PUBLIC HEARING AND REGULAR SESSION
OF THE BOARD OF EDUCATION OF THE
The Board of Directors of the Community School District of South Tama County met on May 16, 2022 for a Public Hearing on the 2021-2022 Certified Budget Amendment at the Elementary School, Tama, Iowa at 5:00 p.m. with members of the community attending electronically through Google Hangouts.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Elizabeth Dolezal. Board Member Beth Wiese was present through Google Meet. Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, and several members of the community.
Motion by Tyynismaa second by Dolezal to approve the agenda. All Ayes.
Public Hearing – President Lekin opened the Public Hearing for the 2021-2022 Certified Budget Amendment at 5:00 p.m. Director of Finance Randy Denham reviewed the budget amendment for $850,000. Mr. Denham explained the amendment was due to ESSER expenditures and the timing of summer projects. Mr. Denham stated the budget amendment would have zero impact on property taxes. President Lekin asked for public comments. Hearing none, President Lekin asked for a motion to close the Public Hearing.
Motion by Tyynismaa, second by Dolezal to close the Public Hearing at 5:01 p.m. All Ayes. The motion carried.
The Regular Session was called to order at 5:01 p.m.
On call of the roll the following were present: Mandy Lekin, Penny Tyynismaa, Clint Werner, and Elizabeth Dolezal. Board Member Beth Wiese was present through Google Hangout. Members Absent: None. Quorum Present. Also present were: Superintendent Dr. Jared Smith, Board Secretary Randy Denham, Director of Curriculum Samantha Peska, Buildings & Grounds Director Steve McAdoo, Travis Squires from Piper Sandler, John Cain, and several members of the community.
Dr. Smith requested to add four resignations to the Personnel Action Item and a late early graduation request to the Agenda. Motion by Dolezal, second by Tyynismaa to approve the agenda with the changes presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve the consent agenda approving the minutes from the May 2, 2022 regular session; bills for payment and financial statements as presented; early graduation requests for Terri Popelka and Mercedes Navarro; 2022-2023 agreement with the AEA to provide work experience for students; and a contract with Iowa Valley Community College for Summer College Credit Program. All Ayes. The motion carried.
Public Comments – None
Motion by Tyynismaa, second by Dolezal to approve the following personnel requests. Ayes: Lekin, Tyynismaa, Dolezal, Wiese Nays: Werner. The motion carried.
Resignations: Kodi Hillman – Middle School Assistant Volleyball Coach; Emily Chyma – High School Student Council Advisor; Jessica Poush – Superintendent’s Secretary; Katie Murphy – High School English Teacher; Anna Scott – District Wide Sub Teacher; Elizabeth Koester – Elementary Teacher; Noah Schmelzer – High School Social Studies Teacher and High School Girls Soccer Coach, Megan Brown – 5th Grade Teacher; Kylee Hoskins – Behavior Interventionist.
Contracts: Glory Meyer – High School English Teacher; Emily Chyma – High School Assistant Volleyball Coach; Seth Koch – Co-Head 9th Grade Baseball Coach; Jerrod Bridgewater – Co-Head 9th Grade Baseball Coach; Cristina Helmer – K-6 TICU Teacher; Jay Hoskey – Assistant 8th Grade Football Coach; Andrea Rutledge – Middle School Assistant Softball Coach; Clayton Killian – Elementary/High School Custodian.
Transfers: Kelle Johanssen – From Middle School Special Ed Teacher to High School Special Ed Teacher; Brittani West – From part time Middle School Special Ed Para to full time Middle School Special Ed Para.
Officials: David Lee – High School Boys Track & Field; Tom Kemper – High School 9th/10th Girls Basketball; Wayne Ritscher – High School 9th/10th Girls Basketball; Eugene Ubben – High School 9th/10th Boys Basketball; Seth Koch – High School 9th/10th Boys Basketball.
List of 2022-2023 Instructional Coach Facilitator, Instructional Coach, Lead Teacher, and Mentor Teacher positions as presented.
Director of Finance Randy Denham and Travis Squires reviewed multiple options for financing of the Middle School Project. The options looked at selling bank qualified bonds, locking in interest rates, and when to sell bonds. Mr. Squires reviewed the pros and cons of each of the options presented. Motion by Dolezal, second by Wiese to move forward with selling a portion of the bonds now to lock in interest rates and selling the remaining debt later on in the year to take advantage of Bank Qualified bond issuances for the financing of the Middle School project. All Ayes. The motion carried.
The Board reviewed three quotes for the purchase of a new volleyball net system. The quotes were from Sports Imports for $12,434.50, BSN Sports for $8,089.45; and Volleyball USA for $15,078.20. Mr. Denham informed the Board that the Booster Club would be paying for $6,400 of the costs with the remainder being paid for by the District. Mr. Denham informed the Board that Activities Director, Anthony Jahr recommended moving forward with the quote from Sports Imports due to the higher quality of the system they provided. Motion by Tyynismaa, second by Werner to accept the quote from Sports Imports for $12,434.50 for a new volleyball net system. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the 2022-2023 bread bid from Pan-O-Gold as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Werner to approve 2021-2022 Certified Budget Amendment as presented. All Ayes. The motion carried.
Mr. Denham explained that the District recently paid off the remainder of the Elementary GO Bond debt and that part of this final payoff required a transfer of $405,000 from SAVE funds to the Debt Service Fund. Motion by Tyynismaa, second by Dolezal to approve the transfer of $405,000 from SAVE funds to the Debt Service Fund for the payoff of the Elementary GO Bond debt. All Ayes. The motion passed.
Buildings and Grounds Director Steve McAdoo presented two quotes to seal the warehouse roof under the high school bleachers. The first quote was from A1 Coatings for $32,550 and the second quote was from Stanley Roofing for $41,773. Mr. McAdoo recommended the quote from A1 Coatings. Motion by Tyynismaa, second by Dolezal to approve the quote from A1 Coatings for $32,550 to seal the warehouse roof under the high school bleachers. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to install an overhead door in the high school auto shop. The two quotes were from Modern Builders for $16,750 and Advance Builders for $18,222. Mr. McAdoo recommended the quote from Modern Builders. Motion by Dolezal, second by Werner to approve the quote from Modern Builders for $16,750 to install an overhead door in the high school auto shop. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to replace the high school gym doors. The two quotes were from Doors Inc. for $50,587 and from Heartland for $79,357.41. Mr. McAdoo recommended the quote from Doors Inc. Motion by Dolezal, second by Tyynismaa to approve the quote from Doors Inc. for $50,587 for the replacement of the high school gym doors. All Ayes. The motion carried.
Mr. McAdoo presented two quotes to replace the softball bleachers. The two quotes were from TownsEnd for $26,825 and Heartland Seating for $30,480. Mr. McAdoo recommended the quote from Towns End for $26,825. Motion by Tyynismaa, second by Dolezal to approve the quote from Towns End for $26,825 for the replacement of the softball bleachers. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the addition of the Upward Bound Program for the 2022-2023 school year as presented. All Ayes. The motion carried.
Director of Curriculum Samantha Peska, presented a recommendation for the adoption of Middle School Literacy Curriculum to purchased with ESSER funds. Motion by Tyynismaa, second by Werner to approve the adoption of the Middle School Literacy Curriculum as presented. All Ayes. The motion carried.
Mrs. Peska presented a recommendation for the adoption of High School Novel Curriculum for the 2022-2023 school year. Motion by Tyynismaa, second by Dolezal to approve the adoption of the High School Novel Curriculum as presented. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the first reading of the following Board Policies: 804.1 Facilities Inspections and 804.2 District Emergency Ops Plan. All Ayes. The motion carried.
Motion by Tyynismaa, second by Dolezal to approve the second and final reading of the following Board Policies: 711.3 Student Transportation for Extra-Curricular Activities; 711.4 Summer School Program Transportation Services; and 711.5 Transportation of Non-Resident and Non-Public School Students.
Dr. Smith updated the Board on the next Middle School Project meeting with the ISG, the City of Toledo, and the State of Iowa would be taking place on May 17th to discuss next steps on the project. Board member Dolezal gave an update on the meeting that ISG had with Middle School Staff on May 13th to discuss design of the project.
The Board took a break at 6:17 p.m. prior to entering closed session.
Board member Wiese left the meeting at 6:17 p.m.
Motion by Dolezal, second by Tyynismaa to go into closed session at 6:29 p.m. pursuant to Iowa Code 21.5(1)(j) of the open meeting law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Motion by Tyynismaa, second by Dolezal to come out of closed session at 7:08 p.m.
Motion by Dolezal, second by Werner to adjourn the meeting at 7:08 p.m. All Ayes.
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Mandy Lekin, Board President Randy Denham, Board Secretary