The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting. The superintendent and/or board president shall include the tentative agenda in the public notice of the meeting as required by law. The tentative agenda for a special meeting shall accompany the required notice for that meeting.
The superintendent and/or board president shall be responsible for preparing a tentative agenda. The superintendent and/or board president shall submit to the board, for its consideration, at least two days before a regular meeting, the tentative agenda. These documents are the private property of the board member. Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.
The agenda for each meeting shall be adopted by a majority vote of members of the Board of Directors present at the meeting. An addition to the agenda, with less than twenty-four hours notice to the public, must be approved by a majority vote of members of the Board of Directors present at the meeting and the nature of the good cause justifying the addition shall be stated in the minutes.
Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda. The person making the request must state the person’s name, address, purpose of the presentation, action desired and pertinent background information. Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president. Requests received after the deadline may only be added to the agenda for good cause.
In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature. Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc. These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.
The superintendent in consultation with the board president shall place items on the consent agenda. By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution. Items may be removed from the consent agenda at the request of a board member.
Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.
(December 21, 1987, September 20, 2010; November 15, 2010; June 18, 2012, June 20, 2016, March 4, 2019)