WORK SESSION & REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
SOUTH TAMA COUNTY COMMUNITY SCHOOL DISTRICT
The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Work Session at the STC High School, Tama, Iowa at 3:30 p.m.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, and Rick Hopper. Absent: Megan Thiessen. Quorum Present. Jackie Ellenbecker joined the meeting at 3:32 p.m. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, and STC High School Staff.
Motion by Wiese, second by Hopper to approve the agenda. All Ayes. The motion carried.
Superintendent Cain and the Board discussed the prioritization of facility improvements with the staff and answered questions.
Superintendent Cain and the Board also discussed the 2024-2025 budget restructure with staff and answered questions.
The staff was dismissed and the Board reviewed the comments/questions.
Motion by Wiese, second by Hopper to adjourn the work session at 4:25 p.m. All Ayes.
The Board of Directors of the Community School District of South Tama County met on February 5, 2024 for a Regular Session at the STC High School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Elizabeth Dolezal, Beth Wiese, Jackie Ellenbecker, and Rick Hopper. Absent: Megan Thiessen. Quorum Present. Also present were: Superintendent John Cain, Board Secretary Katie Mathern, Mary Mixdorf, Rob Boley, Audrey Roth, and members of the community through Google Hangouts.
Motion by Wiese, second by Hopper to approve the agenda with the addition of action item. Change Order Request 33 between action items 7.N. Change Order Request 27 and 7.O. Change Order Request 36. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the following consent agenda items: minutes from the January 15, 2024 regular meeting; minutes from the January 18, 2024 Board work session; minutes from the January 24, 2024 work session; bills for payment; early graduation request from the following: Brody Workman - January 2024, Kyle Finch - January 2024, Victor Sosa - January 2024, Chase Chyma - May 2024, and Joel Mujico Gallardo - February 2024; Coca Cola donation in the amount of $650.00; and State Bank of Toledo donation in the amount of $1,500.00. All Ayes. The motion carried.
Public Comment - None
Mr. Boley reported to the Board on the high school, including student council, the internship program, and also, the gallery of art work displayed.
Motion by Wiese, second by Ellenbecker, to approve the following personnel requests. All Ayes. The motion carried.
Hires: Troy Balderas - Assistant Varsity Girls Soccer Coach
Resignations: Lon Wilkerson - Assistant Middle School Girls Basketball, Chris McFate - Musical Director, Zack Naniot - High School Head Custodian, and Tiffany Matney - Middle School Paraeducator
Officials: High School Basketball - Jana McLendon, James Crozier, and Ed Madlock; Middle School Boys Basketball - Jeremy Weierman; High School Speech Contest Judge - Morgan McFate, April VanDee, Jordan VanDee, Mary Fasse-Shaw, Jon Huebner, Tyler Fulks, Skyler Steveson, Taylor Brown, Ellen Moran, Micki Stonewall, Missy Jesina, Regina Gill, Chris McFate, Gary Zmolek, Stacy Ward, Sara Lumpa, Wyatt Beltz, Sarah Gilchrist, Le Cox, Susan Heldenbrand, and Lois Long
Transfers: Tom Clancy - Sub Bus Driver to AM Bus Route Driver
Mentors: Taylor Brown and Nate Doran
Motion by Hopper, second by Wiese to approve the Racom proposal, in the amount of $6,228.00, for a school emergency alert radio for the Elementary. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the CDWG quote, in the amount of $50,544.55, for 35 projectors. These will be paid for with ESSER funding. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the West Music bid, in the amount of $6,376.46, for instruments. These will be paid for with Title IV funding. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Central Rivers Area Education Agency invoice, in the amount of $10,660.00, for the 1st Semester Billing - Work Experience. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Elementary Boosters to obtain a gambling license through the school for the carnival. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the additional middle school fundraiser. The MS would like to do a Friend-O-Gram fundraiser for Valentine’s Day. Friend-O-Grams will be sold for $1.00 and will be delivered to students at the MS on Valentine’s Day. All Ayes. The motion carried.
Motion by Hopper, second by Ellenbecker to approve the referral bonus for all staff in the District. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve moving the February 19th Board meeting to February 20th and the April 1st Board meeting to April 2nd. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the transfer of $2,543.15 from the general fund to the activity fund to pay for the reconditioning of football helmets (safety equipment). All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the Garling Construction pay application 05, in the amount of $1,247,283.11, for construction services. All Ayes. The motion carried.
Motion by Ellenbecker, second by Wiese to approve the Garling Construction pay application 06, in the amount of $60,895.76, for construction services. This is the final payment towards Bid Package 01. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request 23R, in the amount of $5,092.55, for drywall material, labor, and purchased services. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 27, in the amount of $9,432.00, for precision millwork. All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the Garling Construction change order request 33R, in the amount of -$36,788.26, for bim work with Young Plumbing. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve Garling Construction change order request 36, in the amount of $115,276.01, for added doors, hardware, and purchased services to bring everything up to code. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the Garling Construction change order request 38, in the amount of $14,679.84, for additional subcontractor expenses with Sterling Stone. All Ayes. The motion carried.
Motion by Hopper, second by Wiese to approve the Tanager Place invoice, in the amount of $7,500.00, for mental health support services. All Ayes. The motion carried.
Motion by Wiese, second by Ellenbecker to approve the following resolution:
RESOLVED, that the Board of Directors of South Tama community school district, will levy property taxes for fiscal year 2024-2025 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.
All Ayes. The motion carried.
Motion by Wiese, second by Hopper to approve the first reading of policy 804.05 E1: Parental Authorization and Release form for the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incidents. All Ayes. The motion carried.
Motion by Ellenbecker, second by Hopper to approve the final readings of the following policies: 503.08 R1 - Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence - Student Threats of Violence and Incidents of Violence (New) and 505.08 - Parent and Family Engagement District-Wide Policy (Formerly Parental Involvement (revised)). All Ayes. The motion carried.
The Board reviewed the current Iowa Works postings.
Katie Mathern and Mr. Cain spoke and discussed initial thoughts on the Certified Budget with the Board.
The Board discussed Donovan Group and how their services are helping with the Voted PPEL.
Mr. Cain gave the Board a facilities update. The District is currently at a holding point, until the election on March 5th for PPEL. This will determine the next steps in the process and the list of high priorities will be reviewed at that time.
Mr. Cain is hoping to share a timeline with staff in regards to budget restructuring. He asked the Board to process the suggestions and concerns from the work session tonight.
Mr. Cain reported the District received the draw schedule for the Middle School Project, so investing can move forward. Walls in the middle school will be going up soon.
Mr. Cain reviewed the dates and times of the upcoming community meetings for PPEL. March 5th is the actual PPEL vote. Mr. Cain encouraged Board members to identify what their drive and purpose is and to look at this heading into February.
Motion by Hopper, second by Wise to adjourn the meeting at 6:19 p.m.
Elizabeth Dolezal, Board President Katie Mathern, Board Secretary