Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law. The board will hold a closed session or exempt meeting only when a closed session or exempt meeting is permitted under Iowa.
Closed sessions take place as part of an open meeting. The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting. A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote. Final action on matters discussed in the closed session will be taken in an open meeting except as otherwise permitted under the law.
Except for negotiation strategy meetings, detailed minutes will be kept of all discussion, persons present, and action occurring during a closed session with the minutes of a regular open meeting showing the date, time and place of the closed meeting, the members present, and action, if any, taken following the closed session and the vote recorded on that action. Except for negotiation strategy meetings, a tape recording for each closed session will be made. Both the minutes and taped record of a closed session will be stored for at least one (1) year from the date of the closed meeting except as otherwise required under Iowa law.
The detailed minutes and tape recording will be sealed and will not be public records open to public inspection. The minutes and tape recording will only be available to board members or opened upon court order in an action to enforce the requirements of the open meetings law. The board has complete discretion as to whom may be present at a closed session.
(June 15, 1992; September 20, 201; June 18, 2012, June 20, 2016, March 4, 2019)