendance center.  If, after consultation with the principal or media specialist, the individual desires to file a formal complaint, the principal or media specialist will assist in filling out a Reconsideration Request Form in full and filing it with the superintendent.

 

B.    Request for Reconsideration

  1. A member of the school district community may formally challenge instructional materials on the basis of appropriateness used in the school district’s education program.  This procedure is for the purpose of considering the opinions of those persons in the school district and the community who are not directly involved in the selection process.
  1. Each attendance center and the school district’s central administrative office will keep on hand and make available Reconsideration Request Forms.  Formal objections to instructional materials must be made on this form.
  1. The individual will state the specific reason the instructional material is being challenged.  The Reconsideration Request Form is signed by the individual and filed with the superintendent. 
  1. The superintendent will promptly file the objection with the reconsideration committee for re-evaluation.
  1. Generally, access to challenged instructional material will not be restricted during the reconsideration process.  However, in unusual circumstances, the instructional material may be removed temporarily by following the provisions of Section B.6.d. of this rule.
  1. The Reconsideration Committee

    a. 

    The reconsideration committee is made up of eight members.
         (1) 
    One licensed employee designated annually by the superintendent.
         (2)
    One media specialist designated annually by the superintendent.
         (3) 
    One member of the administrative team designated annually by the superintendent.
         (4) 
    Three members of the community appointed annually by the board.
         (5) 
    Two high school students, selected annually by the high school principal.

    b. 

    The committee will meet at the request of the superintendent.

    c. 

    Special meetings may be called by the board to consider temporary removal of materials in unusual circumstances.  A recommendation for temporary removal will require a two-thirds vote of the committee.

    d. 

    Notice of committee meetings is made public through appropriate publications and other communications methods.

    e. 

    The committee will receive the completed Reconsideration Request Form from the superintendent.

    f. 

    The committee will determine its agenda for the first meeting which may include the following:
         (1) 
    Distribution of copies of the completed Reconsideration Request Form.
         (2) 
    An opportunity for the individual or a group spokesperson to talk about or expand on the Reconsideration Request Form.
         (3) 
    Distribution of reputable, professionally prepared reviews of the challenged instructional material if available.
         (4) 
    Distribution of copies of the challenged instructional material as available.

    g. 

    The committee may review the selection process for the challenged instructional material and may, to its satisfaction, determine that the challenge is without merit and dismiss the challenge.  The committee will notify the individual and the superintendent of its action.

    h. 

    At a subsequent meeting, if held, interested persons, including the individual filing the challenge, may have the opportunity to share their views.  The committee may request that individuals with special knowledge be present to give information to the committee.

    i. 

    The individual filing the challenge is kept informed by the reconsideration committee secretary on the status of the Reconsideration Request Form throughout the reconsideration process.  The individual filing the challenge and known interested parties is given appropriate notice of meetings.

    j. 

    At the second or a subsequent meeting the committee will make its final recommendation.  The committee’s final recommendation may be to take no removal action, to remove the challenged material from the school environment, or to limit the educational use of the challenged material.  The sole criterion for the final recommendation is the appropriateness of the material for its intended educational use.  The written final recommendation and its justification are forwarded to the board, the individual and the appropriate attendance centers.  The superintendent my also make a recommendation but if so, it should be independent from the committee’s.

    Following the superintendent’s decision with respect to the committee’s recommendation, the individual or the chairperson of the reconsideration committee may appeal the decision to the board for review.  Such appeal must be presented to the superintendent in writing within five days following the announcement of the superintendent’s decision.  The board will promptly determine whether to hear the appeal. 

    k.  A recommendation to sustain a challenge will not be interpreted as a judgment of irresponsibility on the part of the individuals involved in the original selection or use of the material.

    l.  Requests to reconsider materials which have previously been reconsidered by the committee must receive approval of two-thirds of the committee members before the materials will again be reconsidered.  Completed and filed Reconsideration Request Forms are acted upon by the committee.

    m.  If necessary or appropriate in the judgment of the committee, the committee may appoint a subcommittee of members or nonmembers to consolidate challenges and to make recommendations to the full committee.  The composition of this subcommittee will approximate the representation of the full committee.

    n.  Committee members directly associated with the selection, use, or challenger of the challenged material are excused from the committee during the deliberation of the challenged instructional materials.  The superintendent may appoint a temporary replacement for the excused committee member, but the replacement is of the same general qualifications as the member excused.

    o.  Persons dissatisfied with the decision of the board may appeal to the Iowa Board of Education pursuant to state law.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:31

604.03 E1 - Instructions to the Reconsideration Committee

604.03 E1 - Instructions to the Reconsideration Committee

The policy of this school district related to selection of learning materials states that any member of the school district community may formally challenge instructional materials used in the district’s education program.  This policy allows those persons in the school and the community who are not directly involved in the selection of materials to make their own opinions known.  The task of the reconsideration committee is to provide an open forum for discussion of challenged materials and to make an informed recommendation on the challenge.  The meetings of the committee may be subject to the open meetings law.

The most critical component of the reconsideration process is the establishment and maintenance of the committee’s credibility in the community.  For this purpose, the committee is composed of community members.  The community should not, therefore, infer that the committee is biased or is obligated to uphold prior professional decisions.  For this same reason, a community member will be selected to chair the committee.

The reconsideration process, the task of this committee, is just one part of the selection continuum.  Material is purchased to meet a need.  It is reviewed and examined, if possible, prior to purchase.  It is periodically re-evaluated through updating, discarding, or re-examination.  The committee must be ready to acknowledge that an error in selection may have been made despite this process.  Librarians and school employees regularly read great numbers of reviews in the selection process, and occasional errors are possible.

In reconsidering challenged materials, the role of the committee, and particularly the chairperson, is to produce a climate for disagreement.  However, the committee should begin by finding items of agreement, keeping in mind that the larger the group participating, the greater the amount of information available and, therefore, the greater the number of possible approaches to the problem.

If the complainant chooses, the complainant may make an oral presentation to the committee to expand and elaborate on the complaint.  The committee will listen to the Complainant, to those with special knowledge, and any other interested persons.  In these discussions, the committee should be aware of relevant social pressures which are affecting the situation.  Individuals who may try to dominate or impose a decision must not be allowed to do so.  Minority viewpoints expressed by groups or individuals must be heard, and observers must be made to feel welcome.  It is important that the committee create a calm, nonvolatile environment in which to deal with a potentially volatile situation.  To this end, the complainant will be kept informed of the progress of the complaint.

The committee will listen to the views of all interested persons before making recommendations.  In deliberating its recommendation, the committee should remember that the school system must be responsive to the needs, tastes, and opinions of the community it serves.  Therefore, the committee must distinguish between broad community sentiment and attempts to impose personal standards.  The deliberations should concentrate on the appropriateness of the material.  The question to be answered by the committee is, “Is the material appropriate for its designated audience at this time?”

The committee’s final recommendation will be (1) to remove the challenged material from the total school environment, (2) to take no removal action, or (3) to agree on a limitation of the educational use of the materials.

The committee chairperson will instruct the secretary to convey the committee’s recommendation to the office of the superintendent.  The recommendation should detail the rationale on which it was based.  A letter will be sent to the complainant outlining the outcome.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:37

604.03 E2 - Reconsideration of Instructional Materials

604.03 E2 - Reconsideration of Instructional Materials

RECONSIDERATION OF INSTRUCTIONAL MATERIALS REQUEST FORM

Request for re-evaluation of instructional material to be submitted to the Superintendent.

REVIEW INITIATED BY:                                                    DATE: _________________

Name   __________________________________________________________________

Address  ________________________________________________________________

City/State  _______________________  Zip Code  ___________ Telephone __________

School(s) in which item is used ______________________________________________

Relationship to school (parent, student, citizen, etc.)  _____________________________

BOOK OR OTHER PRINTED MATERIAL IF APPLICABLE:

Author _______________________  Hardcover _____  Paperback ______ Other ______

Title  ___________________________________________________________________

Publisher (if known)
________________________________________________________________________

Date of Publication
________________________________________________________________________

MULTIMEDIA MATERIAL IF APPLICABLE:

Title  ___________________________________________________________________

Producer (if known) _______________________________________________________

Type of material (filmstrip, motion picture, etc.) ________________________________

PERSON MAKING THE REQUEST REPRESENTS: (circle one)

 

Self                                          Group or Organization

 

Name of Group or Organization  _______________________________________

Address of Group or Organization ______________________________________

 

  1.  What brought this item to your attention?

__________________________________________________________________

__________________________________________________________________

  1.  To what in the item do you object?  (please be specific; cite pages, or frames, etc.)

__________________________________________________________________

__________________________________________________________________

  1. In your opinion, what harmful effects upon students might result from use of this item?

__________________________________________________________________

__________________________________________________________________

  1. Do you perceive any instructional value in the use of this item?

__________________________________________________________________

__________________________________________________________________

  1. Did you review the entire item?  If not, what sections did you review?

__________________________________________________________________

__________________________________________________________________

  1. Should the opinion of any additional experts in the field be considered?

Yes _______________                       No ______________

If yes, please list specific suggestions: __________________________________

__________________________________________________________________

  1. To replace this item, do you recommend other material which you consider to be of equal or superior quality for the purpose intended?

__________________________________________________________________

__________________________________________________________________

  1. Do you wish to make an oral presentation to the Review Committee?

Yes _______________           (a) Please contact the Superintendent

                                                (b) Please be prepared at this time to indicate the approximate length of time your presentation will require.  Although
                                                      this is no guarantee that you'll be allowed to present to the committee, or that you will get your requested amount of time.

                                                        Minutes. __________________________

 

No  _______________

 

 

__________________________________________            ________________________
Signature                                                                                 Dated

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:38

604.04 - Use of Information Resources

604.04 - Use of Information Resources

In order for students to experience a diverse curriculum, the board encourages employees to supplement their regular curricular materials with other resources.  In so doing, the board recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes.  Severe penalties may be imposed for plagiarism, unauthorized copying or using of media, including, but not limited to, print, electronic and web-based materials, unless the copying or using conforms to the “fair use” doctrine.  Under the “fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research providing that all fair use guidelines are met. 

While the school district encourages employees to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of employees to abide by the school district’s copying procedures and obey the requirements of the law.  In no circumstances shall it be necessary for school district staff to violate copyright requirements in order to perform their duties properly.  The school district will not be responsible for any violations of the copyright law by employees or students.  Violation of the copyright law by employees may result in discipline up to, and including, termination.  Violation of the copyright law by students may result in discipline, up to and including, suspension or expulsion.

Parents or others who wish to record, by any means, school programs or other activities need to realize that even though the school district received permission to perform a copyrighted work does not mean outsiders can copy it and re-play it.  Those who wish to do so should contact the employee in charge of the activity to determine what the process is to ensure the copyright law is followed.  The school district is not responsible for outsiders violating the copyright law or this policy.

Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the school district’s procedures or is permissible under the law should contact the principal and teacher librarian who will also assist employees and students in obtaining proper authorization to copy or use protected material when such authorization is required.

Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the school district’s procedures or is permissible under the law should contact the principal, teacher or media specialist who will also assist employees and students in obtaining proper authorization to copy or use protected material when such authorization is required.

 

 

(February 21, 2011; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:42

604.04 R1 - Use of Information Resources Regulation

604.04 R1 - Use of Information Resources Regulation

Employees and students may make copies of copyrighted materials that fall within the following guidelines.  Where there is reason to believe the material to be copied does not fall within these guidelines, prior permission shall be obtained from the publisher or producer with the assistance of the librarian.  Employees and students who fail to follow this procedure may be held personally liable for copyright infringement and may be subject to discipline by the board.

Under the “fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research. Under the fair use doctrine, each of the following four standards must be met in order to use the copyrighted document:

  • Purpose and Character of the Use - The use must be for such purposes as teaching or scholarship.
  • Nature of the Copyrighted Work - The type of work to be copied.
  • Amount and Substantiality of the Portion Used - Copying the whole of a work cannot be considered fair use; copying a small portion may be if these guidelines are followed.
  • Effect of the Use Upon the Potential Market for or value of the Copyrighted Work - If resulting economic loss to the copyright holder can be shown, even making a single copy of certain materials may be an infringement, and making multiple copies presents the danger of greater penalties.

Authorized Reproduction and Use of Copyrighted Material Reminders

  • Materials on the internet should be used with caution since they may, and likely are, copyrighted.
  • Proper attribution (author, title, publisher, place and date of publication) should always be given.
  • Notice should be taken of any alterations to copyrighted works, and such alterations should only be made for specific instructional objectives.
  • Care should be taken in circumventing any technological protection measures. While materials copied pursuant to fair use may be copied after circumventing technological protections against unauthorized copying, technological protection measures to block access to materials may not be circumvented.

In preparing for instruction, a teacher may make or have made a single copy of:

  • A chapter from a book;
  • An article from a newspaper or periodical;
  • A short story, short essay or short poem; or,
  • A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.

A teacher may make multiple copies not exceeding more than one per pupil, for classroom use or discussion, if the copying meets the tests of “brevity, spontaneity and cumulative effect” set by the following guidelines. Each copy must include a notice of copyright.

  •  Brevity
    • A complete poem, if less than 250 words and two pages long, may be copied: excerpts from longer poems cannot exceed 250 words;
    • Complete articles, stories or essays of less than 2500 words or excerpts from prose works less than 1000 words or 10% of the work, whichever is less may be copied; in any event, the minimum is 500 words;
    • Each numerical limit may be expanded to permit the completion of an unfinished line of a poem or prose paragraph;
    • One chart, graph, diagram, drawing, cartoon or picture per book or periodical issue may be copied. "Special" works cannot be reproduced in full; this includes children's books combining poetry, prose or poetic prose. Short special works may be copied up to two published pages containing not more than 10 percent of the work.
  • Spontaneity - Should be at the "instance and inspiration" of the individual teacher when there is not a reasonable length of time to request and receive permission to copy.
  • Cumulative Effect - Teachers are limited to using copied material for only one course for which copies are made. No more than one short poem, article, story or two excerpts from the same author may be copied, and no more than three works can be copied from a collective work or periodical column during one class term. Teachers are limited to nine instances of multiple copying for one course during one class term. Limitations do not apply to current news periodicals, newspapers and current news sections of other periodicals.

Copying Limitations

Circumstances will arise when employees are uncertain whether or not copying is prohibited. In those circumstances, the librarian should be contacted. The following prohibitions have been expressly stated in federal guidelines:

  • Reproduction of copyrighted material shall not be used to create or substitute for anthologies, compilations or collective works.
  • Unless expressly permitted by agreement with the publisher and authorized by school district action, there shall be no copying from copyrighted consumable materials such as workbooks, exercises, test booklets, answer sheets and the like.
  • Employees shall not:
    • Use copies to substitute for the purchase of books, periodicals, music recordings, consumable works such as workbooks, computer software or other copyrighted material. Copy or use the same item from term to term without the copyright owner's permission;
    • Copy or use more than nine instances of multiple copying of protected material in anyone term;
    • Copy or use more than one short work or two excerpts from works of the same author in any one term;
    • Copy or use protected material without including a notice of copyright. The following is a satisfactory notice: NOTICE: THIS MATERIAL MAY BE PROTECTED BY COPYRIGHT LAW.
    • Reproduce or use copyrighted material at the direction of someone in higher authority or copy or use such material in emulation of some other teacher's use of copyrighted material without permission of the copyright owner.
    • Require other employees or students to violate the copyright law or fair use guidelines.

Authorized Reproduction and Use of Copyrighted Materials in the Library

A library may make a single copy or three digital copies of:

  • An unpublished work in its collection;
  • A published work in order to replace it because it is damaged, deteriorated, lost or stolen, provided that an unused replacement cannot be obtained at a fair price.
  • A work that is being considered for acquisition, although use is strictly limited to that decision. Technological protection measures may be circumvented for purposes of copying materials in order to make an acquisition decision.

A library may provide a single copy of copyrighted material to a student or employee at no more than the actual cost of photocopying.  The copy must be limited to one article of a periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price.  In the latter circumstance, the entire work may be copied.  In any case, the copy shall contain the notice of copyright and the student or employee shall be notified that the copy is to be used only for private study, scholarship or research.  Any other use may subject the person to liability for copyright infringement.

Authorized Reproduction and Use of Copyrighted Music or Dramatic Works

Teachers may:

  • Make a single copy of a song, movement, or short section from a printed musical or dramatic work that is unavailable except in a larger work for purposes of preparing for instruction;
  • Make multiple copies for classroom use of an excerpt of not more than 10% of a printed musical work if it is to be used for academic purposes other than performance, provided that the excerpt does not comprise a part of the whole musical work which would constitute a performable unit such as a complete section, movement, or song;
  • In an emergency, a teacher may make and use replacement copies of printed music for an imminent musical performance when the purchased copies have been lost, destroyed or are otherwise not available,
  • Make and retain a single recording of student performances of copyrighted material when it is made for purposes of evaluation or rehearsal;
  • Make and retain a single copy of excerpts from recordings of copyrighted musical works for use as aural exercises or examination questions; and,
  • Edit or simplify purchased copies of music or plays provided that the fundamental character of the work is not distorted. Lyrics shall not be altered or added if none exist.

Performance by teachers or students of copyrighted musical or dramatic works is permitted without the authorization of the copyright owner as part of a teaching activity in a classroom or instructional setting.  The purpose shall be instructional rather than for entertainment.

Performances of non-dramatic musical works that are copyrighted are permitted without the authorization of the copyright owner, provided that:

  • The performance is not for a commercial purpose;
  • None of the performers, promoters or organizers are compensated; and,
  • Admission fees are used for educational or charitable purposes only.

All other musical and dramatic performances require permission from the copyright owner.  Parents or others wishing to record a performance should check with the sponsor to ensure compliance with copyright.

Recording of Copyrighted Programs

Television programs, excluding news programs, transmitted by commercial and non-commercial television stations for reception by the general public without charge may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a school for a period not to exceed the first forty-five (45) consecutive calendar days after date of recording.  Upon conclusion of this retention period, all off-air recordings must be erased or destroyed immediately.  Certain programming such as that provided on public television may be exempt from this provision; check with the librarian or the subscription database, e.g. unitedstreaming.

Off-air recording may be used once by individual teachers in the course of instructional activities, and repeated once only when reinforcement is necessary, within a building, during the first 10 consecutive school days, excluding scheduled interruptions, in the 45 calendar day retention period.  Off-air recordings may be made only at the request of and used by individual teachers and may not be regularly recorded in anticipation of requests.  No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.  A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers.  Each additional copy shall be subject to all provisions governing the original recording.

After the first ten (10) consecutive school days, off-air recordings may be used up to the end of the 45 calendar day retention period only for evaluation purposes, i.e., to determine whether or not to include the broadcast program in the teaching curriculum.  Permission must be secured from the publisher before the recording can be used for instructional purposes after the ten day period.

Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content.  Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.  All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.

Authorized Reproduction and Use of Copyrighted Computer Software

Schools have a valid need for high-quality software at reasonable prices.  To assure a fair return to the authors of software programs, the school district shall support the legal and ethical issues involved in copyright laws and any usage agreements that are incorporated into the acquisition of software programs.  To this end, the following guidelines shall be in effect:

  • All copyright laws and publisher license agreements between the vendor and the school district shall be observed;
  • Employees shall take reasonable precautions to prevent copying or the use of unauthorized copies on school equipment;
  • A back-up copy shall be purchased, for use as a replacement when a program is lost or damaged. If the vendor is not able to supply a replacement, the school district shall make a back-up copy that will be used for replacement purposes only;
  • A copy of the software license agreement shall be retained by the technology director or librarian; and,
  • A computer program may be adapted by adding to the content or changing the language. The adapted program may not be distributed.

Fair Use Guidelines for Educational Multimedia

Students may incorporate portions of copyrighted materials in producing educational multimedia projects such as videos, Power Points, podcasts and web sites for a specific course, and may perform, display or retain the projects.

Educators may perform or display their own multimedia ­based instructional activities. These projects may be used:

  • In face-to-face instruction;
  • In demonstrations and presentations, including conferences;
  • In assignments to students;
  • For remote instruction if distribution of the signal is limited;
  • Over a network that cannot prevent duplication for fifteen days, after fifteen days a copy may be saved on-site only: or,
  • In their personal portfolios.

Educators may use copyrighted materials in a multimedia project for two years, after that permission must be requested and received.

The following limitations restrict the portion of any given work that may be used pursuant to fair use in an educational multimedia project:

  • Motion media: ten percent or three minutes, whichever is less;
  • Text materials: ten percent or 1,000 words, whichever is less:
  • Poetry: an entire poem of fewer than 250 words, but no more than three poems from one author or five poems from an anthology. For poems of greater than 250 words, excerpts of up to 250 words may be used, but no more than three excerpts from one poet or five excerpts from an anthology:
  • Music, lyrics and music video: Up to ten percent, but no more than thirty seconds. No alterations that change the basic melody or fundamental character of the work;
  • Illustrations, cartoons and photographs: No more than five images by an artist, and no more than ten percent or fifteen images whichever is less from a collective work;
  • Numerical data sets: Up to ten percent or 2,500 field or cell entries, whichever is less;

Fair use does not include posting a student or teacher's work on the internet if it includes portions of copyrighted materials. Permission to copy shall be obtained from the original copyright holder(s) before such projects are placed online. The opening screen of such presentations shall include notice that permission was granted and materials are restricted from further use.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:43

605.00 - Additional Instructional information

605.00 - Additional Instructional information dawn@iowaschoo… Fri, 05/29/2020 - 16:51

605.01 - Academic Freedom

605.01 - Academic Freedom

The board believes students should have an opportunity to reach their own decisions and beliefs about conflicting points of view.  Academic freedom is the opportunity of licensed employees and students to study, investigate, present, interpret, and discuss facts and ideas relevant to the subject matter of the classroom and appropriate to and in good taste with the maturity and intellectual and emotional capacities of the students.

It is the responsibility of the teacher to refrain from advocating partisan causes, sectarian religious views, or biased positions in the classroom or through teaching methods.  Teachers are not discouraged from expressing personal opinions as long as students are aware it is a personal opinion, and students are allowed to reach their own conclusions independently.

It is the responsibility of the principal to ensure academic freedom is allowed but not abused in the classroom.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:52

605.02 - Teaching Controversial Issues

605.02 - Teaching Controversial Issues

A “controversial issue” is defined as an area of significant academic inquiry about which substantial segments of the citizens of this community, state, or nation hold sincere conflicting points of view.  The study of controversial issues should emphasize the rights of students to study issues which have political, economic, or social significance.  Students should have free access to all relevant information and have the right to form and express their own opinions on controversial issues without thereby jeopardizing the relations with their teacher or the school.  Moreover, the student should study under competent instruction in an atmosphere free from bias and prejudice.

The study of controversial issues should be emphasized in the senior high school, when most students are mature enough to study the significant controversial issues facing our citizens.  The study should be objective and scholarly with a minimum emphasis on opinion and a maximum emphasis on facts.  The emphasis should always be on the method of forming an opinion as much as the opinion formed.

The teacher, in selecting both the content and the method of instruction, should be mindful of the maturity level of the students.  The teacher should be assured that the controversial subject to be discussed belongs within the framework of the curriculum to be covered, that the subject is significant as well as meaningful for the students, and that through the discussion students will have some opportunity to grow.  When such an issue is to be discussed, the teacher should notify the building principal in advance of such discussion.

The teacher should handle the class representation in ways which will ensure a wide range of information and interpretation for the students’ consideration.  He/she strives to present a balance among many points of view.  The teacher shall refrain from using the classroom as a personal forum.  The teacher has the right to identify and express personal points of view in the classroom as long as he/she indicates clearly that it is personal.  The teacher emphasizes keeping an open mind, basing one’s judgment on known facts, looking closely at facts to evaluate them in terms of the subject under discussion, and being ready to change one’s opinion should new facts come to light.

Any conflict between the teacher and student or between the teacher, student and parent arising as a result of teaching a controversial issue shall be reported to the principal immediately.

 

 

(April 20, 1981; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:52

605.03 - Teaching About Religion

605.03 - Teaching About Religion

The school district is required to keep the practice of religion out of the school curriculum.  The board recognizes the key role religion has played in the history of the world and authorizes the study of religious history and traditions as part of the curriculum.  Preferential or derogatory treatment of a single religion will not take place.

It is the responsibility of the superintendent to ensure the study of religion in the schools in keeping with the following guidelines:

  • the proposed activity must have a secular purpose;
  • the primary objective of the activity must not be one that advances or inhibits religion; and
  • the activity must not foster excessive governmental entanglement with religion.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:53

605.03 R1 - Religious Based Exclusion from Instructional Program

605.03 R1 - Religious Based Exclusion from Instructional Program

The board recognizes the existence of various religious beliefs and acknowledges the American tradition of separation of church and state.  Parents who wish to have their child excluded from a school program because of religious beliefs must inform the principal.  The principal shall determine an alternative activity or study for the students. 

 

 

(April 17, 1989; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:54

605.04 - Outside Resource People in Instructional Program

605.04 - Outside Resource People in Instructional Program

The Board of Directors recognizes that one of the greatest resources of the school system is to be found in the people of community who have special knowledge and particular talents to contribute to the school program.  The Board of Directors, therefore, encourages the use of community resources and citizens to assist in furthering the educational program.  Use of outside personnel and resources shall be approved by the building principal.

If a teacher wishes to schedule a resource person he/she should make arrangements with the building principal prior to contacting the resource person.  Note that administrative regulations on recruitment and selection of personnel requires that a criminal records check may be required of individual volunteers under selected circumstances.

 

 

(April 20, 1981; May 17, 1999; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:54

605.05 - Technology and Instructional Program

605.05 - Technology and Instructional Program

The board supports the use of innovative methods and the use of technology in the delivery of the educational program.  The board encourages school district personnel to investigate efficient and effective ways to utilize instructional television, audiovisual materials, computers, and other technological advances as a part of the curriculum.

It shall be the responsibility of the principal to develop a plan for the use of technology in the curriculum and to evaluate it annually.  The superintendent shall report the results of the principals’ evaluation and make a recommendation to the board regarding the use of technology in the curriculum.

 

 

(April 17, 1989; July 7, 2003: January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:55

605.06 - Media Centers

605.06 - Media Centers

The school district will maintain a media center in each building for use by employees and by students during the school day.

The number and kind of library and reference books, periodicals, newspapers, pamphlets, information files, audiovisual materials and equipment, and other learning aids shall be adequate for the number of pupils and the needs of instruction in all courses.  Materials for the media centers will be acquired in a manner consistent with board policy. 

It is the responsibility of the superintendent to develop procedures for the selection and replacement of both library and instructional materials, for the acceptance of gifts, for the weeding of library and instructional materials, and for the handling of challenges to either library or classroom materials.

 

 

(April 20, 1981; July 7, 2003; January 17, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:55

605.07 - Acceptable Use of District Technology Policy

605.07 - Acceptable Use of District Technology Policy

I.          Purpose

All technological resources that are provided to South Tama County (STC) students and employees, including network and internet access, are provided to promote educational excellence and 21st century skills. These resources are provided to support the integration of technology into the climate and culture of the school learning and work environment.  Appropriate and equitable use of the internet will allow employees and students to access resources unavailable through traditional means.

The student iPad, tablet, or laptop, charger, and carrying case that have been issued to high school students are the property of South Tama County Community School District. These resources are on loan to you as a student.

The iPad, tablet, or laptop is provided for school-related purposes only.  Administrators, teachers, and support staff will make reasonable efforts to supervise a student’s use of the internet during instructional time to ensure use is appropriate and educational.

 

II.        Privacy

Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by school staff to ensure appropriate use. No right of privacy exists.

 

III.       Acceptable Use

All usage, as well as access to the computer network, the internet and email are a privilege and not a right. Authorized school district representatives will occasionally monitor use of district equipment, and users will be held responsible for their communication and activity transmitted using district resources. All usage must be in accordance with the District’s Acceptable Use of District Technology Policy (AUP) and any applicable state or federal laws, both while at and away from school.

The rules of this policy are not all inclusive, and STC reserves the right to change this agreement as deemed necessary. Any users of district technology, including staff, students, or visitors, must comply with the requirements outlined in this AUP.

Each user assumes full responsibility for their actions while using school–owned resources. Any use considered as inappropriate and unsuitable for students by staff and/or administration will be subject to consequences as stated later in this AUP policy or as otherwise provided by school district policies and procedures.  The district will cooperate fully with local, state, or federal officials in any investigation concerning or relating to violations of any applicable laws.

The following expectations apply to any person’s use of the school district’s technological resources, including the school district’s iPad, tablet, laptop, network, or internet access:

  • Users will access only accounts, files and information for which they have authorized access.
  • Users will maintain their password(s) in the strictest of confidence. Passcodes are not to be shared.
  • Users will not knowingly allow others to use their account.
  • Users will be responsible for any activity that is accessed through their account.
  • Each high school student is assigned a computer. Students should never swap or share their computer.
  • Users may not set passcodes.
  • Users will be held accountable for any activity or communication transmitted over district resources.
  • Users may not post private identifying information about themselves or others, including, but not limited to, addresses phone numbers, identification numbers, full names, account numbers, access codes, or passwords. Identifying pictures may not be posted without permission.
  • Only district computers are allowed in the school and on the school network. All other computers are prohibited.
  • The school district is not liable for loss or corruption of data resulting from use of school owned technologies.

 

IV.       Internet Use

The internet can provide a vast collection of educational resources for students and employees.  It is a global network which makes it impossible to control all available information.  Because information appears, disappears and changes constantly, it is not possible to predict or control what students may locate.  The school district makes no guarantees as to the accuracy of information received on the internet.  Although students will be under teacher supervision while on the network, it is not possible to constantly monitor individual students and what they are accessing on the network.  Some students might encounter information that may not be of educational value. 

Student internet records and access records are confidential records treated like other student records.  Students internet activities will be monitored by the school district to ensure students are not accessing inappropriate sites that have visual depictions that include obscenity, child pornography or are harmful to minors.  The school district will use technology protection measure to protect students from inappropriate access.

The use of the internet is a privilege, not a right. If a user violates any of the acceptable use provisions outlined in this document, his/her access will be terminated, and future access may be denied. Some violations may constitute a criminal offense and may result in legal action. Any users of the internet, including staff and students, must comply with the following requirements.  Every user is ultimately responsible for his or her activity on the internet.

The following expectations apply to any person’s use of the school district’s internet access:

  • Faculty and staff will model appropriate use of the internet.
  • No user of the internet may engage in the downloading, creation of, or transmission of defamatory, pornographic or harassing image, documents, or messages. This includes all forms of electronic communications including unmonitored chat rooms.
  • Use of the internet for personal commercial gain or profit is not allowed.
  • School system administrators will make the final determination as to what constitutes unacceptable use.
  • Accessing or attempting to access sites that have been intentionally blocked by STC will result in disciplinary action.
  • Users will use only school-based email accounts. These accounts are the property of South Tama County Community School District.
  • Personal or confidential information should not be shared via internet or email.
  • Users will conserve limited district and network resources. Curriculum activities will have priority.
  • Users will not use district resources to hack, stalk, harass, or bully, as determined by school administration.
  • The District makes no warranties of any kind, whether expressed or implied, for the internet/network service it is providing.

South Tama County Community schools use an internet filtering system to block inappropriate material in accordance with federal law.  However, it is understood that no filtering system can provide 100% security. Attempting to bypass filtering mechanisms put in place by the district is a direct violation of this Acceptable Use Policy.

 

V.        Software Use

The following expectations apply to any person’s use of software while utilizing the school district’s technological resources:

  • Users will use only software that has been legally installed on district equipment by district employees or an authorized representative. Altering or modifying preset software is prohibited.
  • Staff will provide the district Technology Director with the original software and license before installing any non-school purchased software.
  • Users will abide by copyright laws when using information, pictures and other items obtained electronically.

 

VI.       Printing

Students may use printers with teacher permission. However, printing will be limited to only those things needed directly for instruction. Printing stations will be available at school.

 

VII.     Consequences

Violations of the acceptable use policy will be determined and assessed on a case-by-case basis. Failure to use the computer in an appropriate manner, as determined by school officials, will result in consequences as determined by school officials.

For any student found in violation of the policy, potential consequences include, but are not limited to:  student conference; loss of e-mail privileges; parental conference; loss of internet privileges; cancellations (temporary or permanent) of the privilege to use the iPad, tablet, or laptop or to take the computer home; civil and criminal liability; and any and all school discipline. Any debt incurred as a result of a policy violation, vandalism, or improper use of the internet is the responsibility of the student and their parent or guardian.

For any employee  found in violation of the policy, potential consequences include, but are not limited to:  supervisor conference; loss of e-mail privileges; loss of internet privileges; cancellations (temporary or permanent) of the privilege to use the iPad, tablet, or laptop or to take the computer home; civil and criminal liability; and any and all school discipline. Any debt incurred as a result of a policy violation, vandalism, or improper use of the internet is the responsibility of the employee.

The district will cooperate fully with local, state, or federal officials in any investigation concerning or relating to violations of computer crime laws. Due process is followed in any disciplinary action.

The following expectations apply to any person’s use of software while utilizing the school district’s technological resources:

  • The district reserves the right to limit computer use for any student who develops attendance issues, including truancy. In such cases the computer will be collected and kept at school. The student will be required to check the computer in and out each day.
  • Any student who continually does not bring their iPad, tablet, or laptop to school will lose the privilege of taking the computer home each day. The student will be required to check the computer in and out each day.
  • Student or employee violations that involve computer hacking or trespassing, harassment, bullying, or threats via computer, and computer fraud can result in serious disciplinary action, which may include an arrest if state or federal law is violated. Ignorance of these regulations will not excuse an infraction.
  • It is possible that on rare occasions some inappropriate material from an unknown source could infect a user’s iPad or laptop. The user should inform staff immediately of these issues. Students and employees who know of such misuse and do not report it shall be in violation of this agreement.

Cheating and plagiarism consequences are described in the STC student handbook and are reviewed with students periodically. Violations are handled on a case-by-case basis, and due process will be followed. Any use of STC technologies in a manner that is construed as cheating will result in significant consequences.

  • Students/families and employees will be responsible for the damage that occurs to the equipment loaned to the student/employee per occurrence.
    • First occurrence up to $50.00
    • Second occurrence up to $100.00
    • Third occurrence will result in up to full replacement cost of the equipment.
    • Continued infractions will result in removal of take home privilege.
  • Any malicious or intentional damage to, or loss of, the equipment will result in full replacement cost by the student and the family.

At times students are not allowed to take iPad, tablets, or laptops home. This can occur due to discipline, for AUP Violations, unpaid fees of the iPad, tablet, or laptop loan agreement, or parental requests. Students that violate this policy and remove the iPad, tablet, or laptop from school property without permission may be subject to significant consequences.

 

VIII.    Tablet or Computer Care                                                       

Students are expected to treat their iPad, tablet, or laptop with care and respect. IPads, tablets, or laptops are expected to be in the student’s possession or a secure area at all times. Further definition of computer care and acceptable use can be found in the Computer Loan Agreement. Violators of the computer loan agreement will be subject to appropriate consequences and /or fees. 

 

 

(May 19, 1997; September 17,2001; February 18, 2002; July 7, 2003; April 18, 2011; July 30, 2012; January 19, 2015; August 17, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:56

605.08 - Production of Materials and Services by Students and Employees

605.08 - Production of Materials and Services by Students and Employees

Materials and services produced by students at the expense of the school district are be the property of the school district.  Materials and services produced by students at the student’s expense, except for incidental expense to the school district, are be the property of the student.

Materials and services produced by employees at the expense of the school district are the property of the school district, including but not limited to, materials and services produced in the scope of the employee’s duties as an employee of the school district and materials and services produced using school district time or resources.  Materials and services produced by employees at the employee's expense, except for incidental expense to the school district, are the property of the employee.

It is the responsibility of the superintendent to determine incidental expense.

 

 

(October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 16:59

606.00 - Alternative Programs

606.00 - Alternative Programs dawn@iowaschoo… Fri, 05/29/2020 - 17:00

606.01 - Private Instruction

606.01 - Private Instruction

The District recognizes that families with students of compulsory attendance age may select alternative forms of education outside the traditional school setting, including private instruction.  In the event a child of compulsory attendance age, as defined by law, does not attend public school or an accredited nonpublic school, the applicable legal requirements for other forms of private instruction must be followed.

Unless otherwise exempted, the child must receive private instruction, which is instruction that uses a plan and a course of study in a setting other than a public or organized accredited nonpublic school.  Private instruction includes competent private instruction, which includes two options for delivery of instruction, and independent private instruction, which includes one option for delivery of instruction.

Competent private instruction is private instruction that is provided on a daily basis for at least one hundred forty-eight (148) days during a school year, to be met by attendance for at least thirty-seven (37) days each school quarter, and which results in the student making adequate progress.  Competent private instruction is provided by or under the supervision of a licensed practitioner or by other individuals identified in law.  Students receiving competent private instruction are eligible for dual enrollment into their resident school district.  Students receiving competent private instruction are also eligible for open enrollment into another school district.

A parent choosing competent private instruction for a student must notify the school district prior to the first day of school on forms provided by the school district.  The forms are available in the central administration office.  One copy of the completed forms will be kept by the school district and another copy will be forwarded to the area education agency.

Independent private instruction is private instruction that meets the following criteria:

  1. is not accredited;
  2. enrolls not more than four unrelated students;
  3. does not charge tuition, fees or other remuneration for instruction;
  4. provides private or religious-based instruction as its primary purpose;
  5. provides enrolled students with instruction in mathematics, reading and language arts, science, and social studies;
  6. provides, upon written request from the Superintendent of the school district in which the independent private instruction is provided or from the Director of the Department of Education, a report identifying the primary instructor, location, name of the authority responsible for the independent private instruction, and the names of the students enrolled;
  7. is not a nonpublic school and does not provide competent private instruction as defined herein; and
  8. is exempt from all state statutes and administrative rules applicable to a school, a school board or a school district, except as otherwise provided by law.

 

 

(June 22, 1981; April 17, 1989; June 15, 1992; July 7, 2003; February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:00

606.02 - Home School Assistance Program

606.02 - Home School Assistance Program

The board, recognizing alternatives to education outside the formal public school system, authorizes the establishment of a home school assistance program.  This program will assist students receiving competent private instruction by providing licensed employees of the school district to assist the parent, guardian or legal custodian in the education of the student.  Students registered for the home school assistance program will be counted in the basic enrollment.

The parent, guardian or legal custodian registering for the home school assistance program will agree to comply with the requirements established by the faculty of the program.

 

 

(February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:02

606.03 - Dual Enrollment

606.03 - Dual Enrollment

The parent, guardian, or custodian of a student receiving competent private instruction may also enroll the student in the school district.  The student is considered under dual enrollment. 

The parent, guardian, or custodian requesting dual enrollment for the student should notify the board secretary prior to the third Friday of September each year on forms provided by the school district.  On the form, they will indicate the extracurricular and academic activities in which the student is interested in participating.  The forms are available at the central administration office.

A dual enrollment student is eligible to participate in the school district’s extracurricular and academic activities in the same manner as other students enrolled in the school district.  The policies and administrative rules of the school district will apply to the dual enrollment students in the same manner as the other students enrolled the school district.  These policies and administrative rules will include, but not be limited to, athletic eligibility requirements, the good conduct rule, academic eligibility requirements, and payment of the fees required for participation.  After the student notifies the school district which activities in which they wish to participate, the school district will provide information regarding the specific programs.

A dual enrollment student whose parent, guardian, or custodian has chosen standardized testing as the form of the student’s annual assessment will not be responsible for the cost of the test or the administration of the test.

 

 

(February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:02

606.04 - Instruction at a Post-Secondary Educational Institution

606.04 - Instruction at a Post-Secondary Educational Institution

In accordance with this policy, students in grades nine through twelve may receive academic or career and technical education credits that count toward the graduation requirements set out by the board for courses successfully completed in post-secondary educational institutions.  Students and parents or guardians shall be made aware of the post-secondary instructional opportunities as part of the development of each student’s individual career and academic plan as required by law.  The superintendent or designee is responsible for developing the appropriate forms and procedures for implementing this policy and the following post-secondary educational opportunities.

Concurrent Enrollment

The board may, in its discretion, enter into a contractual agreement with a community college to provide courses for eligible students in grades nine through twelve when comparable courses are not offered by the school district.  Notice of the availability of the concurrent enrollment program shall be included in the school district’s registration handbook, and the handbook shall identify which courses, if successfully completed, generate post-secondary credit.  Students shall not be charged tuition for concurrent enrollment courses and shall not be required to reimburse the school district for tuition if they do not successfully complete a course. Students or their parents or guardians may be required to pay a fee consistent with the school district’s established textbook policy and other materials for the concurrent enrollment course to the extent permitted by law.  Students or their parents or guardians may also be required to provide their own transportation to and from concurrent enrollment courses to the extent permitted by law.  However, transportation shall be the responsibility of the school district for any contracted course that is used to meet school district accreditation requirements.

Students who successfully complete a concurrent enrollment course, as determined by the postsecondary institution, shall receive postsecondary credit in accordance with the institution's policies and high school credit that will be reflected on their high school transcript.  The superintendent or designee shall grant to a student who successfully completes a concurrent enrollment course a unit of high school graduation credit for every unit of high school level instruction successfully completed.

Post-Secondary Enrollment Option

Students in grades nine and ten who the school district has identified as talented and gifted students and eligible students in grades eleven and twelve may utilize the Post-Secondary Enrollment Option (“PSEO”) program.  Students are eligible to take post-secondary educational courses if they meet all of the requirements outlined in this policy and as required by the post-secondary educational institution and if the student has obtained the approval of the superintendent and/or designee.  Eligible students wishing to participate in the post-secondary educational courses shall apply to the eligible post-secondary educational institution.

To qualify, a course must be a nonsectarian, credit-bearing course that leads to a degree.  A course is not eligible for the PSEO program if a comparable course if offered by the school district.  In addition, courses at a community college with which the school district has a concurrent enrollment agreement are not eligible for the PSEO program.  Students shall not be charged for tuition, textbooks, materials or fees related to a PSEO course with the exception of equipment that becomes the property of the student.

The school district shall reimburse the post-secondary institution for tuition and other expenses for each PSEO course up to $250.  Students who successfully complete a PSEO course, as determined by the post-secondary institution, shall receive post-secondary credit and high school credit.  The superintendent or designee shall grant to a student who successfully completes a PSEO course a unit of high school graduation credit for every unit of high school level instruction successfully completed.  Students may not enroll on a full-time basis to any post-secondary institution through the PSEO program.

Transportation to and from the post-secondary institution is the responsibility of the student or parent or legal guardian of the student enrolled in a PSEO course.  Eligible students may take up to seven hours of post-secondary credit during the summer months and receive high school credit upon successful completion of a post-secondary course.  However, the student or student’s parent or legal guardian is responsible for all costs associated with courses taken during the summer.

Students who fail a PSEO course and fail to receive credit are required to reimburse the school district for all costs directly related to the course up to the $250 reimbursement maximum.  Prior to registering, students under the age of eighteen are required to have a parent or guardian sign a form indicating that the parent is responsible for the costs of the course should the student fail the course and fail to receive credit.  Reimbursement waivers may be granted by the board if sufficient verification is provided to show that the student was unable to complete the course for reasons outside the student’s control, including but not limited to, physical incapacity, a death in the student’s immediate family or a move out of the school district.

If a student is unable to demonstrate proficiency or the school district or accredited nonpublic school determines that the course unit completed by the student does not meet the school district’s standards, the superintendent shall provide in writing to the student’s parent or guardian the reason for the denial of credit.

 

 

(February 21, 2011; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:03

607.00 - Student Progress

607.00 - Student Progress dawn@iowaschoo… Fri, 05/29/2020 - 17:12

607.01 - Student Progress Reporting

607.01 - Student Progress Reporting

The Board of Directors recognizes the following objectives or purposes of a system of student reporting practices:

  1. To inform parents of the progress made by their children.
  2. To bring parents into closer understanding of the work of the school and to bring the school into closer understanding of the parent’s perception.
  3. To record for students their growth of achievement.
  4. To assist students in evaluating their growth or achievement.
  5. To assist the student, their parents, and the school in working cooperatively for the welfare of the student.

Students and parents shall receive a periodic progress report outlining the student’s current grade in each class.  Students who are at risk of receiving a failing grade or whose achievement has declined and their parents shall be notified prior to the end of the semester in order to have an opportunity to improve their grade.  The board encourages the notification of students who have made marked improvement prior to the end of the semester.

The Superintendent of Schools, with assistance of the professional staff, may develop a manual related to procedures for evaluating and reporting pupil progress to parents.

 

 

(April 20, 1981; June 20, 1994; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:12

607.02 - Student/Parent Conferences

607.02 - Student/Parent Conferences

Close communication between home and school is an important factor in establishing a highly effective school program.  Planned conferences between parents and teachers is an important way to bring about understanding and close cooperation between the home and school.  Close communication should be maintained through conferences with all parents, not just with those where academic or other problems suggest the need for closer communication.

Conferences between parents and teachers regarding a child should be treated by the teacher as an opportunity to help the child and every effort should be made to make the conference constructive, objective, and pleasant.  Conferences should provide an opportunity for a mutual exchange of information and ideas for the welfare of the child.

Occasionally parents will call on teachers when they have responsibilities for class instruction.  Although the purpose of such a visit may be worthy, teachers should discourage the practice and suggest that the parent arrange for conferences outside of regular class time.  Teachers should be prepared to give after-school or pre-school time for conferences when desirable.

Conferences for parents will be scheduled following or during the first and third quarters.  In addition to these conferences, teachers are expected to request additional conferences with parents as the needs may indicate.

The principal or supervisor should be present at any parent-teacher conference when the principal or supervisor believes his/her presence would be necessary and/or beneficial.

 

 

(April 17, 1989; June 15, 1992; June 20, 1994; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:13

607.03 - Student Testing Program

607.03 - Student Testing Program

A comprehensive testing program is established and maintained in order to evaluate the total program of the school district as well as to provide better counseling service to the students.  The district shall identify valid, bias-free student assessment procedures and the process for monitoring student progress.

The superintendent with assistance of the certified staff shall develop standards and procedures to evaluate the educational program and student progress within each area of instruction.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations;
  • mental and psychological problems potentially embarrassing to the student or the student’s family;
  • sex behavior and attitudes;
  • illegal, anti-social, self-incriminating and demeaning behavior;
  • critical appraisals of other individuals with whom students have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent; or
  • income, but not including income required by law to determine eligibility for participation in a program or for receiving financial assistance under such program.

 

 

(April 20, 1981; June 20, 1994; December 19, 1994; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:13

607.04 - Student Promotion, Acceleration, and Retention

607.04 - Student Promotion, Acceleration, and Retention

The school district strives to place each student in an environment where maximum development will take place.  Students will be promoted to the next grade level at the end of each school year based on the student’s achievement, age, maturity, emotional stability, and social adjustment.

The retention of a student will be determined based upon the judgment of the licensed employee and the principal.  When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed as early in the school year as possible.  It is within the sole discretion of the board to retain students in their current grade level.

Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year.  When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed.  It is within the sole discretion of the board to retain students in their current grade level and to deny promotion to a student.

It shall be the policy of the school district to retain children at grade level when they do not have the skills necessary to be successful in the next grade.  The district has the responsibility to assure that a child is ready for promotion to the next grade level.  When considering a child for promotion item I, II, and III below will be examined and the final decision will be based upon the best interest of the child.

I.          Academic Ability

    Determined by:

  1.   Standardized Achievement Tests
  2.   Classroom Tests Administered by the Classroom Teachers
  3.   Intelligence Tests Administered by a Psychologist
  4.   History of Grades Received.

II.        Social and Emotion Adaptability

     Determined by:

  1.   Ability to get along with the peers.  (Teacher Observation)
  2.   Interview with a Psychologist and/or other professional educator.
  3.   Teacher Observation in the Classroom, Hallway, Lunchroom and the Playground.

III.       Physical Maturation

     Determined by:

  1.   Ability to undertake the same tasks as the rest of the students in the grade when they plan to be placed in for the next year.
  2.   Recommendation from the Physical Education Teacher and the School Nurse, Counselor, or Principal.

IV.       Requests and Procedure:

  1.   When a parent has made a request for retention the principal shall strongly consider this request in making the final decision.
  2.   Requests shall be made directly to the building principal(s) involved and must be submitted prior to May 1st.
  3.   The building principal makes the final decision.
  4.   The parent will be notified not later than July 1st as to the district’s decision.
  5.   Thorough documentation will be kept in the individual’s cumulative folder.

 

V.        Appeal

The parents may request a meeting with the Superintendent of Schools to review the data if they are unhappy with the initial recommendation. 

 

 

(August 18, 1986; June 15, 1992; May 15, 2000; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:14

607.05 - Graduation Requirements

607.05 - Graduation Requirements

Students must have successfully completed the courses required by the board for graduation.  Students must successfully complete each grade level, grade one through twelve, and complete all the required courses of study prior to graduation as determined by the State Department of Education and the board.

It shall be the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete required credits prior to graduation.  The following credits will be required:

                                                Courses                                   Required

                                                Language Arts                        8 Credits

                                                Social Studies                         6 Credits

                                                Science                                    6 Credits

                                                Math                                        6 Credits

                                                P.E.                                         4 Credits

                                                Health                                     2 Credits

                                                Vocational/Career Ed             2 Credits

                                                Fine Arts                                 1 Credit

                                              Electives                                  13

                                                Total Credits                           48

 

All students must carry three (3) credits per term.

Students that transfer in to the school district during their high school education will be placed into the same grade level classification that their prior high school would have placed them.  The board may allow students to graduate early but they must have the required number of units with only P.E. and Health requirement waived.

A student, prior to participating in the graduation ceremony must be in good standing with the district in regard to time, fees, and fines owed to the district.  Consistent with policy, students graduating will need 48 credits.  A student will not be allowed to graduate with fewer than the total required without the approval of the board. 

Special education students may meet individual graduation requirements as stated in their individual education plan (IEP).  Each special education student’s IEP will include a statement of the projected date of graduation at least 18 months in advance of the projected date and the criteria to be used in determining whether graduation will occur.  Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met.  The board shall have complete discretion to determine extraordinary circumstances.  Students properly staffed into the district’s “At Risk” program shall fulfill the prescribed education program.  Students may transfer in credits from other approved instructional programs.

The required courses of study will be reviewed by the board every three years.

Students that have a 3.50 grade point average or better will be recognized as honor students.  Grades will not be rounded up to qualify. 

 

 

(April 20, 1981; April 17, 1989; July 15, 1991; July 15, 1996; June 16, 1997; May 15, 2000; July 7, 2003, May 18, 2009;  July 9, 2012; August 13, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:16

607.05 R1 - Transfer Credits for High School

607.05 R1 - Transfer Credits for High School

Courses transferred from state approved and private schools will normally be accepted by the South Tama County Community High School.  Courses from other than approved schools may apply as transfer credit toward graduation from the South Tama County Community High School if the South Tama Community High School deems the work to be comparable to that which can be earned as an enrolled student at the STC High School.  Although credits are normally transferred from approved schools, such credits and grades will not include a weighted scale.  Instead, credits and grades will be translated into the South Tama County High School grading, credit and ranking scale.  When this is not a reasonable option, the credit may be transferred without being included in GPA ranking.

Transfer of credits will normally be accepted from non-accredited sources only if the arrangements for the method of acceptance is worked out in advance.  Further, the number of such credits will usually be restricted to a total of 12 (# subject to revision) credits, and none of the last 12 credits may be earned by transfer from non-accredited sources.  While the school sponsored Home School Assistance Program will supervise instruction beyond the credit limit, the limits on numbers of credits accepted and advanced approval for acceptance toward graduation from High School also applies to credits earned under the Home School Assistance Program.

No grades for transfer courses will be accepted unless the credits are from a state approved high school.  To qualify for any of the Honor Awards at the STC High School, a student must have attended STC High School for at least two semesters in a state approved private or public school for a total of eight semesters unless the student qualifies for and accepts early graduation according to STC policy. 

 

 

(June 20, 1994; May, 1995; May 21, 2001; July 7, 2003; July 9, 2012; January 19, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:17

607.05 R2 - Early Graduation

607.05 R2 - Early Graduation

Students may graduate prior to the completion of four years if the course work required for graduation under Board Policy has been fulfilled, and the conditions of this policy are met. The timelines under both “A” & “B” are expected to be followed, however, the Board may approve exceptions to the timelines under hardship conditions.

The South Tama County Schools believe that students profit from attending all four years of the High School Program, and will benefit socially and academically from the experiences.  However, the District recognizes the need, on occasion, to provide students with the opportunity to graduate early.  Students may apply to the High School Principal for early graduation provided that:

A.        Students Planning to Graduate During the Fourth Year with 13 or More Quarters Attendance.

  1. The student has a preliminary discussion with a high school counselor.
  1. The student has met or exceeded all district requirements for graduation with the knowledge that only Physical Education and Health units are eligible to be waived by the Board of Directors.
  1. The student, and the student’s parent or guardian, if under age 18, have made a formal, written request to the principal for early graduation on or before the beginning  of the quarter term which is desired to be their last.
  1. The student understands that early graduates forfeit all eligibility rights for activities at the time of early graduation, except for the Prom and graduation exercises.  Activity eligibility forfeited are all extra-curricular and co-curricular activities including athletics, music, drama, clubs, etc.
  1. The student understands that final class rank shall be based upon total class credit points to be accumulated and tabulated at the end of the school year rather than at the time of early graduation.
  1. Once a student has been accepted for early graduation, they become ineligible for new post-secondary enrollment tuition payments by the district.
  1. Students (and parents where applicable) requesting early graduation should be made aware that some post-secondary institutions entrance requirements may call for four full years of certain subject area high school courses.  Also some post-secondary institutions may enroll students but require college level “remedial” courses (with tuition) that might have been available at no cost by remaining in high school. Access to this regulation will be sufficient to create this awareness.
  1. The student understands that final approval for early graduation must be obtained from the Board of Directors and that application for early graduation will be granted or denied on a case by case basis.
  1. The recommendation from the High School Principal or High School Guidance Counselor will be presented to the Board of Directors along with the student (and, if applicable, parent) statement prior to the Board’s decision on an early graduation request.
  1. Approval for early graduation does not necessarily obligate the student to graduate early.  The administration may permit the student to continue to attend beyond the period approved for early graduation.

B.        Students Planning to Graduate Prior to the 4th Year of Attendance

Students who have not attended at least three full years of high school (12 quarters) will not usually be considered for early graduation.  Those wishing to graduate at the end of their third year (12 quarters) are subject to the following:

  1. The student has a preliminary discussion with a high school counselor to develop an educational plan leading to graduation after six semesters of attendance.  The plan must:
    a. 
    Be approved by a High School Counselor, the High School Principal, and the Student’s Parents.
    b. 
    Address course selection, post-secondary enrollment courses possible while in High School, activity participation, and post graduation intentions.
    c. 
    Be submitted for Board of Education approval prior to the end of the 1st quarter of the student’s 3rd year (9th quarter).
     
  2. The student’s plan will not be approved by the Board of Education unless it meets or exceeds all district requirements for graduation with the knowledge that only Physical Education units (not health) are eligible to be waived by the Board of Directors.
     
  3. The student, and the student’s parent or guardian, if under age 18, must make a formal, written request to the principal for early graduation at least three quarters prior to the quarter in which he/she intends to graduate.  The request should be accompanied by the plan previously approved by the Board.
     
  4. The student understands that early graduates forfeit all eligibility rights for activities at the time of early graduation, except for the normal summer sport season during the summer following graduation.
     
  5. The student cannot expect the school to waive requirements or to have staff diverted from their usual duties in order to create special opportunities for the student to accumulate credit toward early graduation.  Changes in credit requirements, scheduling, or High School Program changes may cause an early graduation plan to become void.
     
  6. Only transfer credit from state approved high schools (not correspondence courses, Learning Lab courses, or certified private instruction courses) will be counted as credit toward early graduation.
     
  7. Once a student has been accepted for early graduation, they become ineligible for new post-secondary enrollment tuition payments by the district.
     
  8. Students (and parents, where applicable) requesting early graduation should be made aware that some post-secondary institutions entrance requirements may call for four full years of certain subject area high school courses.  Also some post-secondary institutions may enroll students but require college level “remedial” courses (with tuition) that might have been available at no cost by remaining in high school.  Access to this regulation will be sufficient to create this awareness.
     
  9. The student understands that final approval for early graduation must be obtained from the Board of Directors and that application for early graduation will be granted or denied on a case by case basis.
     
  10. The recommendation from the High School Principal and High School Guidance Counselor will be presented to the Board of Directors along with the student (and, if applicable, parent) statement prior to the Board’s decision on an early graduation request.
     
  11. Approval for early graduation does not necessarily obligate the student to graduate early.  The administration may permit the student to continue to attend beyond the period approved for early graduation. 

 

 

(September 21, 1992; February 21, 1994; March 20, 1995; November 17, 1997; July 9, 2012; January 19, 2015; March 9, 2015; October 21, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:19

700 - AUXILIARY SERVICES

700 - AUXILIARY SERVICES Jen@iowaschool… Tue, 05/12/2020 - 09:00

700.00 - Statement of Guiding Principles

700.00 - Statement of Guiding Principles

The Board of Directors shall make provisions for auxiliary services deemed needed to enhance the educational climate for all students. 

 

 

(April 18, 1983; July 15, 1991; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:26

701.00 - School Food Services

701.00 - School Food Services dawn@iowaschoo… Fri, 05/29/2020 - 17:27

701.01 - School Food and Nutrition Program

701.01 - School Food and Nutrition Program

The purpose of the school food and nutrition program shall be to provide nutritional, balanced meals to the students of the school district on a non-profit basis and to utilize the program as an instrument to teach nutrition education.

The school district will operate a school lunch and breakfast program in each attendance center.  The school food program services will include hot lunches through participation in the National School Lunch Program and supplementary foods for students during the school day.  Students may bring their lunches from home and purchase milk or juice and other incidental items.

School food service facilities are provided to serve students and employees when school is in session and during school-related activities. Under the direct supervision of the food service director, school foods facilities may also be used for food service to:

  1. Teachers or other school personnel groups.
  2. Parent-teacher meetings.
  3. Board of Directors approved organization meetings.

The use of school food facilities by outside clubs, organizations, or groups shall be scheduled so they do not interfere with the school’s educational and extra-curricular program.

The school food program is operated on a nonprofit basis.  The revenues of the school food program will be used only for paying the regular operating costs of the school food program.  Supplies of the school food program will only be used for the school food program.

The board will set, and periodically review, the prices for school lunches, breakfast and special milk programs.  It is the responsibility of the superintendent to make a recommendation regarding the prices of school lunch, breakfast and milk.  Employees, students and others will be required to purchase tickets for meals consumed.

The food service director, in consultation with the superintendent, will determine the appropriate costs to charge any other organization wishing to use the food service department and/or facilities.  The amount charged shall be at a rate to insure that school funds are not used and set at a cost as per other policy.

It is the responsibility of the food service director to administer the program and to cooperate with the superintendent and head cook for the proper functioning of the school food program.

 

 

(April 18, 1983; July 15, 1991; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:27

701.02 - Meal Charges

701.02 - Meal Charges

In accordance with state and federal law, the South Tama County Community School District adopts the following policy to ensure school district families, and students have a shared understanding of expectations regarding meal charges.  The policy seeks to allow students to receive the nutrition they need to stay focused during the school day, prevent the overt identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the nonprofit school nutrition program.

I.          Payment of Meals

All meal purchases are to be prepaid before meal service begins.  All families/students shall establish a meal account that may be utilized for meal purchases. Students in the same family will be in one family account.  Families may make payments into their meal account at any of the buildings that their child attends, payments using our online E-Funds system on our school website, or at the Administration Office.

II.        Meal Account Balances 

For student meal accounts, when the balance reaches a zero balance a student may charge no more than $10.00 to this account.  When a student account reaches this limit, a student shall not be allowed to charge further meals or a la carte items until the negative account balance is paid.

Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative balance from previous purchases.  Students with outstanding meal charge debt shall not be allowed to purchase a meal until the account is paid.  The school district may provide an alternate meal that meets federal and state requirements to students who have charged the maximum allowance to the student account.

Employees may use a meal account for meals.  For employee meal accounts, an employee but may not charge meals beyond a zero balance.  When an account reaches this limit, an employee shall not be allowed to charge further meals or a la carte items until money is deposited into their account.

The school district will make reasonable efforts to notify families when meal account balances are low.  Additionally, the school district will make reasonable efforts to collect unpaid meal charges classified as delinquent debt.  The school district will coordinate communications with families to resolve the matter of unpaid charges.  Families will be notified when their family account is at a positive $15.00 by our automated calling system or a call from the building their child attends if the account is severely negative.  Negative balances of more than $10.00, not paid prior to end of the school year will be turned over to the superintendent or designee for collection.  Options may include: collection agencies, small claims court, or any other legal method permitted by law.

III.       Communication of the Policy

The policy and supporting information regarding meal charges shall be provided in writing to:

  • All households at or before the start of each school year;
  • Students and families who transfer into the district, at time of transfer; and
  • All staff responsible for enforcing any aspect of the policy.

Records of how and when the policy and supporting information was communicated to households and staff will be retained.

 

 

(June 19, 2017; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:28

701.02 R1 - Eligibility for Free or Reduced Cost Meals

701.02 R1 - Eligibility for Free or Reduced Cost Meals

Students enrolled and attending school in the school district who are unable to afford the special milk program, the cost or a portion of the cost of the school lunch, breakfast and supplemental foods will be provided the school food program services at no cost or at a reduced cost.

It is the responsibility of the building principal to determine if a student qualifies for free or reduced cost school food services.  Students whom the principal believes are improperly nourished will not be denied the school food program services simply because the paperwork has not been completed.

Students who participate in free or reduced price meal programs will not be distinguished in any way from students who pay the regular price; great care shall be taken to protect the anonymity of these students.  Their names will not be made known to any person except such staff member or members as needed to make the special arrangements for them.

 

 

(April 18, 1983; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:29

701.03 - Wellness Policy

701.03 - Wellness Policy

The board promotes healthy students by supporting wellness, good nutrition and regular physical activity as a part of the total learning environment.  The school district supports a healthy environment where students learn and participate in positive dietary and lifestyle practices.  By facilitating learning through the support and promotion of good nutrition and physical activity, schools contribute to the basic health status of students.  Improved health optimizes student performance potential.

The school district provides a comprehensive learning environment for developing and practicing lifelong wellness behaviors.  The entire school environment, not just the classroom, shall be aligned with healthy school district goals to positively influence a student’s understanding, beliefs and habits as they relate to good nutrition and regular physical activity. 

The school district supports and promotes proper dietary habits contributing to students’ health status and academic performance.  All foods available on school grounds and at school-sponsored activities during the instructional day should meet or exceed the school district nutrition standards.  Foods should be served with consideration toward nutritional integrity, variety, appeal, taste, safety and packaging to ensure high-quality meals. 

The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.  Toward this end, the school district may utilize electronic identification and payment systems; provide meals at no charge to all children, regardless of income; promote the availability of meals to all students; and/or use nontraditional methods for serving meals, such as “grab-and-go” or classroom breakfast.

The school district will develop a local wellness policy committee comprised of representatives of the board, parents, leaders in food/exercise authority and employees.  The local wellness policy committee will develop a plan to implement and measure the local wellness policy and monitor the effectiveness of the policy.  The committee will designate an individual to monitor implementation and evaluation the implementation of the policy.  The committee will report annually to the board regarding the effectiveness of this policy.

The nutrition guidelines for all foods available will focus on promoting student health and reducing childhood obesity at each school building or in the school district. 

 

 

(July 19, 2006; September 20, 2010; July 9, 2012; January 19, 2015, September 21, 2015, November 6, 2017; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:30

701.03 R1 - Wellness Policy – Nutritional Guidelines Regulation

701.03 R1 - Wellness Policy – Nutritional Guidelines Regulation

A.        School Meals

Meals served through the National School Lunch and Breakfast Programs will:

  • be appealing and attractive to children;
  • be served in clean and pleasant settings;
  • meet, at a minimum, nutrition requirements established by local, state and federal law;
  • offer a variety of fruits and vegetables daily;
  • serve only low-fat (1%) and fat-free milk and nutritionally equivalent non-dairy alternatives (as defined by the USDA);
  • ensure that half of the served grains are whole grain; and
  • ensure that water is available in cafeteria.

As part of the school meal program, schools should:

  • engage students and parents, through taste-tests of new entrees and surveys, in selecting foods offered through the meal programs in order to identify new, healthful and appealing food choices;
  • share information about the nutritional content of meals with parents and students.  (The information could be made available on menus, a web site, on cafeteria menu boards, placards or other point-of-purchase materials.)
  • accommodate alternatives for those students with allergies that meet the above guidelines as closely as possible.

B.        Breakfast

To ensure that all children have breakfast, either at home or at school, in order to meet their nutritional needs and enhance their ability to learn, schools will:

  • operate the breakfast program, to the extent possible;
  • arrange bus schedules and utilize methods to serve breakfasts that encourage participation, including serving breakfast in the classroom, “grab-and-go” breakfasts or breakfast during morning break or recess, to the extent possible;
  • notify parents and students of the availability of the School Breakfast Program, where available

C.        Free and Reduced-Priced Meals

The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.  Toward this end, the school district may:

  • utilize electronic identification and payment systems;
  • provide meals to all children, based on income; and,
  • promote the availability of meals to all students.

D.        Meal Times and Scheduling

The school district:

  • will provide students with at least 10 minutes to eat after sitting down for breakfast and 20 minutes after sitting down for lunch;
  • should schedule meal periods at appropriate times, e.g., lunch should be scheduled between 11 a.m. and 1 p.m.; should not schedule tutoring, club or organizational meetings or activities during mealtimes, unless students may eat during such activities;
  • will provide students access to hand washing or hand sanitizing before they eat meals or snacks;
  • should take reasonable steps to accommodate the tooth-brushing regimens of students with special oral health needs (e.g., orthodontia or high tooth decay risk).

E.         Qualification of Food Service Staff

Qualified nutrition professionals will administer the meal programs.  As part of the school district’s responsibility to operate a food service program, the school district will:

  • provide continuing professional development for all nutrition professionals; and,
  • provide staff development programs that include appropriate certification and/or training programs for child nutrition directors, nutrition managers and cafeteria workers, according to their levels of responsibility.

F.         Sharing of Foods

The school district discourages students from sharing their foods or beverages with one another during meal or snack times, given concerns about allergies and other restrictions on some children’s diets.

G.        Foods Sold Outside the Meal (e.g. vending, a la carte, sales)

All foods and beverages sold individually outside the reimbursable meal programs (including those sold through ala carte [snack] lines, vending machines, student stores or fundraising activities) during the school day, or through programs for students after the school day will meet nutrition standards as required by state or federal law.  For current state guidelines, click here http://tinyurl.com/Iowa-HKA.

H.        Fundraising Activities

There are two types of fundraising – regulated and other.  Regulated fundraisers are those that offer the sale of foods or beverages on school property and that are targeted primarily to PK-12 students by or through other PK-12 students, student groups, school organizations, or through on-campus school stores.  Regulated fundraising activities must comply with the state nutrition guidelines.  All other fundraising activities are encouraged, but not required, to comply with the state nutrition guidelines if the activities involve foods and beverages.

The school district encourages fundraising activities that promote physical activity. 

I.          Snacks

Snacks served during the school day or in after-school care or enrichment programs will make a positive contribution to children’s diets and health, with an emphasis on serving fruits and vegetables as the primary snacks and water as the primary beverage.  Schools will assess if and when to offer snacks based on timing of meals, children’s nutritional needs, children’s ages and other considerations.  The school district will disseminate a list of healthful snack items to teachers, after-school program personnel and parents.

J.          Rewards

The school district will not use foods or beverages, especially those that do not meet the nutrition standards for foods and beverages sold individually, as rewards for academic performance or good behavior, and will not withhold food or beverages (including food served through meals) as a punishment.

K.        Celebrations

Schools should evaluate their celebrations practices that involve food during the school day.  The school district will disseminate a list of healthy party ideas to parents and teachers.

L.         School-Sponsored Events

Foods and beverages offered or sold at school-sponsored events outside the school day are encouraged to meet the nutrition standards for meals or for foods and beverages sold individually.

M.        Food Safety

All foods made available on campus adhere to food safety and security guidelines.  All foods made available on campus comply with the state and local food safety and sanitation regulations. Hazard Analysis and Critical Control Points (HACCP) plans and guidelines are implemented to prevent food illness in schools.  http://www.fns.usda.gov/tn/Resources/servingsafe_chapter6.pdf

For the safety and security of the food and facility, access to the food service operations are limited to child nutrition staff and authorized personnel. 

N.        Summer Meals

Schools in which more than 50 percent of students are eligible for free or reduced-price meals will sponsor the Summer Food Service Program starting the first Monday in June through the last Friday in July.

 

 

(November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:30

701.03 R2 - Wellness Policy – Nutrition Education and Promotion Regulation

701.03 R2 - Wellness Policy – Nutrition Education and Promotion Regulation

The school district will provide nutrition education and engage in nutrition promotion that:

  • Is offered at each grade level K-8, and is an optional course at the high school, as part of a sequential, comprehensive, standards-based program designed to provide students with the knowledge and skills necessary to promote and protect their health;
  • Is part of not only health education classes, but also classroom instruction in subjects such as math, science, language arts, social sciences and elective subjects;
  • Includes enjoyable, developmentally appropriate, culturally relevant participatory activities, such as contests, promotions, taste-testing, farm visits and school gardens;
  • Promotes fruits, vegetables, whole-grain products, low-fat and fat-free dairy products, healthy food preparation methods and health-enhancing nutrition practices;
  • Emphasizes caloric balance between food intake and physical activity;
  • Links with meal programs, other foods and nutrition-related community services; and,
  • Includes training for teachers and other staff.

 

 

(November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:33

701.03 R3 - Wellness Policy – Physical Activity Regulation

701.03 R3 - Wellness Policy – Physical Activity Regulation

A.        Daily Physical Education

The school district will provide physical education that:

  • is for all students in grades K-12 for the entire school year;
  • is taught by a certified physical education teacher;
  • includes students with disabilities, students with special health-care needs may be provided in alternative educational settings; and,
  • engages students in moderate to vigorous activity during at least 50 percent of physical education class time.

The total amount of physical education the school district provides is:

  • Middle School provides 120 minutes per week
  • High School provides 200 minutes per week

 

B.        Daily Recess

Elementary schools should provide recess for students that:

  • is at least 20 minutes a day;
  • is preferably outdoors;
  • encourages moderate to vigorous physical activity verbally and through the provision of space and equipment; and,
  • discourages extended periods (i.e., periods of two or more hours) of inactivity.

Middle School students have the opportunity to participate in 5-10 minutes of recess at the conclusion of their lunch period.

When activities, such as mandatory school-wide testing, make it necessary for students to remain indoors for long periods of time, schools should give students periodic breaks during which they are encouraged to stand and be moderately active.

 

C.        Physical Activity Opportunities after School

After-school childcare and enrichment programs will provide and encourage—verbally, and through the provision of space, equipment and activities—daily periods of moderate to vigorous physical activity for all participants.

 

D.        Physical Activity as Punishment Prohibited

Employees should not use physical activity (e.g., running laps, push-ups) or withhold opportunities for physical activity (e.g., recess, physical education) as punishment.

 

 

(November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:33

701.03 R4 - Wellness Policy – Other School Activities Regulation

701.03 R4 - Wellness Policy – Other School Activities Regulation

A.        Integrating Physical Activity into Classroom Settings

For students to receive the nationally recommended amount of daily physical activity and for students to fully embrace regular physical activity as a personal behavior, students need opportunities for physical activity beyond the physical education class.  Toward that end, the school district will:

  • offer classroom health education that complements physical education by reinforcing the knowledge and self-management skills needed to maintain a physically active lifestyle and to reduce time spent on sedentary activities;
  • discourage sedentary activities, such as watching television, playing computer games, etc.;
  • provide opportunities for physical activity to be incorporated into other subject lessons; and,
  • encourage classroom teachers to provide short physical activity breaks between lessons or classes, as appropriate.

 

B.        Communication with Parents

The school district will support parents’ efforts to provide a healthy diet and daily physical activity for their children.  The school district will:

  • offer healthy eating seminars for parents, send home nutrition information, post nutrition tips on school web sites and provide nutrient analyses of school menus;
  • encourage parents to pack healthy lunches and snacks and to refrain from including beverages and foods that do not meet the established nutrition standards for individual foods and beverages;
  • provide parents a list of foods that meet the school district’s snack standards and ideas for healthy celebrations/parties, rewards and fundraising activities;
  • provide opportunities for parents to share their healthy food practices with others in the school community;
  • provide information about physical education and other school-based physical activity opportunities before, during and after the school day;
  • support parents’ efforts to provide their children with opportunities to be physically active outside of school; and,
  • include sharing information about physical activity and physical education through a web site, newsletter, other take-home materials, special events or physical education homework.

 

C.        Food Marketing in Schools

School-based marketing will be consistent with nutrition education and health promotion.  The school district will:

  • limit food and beverage marketing to the promotion of foods and beverages that meet the nutrition standards for meals or for foods and beverages sold individually;
  • prohibit school-based marketing of brands promoting predominantly low-nutrition foods and beverages;
  • promote healthy foods, including fruits, vegetables, whole grains, and low-fat dairy products; and
  • market activities that promote healthful behaviors (and are therefore allowable) including: vending machine covers promoting water; pricing structures that promote healthy options in ala carte lines; sales of fruit for fundraisers.

Examples include marketing techniques include the following: logos and brand names on/in vending machines, books or curricula, textbook covers, school supplies, scoreboards, school structures, and sports equipment; educational incentive programs that provide food as a reward; programs that provide schools with supplies when families buy low-nutrition food products; in-school television, such as Channel One; free samples or coupons; and food sales through fundraising activities.

 

D.        Staff Wellness

The school district values the health and well-being of every staff member and will plan and implement activities and policies that support personal efforts by staff to maintain a healthy lifestyle.  Each school should:

  • establish and maintain a staff wellness committee composed of at least one staff member, local hospital representative, dietitian or other health professional, recreation program representative, union representative and employee benefits specialist;
  • develop, promote and oversee a multifaceted plan to promote staff health and wellness developed by the staff wellness committee;
  • base the plan on input solicited from employees and outline ways to encourage healthy eating, physical activity and other elements of a healthy lifestyle among employees.

 

 

(November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:35

701.03 R5 - Wellness Policy – Measuring Implementation Regulation

701.03 R5 - Wellness Policy – Measuring Implementation Regulation

A.        Monitoring

The superintendent will ensure compliance with established school district-wide nutrition and physical activity wellness policies.

In each school:

  • the principal will ensure compliance with those policies in the school and will report on the school’s compliance to the superintendent; and,
  • food service staff, at the school or school district level, will ensure compliance with nutrition policies within food service areas and will report on this matter to the superintendent or principal.

In the school district:

  • the school district will report on the most recent USDA School Meals Initiative (SMI) review findings and any resulting changes.  If the school district has not received a SMI review from the state agency within the past five years, the school district will request from the state agency that a SMI review be scheduled as soon as possible;
  • the superintendent will develop a summary report every three years on school district-wide compliance with the school district’s established nutrition and physical activity wellness policies, based on input from schools within the school district; and,
  • the report will be provided to the school board and also distributed to all school wellness committees, parent/teacher organizations, principals and health services personnel in the school district.

 

B.        Policy Review

To help with the initial development of the school district’s wellness policies, each school in the school district will conduct a baseline assessment of the school’s existing nutrition and physical activity environments and practices.  The results of those school-by-school assessments will be compiled at the school district level to identify and prioritize needs.

Assessments will be repeated every five years to help review policy compliance, assess progress and determine areas in need of improvement.  As part of that review, the school district will review the nutrition and physical activity policies and practices and the provision of an environment that supports healthy eating and physical activity.  The school district, and individual schools within the school district will, revise the wellness policies and develop work plans to facilitate their implementation.

 

 

(November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 17:36

702.00 - Student School Transportation

702.00 - Student School Transportation dawn@iowaschoo… Fri, 05/29/2020 - 18:08

702.01 - School Transportation Services

702.01 - School Transportation Services

The policy and rules and regulations for the transportation of students to and from school shall be in strict compliance with statutory provisions, State Department of Education regulations and rules, and regulations established and approved by the Board of Directors. 

Any individuals eligible for transportation services pursuant to state or federal law shall receive appropriate transportation services.  The board shall annually approve bus routes upon the recommendation of the superintendent and the transportation director.  Routes will be determined after considering the number of students to be transported in each area of the district, the seating capacity of the buses, the distance to be traveled, safety factors, efficiency and economy of the routes, and such other factors as deemed pertinent.  The superintendent or the superintendent’s designee may temporarily adjust routes as deemed necessary.

 

 

(April 18,1983; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 18:08

702.01 R1 - Students Eligible for School Transportation Services Regulation

702.01 R1 - Students Eligible for School Transportation Services Regulation

Elementary students are legally eligible for transportation if they live more than two (2) miles from the school designated for attendance, and secondary students are entitled if they live more than three (3) miles.

Transportation of students who require special education services will generally be provided as for other students, when appropriate.  Specialized transportation of a student to and from a special education instructional service is a function of that service and, therefore, an appropriate expenditure of special education instructional funds generated through the weighting plan.

Transportation of a student to and from a special education support service is a function of that service, and is specified in the individualized education program (IEP) or the individualized family service plan (IFSP).  When the IEP or IFSP team determines that unique transportation arrangements are required and the arrangements are specified in the IEP or IFSP, the school district will provide one or more of the following transportation arrangements for instructional services and the AEA for support services:

  • Transportation from the student’s residence to the location of the special education and back to the student’s residence, or childcare placement for students below the age of six.
  • Special assistance or adaptations in getting the student to and from and on and off the vehicle, en route to and from the special education.
  • Reimbursement of the actual costs of transportation when by mutual agreement the parents provide transportation for the student to and from the special education.

The school district is not required to provide reimbursement to parents who elect to provide transportation in lieu of agency-provided transportation.

A student may be required, at the board’s discretion, to meet a school vehicle without reimbursement up to three-fourths of a mile.  The board may require the parent to transport their children up to two miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable.  It is within the discretion of the board to determine such conditions.

Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district.  Parents, who transport their children at the expense of the school district, are reimbursed at the rate per mile set by the state. 

Transportation arrangements made by agreement with a neighboring school district will follow the terms of the agreement.  Students, who choose to attend a school in a school district other than their resident school district, will provide transportation to and from the school at their own expense.

Students residing within corporate limits are not entitled to transportation to and from school except under the following conditions:

  1. Transportation is provided from the elementary attendance center and Middle School building to the High School attendance center for all High School pupils residing within the corporate limits of any town within the district.
  2. The board may at their discretion, provide transportation for resident elementary children who live within corporate limits, if it is proven that extreme safety hazards exist.  Transportation is provided from present attendance centers for all students attending school within the corporate limits of a town other than that within which they reside, except all high school students will be transported to the High School building.
  3. School bus transportation for students participating in after school activities is available to the attendance centers located in Chelsea, Tama, and Toledo as well as to the community of Montour.
  4. Special transportation may be provided for any pupil whose handicap for subsequent special education service requires him/her to be transported to and from or in and about school.
  5. A parent or guardian of an elementary student whose residence is more than two (2) miles away may request that a licensed child day care facility be designated for pick-up and delivery of their child.  The request shall be for a period of at least one semester and may not be submitted more than twice during a school year.

 

 

(April 18, 1983; December 16, 1991; June 16, 1997; May 20, 2002; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 18:09

702.01 R2 - Students Not Eligible for School Transportation Services Regulation

702.01 R2 - Students Not Eligible for School Transportation Services Regulation

I.          Route Transportation for Non-Eligible Students

Students who are not already eligible for bus transportation may avail themselves to bus route transportation, provided that each of the following conditions is met:

  1.   Parents or guardians provide a written request for transportation stating the date(s) and locations desired for pick-up and/or delivery.
  2.   No added mileage is required along existing bus routes.
  3.   There is existing space available on the bus route being requested.
  4.   The student’s conduct and behavior remains satisfactory.
  5.   Requested areas for stops must meet required standards for safety in the opinion of transportation employees who are charged with making those judgments.
  6.   The parent or guardian assumes responsibility to assure that children are promptly available for pick-up and adequately supervised upon delivery.

 

II.        Discipline

Students who are unruly on the bus may be temporarily denied bus transportation after the building principal has had contact with the parent or guardian.

 

III.       Distance from School

Distance from school or to a bus route shall be measured on the public highway only and over the most passable and safest route as determined by the Board of Directors, starting on the roadway opposite the private entrance to the residence of the pupil and ending in the roadway opposite the entrance to the school grounds or designated point on his route.  Determination of distance shall be made by the Director of Transportation.

 

IV.       Bus Stops or Pickup

Each year the Director of Transportation will establish the routes listing all bus stops.  No other stops will be approved except by the Board of Education. 

 

V.        Inter-District Bus Transportation

Any student in the district may ride a bus between attendance centers without a pass.

 

 

(November 21, 1988; December 16, 1991; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 18:10

702.02 - School Transportation and Inclement Weather

702.02 - School Transportation and Inclement Weather

School district vehicles will not operate when weather conditions due to fog, rain, snow or other natural elements make it unsafe to do so.  Because weather conditions may vary around the school district and may change quickly, the best judgment possible will be used with the information available.

The superintendent or his/her designee will make the final judgment as to when to temporarily suspend bus services because of inclement weather or other emergencies make conditions unsafe.    The judgment will be assisted by the transportation supervisor and “on location” reports of drivers.  It is the driver’s responsibility to report road conditions.  If radio contact is not possible, the driver will proceed to the next stop which does not present a hazard and make telephone contact personally, with the assistance of a student rider, monitor, or other person.  When conditions deteriorate during the day, after school has begun, school may be canceled and students sent home.

Drivers, principals, and parents will be notified by designated commercial radio and TV stations when school and transportation is canceled or delayed.

If we have inclement weather where any individual driver determines that he/she does not have at least 300 feet of visibility in a pick up or drop off zone, he/she should try and do the following:

  1. When picking up a student pull in the driveway of the place of residence and make the pick up off of the highway, turn around in the homestead and proceed on to the next stop and repeat the above if it happens in another pick up or drop off zone.
  1. If unable to pull into the driveway and turn around, the driver should continue and not stop but notify the transportation manager by radio that this family was passed up due to unsafe conditions.
  1. If the driver believes conditions are unsafe to continue, the driver should pull off the roadway, alert the transportation manager, and wait until conditions improve or until assistance or direction is provided. 

 

 

(April 18, 1983; July 15, 1991; June 15, 1992; June 20, 1994; July 7, 2003; May 2, 2011; June 23, 2014; November 18, 2019)

 

dawn@iowaschoo… Fri, 05/29/2020 - 18:12

702.03 - School Transportation for School and Non-School Use

702.03 - School Transportation for School and Non-School Use

I.          General Considerations

Specific uses of school vehicles for the following is authorized in order listed:

  1. To cooperate with civil and military authorities in case of a disaster preparedness plan.
  2. The daily and regular transportation of students to and from school, the transportation of school lunches and such incidental transportation of board members, staff and parents as may arise.
  3. To and from school sponsored activities when under the directions of a qualified member of the staff.  If the faculty member is an approved school bus driver, he/she can act both as a driver and faculty sponsor.
  4. To facilitate the operation of school sponsored summer educational and extra-curricular programs.
  5. Use by non-school sponsored groups and individuals.

The school vehicles shall not be used for activities except those planned and supervised by school authorities.  Every effort shall be made to use local school vehicle transportation whenever a group of students is transported.

 

II.        Non-School Sponsored Groups and Individuals Considerations

The school district will make school vehicles available to non-school groups when it does not interfere with the regular educational program or activity program of the students of the school system, and buses with qualified drivers are available.  The following terms and purposes will be observed:

  1. Adult “Pep” Buses:  School bus transportation may be used for adults, as spectators to attend those events outside the regular school day in which STC students are participating provided that at least 20 adults are transported on each bus.  Each adult is to be charged a fee sufficient to reimburse the district for the cost as indicated below.

    Elementary or preschool age children may ride the adult pep bus at the regular student rate provided that they are accompanied by their own parent or guardian.

  1. Rental for Non-School Purposes (in order of priority):

    a.  

    For students who regularly attend STC district when the purpose of the sponsorship is primarily non-profit (Example: 4H groups, etc.).
    b.  
    For senior citizen groups when the purpose of the sponsorship is primarily non-profit.
    c.  
    For other adult groups when the purpose of the sponsorship is primarily non-profit and the sponsoring individual or group is non-profit in nature.
    d.  
    Non-profit groups in a fund raising endeavor, and for profit commercial enterprises activities judged acceptable by the administration.  Fees calculated in this category shall be multiplied by 1.25 (or 125% of actual costs).  The administration may elect to negotiate an alternative fee above estimated costs for special purposes and long-term regular use.

Non-school groups have the following restrictions placed on their use of school vehicles:

  1. School vehicles may not be scheduled for use by individuals or groups who have past-due accounts for past facility or bus rental fees or assessments.
  1. Rental of school vehicles may be denied for selected occasions, such as holidays, if necessary school personnel are not available.
  1. School vehicles can only be used if an adult resident of the district signs an agreement to pay the required fees, to accept liability for all damages and personal injury resulting from and during the usage, and to adhere to regulations established by the administration.  The Board of Directors shall be the sole judge of unwarranted destruction of property or damages.
  1. School vehicles can only be used if a school employee or other adult, judged to be qualified by the administration, is available to take responsibility for supervision.  When costs are involved, the organization or individual arranging for use shall pay for supervision.  If non-school sponsored student groups are permitted to use facilities, they may be required to pay the cost of adult supervision.  Employees of the school who are paid extra for supervision of facilities must be paid by the district and the district may be reimbursed by the organization/individual using the facilities.
  1. It will be the responsibility of the organization renting the school vehicles to refuse admission to the school vehicles to person or persons who may be under the influence of drugs or alcohol.
  1. The use of a school vehicles is restricted for purposes accepted by the administration as being in good taste.  Good taste will include a judgment of community acceptability, timing, etc.
  1. Use of school vehicles may be denied if the use would cause the district to require a school employee to work on a Sunday morning.