OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on April 3, 2023 for a Regular Session at the Partnership Center, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Elizabeth Dolezal, and Penny Tyynismaa. Quorum Present. Clint Werner was absent. Beth Wiese joined the meeting at 5:47 p.m. via telephone. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Steve McAdoo, Marilyn Rippy, Dixie Forcht, Christine McFate, Mike Carnahan, Emily Carnhan, Brooks Baier, ISG representatives, Lincoln Savings Bank representatives, PMA Financial representatives, and members of the community through Google Hangouts.
Motion by Tyynismaa, second by Dolezal to approve the agenda. All Ayes. The motion carried.
Motion Dolezal, second by Tyynismaa to approve the following consent agenda items: minutes from the March 20, 2023 regular Board meeting, minutes from the March 23, 2023 special session, bills for payment as presented, Johnson Controls quote, early graduation request for Eeva Lasley - May 2024, Austin Jensen - December 2023, and Tayler Harmon - March 2023. All Ayes. The motion carried.
The Board recognized those students who received Division I Ratings in the IHSMA State Solo and Small Ensemble Festival: Libby Albright - vocal solo, Brooks Baier - trombone solo, Emily Carnahan - trumpet solo and piano solo, Katie Husak - clarinet solo, Kylie Husak - alto sax solo, Garret Surman - snare drum solo, Josey Wacha - euphonium solo, Pelle Weiss - trumpet solo, Joseph Withrow - horn solo, Katie Husak and Joseph Withrow - clarinet and horn duet, and Libby Albright, Emily Carnahan, Josey Wacha, Pelle Weiss, and Joseph Withrow - brass quintet.
Public Comments – None
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. All Ayes. The motion carried.
Hires: Josh Bly - football equipment manager and Bailey Chyma - spring sport paraeducator (IEP specific)
Resignations: Dustin Peska - head boys basketball
Transfer: Regina Gill from middle school ELL to middle school special education
Motion by Dolezal, second by Tyynismaa to approve investing the current bond proceeds with Lincoln Savings Bank. All Ayes. The motion carried.
Motion by Dolezal, second by Tyynismaa to approve the second reading of the following policies: Policy 104 (formerly known as 502.03) - Anti-Bullying/Harassment Policy, Policy 104-E(1) (formerly known as 502.03E1) - Anti-Bullying/Harassment Policy - Complaint Form, Policy 104-E(2) (formerly known as 502.03E2) - Anti-Bullying/Harassment Policy - Witness Disclosure Form, Policy 104-E(3) (formerly known as 502.03E3) - Anti-Bullying/Harassment Policy - Disposition of Complaint Form, and Policy 104-R(1) (formerly known as 502.03R1) - Anti-Bullying/Harassment Policy - Investigation Procedures. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second reading of the following policies: Policy 401.14 - Employee Expression, Policy 504.05 R1 - Student Fundraising, Policy 507.02 (formerly known as 507.04) - Administration of Medication to Students, Policy 507.02 E1 - Administration of Medication to Students - Administration Consent Form, Policy 601.01 - School Calendar, Policy 605.05 - School Library, Policy 607.01a - Student Guidance and Counseling Program, Policy 704.06 - Online Fundraising Campaigns/Crowdfunding, Policy 705.01a - Purchasing-Bidding, Policy 705.01 R2 - Purchasing-Bidding Using Federal Funds in Procurement Contract, and Policy 802.03 (formerly known as 902.03) - Emergency Repair. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the additional paraeducator position. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the insurance benefit dollars and cash in lieu proposal. This proposal matches the benefit bucks and cash in lieu at the same dollar amount: $2,432.00 per month for administration and $857.00 per month for certified and classified staff. All Ayes. The motion carried.
Motion by Tyynismaa, second by Wiese to approve the Hrabaks carpeting bid, in the amount of $49,010.66 for carpet for the elementary pre-kindergarten and kindergarten areas. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Hawkeye Fire and Safety bid, in the amount of $2,382.50, for fire extinguisher inspections. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Z-Line quote, in the amount of $16,784.24, for the new middle school mower. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the Tyler Technologies invoice, in the amount of $9135.00, for Tyler Drive 2 support and maintenance on the bus software. All Ayes. The motion carried.
Motion by Dolezal, second by Wiese, to approve the IXL renewal quote, in the amount of $19,555.00, for an IXL site license (grades 9-12). All Ayes. The motion carried.
Public Hearing - Bid Package #1 plans, specifications, form of contract and the estimated total cost at 6:00 p.m. President Lekin asked for comments. With no comments, President Lekin asked for a motion to close the public hearing.
Motion by Dolezal, second by Wiese to close the public hearing at 6:02 p.m.
Motion by Dolezal, second by Tyynismaa to consider the construction bids received and award the construction contract to the lowest responsive and responsible bidder for Bid Package #1, Garling Construction. All Ayes. The motion carried.
The Board discussed the potential of a School Resource Officer. All parties involved have created a job description draft for what the position would entail. The cities of Tama and Toledo are planning for a joint meeting for this discussion topic. President Lekin and Superintendent Cain will plan to attend to represent the school.
Director of Finance, Katie Mathern, inquired about the school holding a gambling license in the past and is looking into acquiring one for the district for a two-year period.
A team will be meeting with ISG to complete a design and development page-by-page turn for the new middle school bid package #2.
Superintendent Cain updated the Board with Satchel Pulse data and explained the main focus from this data would be to identify the highest need and then prioritize accordingly.
The Board reviewed the SIAC committees’ goals and plan to dig deeper in future Board meetings.
Superintendent Cain reported on the school district’s involvement with RAGBRAI. He has attended a team meeting and it is the understanding the District will provide nearly all of the showers for participants. The District will also provide transportation and possibly utilize the high school’s kitchen to provide food and beverages. Superintendent Cain explained there is 4.75 hours needed to make up. There will be professional development on April 11th and paraeducators are invited to attend.
Motion by Tyynismaa, second by Wiese to adjourn the meeting at 6:50 p.m. All Ayes.
Immediately following the regular meeting, the Board went into exempt session per Iowa Code 21.9 to discuss strategy relating to employment conditions of employees not covered by a Collective Bargaining Agreement.
Mandy Lekin, Board President Katie Mathern, Board Secretary