1004.01 - Public Examination of School District Records

Public records of the school district may be viewed by the public during the regular business hours of the administrative office of the school district.  These hours are 7:30 A.M. to 4:00 P.M. Monday through Friday, except for holidays and recesses.

Persons wishing to review the school district’s public records shall contact the Board Secretary and make arrangements for the viewing.  The Board Secretary will make arrangements for the individual making the request to view the records as soon as possible, depending on the nature of the request.

Persons wishing to receive a copy of the school district’s public records shall submit said request in writing to the Board Secretary.  Persons wanting copies of the school district’s public records shall be assessed a standard fee for the copy.  Persons wanting compilation of already-existing records shall be assessed a fee for the time of the school district employee to compile such records. 

Any fee assessed pursuant to this policy will include a per page copy fee, consistent with the school district’s current per page copy fee, a fee for the actual expenses incurred for a school district employee to locate and compile the requested records, and a fee for the actual expenses incurred for a school district employee or other individual, including but not limited to an attorney, to review and, if necessary, redact the requested records.  The school district may require pre-payment of the costs prior to providing the requested records.

Records defined by law as confidential records shall only be viewed or copied in accordance with the law and with this policy.

The Board Secretary shall be the custodian of school district and Board records.  It shall be the responsibility of the Board Secretary to respond in a timely manner to requests for viewing and receiving public records of the school district. 

 

 

(April 17, 1989; July 15, 1991; July 7, 2003; July 18, 2011; June 23, 2014; April 6, 2020)